Assistant Accountant Job Responsibilities
Payment of Voucher Service Providers
Receive voucher tokens and approved payment request from programs department for services rendered by the service providers
Verify accuracy of amounts to be paid
Verify support documents for validity
Prepare payment voucher ensuring accuracy in codes and amount
Present payment vouchers for authorization
Payment of Voucher Distributors
Receive approved payment request from programs department for voucher distributors
Confirm existence of the distributors to be paid on the distributors data base
Verify accuracy or amounts to be paid
Prepare payment voucher for authorization
Payment for Youth events and Launches
Participate in scheduled youth events
Verify participants list for accuracy and completeness
Pay the respective participants agreed amounts for each activity
Collect and submit payment records to support accounting for funds used for the activity
Filing of payment records and support documentation
Arrange payment records in an orderly and sequential manner
File and label related payment records for storage and ease of retrieval
Other duties as may be assigned from time to time
Assist as directed in other finance functionsParticipate in cross purpose activities within MSK financeRelieving duties as assigned when other finance staff are on leave
Qualifications for the Assistant Accountant Job
Bachelor’s Degree in any discipline from a recognised institution of higher learning or CPA II
Minimum one year’s work experience in accounting either in private sector or NGO
The candidate should have experience working with any EDP
Computer literacy
Key Skills
Possess excellent data entry and processing skillsGood organisational skillsAbility to influence and communicate effectivelyAbility to work with minimum supervision
Company Address: Address View Park Towers 5th Floor, Uhuru Highway | P.O Box 53026 – 00200 City Square, Nairobi – Kenya
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Assistant Accountant
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Technical Service Manager
Job Summary
Managing all Technical operations and delivering an excellent guest experience. Able to read, interpret blueprints for repair works and familiar with electrical, plumbing and mechanical and health codes.
Technical Service Manager Job Key Responsibilities
Responsible for scheduling and performing preventive maintenance
Provide support for other operating departments and guest activities
Inspect entire engineering functions and prioritize tasks
Ensure all lighting fixtures are in proper condition in all public areas, guestrooms, function rooms and all other areas in the hotel
Work hand in hand with other technicians in resolving guest complaints and all other engineering related tasks
Submit to the engineer the material and spare requirements for his section
Document parts replaced and repaired
Ensure all maintenance requests related to the electrical section are handled daily with all requests from guests being given first priority.
Implement preventive and breakdown maintenance of all electrical appliances and submit a weekly report of the same to the chief engineer
Carries out electrical installations within the building
Ensure that all hazardous installations or equipment are isolates and a warning sign indicating “EQUIPMENT OUT OF ORDER-DO NOT OPERATE” FIXED.
Responsible for testing the electrical stand-by generator on weekly basis
Ensure that all electrical distribution panels rooms and workshop are maintained in a clean condition
Supervises and assists in taking a daily record of all the electrical meter readings and submits to the Plant room
Technician for preparation of the Daily Utility Reports
Carries out weekly inspection on all electrical appliances and distribution system within the building and submits a report of the same to the General Manager
Maintain department budget for all maintenance related items
Recommend improvement for annual audit including energy efficiency, alternative power and conservation action
Advises the storekeeper on what items to order for the Electrical section
Participate in any training/development schemes as required by management
Be completely conversant with Hotel Health and Safety Policy and procedures
Develops plans, procedures, and activities to support business recovery when problems occur including backup and restoration procedures, vendor agreements, spare parts, data retention, and restoration planning.
Ensures acceptable levels of performance in networked systems. This task involves a high degree of technical knowledge and effective management procedures within the Technical Services Team.
Qualifications for the Technical Service Manager Job
Ability to spot and resolve problems efficiently
Mastery in delegating multiple tasks
Communication and leadership skills
Ability to manage personnel and meet financial targets
Guest oriented and service minded
Demonstrate ability to motivate and manage a diverse team
3-5 years professional experience in a similar position
Degree in Electrical Engineering and any other related field
City and Guild certificate in engineering -
Business Development Executive
Develop and grow individual life, Individual Pensions and Group Life business in collaboration with the bank branch team by profiling the bank’s customers, establishing their insurance needs, engaging them with the relevant products with the objective of selling to them.
Responsibilities for the Business Development Job
Build a strong client relationship by acting as an interface between the bank customers and the insurance company.
Continuously train the bank branch staff on selected insurance products, documentations and processes so as to create awareness and increase consumption of these products by the staff and their customers
Ensure that all customers have accurately completed the required forms and that there is proper documentation.
Responsible for timely and smooth movements of documents between the two institutions.
Prepare accurate and timely weekly and monthly production reports and any other reports as required by management.
Work closely with the branch team in order to get referrals and close the business jointly.
Attend all relevant bank branch meetings so as to integrate well with the staff.
Ensure the agreed retail and group revenue budgets (targets) are met through the assigned bank branches.
Gather market intelligence on competitor information as well as market trends in order to identify new business opportunities, contribute towards customization of existing products and even the development of new ones
Business Development Job Qualifications
Minimum Degree in a business related area or Actuarial Science.
At least two (2) years experience in the banking industry preferably in sales or business banking.
Professional qualifications in banking courses will be an added advantage
Knowledge of bank legislation and policies
Knowledge and experience of Insurance will be an added advantage
Advanced knowledge in MS office i.e. MS Excel and MS Word;
Key Skills
Excellent business communication skills
Highly presentable with excellent presentation skills
Excellent Business Acumen and good report writing skills
Good decision making and problem solving abilities
Good understanding of the dynamic banking sector -
IT Trainer Truck Sales Executive
Qualifications for the IT Trainer Job
Strong knowledge of Microsoft Office Packages
Experienced in VLOOKUP
Problem solver and critical thinker
Excellent communication and presentation skills, both written and verbal
Experience or ability to train
Highly analytical
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Financial Office Administrator
The job requirements are as follows:
1. Office administration and Compliance
Provide effective general administrative support to the local BIA team and be a point of contact for all administrative issues while the team is in or out of the country.
Manage the relationship with Third Party Supplier/appropriate departments within the Bank to ensure that all resources needs for the team are met in a timely manner. E.g. including stationery, equipment, software etc.
Organize team meetings, functions, lunches, conferences etc. both internal and external venues for the team.
Liaise with internal/ external contacts, visiting and vetting locations, agreeing dates, menus and prices etc.
Handling of general correspondence relating to BIA administration matters and ensures that proper records are maintained as per the Bank Policy.
Ensure that the BCM plan for the Department is kept up to date and that all staffs are aware of the Banks health and safety procedures.
Ensure that the Bank Premises and Security policies are adhered to within the department.
Maintain a first class filing system for BIA physical documents and also relevant electronic documents.
2. Costs administration
Receive and review invoices from suppliers to confirm that they are accurate and relate to services provided.
Raising invoice schedules to Finance and planning department for processing. Maintain records for all invoices received and forward to OPC/ Finance for processing.
Undertake monthly review of all Expenditure accounts (including suspense accounts) and ensure that all the entries are authentic and relate to the department. Escalate issues for resolution to the Chief Internal Auditor (CIA).
Collate and review company card returns on a timely basis; follow up any pending returns and escalate issues to the CIA.
Keep expenditure records – copies of invoices and company card returns as per banks records management policy.
Ensure that the internal accounts reconciliation certification is submitted for review to the Chief Internal Auditor and submitted to the reconciliation centres promptly on a monthly basis as per bank procedures.
3. