Company Address: Address YWCA of Kenya Nyerere/Mamlaka Road P.O Box 40710-00100 Nairobi, Kenya. – See more at: http://www.ywcakenya.org/#sthash.M0C8o40a.dpuf

Branch Accountant

Purpose: Reporting to the Branch Manager, the Branch Accountant’s role will be to develop and maintain the branch finance accounting and reporting system that will meet acceptable accounting standards.
Duties and Responsibilities

In-charge of the accounts department in the Branch
Ensure that the day-to-day accounting operations and financial management functions in the Branch are performed in accordance with internal policy and procedures.
Timely reporting including project financial reports as well as management reports
Preparation of the payroll on a monthly basis
Review cashbooks and cashbook reconciliations weekly.
Maintain accounting records including contracts and change orders
Preparation of year-end schedules for corporate income tax returns and annual audit.
Compile information for internal and external auditors, as required
Preparation and processing of various journal entries related to general accounting.
Compile and review subsidiary ledgers and financial statements.
Assist in the development, implementation and maintenance of accounting systems and controls in conjunction with the Head of Finance.
Preparation of annual budgets
Perform special projects as directed by the Branch Manager and the Head of Finance.
Assist Program Officers in developing and seeking approvals for activity budgets and expenditure.
Maintain budget control and monitor cash flows for all projects activities.
Coordinate and facilitate the procurement requirements of the office on the basis of the procurement policy guidelines.
Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.

Qualifications & Skills

Bachelor degree in Accounting or related field desired.
At least a year experience working in an accounting function.
At least a year of progressive working experience in rural environments.
Computer literacy and strong knowledge of Microsoft Excel.
Preparing monthly financial reports for internal and external use on income and expenditure
Overall management of petty cash and its related activities including documentation
Knowledge of pastel, quick books or either will be an added advantage

October 26, 2024
External Auditor

The Need, Objectives And Scope Of The Audit
The required service of external audit will be rendered at YWCA Kenya’s Headquarters as situated in Nyerere/Mamlaka road and the Branches located in Meru, Nairobi, Kisii, Kisumu, Siaya, Mombasa and Tana River.
The objective is to audit the Financial report for the ended 31st December 2018 and to express an audit opinion according to ISA 800/805 on whether the financial report represent a true and fair view.
Terms Of Reference

The audit assignments shall be carried out in accordance with International Standards of Auditing (ISA) issued by the International Audit and Assurance Standards Board and adopted by International Federation of Accountants (IFAC).
Plan and organise the audit on the basis of risk assessment to provide satisfactory assurance that the financial statements are free of material misstatement due to fraud and errors.
Ascertain that funds received by the organization have been applied for the intended purpose and have been accounted for in accordance with funding agreement.
Verify that funds received, have been acknowledged and reflected in the financial reports/statements submitted to the users/donors.
Verify and report on whether or not funds have been re-granted by the organisation. In case of re-grant follow up to ascertain that funds have been reported and audited to assure that these have been applied for the intended purpose.

Reporting

The reporting shall contain an assurance that the audit was performed in accordance with applicable International Auditing Standards and by a qualified auditor.
The reporting shall contain the responsible auditor’s signature (not just the audit firm) and title.
The reporting shall contain details regarding used audit methodology and the scope of the audit.
The auditor shall submit a statement of how each of the audit requirements detailed in the Terms of Reference was achieved during the audit process.
The auditor shall submit an audit memorandum/management letter, which shall contain the audit findings made during the audit process. It shall state the measures that have been adequate to deal with reported shortcomings.
The auditor shall make recommendations to address any weakness identified. The recommendations should be presented in priority.

The Auditor will produce the following reports

Audited financial report with an opinion
Management letter report with responses

Mandatory Requirements

Eligible firms should not have conducted audit relating to YWCA for the last 5 years.
The Partner(s) of the audit firm should be practicing member(s) of Institute of certified Public Accountants of Kenya (ICPAK), in good standing.
The firm should give a written undertaking that it has been in operation for at 5 five years continuously backwards from 2017.
The partners of the firm should have professional indemnity. A copy of the current certificate should be attached.
The firm should have a valid practising certificate.
Any possible conflict of interest should be clearly indicated in details for guidance in decision making.

