SPECIFIC ROLES AND RESPONSIBILITIES
Financial Management
Planning and coordinating the activities of the Finance Department by ensuring that there are adequate resources to effectively undertake planned activities for the Department.
Providing leadership and supervision to all Finance staff, and ensuring that their daily tasks are carried out in an effective and efficient manner, as per Adeso’s policies and donor regulations.
Assisting Programme Managers and Country Directors with budget preparation and monitoring for all projects/programmes as per Adeso and donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheets items on monthly basis.
Ensuring employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls and ensuring that transactions are adequately captured, reviewed and recorded accordingly in the system.
Ensuring all payments are adequately supported by the relevant documents.
Reviewing the Finance team performance for capacity building purposes.
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions when needed.
Ensuring proper coding, posting and approval for all transactions in the Serenic/Accounting system
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.
Business planning and donor management
Leading the budget planning processes, including programme and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and programme expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensure timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and programme audits and liaising regularly with auditors (internal and external), and government agencies.
Compliance and implementation of policies and procedures
Undertaking regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular accounting, financial and statutory requirements of relevance to Adeso’s work and ensure the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to financial requirements of donors, including on matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
· Overseeing the performance management of all Finance staff and undertake annual performance review of Finance team.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard IRIN’s institutional memory and encourage better information sharing between colleagues.
Capacity Building
Training and mentoring Finance staff on the use of the computerised accounting software and ensure that they are following the standard process of using the accounting system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assess any capacity building needs for Adeso Finance team and propose corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.
SKILLS AND QUALIFICATIONS
Bachelor’s degree in Accounting, Finance or Business Administration;
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent;
A minimum of 10 years’ experience working in Non Profit sector;
Experience in managing multi-donor programmes/projects, multi-million-dollar budgets for non-profit organisations;
Expertise in budget monitoring, providing narratives to financial figures, financial analysis and quantitative data;
Experience in institutionalizing financial policies and procedures and internal control systems;
Strong attention to detail and a high level of organization;
Previous experience in similar position will be an added advantage;
Excellent communication skills both oral and written and the ability to work independently and as part of team;
Diplomacy, tact and negotiation skills;
Willingness to travel regularly to and within remote areas;
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements;
Strong management skills and strong competencies in people management, capacity building and coaching;
Proficiency in ERP/ financial systems such as Serenic Navigator is strongly preferred;
Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly;
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users;
Good knowledge of local and regional laws and statutory requirements;
Highly developed interpersonal skills and a proactive approach to issues;
Spoken and written Somali language is an added advantage.
Company Details: Company Information Adeso is a humanitarian and development organization that is changing the way people think about and deliver aid in Africa.
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Finance Manager
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Finance Officer
Job Details
Reporting To: Head of Finance
Working With: Field and Nairobi Staff
Program / Duty Station: Nairobi
Duration: One (1) year (Renewable)
Starting Date: Immediately
ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
SPECIFIC ROLES AND RESPONSIBILITIES
Finance Roles
· Capturing all financial transaction timely and accurately for the purposes of generating management and donor reports
· Processing of payments while ensuring the minimum compliance requirement by Adeso and donor are met
· Ensuring the internal controls within the computerized accounting systems are safeguarded and working well
· Allocation of expenses to the relevant program and department
· Tracking the employee advances on monthly basis and following up on the recovery process or management action
· Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
· Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
· Preparing monthly management accounts, BVAs and periodic donor financial reports as per Adeso and donor reporting guidelines
· Managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
· Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
· Supporting the finance manager in the preparation of annual Financial Statements and completion of annual audits on time
· Supporting all Adeso program and non-program audits
· Supporting in staff orientation on Adeso financial guidelines and requirements in order to implement activities and execute budgets accordingly.
