Company Details: Company Information Adeso is a humanitarian and development organization that is changing the way people think about and deliver aid in Africa.

Senior Compliance Officer Consultancy Services For Design Thinking and Human-Centered Design Consultancy Services For Design Thinking and Human-Centered Design

Reporting To: The Executive Director
Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communication & Advocacy, Operations (Logistics & Procurement); Program Directors and Country Directors
SUMMARY
The Senior Compliance Officer will report to the Executive Director by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso.
The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he will be responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he will be member of the country programme core Senior Management Team responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisational requirements and overseeing information management related to grant and programme implementation.
S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also make recommendations for the Senior Management Team to ensure on-going compliance.
POSITION PURPOSE
The purpose of this role is to work alongside the country and programme management teams and in close co-operation with the Finance, Procurement and Human Resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
The Senior Compliance Officer will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

Lead the preparation and implementation of the annual work plan of the Compliance and Oversight Unit to ensure work priorities and objectives, taking into account the most effective use of resources;
Ensure full compliance with Adeso policies and procedures and minimum operating standards for grant management, Internal controls and work with implementing partners when required;
Implement and manage Adeso processes for grant management, equitable cost recovery, grants close out and sub-grant management when required;
Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets;
Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold
Budget Holders accountable for deviations from the grant contracts;
Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staff of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;
Verify that financial reports are coherent and adhere to donor and Adeso standards before submission;
Develop models to detect unusual activity; Review processes templates and procedures, including those associated with monitoring and evaluation;
Assess compliance to internal procedures, controls mechanisms of Adeso policies and procedures, donors requirements, and Government regulations, and ensure supporting documentation is exhaustive and consistent.

Risk Management

Document, evaluate and test systems and controls to determine their adequacy and effectiveness towards:

Compliance with rules and regulations,
Accomplishment of management’s objectives,
Reliability and integrity of information,
Efficient use of resources, and
Safeguarding of assets.

Monitor risks related to the achievement of Adeso financial and non-financial objectives and ensure the alignment of risk management framework with the internal control measures;
Mitigate the risk of misuse of donor funds and ensure that an effective internal control mechanism is in place to prevent and detect fraud. Manage cases of reported, suspected, and occurred fraud across Adeso’s operations;
Ensure accurate and timely preparation and submission of periodic reports on issues and any material weaknesses identified during the review period.

Internal Control Review:

Coordinate the development, implementation and review of the organisational internal control strategy;
Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed;
Perform systems audit of Adeso offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures;
Disseminate donor and Adeso standards to relevant personnel at the beginning of the process;
Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist);
Submit monthly compliance report to his/her supervisor.

Training:

Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures;
Conduct regular visits to field offices and project sites;
Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases;
Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation;
Developing staff and providing guidance and technical advice where necessary.

Audit:

Ensure that all grants are audited as per donor rules and regulations;
Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendation, updating the audit tracking tool;
Assist the Finance Manager and Adeso programs management in responding to internal audit requirements.

Other

Contribute to the country strategic and operational planning and reporting;
Provide regular briefings to the Adeso management regarding programme/operational matters and general systems controls;
Review Funding Agreement Documents (FAD) for approval by management at submission and grant award.

SKILLS AND QUALIFICATIONS
Essential:

Bachelor’s degree from a reputable university, an advanced degree will be an added advantage;
Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;
Experience of managing USAID funds and ensuring compliance with USAID requirements.
Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.
Understanding of risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;
High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents
Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels
Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
Professional qualifications; ACCA or CPA;
Certification in Internal audit or Risk management will be added advantage.

Desirable:

Extensive experience of managing grants with donors and working with civil society organisations.
Advanced skills in coaching, mentoring, capacity building, team development, around management of accountability and compliance in relation to donor funding.
Ability to work as a team with program staff at all levels without holding any direct line management authority.
Demonstrated ability to lead teams with members of extremely varied skills, experience and backgrounds.
Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners
Demonstrated ability to remain positive and productive in a harsh climatic environment.