The Capability Of The Audit Firm

The audit firm should provide a brief capability statement justifying it’s suitability for the assignment. Global network or international affiliation advantages if any should be disclosed.
The audit firm should state its understanding of the terms of Reference, operations and the services of the organization.
The audit firm should provide a profile of the proposed team, covering the partner, Audit Manager and support staff.
The audit firm should a profile of three (3) major clients with operations comparable to those being required under the terms of reference.
The firm state its experience in providing audit services to clients with operations in Kenya.
The audit firm should provide their most current audited financial accounts for the last two years.

Audit Methodology

The firm should state the methodology that will be applied to carry out the audit assignments including the estimated audit completion time.

Financial Proposal

The audit firm should state the charging rates proposed for these Terms of reference. Note that the award will not solely be determined on grounds of cost indicated.

Scope Of Tenure
The proposed engagement covers the areas specified in the terms of reference and will be for five years with annual appraisal of performance with the prospect of renewal pegged to satisfactory performance.
Audit Deliverables
The qualified auditor shall issue an audit certificate/report in respect of reviewing the implementation of the agreement. The purpose of the audit certificate is to verify and recommend approval of the financial report. The audit certificate shall contain the following:

an opinion according to ISA 805 whether the submitted financial report is in accordance with the accounting records
a reference to the reports that the audit certificate refers to (copies of which is to be included in deliverables)
a statement that the audit has been performed in accordance with International Standards on Auditing (ISA) and in accordance with these special instructions
a statement whether the report has been drawn up in accordance with the agreement
a statement on whether the auditor proposes that the report be approved or not

The qualified auditor shall issue a management letter/audit memorandum. The purpose of the management letter/audit memorandum is to review the internal control. The management letter/audit memorandum shall contain the following:

the content and scope of the audit
significant observations on the activity covered by the report
measures taken as a result of previous audits and whether the measures have been adequate to deal with the reported shortcomings

Requirements for the audited organization

The organization shall produce a management response including an action plan to be submitted to the YWCA.

October 26, 2024
Branch Coordinator

Job Description
Duties and Responsibilities

In charge of the day to day running of the Branch Coordination of administrative and programme activities at the Branch level
In charge of Human Resource Management in the Branch in liaison with the National Headquarters
Liaise with the National Headquarters on Administrative and Policy matters as per existing YWCA Governance regulations
Ensure Resource Mobilization for Branch Programmes and Activities Ensure timely reporting to National Headquarters; Branch Standing Committees and donor agencies as may be required
In charge of the organization’s facilities in the Branch Coordinate all Standing Committee meetings and all other meetings at the Branch level as per YWCA Policy
Oversee and ensure effective Programme Management at the Branch Responsible for Financial Management at the Branch and ensure that Internal Controls are adhered to
Ensure Development and adherence to Annual Plans and Budgets as per the existing
Strategic Plan Participate in National meetings and events as required
Ensure Membership recruitment, development and retention at the Branch level
Ensure capacity building and orientation for staff and volunteers is done, in liaison with the National Headquarters
Enhance fellowship among staff and members
Networking and collaboration with partners undertaking similar activities

Qualifications & Skills:

Diploma in Business Administration or Social Sciences
Thorough understanding of business administration and office management
3years experience in a similar position is desirable
Must be computer literate with report writing skills
Experience in Programme management and Community Development will be an added advantage
Strong experience in offering operational support
Excellent communication and organizational skills
MUST be a Christian aged between 30-40 years

October 26, 2024
Branch Accountant

The successful candidate will be based in Kisumu and will report to the Branch Manager.
Purpose
Reporting to the Branch Manager, the Branch Accountant will be accountable for monitoring the progress of projects, investigating variances and ensuring that project billings are issued to customers and payments collected.
Duties And Responsibilities

In-charge of the accounts department in the Branch
Timely reporting including project financial reports as well as management reports
Preparation of the payroll on a monthly basis
Create project accounts in the accounting system
Review cashbooks and cashbook reconciliations weekly.
Maintain project-related records, including contracts and change orders
Report on project profitability to management
Report to management regarding the remaining funding available for projects
Close out project accounts upon project completion
Preparation of year-end schedules for corporate income tax returns and annual audit.
Compile information for internal and external auditors, as required
Preparation and processing of various journal entries related to general accounting.
Compile and review subsidiary ledgers and financial statements.
Assist in the development, implementation and maintenance of accounting systems and controls in conjunction with the National Chief Accountant.
Preparation of annual budgets
Perform special projects as directed by the Branch Manager and the National Chief Accountant.