Administrative Role:
· Contributing to the establishment and maintenance of a harmonious working environment; while strengthening team-building by encouraging active participation and interaction at all levels
· Managing and supervising Finance interns, assigning tasks accordingly
· Filing statutory deductions on timely manner with the relevant authorities
· Ensuring systematic filing of all supporting documentation for each project and HQ
· Supporting HR on staff payroll and ensure its accuracy and timely payment of staff salaries for all of Adeso
· Performing appraisals for Finance Department interns and volunteers
· Attending meetings related to areas of responsibility
· Providing recommendations to the SMT on improving Adeso’s Financial, Administrative or Management procedures
· Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.
SKILLS AND QUALIFICATIONS
· Bachelor of Commerce (Accounting/Finance), Bachelor of Business Administration
· CPA (K)
· Excellent knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
· Knowledge of donor rules and regulations required
· Four (4) years of finance experience
· Pro-activeness, creativity, assertiveness and analytical skills
· Integrity and honesty -
Capacity Strengthening Coordinator
The Capacity Strengthening Coordinator (CSC) is responsible for developing, coordinating, managing and implementing the NEAR Capacity Strengthening Programme in Asia, Africa and Middle East with a focus on 5 countries. The post-holder will be based in the Nairobi office, but will be expected to travel frequently within Asia, Africa and Middle East region and more specifically to Nepal, South Sudan, Somalia, DRC and Turkey.
The NEAR Network capacity strengthening programme is funded by OFDA and ECHO and works with 25 partners in five countries (Nepal, South Sudan, DRC, Somalia and Turkey). The goal of the programme is to strengthen members’ ability to manage and deliver quality emergency preparedness, response, recovery and resilience programmes. It aims to strengthen organisational capacity of members and raise awareness, commitment and understanding of humanitarian principles and standards across members. The programme focuses on providing in-depth support to a small number of members to develop their leadership, compliance and financial management, communications and fundraising.
Responsibilities for the Capacity Strengthening Coordinator Job
Provide oversight, management, monitoring and review of the humanitarian capacity development work with individual members and the wider impact of the programme in each country.
Direct line manager of 2 Capacity and training officers in Asia and Middle East
Develop detailed work plan with the project staff.
Review requests from member organisations for capacity development support.
Capture & share learning experiences including peer learning, and adopt good practices.
Commission and oversee the work of consultants and service providers working on humanitarian capacity development.
Contribute to the development of funding proposals for capacity development work as required.
Ensure monthly reporting from the capacity strengthening team to the secretariat and donors
Ensure regular meeting with the Finance and Grants officer to review the Budget versus Actual expenditure to ensure the project is on track.
Provide Accompaniment and Capacity Development Support to Members in Africa, South Sudan, Somalia and DRC (60%)
Develop selection criteria and identify organizations to benefit from organizational capacity support.
Oversee the support to 25 organizations to use the self-assessment tool to conduct organizational capacity assessments and develop customized capacity strengthening plans.
Capacity Strengthening Coordinator Job Qualifications
Proven successes in working with local organisations in capacity building particularly in emergency preparedness and response.
Experience of supervision of staff working remotely across different regions
Experience of facilitating internal change processes and participatory learning processes.
Experience of managing emergency preparedness and response project
Experience of organisational capacity assessments and capacity development plans.
Understanding of emergency preparedness planning and procedures.
Experience of developing and using programme cycle management tools including monitoring and evaluation frameworks and data collection and analysis tools.
Good financial and budget management skills.
Understanding of and ability to influence others to incorporate accountability, DRR, gender, protection, HIV/AIDS and diversity in their humanitarian work. -
Consultancy – Development of Social Protection Policy
ASSIGNMENT SUMMARY
Social protection (SP) is an essential tool in tackling poverty, promoting economic growth and reducing inequality. The Government of Somalia is committed to the establishment of a strong system in social protection as evidenced in its decision to establishing and managing a Social Protection Sub-Working Group (SP SWG) and its prioritization of SP in the National Development Plan (2017-2019). The consultant will assist, by building on the work that has already been done by government and development partners to prioritize social protection strategies, to design a draft Social Protection policy for Somalia.