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October 25, 2024
Finance Manager

Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

Finance Manager Job Responsibilities
Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.

Compliance and Implementation of Policies and Procedures

Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.

Risk Management

Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

Qualifications

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 25, 2024
Finance Manager – Adeso Hq

Reporting To: Executive Director
Working With: Country Directors, HR, Programs and Operations Teams
Duration: One (1) Year, Renewable
Starting Date: Immediately
Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

SPECIFIC ROLES AND RESPONSIBILITIES

Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.
Compliance and Implementation of Policies and Procedures
Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 25, 2024
Terms of Reference – Translation Services

Project: NEAR
Study/Assessment Topic: Translation Services
Duration: 3 – 6 months
Reporting To: Communications Officer
Working With: Programs Team & Adeso Operations Department
Starting Date: Immediately
Application Deadline: 27th May, 2018. Applications will be reviewed on rolling basis.
BACKGROUND FOR CONSULTANCY
NEAR is a global network that spans across many continents therefore we would like to contract a firm or consultants to provide translation services of various documents related to NEAR’s programs which include a series of humanitarian research reports, membership documents and general communications contents to be disseminated across our network that includes members who speak French, Arabic, Spanish, Nepali and more.
SCOPE OF WORK

Written translation of NEAR publications in French, Arabic and other languages (as needed).
Written translation of NEAR programs and membership documents in French, Arabic and other languages (as needed).
Translation of web content and other communications (as needed).

CONSULTANCY PERIOD
May to July, 2018 (may be extended).
QUALIFICATIONS

Relevant experience of delivering quality translation services with NGOs, government agencies or international bodies.
Excellent communications and writing skills.
Ability to interpret and translate oral information to written form and vice versa.
Familiarity with speaking and writing in more than one language, preferably French, Arabic and/or Spanish.
Ability to interact with clients from diverse background in a multicultural environment.
Excellent team work and participatory process skills.
Flexible in working hours-ability to work evening and weekends, if necessary.
Ability to plan and prioritize work duties as well as work competently under pressure and tight deadlines.
Consistently approaches work with energy and a positive, constructive attitude.

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.

October 25, 2024
Administrative Assistant

Duration: 1 year (Renewable)
Starting Date: Immediately
Duties

Handling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.

Job Qualifications

Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.

