Jobs Kenya

Company Details: Company Information Adeso is a humanitarian and development organization that is changing the way people think about and deliver aid in Africa.

  • Web Development Consultancy Operations Intern

    Web Development Consultancy Operations Intern

    Terms of Reference: Web Development Consultancy
    Organization: Adeso – African Development Solutions, www.adesoafrica.org
    Project: Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab
    Position Type: Short-term Consultancy
    Study/Assessment Topic: Web Development
    Duration: Twenty (20) Working Days
    Reporting To: Senior Communications and Advocacy Officer
    Working With: The Communications and Advocacy Department
    Starting Date: Immediately
    Application Deadline19th February, 2018
    About the Program
    The Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months project being implemented by the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
    The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology as well as experience in disaster management. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps. The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities.
    The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
    SCOPE OF WORK
    AIM Consortium is seeking the services of a web development consultant or firm to design and develop a dynamic website for this program as part of its overall communication strategy. The website should be developed with the involvement of all stakeholders. It should also be a modern site incorporating social media. AIM is therefore looking for a qualified individual consultant or consultancy firm to design, develop and deploy the website.
    The consultant will be expected to perform the following tasks:

    Assess website needs of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab project and advise on best web platform and design in line with the program’s objectives and aspirations;
    Website design and build, based on a Word Press platform, with pages with graphics and copy. All copy will be written by AIM Consortium, photographs will be provided by AIM and website will be populated by the consortium using the admin tool;
    Develop a comprehensive marketing plan for the website, including Search Engine Optimization (SEO) activities;
    Create site map based on key objectives, messaging priorities, and brief supplied;
    Design and develop the website as per the specifications outlined by the AIM consortium;
    Incorporate social media applications into the website (including Facebook, Twitter, Instagram or YouTube, and Flickr);
    Incorporate google analytics into the website;
    Incorporate detailed search tool/function into the website;
    Provide user training;
    Set-up website back-up systems;
    Provide complete technical documentation of any developed themes and templates, and full technical specification and setup mapping of any 3rd party WordPress plug-ins used.

    DELIVERABLES
    The consultant will be expected to deliver the following:

    Report on website needs based on assessment carried out
    Website Map;
    Website templates;
    Fully functional website in line with specifications outlined by AIM;
    Website marketing plan;
    Website training;
    Detailed written website guidelines;
    Technical documentation of any developed themes and templates, and full technical specifications and setup mapping of any 3rd party WordPress plug-ins used;
    Back-up copy of the website.

    CONSULTANCY PERIOD
    The consultancy should be completed within a maximum of 20 workings days. The website should be ready to go live by end of March 2018.
    QUALIFICATION PROFILE
    The consultant (or firm) will have:

    Advanced University degree in information technology, computer science, communications, information science, public relations or any related discipline;
    Extensive experience in web site development, management and marketing exemplified by an evidence of a good understanding of the assignment;
    Must have demonstrated experience on how to develop and incorporate social media applications into a website;
    Experience in developing websites for community development sector and Non-Governmental Organizations in the region.

    SELECTION CRITERIA
    The shortlisted service providers will be expected to make a presentation of no more than 30 minutes to the selection committee on how they propose to address AIM requirements. You will be expected to show the capacity and quality of the service you can provide to the consortium and a list of other clients as referees.

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  • Community Mobilizer-PYEI Teachers-PYEI

    Community Mobilizer-PYEI Teachers-PYEI

    POSITION SUMMARY
    This position is part of the Pastoralist Youth Education Initiative (PYEI) is a multi-donor project that forms the second phase of Adeso’s approach to enhance economic and social opportunities of marginalized pastoral children in Marsabit, Kenya through improved access to quality education. Taking a holistic approach, the PYEI is looking to build on the successes and lessons learned from a 2 year pilot Mobile Non-formal Education (MNFE) in providing access to primary and post primary education for pastoralist youth focusing on female participation. Adeso is seeking qualified and committed individuals to join the PYEI team as Community mobilizers (CM). The incumbents will be the project ambassadors in the community and work closely with the project team and the teacher to monitor activities on the ground. CM will be incharge of a Mobile School to support in the field, including follow up with the associated Community Education Committees (CECs).
    SPECIFIC ROLES AND RESPONSIBILITIES