OBJECTIVES OF THE ASSIGNMENT
Adeso is bidding for a WFP award of service contract for design of Social Protection Policy. In this reagard Adeso is looking a lead consultant for this work. The consultant will work with Adeso Somalia program management team to provide support to the government of Somalia, particularly the Disaster Management Directorate of the Ministry of Planning and International Cooperation (MoPIC), to design and draft a Social Protection (SP) policy for Somalia.
DELIVERABLES
i. Inception report and consultation schedule
ii. A draft Social Protection policy and institutional framework
iii. ToRs for all institutions engaged in implementation of Social Protection policy
iv. Implementation Strategy
v. Presentation of Social Protection Policy to relevant stakeholders
SCOPE OF WORK
The following key areas of work are included in this consultancy though the present list is not exhaustive and additional issues might come up during the consultancy:
Provide technical and strategic assistance to MoPIC, DMA and PSG5 SP SWG on development of social protection policy.
Identify and consult with key stakeholders (government, civil society, development partners, etc.) in workshops in Mogadishu, Garowe, Kismayo, Baidoa, Adado, and Bosaso.
Develop an institutional framework for social protection including leadership and coordination responsibilities.
Develop terms of reference (ToRs) for all institutions engaged in implementing the SP policy.
Recommend a coordination mechanism for the SP policy as well as draft a detailed implementation and monitoring plan for the first year of the SP policy and roadmap for the first 5 years of the policy.
SKILLS AND QUALIFICATIONS
Degree in social protection, social policy or related field.
At least 10 years experience/Knowledge in the development, implementation, research and evaluation of social protection programs, preferably in fragile states.
Experience in facilitating and stimulating government coordination and engagement.
Experience in drafting SP policies.
Must be proficient in written and spoken English language.
Proficiency in spoken Somali desirable.
Familiar with Somalia context and related SP issues.
Experience of national processes and systems development desirable.
INTELLECTUAL PROPERTY RIGHTS:
All documentation related to the assignment shall remain the sole and exclusive property of Adeso -
Personal Assistant
Position Summary
Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office.
The successful candidate will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.
Personal Assistant Job Essential Duties and Responsibilities
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with post, often corresponding on behalf of the manager;
Producing documents, briefing papers, reports and presentations;
Liaising with clients and other staff.
Responsibility for accounts travel and medical reconciliations
Required Skills and Qualifications for the Personal Assistant Job
Bachelor’s degree in Social Sciences, administration and business management.
Minimum 1 year or equivalent work-related experience
Applicants with secretarial background will be an added advantage.
In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:
Exceptional written and oral communication skills;
Excellent word processing and IT skills, including knowledge of a range of software packages;
The ability to work under pressure and to tight deadlines;
Good organisational and time management skills;
The ability to research, digest, analyse and present material clearly and concisely;
Excellent interpersonal skills;
The ability to work on your own initiative;
Honesty and reliability;
Attention to detail;
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
Discretion and an understanding of confidentiality issues. -
Senior Finance Manager – REGAL-IR Technical Advisor – Disaster Risk Reduction (DRR)
PROJECT SUMMARY
Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs). The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to natural and human-induced shocks.
REGAL-IR is led by Adeso and is implemented by a consortium of partners. An intensive community engagement process – Participatory Learning, Planning and Action (PLPA) – guides program implementation in six thematic areas including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management and mitigation, disaster risk reduction, and improving nutrition. REGAL-IR is based in Nairobi and implements projects in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
POSITION PURPOSE
Provide finance oversight and implementation of the REGAL-IR program.
Supervise the Program Accountant (1) and line manage Field Accounts Assistants (5).
Advise the Chief of Party (COP) on project finance and operational matters.