October 25, 2024
Stream M&E Coordinator

Reporting To: Consortium Coordinator
Working With: STREAM Consortium Team: ACTED/Adeso PDQU Teams in Nairobi
Program/Duty Station: Nairobi, With Frequent Travel to Field Offices
Duration: One (1) Year Renewable
Starting Date: Immediately
SOMALIA RESILIENCE ACTION (STREAM) CONSORTIUM
The STREAM Consortium, established in early 2013, aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Lower Juba. Targeted communities will benefit through the delivery of predictable and regular cash transfers to vulnerable households, alongside investment in diverse livelihood bases and the provision of support and community led preparedness, early warning and timely response systems.
Both ACTED and Adeso have extensive experience of and presence in humanitarian programming in Somalia, in particular in South-Central Somalia and Lower Juba.
ACTED has been working in South-Central Somalia since 2009, and has developed strong relationships with communities and local authorities through the provision of food security, WASH and livelihood programming. ACTED Somalia’s areas of intervention are located in South Central Somalia, across the Juba’s (Middle and Lower), Bay and Gedo regions supported by an operational area office in Mogadishu. ACTED has operated emergency response programs, most notably offering vital humanitarian assistance during the 2011 drought, and is now moving towards resilience building.
In 2012 the security context and constraints on programming in Dinsoor and Sakow forced the organization to make a decision to close these project sites and relocate activities to Baidoa, El Waq and Kismayo following needs assessments done in both areas. As a result, in 2013 ACTED adapted programming to support urban communities including IDPs, host and minority groups to enhance food security, strengthen livelihoods and improve access to water, sanitation and hygiene.
Adeso, formerly known as Horn Relief, is an African-based organization established in 1991 in response to Somalia’s devastating humanitarian crisis and civil war. Adeso has been working in Somalia since 1994, and in this time has worked in Lower Juba (Dhobley, Afmadow, Kismayo and Badhaade districts) and Gedo Regions (El Waq, Luuq, Belet Hawa and Dollo districts), as well as in Galmadug, Bari, Sanaag, Mudug and Sool Regions in Puntland and Somaliland. The organization was been working with Somalia’s pastoralist groups, particularly women and youth, to prevent, manage and overcome situations that adversely affect a community’s well-being. Adeso’s Somali operations include 10 field offices delivering programs in five thematic areas: integrated food security, education, water and sanitation, natural resource management and humanitarian response interventions.
POSITION SUMMARY
The M&E Coordinator will act as the technical focal point on all aspects of monitoring and evaluation of STREAM Consortium. The M&E Coordinator will be responsible for establishing and implementing an effective system to monitor progress, impacts and successes of project activities and performance at all levels. The M&E Coordinator will be responsible for all MEAL related activities of the STREAM Consortium that aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Dhobley, Afmadow and Kismayo districts of Lower Juba region of Southern Somalia.
The M&E Coordinator will also monitor all grant activities and ensure that the project complies with donor performance reporting requirements. S/he will conduct assessments, baseline studies, surveys and need assessments to identify necessary changes and future opportunities.
POSITION PURPOSE

M&E Coordinator will be line managed by the consortium coordinator and technically work with ACTED and Adeso M&E focal points; and will be responsible for project level activities in relation to monitoring of project activities, data management and analysis. The M&E coordinator will effectively use the available channels and ways to foster learning for sustainable capacity development through using the many innovative approaches that recognize the importance of learning in M&E, improve knowledge and the capacity process as well as recognizing results through making the management of the knowledge more adaptive and responsive.
Working closely with project teams, he/she will support project monitoring and evaluation by providing and managing SSNP consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis. The role involves providing technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.
He/she will have the overall coordination and running of the M&E system at the Nairobi and field level; providing support and oversight for M&E Officers; visiting to assist with monitoring activities and provide technical guidance (particularly training of data collectors and methodology work); managing the project database; undertaking analysis and producing monitoring reports as needed; disseminating monitoring information; working across to bring together data from the two organizations together for analysis and reporting.
The M&E Coordinator will be focal person in developing and managing the Program Measurement system, building the capacity of consortium staff and partners in M&E and supporting all consortium M&E and research-related activities of field projects.

SPECIFIC ROLES AND RESPONSIBILITIES

Making operational decisions and managing the various components of the program dealing with M&E;
Managing data collection, analysis and reporting on performance indicators by project team members and project counterparts;
Developing the Project Management Plan, setting out specific quantifiable performance indicators and targets for overall objectives and activities and establishing monitoring systems to measure project progress;
Leading writing of quarterly technical and financial reports and assists the consortium coordinator in writing annual work plans;
Utilizing critical inputs, feedback, and assessments from evaluation partners to inform changes in program approaches and scale-up.
Helping standardize program measurement and M&E tools and systems and ensure the project has robust monitoring plan in place.
Developing and actively managing donor performance monitoring plans, including working closely with external evaluators during donor assessments and evaluation;
Working with Nairobi and field offices and program staff to ensure adequate M&E systems and quality controls are in place that meet donor requirements and the needs of the program;
Managing Adeso’s Somalia project monitoring information system to ensure efficient and effective collection, entry, analysis and amalgamation of project data (both quantitative and qualitative) and proper reporting of the outcomes and impacts of all projects.
Building the capacity of Monitoring and Evaluation staff to analyze and disseminate regional data and conduct data quality audits;
Building capacity of program staff to conceptualize, collect, use and disseminate MIS data.
Providing technical assistance in producing quarterly reports of program outputs and accomplishments
Assisting with management of the Research as required
Helping refine consortium’s methodologies for ensuring beneficiary accountability.
Providing technical support to dedicated project staff in the field, through regular telephone/skype meetings, field visits and on-the-job mentoring/coaching.
Supporting Program Managers and M&E staff with the planning and implementation of baseline surveys, needs assessments, mid-term and end of project reviews/evaluations including preparation of TORs.
Coordinating with other agencies for learning and sharing of good practices in M&E.
Helping develop appropriate data management templates and formats for project activities and support project partners on data management systems.
Help in writing and reviewing the quarterly M&E reports.