    Conduct community sensitization meetings in targeted communities.
    Encourage full participation by all community members, paying special attention to women.
    Assist in recruitment of teachers.
    Facilitate selection and training of CEC members.
    Assist CEC and community members and teachers to develop selection criteria and identify pupils to participate in the project.
    Gather and collate monitoring data and report on findings from field monitoring activities.
    Work with the M&E Officer to learn how to conduct analysis of the monitoring data.
    Assist the M&E Officer with the organization of semi-annual stakeholder meetings.
    Assist the Senior Project Officer and the Cashier/Clerk with other aspects of project implementation as required.

    SKILLS AND QUALIFICATIONS
    ESSENTIAL

    Resident of Marsabit County
    At least 1 year of relevant experience
    Ability to work well under pressure and with minimal supervision
    Ability to establish strong working relationships with community members and colleagues
    Excellent verbal and written skills in English
    Computer skills

    DESIRABLE

    Relevant technical/vocational qualification
    Experience working on education projects and/or with pastoralist communities

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  • Membership Coordinator – NEAR Network

    Membership Coordinator – NEAR Network

    Organization: NEAR – Network for Empowered Aid Response, www.near.ngo
    (Hosted by Adeso – African Development Solutions, www.adesoafrica.org)
    Reporting To: Executive Director – NEAR
    Working With: The NEAR Secretariat and Adeso Staff
    Program/Duty Station: Nairobi, Kenya
    Duration: Six (6) Months
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    POSITION SUMMARY
    The Membership Coordinator will be responsible for implementing NEAR’s membership strategy under the guidance of the Executive Director. S/he will assist in building a vibrant, diverse, satisfied and growing membership and network of stakeholders that is truly representative of the NEAR vision and mission.
    NEAR is looking for a Membership Coordinator to implement the NEAR membership strategy under the guidance of the Executive Director. S/he will assist in building a vibrant, diverse, satisfied and growing membership and network of stakeholders that is truly representative of the NEAR vision and mission.
    POSITION PURPOSE
    The Membership Coordinator will be responsible for assisting with the day-to-day management of NEAR’s membership database and supporting with member recruitment and retention. The position holder will support the Executive Director with various tasks as required.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Under the leadership of the Executive Director, establish and implement the NEAR membership strategy.
    Work with the Network Director to maintain frequent and productive communication with current and future members, identifying and following-up on potential funding opportunities for members
    Develop and maintain an accurate and up-to-date Membership database
    Process membership applications and renewals
    Provide regular and ad hoc membership lists, statistics, information and reports as required
    Respond promptly to member/potential member enquiries
    Follow-up lapsed members and produce reports on why members lapse
    Support member acquisition, retention and renewal campaigns and related activities
    Manage email address bounce backs and unsubscribes
    Support the engagement of the members in the activities of the network
    Support member involvement of the working groups, including minutes and development of all relevant documentation from working groups.
    Support the engagement of the members in the activities of the network
    Assist members to maximize website resources
    Other duties as necessary to contribute to the overall success of NEAR.

    This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Successful candidate will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor
    SKILLS AND QUALIFICATIONS

    A post-graduate degree relevant to Humanitarian Aid e.g. International Relations, Development Studies, Social Sciences or related qualification
    Experience in advocacy, partnership and networking at national and international levels
    Excellent organizational skills
    A good working knowledge of member relationship management
    Proficiency in MS Office, Word and Excel, and databases
    Fluent in oral and written English; knowledge in French and Arabic an added advantage
    Excellent interpersonal skills, including the ability to communicate confidently and effectively with staff, and senior leaders

  • Senior Communications Officer – DEPP Lab Innovations Lead – DEPP Lab Innovations Manager – Depp Lab

    Senior Communications Officer – DEPP Lab Innovations Lead – DEPP Lab Innovations Manager – Depp Lab