POSITION SUMMARY
The Senior Finance Manager, REGAL-IR will be a full-time member of the REGAL-IR Leadership Team, working with the Adeso team in HQ, and the REGAL-IR field sites. The post holder will develop and implement finance systems, protocols and tools for all finance, and administrative functions applicable to the project HQ in Nairobi and field offices in the project counties. The Senior Finance Manager, REGAL-IR will be in charge of finance policies, procedures, and ensuring compliance with USAID rules and regulations in these areas. He / She will liaise with Finance and Operations Managers at Adeso HQ to ensure compliance with Adeso policies and regulations and to ensure smooth functionality of finance.
SPECIFIC ROLES AND RESPONSIBILITIES
Planning
• Plan and implement financial policies and systems ensuring consistency, accountability, transparency, viability and integrity in accordance with Adeso and USAID accounting principles.
• Ensure financial accounting records, monitoring, and internal controls.
• Ensure budget implementation, controls and reporting including forecasts, projections, accruals, funds requests, regular and ad hoc financial reports, variance analyses, and reconciliations.
• Manage audits of REGAL-IR including consortium partners.
Financial Management
• Planning and coordinating the activities of the REGAL-IR Finance unit by ensuring that the unit has adequate resources to effectively undertake its activities.
• Providing leadership to all field accounts assistants in the REGAL-IR project sites in regards to carrying out their daily tasks in an effective and efficient manner as per Adeso policies and procedures and USAID requirements.
• Coordinate the preparation and monitoring of budgets for all projects/program as per Adeso and Donor formats, on monthly, quarterly and annual basis.
• Ensure provision of timely and sound financial reports to the management, donor and other stakeholders on monthly, quarterly and annual basis.
• Represent REGAL-IR in various forums and be able to proficiently report on REGAL-IR activities effectively.
• Instituting organizational financial policies and procedures with the approval of the Chief of Party, identifying where there are gaps and ensuring compliance to the said policies.
• Responsible for all financial issues and correspondence on financial matters with partners, donors and government agencies.
Business Reporting and Donor Management
• Prepare annual operations plan for the REGAL-IR Program.
• Review, revise, update financial operations policies and procedures as and when required
• Supervise budgeting and program planning of REGAL-IR project partners.
• Manage the overall program cash flow.
• Oversees and manages the annual auditing process and liaises regularly with auditors (internal and external), donors and government agencies.
Compliance and Implementation of Policies and Procedures
• Ensure Financial Management in accordance with Adeso and USAID rules and regulations, including strategic management of objectives, resources, and risk.
• Ensure regular financial monitoring in the field /project sub offices are undertaken and any findings and recommendations are implemented in good time.
• Ensure the REGAL-IR is in compliance with statutory laws and legislations.
• Ensure full compliance with internal policies, donor regulations and budget restrictions on all projects.
• Oversee the performance management of all finance staff and undertake annual performance review of finance officers.
Capacity Building
• Provide orientation and training to the all managers in the program on cost- effective management and Adeso’s financial policies and procedures.
• Ensure Identification of any capacity gaps and ensure any capacity building needs in the finance team are identified.
• Ensure the planning and implementation of capacity building activities for REGAL-IR finance staff and partners on timely and efficient manner.
• Mentor and develop REGAL-IR finance team and ensure staff develop competencies in the key functional areas.
SKILLS AND QUALIFICATIONS
Essential:
• Bachelor’s degree in accounting from a reputable university. An advanced degree will be an added advantage
• Professional qualifications – ACCA, CPA or CIMA
• Minimum of 5 years work experience (with at least 3 years at Finance Manager Level) in a reputable large International NGO or donor organization involved in grant making.
• Substantial experience in managing USAID funds and ensuring compliance with USAID/US Government funding requirements.
• Ability and skills to establish compliance systems, present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels.
• Strong understanding of risks, related relevant controls and effective mitigation of these; primarily in the overall grant cycle including program, financial and procurement cycles.