SKILLS AND QUALIFICATIONS

Bachelor’s degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.
Knowledge and experience in qualitative and quantitative data management techniques including proficient and skillful use of SPSS, STATA, EXCEL, Epi-info software’s.
Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.
Experience analyzing quantitative and qualitative data;
Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation;
At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.
Somalia M&E experience will be a plus.
Excellent written and spoken English.
Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
Ability to work independently and under pressure in a rapidly changing professional environment.
Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.
Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems;

October 25, 2024
Executive Assistant Administrative Assistant

Reporting To: Executive Director
Working With: Executive Director, Heads of Departments, Country Directors, Program Team
Program/Duty Station: Nairobi, Kenya
Duration: 1 year (Renewable)
POSITION SUMMARY
Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the Executive Office. The successful candidate should have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screening and prioritizing communications and opportunities from external and internal sources, and organizing and maintaining administrative processes essential to this position. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Serve as the ED’s administrative liaison to Adeso’s Senior Management Team and Heads of Department.
Managing an extremely active and dynamic calendar of appointments; completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings; coordinating activities, such as conferences, field visits, internally and externally organized workshops; and other tasks that facilitate the ED’s ability to effectively lead the organization.
Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
Keen attention to detail, ability to exercise initiative, and work independently
Work closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately and keeping the ED apprised and updated.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
When the ED chairs meetings: Prepare an agenda in advance; assist with and provide research/background information, content development, and creation of presentations, coordinate meetings and take meeting notes.
Manage the daily schedule of the ED, ensuring that she knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
On own initiatives process/compose correspondence/reports for ED’s and/or executive teams replies.
Manage external contacts for ED, proactively understanding who they are, which priority contacts are and keeping track of periodic communication needed for priority contacts.
Anticipate the ED’s needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
Plan and coordinate all aspects of quarterly board meetings, including tracking, monitoring and following the progress of action items, drafting the agenda, setting the timetable and following up on board material preparation and producing accurate Board minutes at each meeting when in attendance.
Manage effective contacts and relationships with Board Members, including arranging board member travel arrangements, expense reimbursements, and board meeting logistics, and acting as a first point of contact for Board Member queries.
Perform liaison services on behalf of Adeso to donors, Government Officials, other relevant partners Review correspondence (mail and email) addressed to the ED and take the appropriate follow-up actions as required.
Must abide by the policies and procedures of the organization.
Adhere to the organization’s compliance system and understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Handle confidential information in a professional and discreet manner.
Act as the ED’s representative and ambassador to external contacts as directed.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Social Sciences, Development Studies or related qualification with a Diploma in Legal studies or a related field.
Minimum 5 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in Word, Excel, PowerPoint.
Extensive experience in preparation of board and donor presentations.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.
Ability to travel 5%.