    POSITION SUMMARY
    Adeso’s Communications Team is responsible for developing and overseeing the implementation of the Adeso Communications Strategy. This includes defining and formulating key messages and proof points to broaden the understanding of Adeso’s unique, people centered and participatory program approach amongst stakeholders across the humanitarian and development sector, governments, donors and the media.
    The Senior Communications Officer will work with colleagues to support the implementation of the AIM DEPP Lab Communications Strategy and support efforts to increase the AIM DEPP Lab growth. S/he will collaborate with internal and external stakeholders to ensure that AIM communications enable and accelerate its milestones and goals.
    The Senior Communications Officer should have a breadth of knowledge in PR, social media, marketing, web and e-communications with plenty of room and interest in innovation, challenges and learning. This opportunity requires the ability to coordinate, research, and create content (i.e., social media, donor communications, impact stories, program updates, etc.) for a variety of audiences including, donors, media, the general public, internal staff, and program partners among others. The position will specifically be responsible for leading the daily management of social media and online communications and marketing activities for multiple online platforms.
    The successful candidate will have a talent for writing and a willingness to engage in projects ranging from writing, editing, proofreading, and leveraging social media and blogs-across several different publications while juggling multiple deadlines and priorities. The desired candidate will exude passion and a driving desire for excellence in all they do. The candidate will also be expected to be a strategic thinker who understands how social media is a vital part of a larger, integrated digital marketing strategy including SEO, Analytics, Email Marketing, and building a culture of constant testing and refinement.
    POSITION PURPOSE

    Increase AIM’s online visibility, voice, and influence;
    Support fundraising, business development and communication through a variety of tools, techniques and resources – including media pitching, ongoing website presence , promotional materials;
    Lead and manage social media campaigns.

    SPECIFIC ROLES AND RESPONSIBILITIES

    Social Media Management
    Develop and execute social media strategies to leverage editorial content across a variety of channels as well drive reader engagement
    Manage AIM’s current social media accounts;
    Assess AIM’s current social media presence and determine which new channels offer the best opportunity to increase the organization’s online presence;
    Set targets for increasing AIM’s visibility and reach via Facebook, Twitter, LinkedIn and other selected social networking sites;
    Analyze and optimize monthly social engagement analytics and ad performance on all platforms;
    Monitor monthly social performance ensuring the yearly goals are met or exceeded;
    Maintain a list of all social media accounts log-in information and always make sure HQ has the most up-to-date information; and,
    Develop and implement social media campaigns, including use of paid advertisements.Content Development and Editorial Support
    Develop and maintain overall content strategy and standards for voice and tone for digital communications;
    Provide frameworks and guidance to support colleagues in their promotional and messaging work, in line with the Communications Strategy;
    Maintain and help to evolve the voice of web communications; research, write and edit SEO-rich, grammatically accurate content for AIM’s website, e-mails and social media, taking a proactive approach to improve our communications and brand across all online channels;
    Edit and disseminate AIM case studies and success stories to maximize their use;
    Support the writing and editing of AIM’s publications;
    Promote AIM in relevant media and network spaces and manage the production and delivery of appropriate outreach material, including key publications such as the annual report.
    Beyond these specific responsibilities, the Senior Communications Officer is expected to collaborate on activities as agreed upon with the Project Director and the Director of Strategic Partnerships and Development to support the delivery of the DEPP Communications Strategy.Other
    Develop and promote communication tools and resources to use in their external activities, in order to secure a consistent external AIM message, and optimize the communications power of AIM.
    Copyediting, edit, review, and mark documents to ensure correct grammar, punctuation, spelling, sentence structure, and usage. Impose a consistent style while querying or correcting inconsistencies, flagging and checking head levels and callouts for graphics or notes, cross-checking in-text references, and styling reference lists or bibliographies.
    Develop and maintain positive working relationships with team members, and other units across the organizations.
    Any other duty as may be assigned.

    SKILLS AND QUALIFICATIONS

    Bachelor’s Degree in Communications/Journalism or related field;
    2-3 years’ work experience in communications and marketing;
    1-2 years professional experience with Facebook, Twitter, LinkedIn, Pinterest, with proven results on impacting Key Performance Indicators of an organization;
    Expertise and experience leveraging social media communication channels to provide a compelling and inspired sense of an organization’s mission to a broad range of audiences;
    Experience with HTML coding, email distribution tools and content management systems;
    Knowledge of social media management & analytics tools such as SproutSocial, Buffer, Hootsuite, SocialBro, TweetDeck, Followerwonk, Sprinklr, Facebook Insights, Twitter Analytics, Pinterest Analytics, etc.;
    Experience with social media design tools such as Canva, PicMonkey, Pagemodo, Piktochart, Infogr.am,
    etc.;
    Understanding how social media plays a role within a larger digital marketing team to contribute to a unified vision of campaigns;
    Passionate learner and self-starter. You should be comfortable owning your projects and have a ‘learner focused’ mindset. You have a propensity to take action, learn from your mistakes, and bring a wealth of knowledge to the team;
    Excellent written and spoken English is essential, as well as a critical eye for editing and grammar;
    Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity;
    Bonus: Experience working within a humanitarian or development context and working on international donor -funded projects.

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  • Finance Intern – NEAR

    Finance Intern – NEAR

    Reporting To: Finance and Grants Manager – NEAR
    Working With: NEAR and Adeso Staff
    Duration: Three (3) Months
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    POSITION SUMMARY
    Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.
    POSITION PURPOSE
    The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.
    Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.
    Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.
    Allocation of expenses to the relevant programs and department.
    Tracking the employee advances on monthly basis and following up on the recovery process or management action.
    Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
    Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
    Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
    Supporting all Adeso program and non-program audits.Administrative Roles
    Filing statutory deductions in a timely manner with the relevant authorities.
    Ensuring systematic filing of all supporting documentation for the project.
    Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.

    SKILLS AND QUALIFICATIONS

    Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).
    CPA (II).
    Minimum of 1 year of relevant experience of accounting and/or book-keeping
    Basic knowledge of accounting systems
    Basic administrative skills.
    Computer skills – MS Word, Excel and Outlook;
    Effective communication skills – proficiency in written and spoken English and Swahili a must;
    A strong team-player and committed to diversity, equal opportunity and capacity building;
    Ability to work under pressure and meet tight deadlines;
    Ability to establish and maintain harmonious working relationships with co-workers;
    Ability to legally work in Kenya.
    Strong morals, honesty, transparency, and respect.
    Pro-activeness, creativity, assertiveness and analytical skills.

  • HR Assistant – Maternity Cover

    HR Assistant – Maternity Cover

    Line Manager: HR Coordinator
    Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
    Program/Duty Station: Nairobi, Kenya
    Duration: 4-5 Months
    Starting Date: 10th September, 2018
    POSITION SUMMARY
    Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Recruitment

    Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
    Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.
    Leading the creation of recruitment plans for open positions.
    Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
    Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
    Acting as liaison with advertising agencies.
    Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
    Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
    Performing in-person and telephone interviews with candidates.
    Communicating employer information/benefits during screening process.
    Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
    Documenting interview summaries and hiring decisions.
    Performing reference/background checks for successful candidates.
    Sending job offer emails and answer queries about compensation and benefits.
    Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
    Organizing the induction programs/schedules for new employees.
    Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.
    Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
    Monitoring and applying HR recruiting best practices.
    Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.
    Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

    Employee and Consultancy Contract Database Management

    Updating the employee and consultancy contract database on regular basis.
    Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

    Employee Leave Management

    Notifying staff of their accrued/usage of leave days.
    Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
    Updating the employee Leave Database on a regular basis.
    Filing employee Leave Request Forms in the appropriate physical files.
    Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

    Payments

    Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
    Updating the HR payments physical file on regular basis.

    Exit and Separation

    Notifying exiting staff of the Organization’s acceptance of resignation.
    Providing guidance on the exit and clearance process and documentation.
    Conducting interviews with employees during the exit process.
    Computing staff final dues for review and approval by the HR Manager.

     Records Management

    He/she will be the custodian of all personnel and consultancy physical files.
    Receiving, verifying and filing monthly employee time sheets.
    Updating time sheet trackers.
    Scanning and uploading documents to the available cloud platforms.
    Preparing HR files and other relevant documents for audits.

    Others

    Providing information and feedback on general HR queries from staff and external parties.
    Participating in employee performance management review meetings when necessary.
    Making new staff ID card requests from the vendor.
    Supporting and assisting in coordination of HR communication.
    Administrative tasks as instructed from time to time.