• High level skills in written Standard English and ability to transform documents and reports developed by program staff into disseminable standard documents.
• Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
Desirable:
· Experience of working in a HQ or large regional office setting.
• Ability to work as a team with program staff at all levels without holding any direct line management authority
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Team Lead – Business and Program Development Senior Communications and Advocacy Officer
Reporting To: Director of Strategic Partnerships
Working With (Remotely): Country Programme Teams, Finance/Human Resources/Logistics, Communications and Advocacy Manager
Program / Duty Station: London, UK
Starting Date: As Soon As Possible – Applications will be accepted on a rolling basis until position is filled.
Gross Salary Range: GBP 40,000 – 45,000 Annually.
Position Summary: The Team Lead – Business and Program Development will provide leadership to the agency’s positioning for and pursuit of institutional and private sector donor resources, with an emphasis on various competitive funding mechanisms.
S/he will provide business development expertise to cross-discipline and cross functional teams in the development of proposals to ensure the highest quality standards and competitiveness.
S/he will contribute to and support internal learning processes that improve business development practices to ensure funding opportunities align with organization’s mission and objectives, enhance the agency’s value propositions, and leverage innovative, evidence-based results into new revenue and programming.
S/he will research and track upcoming opportunities through the capture planning stages and into final proposal production and negotiation.
S/he will strengthen the capacity of country program staff and the technical units as appropriate, in capture planning and proposal development and the introduction of new tools and best practices in coordination with agency-wide efforts from the Business Development community of practice.
Position Purpose
Pre-Positioning (focus on Capture Planning)
Pursuit of Opportunities
Award Administration
Agency Learning
Specific Roles and Responsibilities
1. Pre-Positioning (Focus on Capture Planning)
1.1. Stay abreast of trends in new business development in priority Adeso sectors and share those with country program teams. Strengthen intelligence and market research to identify opportunities for diversified funding and inform positioning efforts.
1.2. Actively gather intelligence about new funding opportunities, analyze them, and share with headquarters, regional, and country program staff as appropriate.
1.3. Champion the use of Adeso’s online relationship management system (Salesforce) by staff and ensure the accuracy and completeness of all opportunity records in the system.
1.4. Support country programs to improve capture planning capacities and practices, including identification of proposal development teams and expected proposal development support needs.
2. Pursuit of Opportunities
2.1. Support country management to perform due diligence in go/no-go analyses and decisions.
2.2. As determined with the Director of Partnership and Strategy, deploy to provide hands-on proposal development support to country programs. As appropriate, serve in lead or support role in proposal teams. Write or edit technical narratives, produce budgets and other proposal pieces as required depending on capacities of proposal development team.
2.3. Assist proposal development teams to improve proposal competitiveness through cross-sector engagement and integration of industry tools and best practices.
2.4. Provide BD strategic oversight and input for proposal teams; review proposals from a growth perspective as needed, including overall responsiveness to donor requirements, incorporation of cost-effectiveness considerations, and other aspects that may affect Adeso’ competitiveness.
2.5. Ensure accurate, complete and timely submission of proposals to donors, including compliance review of all proposal components, upload into donor systems as required. Follow through with negotiations including support to oral defense, issues letter response and proposal revision through to award signature and award modification as appropriate.
2.6. Assist teams to conduct after-action reviews for key funding opportunities to promote continuous learning and improvement in capture planning and proposal development.
3. Award Administration
3.1. Ensure effective award management for a select portfolio of centrally-issued awards such that: high risk issues are quickly surfaced and handled effectively with donors; reports meet deadlines and quality expectations; agreement terms and compliance requirements are commonly understood and respected; and problems and trends are fed back to project management.
3.2. Work with colleagues across the agency to track, document and build upon donor hot buttons, trends in implementation issues, successes and challenges, and related understanding of donor expectations. Build award implementation experience into proposal development.