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October 25, 2024
Creative and Digital Production Consultant

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo
(Hosted by Adeso – African Development Solutions www.adesoafrica.org)
Project: NEAR
Duration: One (1) Month, Renewable
Reporting To: NEAR Programs Manager
Working With: Executive Office and Programs Team
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
NEAR Network and Adeso intends to build a strong partnership with their donors, partners and NEAR members. To pursue this intention, NEAR and Adeso publish a wide range of materials and is planning to contract a Creative/Digital Production Consultant to help the office meet its growing need for various communication productions, marketing and program development. The successful candidate will produce NEAR and Adeso soft and hard copy collaterals and publications. The responsibility of this consultancy is to ensure the implementation and adherence to existing graphic guidelines; layout of reports and publications in mostly English and at times other languages such as Arabic or French development of new graphic solutions; and design of innovative products.
SCOPE OF WORK
Production & Copy Editing of NEAR/ADESO documents including but not limited to:

NEAR Quarterly Newsletter
Innovative Financing Research Publications
Localization Success Stories
Support management of the NEAR website, including the Learning Platform, by uploading up-to-date content, localization stories, newsletters (written or video format), resources, webinars among other relevant content.
Provide design support to ADESO/NEAR global team for various projects.
Provide program development support ADESO/NEAR.
Other duties as assigned.

CONSULTANCY PERIOD
March to May 2018, with a possible extension.
DELIVERABLES
Quality design for various assignments from NEAR and Adeso, completed in line with NEAR and Adeso branding requirements and within specified deadlines.
QUALIFICATIONS

Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.
Show a clear and mature style of design, demonstrating an understanding of the communication requirements NEAR Network.
Excellent writing skills; writing in accessible format
Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.

October 25, 2024
Gardener

Reporting To: Senior Operations Officer
Working With: Operations Team, All HQ Staff
Program/Duty Station: Nairobi, Kenya
Duration: One (1) Year, Renewable
Starting Date: Immediately
POSITION SUMMARY
Under the direct supervision of the Senior Operations Officer, the Gardener will be responsible for ensuring that the Adeso HQ compound is well kept and maintained, including the flower gardens within. S/He will also support other departments with handy work whenever required. Flexibility will be required when the Office Cleaner is away.
POSITION PURPOSE

Maintaining the gardens around the office.
Ensuring general cleanliness around the compound premises.
To give general support to other departments.

SPECIFIC ROLES AND RESPONSIBILITIES

General:

Maintaining the general cleanliness around the compound.
Watering and maintaining the flowers in the flowerpots.
General cleaning of the window glasses.
Reporting any damages or breakages whenever they occur around the compound.
Collecting and assembling garbage ready for garbage collection.

Cleaning:

Cleaning the main entrance verandah including balcony attached.
Ensuring that office mats are changed and washed regularly.
Ensuring that the tent meeting area outside the office is maintained, tidy and well arranged.
Keeping the general area around the kitchen clean and tidy.
Emptying the respective cleaned office dustbins.

Gardening:

Trimming the grass and flowers around the office.
Maintaining the flower gardens.
Trimming the fence around the office.

Others:

Assisting in the kitchen while the cleaner is away.
Substituting Office Cleaner while on leave.
Supporting other departments on handy work whenever required

SKILLS AND QUALIFICATIONS

Previous experience in a similar role required.
Autonomous and innovative.
Well organized and tidy.
Hardworking and self-motivated.
Demonstrable end user orientation.
Excellent team work spirit.

October 25, 2024
Driver

MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. IHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. IHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The three agencies for the AIM Consortium or the DEPP Lab Consortium. The AIM Consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
Under the direct supervision of the Senior Operations Officer, the Driver will be responsible for supporting all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for Adeso operations.
POSITION PURPOSE

To carry out the necessary daily and weekly check-ups as specified in program transport or vehicle policy.
To provide day-to-day logistics and administrative support such as supporting finance on banking matters, photocopying, filing and other related activities, as may be required.
To ensure correct loading of the vehicle, considering the maximum loading capacity, proper distribution and securing of the load.
To undertake general finance related duties and assist the Logistics team in the processing of payment