    Any other duties as may be assigned.

    SKILLS AND QUALIFICATIONS

    Diploma in HR, Business Management/Administration or equivalent;
    At least one (1) years’ experience in HR or administration, preferably with an INGO;
    Substantial knowledge of HR administrative procedures and systems;
    Familiarity with Kenya and South Sudan;
    Experience with employee-benefits administration;
    Computer skills – MS Word, Excel and Outlook;
    Effective communication skills – proficiency in written and spoken English and Swahili a must;
    A strong team-player and committed to diversity, equal opportunity and capacity building;
    Ability to work under pressure and meet tight deadlines;
    Ability to establish and maintain harmonious working relationships with co-workers;
    Ability to legally work in Kenya.

    Desirable

    Fluent spoken and written Somali language will be an added an advantage;
    Knowledge and experience of Somalia, South Sudan, US and UK labor laws;
    Experience administering employee benefits including medical insurance and pension;
    Experience working with remote teams in a multicultural environment;
    Ability to travel/valid passport.

  • Consultancy – Leadership, Governance and Ethics Training

    Consultancy – Leadership, Governance and Ethics Training

    TERMS OF REFERENCE: LEADERSHIP, GOVERNANCE AND ETHICS TRAINING
    Organization: Adeso – African Development Solutions, www.adesoafrica.org
    Project: DEPP – Disasters and Emergencies Preparedness Program
    Position Type: Short-term Consultancy
    Study/Assessment Topic: Leadership, Governance and Ethics Training
    Position Location: Nairobi with travel to Garissa and Marsabit
    Duration: The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
    Reporting To: Project Manager – DEPP
    Working With: The Innovations Lead
    Starting Date: Immediately
    Application Deadline: 12th August, 2018
    PROJECT SUMMARY
    Adeso is leading in the implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
    The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.
    BACKGROUND FOR CONSULTANCY
    In order to inculcate leadership, management, ethics and governance skills in Innovators, there needs to be a lean progress of capacity building to help realize their objectives. These unique skill are required to enhance the capacity of the innovators to understand the dynamics of their surroundings to engage with community, donors and Mentors in a structured and objective manner.
    Creating a strong organizational culture can improve innovators engagement, increase productivity, and enhance financial performance. Particularly this development should increase efficiencies in processes, resulting in increased capacity to adopt new technologies and methods.
    Objectives of the Consultancy

    To design basic leadership and ethics code and manual for the innovators.
    To provided one on one training and capacity development in the areas of leadership, governance and ethics.
    To inculcate culture of good leadership and governance to the innovators.

    METHODOLOGY
    Leadership, governance and ethics training will ensure that innovators understands the goals and expectation of ADESO as organization and their innovation process. This training will be provided through module based training, and presentations. Adult training methodologies will have to be employed to improve innovators understanding. Methodologies of delivery should ensure knowledge and skill building techniques are employed that allows the successful building and management of innovation ethics framework.
    SCOPE OF WORK
    The training will be undertaken in phases within the counties of Nairobi, Garissa and Marsabit on different occasions. This will be an incremental training that basically is meant to provide and build capacity of community innovators in leadership, governance and ethics.
    CONSULTANCY PERIOD
    The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
    DELIVERABLES

    Leadership and Ethics code and manual for the innovators
    Training Manual for Leadership, Governance and Ethics;
    Training report demonstrating a participatory training approach and a list of post training actions for improving and understanding leadership, governance and ethics.

    QUALIFICATIONS

    Masters’ Degree (or equivalent degree/experience) in Business Administration/Management, Leadership and Governance, Public Administration, Economics, or a related field is mandatory.
    Minimum 7 years of experience in Leadership and Ethics development and training.
    Experience in provision of policy advice and technical assistance in Leadership, Governance and Ethics training.
    Experience in Facilitation/training skills especially in adult learning methodologies;
    Knowledge and experience of community engagement;
    Demonstrated excellent training delivery analytical, writing and editing skills;
    Prior working experience with communities in Northern Kenya is desirable.
    Excellent written and spoken English and Swahili skills. Good presentation and communication skills.

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.