4. Agency Learning
4.1. Share relevant learning with the BD community of practice.
4.2. Build country program capacity in BD-related skills through training and ongoing accompaniment.
4.3. Support development and roll-out of BD-related competencies and training programs.
4.4. Work with Country Program teams to develop and maintain capacity statements, past performance tables, and evidence-based results for priority areas; work with HQ to maintain global past performance and corporate capacity statements.
Skills and Qualifications
Master’s Degree in Development, International Relations, or relevant field preferred; equivalent experience acceptable
7-8 years of international development experience, including at least 3 years working with an NGO in a developing country
Demonstrated experience leading and producing competitive proposals in programming contexts similar to Adeso required. Comprehensive familiarity with technical and cost application requirements of main institutional donors required
Demonstrated experience managing people and processes; leading teams to produce deliverables under tight deadlines and at exceptional quality
Familiarity with relevant regulations and with the institutional agency-specific policies, procedures and priorities
Experience with staff and local partner capacity development and mentoring
Experience with implementation and management of awards
Must be eligible to work in the UK
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Consultancy: Prototype Modelling Services Financial Projection Consultancy
Project: DEPP – Disasters and Emergencies Preparedness Program
Position Type: Short-Term Consultancy
Study/Assessment Topic: Develop 14 Refined Models of the Existing Social Innovation Prototypes Under the Maarifa Kona Labs
Position Location: Nairobi with Travel to Garissa and Marsabit
Duration: Fifteen (15) Days
Reporting To: Project Director – DEPP
Working With: The Innovations Lead
Starting Date: Immediately
Application Deadline: 16th January, 2019
Vacancy Contact: Please send applications to consultancy@adesoafrica.org – Adeso will only respond to short-listed applicants.
PROJECT SUMMARY
Adeso is leading in the implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.
BACKGROUND FOR CONSULTANCY
Maarifa kona is an Innovation Lab that was created under the Adeso, iHub and MasterCard (AIM) consortium. It functions as a community ideas space in the rural counties of Marsabit and Garissa, Kenya in which the communities can explore and develop better innovative mechanisms to build resilience and preparedness in the face of drought.
We exist to:
To support inventors to develop practical solutions and new ideas to prepare for and manage drought
To create a new learning environment and accessible approach where people feel at ease sharing their experiences and testing their ideas.
Our focus areas include:Food security
Water management
Livestock protection
Other interventions related to drought e.g. alternative livelihoods, early warning systems etc.Adeso (lead agency in the AIM consortium) desires to utilize Prototype Modeling Services to refine existing social innovation prototypes for the upcoming National Demo Day, to be held on Thursday 24th January 2019, at iHub, Senteu Plaza, Kilimani.
SERVICES TO BE PERFORMED:
Each of these functions are to be performed with Adeso’s prior approval:
The main goal is to develop 11 refined models of the existing social innovation prototypes under the Maarifa kona Labs. The Labs and existing prototypes are based in Marsabit and Garissa.
The MODELLER/MODELLING FIRM, will be expected to travel to the Labs and undertake consultations with respective innovators and lab team in order to provide sketches for approval, and later develop the refined models/prototypes.
CONSULTANCY PERIOD
Fifteen (15) days.
SPECIFIC DELIVERABLESConsultations with Innovators, Innovation Managers and UX Designers
Travel to the Marsabit and Garissa labs for one on one consultations with three focal points: Innovators, Innovation Managers and UX Designers. Travel and accommodation will be facilitated by Adeso. Food and beverage costs will however be borne by the MODELLER/MODELLING FIRM.Review existing prototypes/models at the labs
Recommend additions/omissions to refine existing models/prototypes
Develop refined sketches (14) from the consultations for final approval by the Innovations Lead in the Nairobi Coordination Office.Development of refined models/prototypes
From the approved sketches, produce 14 refined models/prototypes according to the following specifications: Size of prototype/model site: Largest, A1 and the smallest size, A3
Material: Forex board and/or Mounting Board
Dimensions: 3D physical models with labelling of structures
Additions: Miniature people, cars, vegetation and landscapingo Model Base: Framed wooden base
Work plan and deliverablesTravel to the labs (2 Locations)
Development and approval of sketches
Modelling
Delivery of models to iHubCOPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.