SPECIFIC ROLES AND RESPONSIBILITIES

To support staff movements as may be required and in close liaison with the Senior Operations Officer and to manage movement schedules.
To run errands including collection and delivery of mail, official documents, visas, etc.
To keep the vehicle assigned to him/her clean and road-worthy.
To refuel the vehicle whenever necessary or when the level gets below half of the tank capacity.
To ensure the safe parking, whenever possible in an Adeso compound, of the vehicle at night, during breaks and when it is not in use.
To verify the presence at all time in the car of the vehicle log book, discharge of responsibility forms, the tools and spare parts as mentioned and signed for by him/her in the log book, a complete first aid kit and spare tires in good condition.
To ensure that H&S standards relating to transport and vehicle management are adhered to at all times.
LOGISTICS SUPPORT

To support the Logistics team with obtaining the quotations and other related documentation.
To undertaking program related duties such as organizing workshops, booking workshop venues, booking staff accommodation, etc. in line with Adeso financial and logistics procedures, H&S Standards and values to cost-effectiveness.
To carry out logistics duties relating to stores, loading and offloading of the vehicle considering the maximum capacity, distribution, etc.
To provide timely information of vehicle maintenance and to ensure that repairs are done on time at all times; carry out routine checks of oil, water and battery fluids and to ensure that vehicles are road worthy and mechanically sound.
To ensure that all the necessary documents are available and up to date in the vehicle (insurance, Adeso
Vehicle log Book, tool kit, spare parts, spare tires, first aid kit and fire extinguisher)
To be aware of radio procedures and operations.
To be aware at all times of the security guidelines for the related journey.
To ensure that vehicles are prepared for all official journeys. To conform to Adeso’s safety guidelines when driving vehicles.
Before any journey is undertaken to ensure that all persons aboard the vehicle understand the radio operations and understand the security guidelines for the related journey.
Is responsible for the H&S of the passengers and ensure that seat belts are used at all times.
To adhere to Adeso’s rules and regulations governing the management of fleets (report any misuse, accident and/or damage involving Adeso vehicles; drive at Adeso speed limit of 80 Km/Hour and drive with consideration for safety of passengers; correctly maintain the vehicle with details of each journey; refuel the vehicle whenever it is necessary, or when the level gets below half tank; keep vehicle assigned to him/her clean and road worthy; parking the vehicle in secure and safe places at all times).
MECHANICAL

To immediately report any technical failure or damage and need for maintenance to the appropriate member of staff, and to note details in the vehicle log book.
To keep track of the scheduled service time of the vehicle, in order to make sure that servicing is performed in time.
To accurately fill in the vehicle log book after performing service checks and/or repair activities to the vehicles.
To understand the correct way in operating the vehicle winch.

SKILLS AND QUALIFICATIONS
ESSENTIAL

A valid Kenyan driving license.
Knowledge of road safety and car maintenance.
Ability to drive a range of vehicles and having related valid and clean driving permit.
At least five (5) years of experience as a professional driver.
Knowledge of basic mechanics and workings of vehicles.
Good communication skills and organizational skills.
Ability to represent Adeso to visitors and knowledge of Adeso and its work.
Ability to manage own time and oversee basic processes.
Ability to work as part of the team

OTHER

Commitment to Adeso’s philosophy, aims and policies (especially gender relations).
Uphold Adeso Values at all times.
Robust energy and interpersonal skills at high level.
Working at community level and with NGOs.
Proactive and risk mitigation drive.
Self-confidence, maturity and ability to co-operate with a wide variety of people.
Ability to work on own initiative, under pressure and to meet deadlines.
Personal commitment to working as reliable, honest, and trustworthy member of a team.
Enthusiasm for good working practices and ability to analyze and improve systems.
Tact/diplomacy.
Ability to work effectively in a culturally diverse organization.
Able to travel away from Nairobi for periods of 1-2 weeks.
Willingness to travel and able to cope with difficult conditions.

October 25, 2024