  • Logistics Assistant – DEPP Lab

    Logistics Assistant – DEPP Lab

    Project: DEPP – Disasters and Emergencies Preparedness Program
    Reporting To: Logistics Assistant – DEPP Lab
    Working With: Project Director with Technical Guidance from the Operations Manager
    Duration: Seven (7) Months
    Starting Date: Immediately
    MASTERCARD INTERNATIONAL
    MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
    The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
    The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
    They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation.
    Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
    The AIM consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
    DEPP LAB PROJECT
    The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
    The Consortium will undertake activities to meet the objective by utilizing the Consortium member’s in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
    The consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
    POSITION SUMMARY
    The purpose of the position is to provide logistical support to project activities at Nairobi office while supporting the DEPP Lab field offices in Marsabit and Garissa; with adherence to Adeso policies and procedures.
    S/he will be a full-time member of the Adeso team and will play a crucial role in assisting with the management of logistics activities for the DEPP project under the supervision of the Project Director and technical guidance of the Operations Manager.
    POSITION PURPOSE
    The Logistics Assistant will be responsible for ensuring quality in DEPP Lab’s logistics activities at Nairobi and the field offices in Garissa and Marsabit.
    S/he will also ensure that the logistics function is delivered timely, cost-effectively and with high quality and appropriate standards; and support field teams in achieving and maintaining minimum standards in logistics activities.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Procurement

    Ensuring that project procurement is conducted in line with Adeso policies and that procurement tracking is current and updated on weekly basis.
    Supporting field offices in ensuring that quality and reliable goods/services are purchased while maintaining records of project purchases.
    Assisting the Project Director and Operations Manager in maintaining and updating files with information relating to procurement undertaken and ensuring that they are consistent with Adeso policies.
    Ensuring timely and accurate reporting of logistics activities to the Project Director and Operations Manager.
    Ensuring timely delivery of program supplies to field sites in line with project implementation.
    Assisting in development, monitoring and review of procurement plans.
    Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
    Adhering to Adeso procurement policies and specific donor procurement regulations.
    Transport and Travel
    Managing and coordinating vehicles and drivers used by the team and ensuring that drivers and vehicles are appropriately allocated.
    Hiring additional vehicles when necessary through an effective value-for-money process based on movement plans.
    Compile the monthly vehicle mileage, fuel consumption and maintenance reports.
    Receive log sheets on monthly basis and ensure that the drivers fill in the log sheets accurately on a daily basis.
    Arranging for road transportation of passengers or cargo when necessary.
    Frequently inspecting and ensuring that vehicles are periodically scheduled for maintenance and service.

    Warehousing/Assets

    Ensuring that all Adeso assets and equipment used in the field are properly assessed and documented (including physical location, users and condition) to contribute to an updated country program asset register.
    As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
    Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
    In accordance with Adeso Asset policy, ensure all items received and issued are tracked and properly recorded in both HQ and field offices.
    Plan and conduct the asset verification on a quarterly basis and update the register and report any variance.
    Communication/IT
    Ensuring logistics support in the event of emergencies and that all necessary advance measures have been taken and communicated to staff.
    In coordination with ICT Department, be responsible for ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
    Managing the contracts with the internet service provider and tracking performance and end-date.
    Ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report defects and maintenance needs to ICT.
    Providing basic IT support/networking support when necessary.
    Liaising with other NGOs and UN agencies on logistics issues.

    Equipment Maintenance

    Ensuring that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
    Ensuring that proper tracking of equipment out for maintenance is followed.
    Providing technical supervision to drivers on matters related to safety and security.
    Security
    Acting as the security focal point for Kenya field offices;
    Remotely monitor Adeso Kenya operational areas and providing all staff with regular security briefings especially before travel.
    Conducting regular security and risk assessments for all Adeso Kenya operational areas.
    Supervising security guards’ performance in the field offices.
    Ensuring that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary.
    Liaising with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in all Kenya operations area.

    Other Roles

    Ensuring that office running bills are paid on time.
    Regularly conducting field visits to assess if the field sites are complying with procurement, safety and security regulations.
    Providing regular orientation and advice to new staff and visitors.
    Any other duties as may be assigned by the Project Director and Operations Manager.