Job Qualifications

CPA 3
At least three (3) years of relevant accounting experience.
Computer literacy and the ability to apply accounting principles.
Knowledge of pastel will be an added advantage

October 25, 2024
Branch Manager

Job Description
The Association invites application for the position of Branch Manager for its Branch in Meru. The successful candidate will be based in Meru and will report to the Branch Executive Committee through the Branch Chairperson.
Duties and Responsibilities

In charge of the day to day running of the Branch
In charge of Human Resource Management in the Branch in liaison with the National Headquarters
Liaise with the National Headquarters on Administrative and Policy matters as per existing YWCA Governance regulations
Ensure Resource Mobilization for Branch Programmes and Activities
Ensure timely reporting to National Headquarters; Branch Standing Committees and donor agencies as may be required
In charge of the organization’s facilities in the Branch
Coordinate all Standing Committee meetings and all other meetings at the Branch level as per YWCA Policy
Maintenance of facilities
Sustainability of the Branch
Oversee and ensure effective Programme Management at the Branch
Responsible for Financial Management at the Branch and ensure that Internal Controls are adhered to
Ensure Development and adherence to Annual Plans and Budgets as per the existing Strategic Plan
Participate in National meetings and events as required
Ensure Membership recruitment, development and retention at the Branch level
Ensure capacity building and orientation for staff and volunteers is done, in liaison with the National Headquarters
Enhance fellowship among staff and members
Networking and collaboration with partners undertaking similar activities

Qualifications & Skills:

Diploma in Business Administration/Management, Project Management or Community Development
4years experience in a similar position is desirable
Demonstrated experience in Programme Management and Community Development will be an added advantage
Must be computer literate with report writing skills
MUST be a Christian aged between 30-40 years
Women are encouraged to apply.

October 25, 2024
Branch Coordinator

Job Description
Duties and Responsibilities

In charge of the day to day running of the Branch Coordination of administrative and programme activities at the Branch level
In charge of Human Resource Management in the Branch in liaison with the National Headquarters
Liaise with the National Headquarters on Administrative and Policy matters as per existing YWCA Governance regulations
Ensure Resource Mobilization for Branch Programmes and Activities Ensure timely reporting to National Headquarters; Branch Standing Committees and donor agencies as may be required
In charge of the organization’s facilities in the Branch Coordinate all Standing Committee meetings and all other meetings at the Branch level as per YWCA Policy
Oversee and ensure effective Programme Management at the Branch Responsible for Financial Management at the Branch and ensure that Internal Controls are adhered to
Ensure Development and adherence to Annual Plans and Budgets as per the existing
Strategic Plan Participate in National meetings and events as required
Ensure Membership recruitment, development and retention at the Branch level
Ensure capacity building and orientation for staff and volunteers is done, in liaison with the National Headquarters
Enhance fellowship among staff and members
Networking and collaboration with partners undertaking similar activities

Qualifications & Skills:

Diploma in Business Administration or Social Sciences
Thorough understanding of business administration and office management
3years experience in a similar position is desirable
Must be computer literate with report writing skills
Experience in Programme management and Community Development will be an added advantage
Strong experience in offering operational support
Excellent communication and organizational skills
MUST be a Christian aged between 30-40 years

October 25, 2024
Branch Accountant

The successful candidate will be based in Kisumu and will report to the Branch Manager.
Purpose
Reporting to the Branch Manager, the Branch Accountant will be accountable for monitoring the progress of projects, investigating variances and ensuring that project billings are issued to customers and payments collected.
Duties And Responsibilities

In-charge of the accounts department in the Branch
Timely reporting including project financial reports as well as management reports
Preparation of the payroll on a monthly basis
Create project accounts in the accounting system
Review cashbooks and cashbook reconciliations weekly.
Maintain project-related records, including contracts and change orders
Report on project profitability to management
Report to management regarding the remaining funding available for projects
Close out project accounts upon project completion
Preparation of year-end schedules for corporate income tax returns and annual audit.
Compile information for internal and external auditors, as required
Preparation and processing of various journal entries related to general accounting.
Compile and review subsidiary ledgers and financial statements.
Assist in the development, implementation and maintenance of accounting systems and controls in conjunction with the National Chief Accountant.
Preparation of annual budgets
Perform special projects as directed by the Branch Manager and the National Chief Accountant.