APPLICATION PROCESSAdeso seeks to invite qualified consultants/firms who meet the following requirements to submit their detailed narrative and financial proposal on how to undertake the assignment.
Should be a firm / individual consultants with office/operational establishments within Kenya or able to access the area of assignment.
Technical proposal on how the assignment will be conducted including methodologies, data analyses and interpretation, reports and schedules.
Proven technical and field experience of Lead/proposed Consultant with a bachelor’s degree in Business Modelling/Management or in any related field.
Must have performed at least 3 similar consultancies in the last 5 years.
Proof of personnel or equipment and ability to mobilize them on short notice
Submit a detailed financial proposal including all professional fees, travel, accommodation & transport, reporting costs and subsistence costs. Please note all costs must be broken down into details (no lump sums, no contingencies etc.)
Consultants who do not meet the above requirement will not be evaluated further. You are therefore asked to submit your best proposal with relevant documents.
The consultant/firm will be responsible for their own security; insurance while in the field and Adeso will not be responsible for any injuries or damages incurred during the assignment. The costs submitted must be inclusive of all anticipated expenses.EVALUATION CRITERIA:
At least 3 past performed works similar to solicited work with proof of reference or completion letters/contract/ for each past work.
Technical responsiveness of submitted proposal detailing understanding of related assignment.
Overall responsiveness on TOR methodology and analysis
Cost effectiveness/reasonableness & Budget
Work plan.go to method of application »
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Graphic Design Consultancy Consultancy – Translation Services
Project: NEAR
Position Type: Short-Term Consultancy
Study/Assessment Topic: Graphic Design Consultancy
Duration: Two (2) Weeks
Reporting To: Programs Manager – NEAR
Working With: Executive Office and Programs Team
Starting Date: Immediately
Application Deadline: 15th January, 2019
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The Network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
The first ever world humanitarian summit in 2016 outlined Grand Bargain commitments that have a transformative potential for the humanitarian sector. The commitments on the localization are defined as follows: increase direct funding to southern-based NGOs for humanitarian action; reaffirm the Principles of Partnership; increase transparency around resource transfers to southern-based national and local NGOs; stop undermining local capacity; emphasize the importance of national actors; address subcontracting; provide robust organizational support, capacity strengthening and communication to the media and the public about partners. However, there is currently no system in place to measure progress in meeting these commitments and their impact on aid delivery. In 2018, NEAR worked on developing a multidimensional framework for measuring performance against the objectives of the localization agenda which proposes a set of key performance indicators (KPIs).
To ensure a broad dissemination of the framework, NEAR would like to engage a consultant to design an online version of the framework to be published on the NEAR website.
SCOPE OF WORKDesign a user-friendly web-version of the Localization Performance Measurement Framework and its related tools
Design promo materials for the official launch of the framework including social media content materialsDELIVERABLES
Final design of the Localization Framework, its tools and promo content.
CONSULTANCY PERIOD
17th – 31st January, 2019.
COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.
QUALIFICATIONSStrong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.
Show a clear and mature style of design, demonstrating an understanding of communication requirements for NEAR.
Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;go to method of application »
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Executive Assistant – Intern
Reporting To: Executive Director
Working With: Executive Director, Heads of Departments, Country Directors, Program Team
Duration: One (1) Year
Starting Date: Immediately
POSITION SUMMARY
Under the supervision of the Executive Director and the Executive Assistant, the core function of this position is to support the Executive Office with various administrative processes essential to day-to-day operations. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIESHandling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.SKILLS AND QUALIFICATIONS
Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.