    QUALIFICATIONS & EXPERIENCE

    Diploma in Procurement/Supply Chain Management or its equivalent in a relevant field.
    Minimum three (3) years’ experience in similar role (NGO experience preferred).
    Knowledge of donor regulations including EU and USAID will be an added advantage.
    Ability to support personnel and cargo transport, fleet management.
    Excellent planning, coordination, and reporting skills, with the ability to properly organise priorities.
    Experience in setting up offices and close out of projects.
    Excellent IT skills; MS Word, MS Excel and email are a must.
    Technical IT skills, such as networking and problem solving are advantage.

    COMPETENCIES

    Honesty and transparency.
    Excellent people management skills and good communication skills.
    Ability to work effectively in multicultural environment
    Proven ability to work in a team setting.
    Highly organized and self-motivated.
    Ability to work under high pressure and prioritize tasks.
    High standard of written and spoken English.

  • Operations and Partnership Advisor – NEAR

    Operations and Partnership Advisor – NEAR

    TERMS OF REFERENCE: OPERATIONS AND PARTNERSHIP ADVISOR – NEAR
    Organization: NEAR – Network for Empowered Aid Response, www.near.ngo, (Hosted by Adeso – African Development Solutions www.adesoafrica.org)
    Project: NEAR Capacity Strengthening Program
    Position Type: Consultancy
    Study/Assessment Topic: Operations and Program support
    Position Location: Nairobi, Kenya with Frequent Travel to Somalia, DRC and South Sudan
    Duration: 2-3 Months (May Be Extended)
    Reporting To: Programs Manager – NEAR
    Working With: The NEAR Secretariat
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    BACKGROUND FOR CONSULTANCY
    The Operations and Partnership Advisor will work closely with the NEAR Programs Manager to ensure that adequate levels of operations support are provided to NEAR personnel and partners working in Africa. This position will ensure that partner programmatic milestones are achieved before project closeout and support NEAR in general in ensuring compliance of all programs. S/he will contribute to the Capacity building of CS partners and assist the Executive Director with the design of operations department systems, policies and procedures to ensure efficiency and effectiveness in the implementation of NEAR programs globally.
    SCOPE OF WORK

    Support to Capacity Strengthening (CS) Program
    Support the development and review of policies, procedures and systems for partners and ensure that the partners have proper systems for documentation and compliance with donor requirements.
    Lead the coordination with the CS Program team.
    Receive, track, and document programmatic reporting for Africa-wide CS activities.
    Support consultants on the development and implementation of Financial, Procurement and Human Resources (any other policies & procedures) procedures and systems.
    Work with partners to ensure that the developed trainings and strategies are well understood and appropriate for their organization and capacity.
    Monitor and further develop capacity development plans for partners, together with all departments, including Finance, Logistics, M&E etc.
    Provide support to partners on any organizational development aspects, based on capacity development plans.
    Understanding of and demonstrated commitment to upholding NEARs’ Core Values.
    Operations and Donor Contractual Management
    Conduct an analysis of NEAR program income and cost share in coordination with Finance.
    Develop an expense plan for available program income.
    Conduct an analysis of existing contracts and strategy for payment.
    Conduct an analysis on partnership and hosting MoUs.
    Propose innovative solutions utilizing new technologies to enhance the asset certification process.
    Support the NEAR monthly expense review and projection process.
    Contribute to the proposal development process.
    Review alternative systems for requisition and purchase order management.
    Ensure proper documentation of program income in close coordination with Adeso.
    Manage international and regional travel requests and bookings.
    Develop a transition plan for NEAR to become an independent institution
    Any other duties as assigned.