Job Qualifications

CPA 3
At least three (3) years of relevant accounting experience.
Computer literacy and the ability to apply accounting principles.
Knowledge of pastel will be an added advantage

October 25, 2024
Branch Manager

Job Description
The Association invites application for the position of Branch Manager for its Branch in Meru. The successful candidate will be based in Meru and will report to the Branch Executive Committee through the Branch Chairperson.
Duties and Responsibilities

In charge of the day to day running of the Branch
In charge of Human Resource Management in the Branch in liaison with the National Headquarters
Liaise with the National Headquarters on Administrative and Policy matters as per existing YWCA Governance regulations
Ensure Resource Mobilization for Branch Programmes and Activities
Ensure timely reporting to National Headquarters; Branch Standing Committees and donor agencies as may be required
In charge of the organization’s facilities in the Branch
Coordinate all Standing Committee meetings and all other meetings at the Branch level as per YWCA Policy
Maintenance of facilities
Sustainability of the Branch
Oversee and ensure effective Programme Management at the Branch
Responsible for Financial Management at the Branch and ensure that Internal Controls are adhered to
Ensure Development and adherence to Annual Plans and Budgets as per the existing Strategic Plan
Participate in National meetings and events as required
Ensure Membership recruitment, development and retention at the Branch level
Ensure capacity building and orientation for staff and volunteers is done, in liaison with the National Headquarters
Enhance fellowship among staff and members
Networking and collaboration with partners undertaking similar activities

Qualifications & Skills:

Diploma in Business Administration/Management, Project Management or Community Development
4years experience in a similar position is desirable
Demonstrated experience in Programme Management and Community Development will be an added advantage
Must be computer literate with report writing skills
MUST be a Christian aged between 30-40 years
Women are encouraged to apply.

October 25, 2024
Head of Programmes

Head of Programmes Job Duties and Responsibilities
Plan the delivery of the overall program and its activities in accordance with the mission and goals of the organization.
Develop and implement long term strategies, goals and objectives to achieve the successful outcome of the programmes
Spearhead programme work and resource mobilization activities for the Department
Ensure that program activities comply with relevant legislation and professional standards and guiding frameworks
Develop effective knowledge management system for programme data and ensure maintenance of records on clients of the programmes for statistical purposes according to the confidentiality and privacy policy of YWCA
In consultation with the General Secretary and the Human Resources, recruit, interview and select well qualified program staff
Engage volunteers for appropriate program activities using established volunteer management practices
Supervising programme staff in regards to implementation of programmes as well as mentoring, training and coaching them.
Write quarterly and annual reports on the programmes for management and for partners
Manage all project funds according to established accounting policies and ensure that all financial records for the program are up to date
Constant monitoring of the programmes to ensure that it operates within the approved budget and communicate with partners as outlined in the partnership agreements
Maintain external and internal relations with all key programme stakeholders and manage any risks as well as ensure partnerships are aligned to YWCA values
Oversee Membership recruitment, retention and development.
Support the General Secretary from time to time in various duties as may be called upon.
Minimum Requirements for the Head of Programmes Job
Masters in Programme Management/ Sociology/Community Development/ Social Science
Degree in Programme Management/ Sociology/Community Development/ Social Science
6 years experience in a similar position
Experience in Programme Management and Community Development
Experience in advocating for Rights of Women and Girls
Experience in Resource Mobilization and Fundraising

October 24, 2024
Branch Coordinator

Job Description
Duties and Responsibilities

In charge of the day to day running of the Branch Coordination of administrative and programme activities at the Branch level
In charge of Human Resource Management in the Branch in liaison with the National Headquarters
Liaise with the National Headquarters on Administrative and Policy matters as per existing YWCA Governance regulations
Ensure Resource Mobilization for Branch Programmes and Activities Ensure timely reporting to National Headquarters; Branch Standing Committees and donor agencies as may be required
In charge of the organization’s facilities in the Branch Coordinate all Standing Committee meetings and all other meetings at the Branch level as per YWCA Policy
Oversee and ensure effective Programme Management at the Branch Responsible for Financial Management at the Branch and ensure that Internal Controls are adhered to
Ensure Development and adherence to Annual Plans and Budgets as per the existing
Strategic Plan Participate in National meetings and events as required
Ensure Membership recruitment, development and retention at the Branch level
Ensure capacity building and orientation for staff and volunteers is done, in liaison with the National Headquarters
Enhance fellowship among staff and members
Networking and collaboration with partners undertaking similar activities

Qualifications & Skills:

Diploma in Business Administration or Social Sciences
Thorough understanding of business administration and office management
3years experience in a similar position is desirable
Must be computer literate with report writing skills
Experience in Programme management and Community Development will be an added advantage
Strong experience in offering operational support
Excellent communication and organizational skills
MUST be a Christian aged between 30-40 years

October 23, 2024