    CONSULTANCY PERIOD
    2-3 months (may be extended)
    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
    At least 5+ years relevant experience;
    Previous experience coordinating logistics in Sub Saharan Africa – strongly desired;
    Proven ability to handle sensitive, confidential materials in an appropriate manner;
    Proven ability to develop and monitor work plans and training plans.
    Understanding of and experience with the administration of USAID and ECHO grants, cooperative agreements and contracts.
    Excellent analytical, operations and financial management skills.
    Excellent oral communication and presentation skills.
    Excellent writing and editing skills.
    Experience with MS Excel and Word.
    Must have initiative and attention to detail.
    Proven ability to multi-task and prioritize within a shifting workload.
    Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.
    Please note: This ToR is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, the ToR is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

  • Logistics and Admin Assistant – NEAR

    Logistics and Admin Assistant – NEAR

    Reporting To: Executive Director – NEAR, with technical guidance from the Adeso/NEAR Operations Manager.
    Working With: Programs, Operations and Finance Teams
    Program/Duty Station: Nairobi, Kenya
    Duration: Three (3) Months with possibility of extension
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    POSITION SUMMARY
    Based in Nairobi, under the supervision of the Executive Director – NEAR and technical guidance of the Operations Manager, the Logistics and Admin Assistant will be a full-time member of the NEAR team and will play a crucial role in supporting the global NEAR team with various administrative and logistical duties.
    The purpose of the position is to provide logistical and administrative support at the Nairobi office by working with the NEAR team across the globe, while adhering to Adeso policies and procedures.
    POSITION PURPOSE
    The Logistics and Admin Assistant will be responsible for ensuring quality for both administrative and logistics activities in HQ and across NEAR field offices and projects. S/he will also ensure administrative and logistics functions are delivered in a timely and cost-effective manner with high quality and appropriate standards; and support field teams in achieving and maintaining minimum donor and local regulation standards.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Administrative

    Provide general administrative and clerical support including mailing, scanning, faxing and photocopying documents
    Develop and maintain an electronic and hard copy filing system.
    Perform data entry and scan documents.
    Manage calendar for the Executive Director.
    Assist in resolving any administrative problems.
    Run company’s errands as seen fit
    Prepare and modify documents including correspondence, reports, drafts, memos and emails.
    Schedule and coordinate meetings, appointments and travel arrangements for NEAR staff/consultants.
    Maintain office supplies for various departments.
    Any other duties as may be assigned by the Executive Director

    Procurement

    Ensuring project procurement is conducted in line with Adeso/donor policies and track procurement on weekly basis.
    Support in ensuring quality and reliable goods and service are purchased while maintaining a record of project purchases.
    Assist the team and the Operations Manager in maintaining and updating files with information relating to procurements undertaken and ensure that they are consistent with Adeso/donor policies.
    Ensuring timely and accurate logistical reporting to the Programs Manager and Operations Manager.
    Ensuring timely delivery of program supplies in line with project implementation.
    Assisting in development, monitoring and review of procurement plans.
    Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
    Adhering to Adeso procurement policy and specific donor procurement regulations.

    Warehousing/Assets

    Ensuring that all NEAR assets and equipment used are properly assessed and documented (including physical location, users and condition) to contribute to an updated Country Program Asset Register.
    As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
    Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
    Ensure that all items received and issued are tracked and properly recorded in both HQ and field offices in accordance with Adeso Asset policy.
    Plan and conduct the asset verification on a quarterly basis and update the register and report on any variances.

    Communication/IT

    Assist with logistical support in the event of emergencies and ensure that all necessary advance measures have been taken and communicated to staff.
    In coordination with the ICT Department, support ICT in the management of ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
    Support ICT department to ensure that NEAR staff adhere to the contracts with the internet service provider and tracking performance and end dates.
    Assist ICT in ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report any defects and maintenance needs to ICT.

    QUALIFICATIONS & EXPERIENCE

    Diploma in Business Administration, Procurement/Supply Chain Management or its equivalent in relevant field.
    Minimum of three (3) years’ experience in a similar role (NGO field preferred).
    Knowledge of donor regulations including EU and USAID will be an added advantage.
    Ability to support personnel and cargo transport, fleet management in INGOs
    Excellent planning, coordination, and reporting skills, with the ability to organize priorities.
    Experience in setting up offices and close out of projects.
    Excellent IT skills, with particular proficiency MS Word, MS Excel and email are a must.
    Technical IT skills, such as networking and problem solving is an advantage.

    COMPETENCIES

    Honest, openness and transparency.
    Excellent people management skills and good communicator.
    Able to work effectively in multicultural environment.
    Proven ability to work in a team.
    Highly organized and self-motivated.
    Ability to work under high pressure and prioritize tasks.
    High standard of written and spoken English a must.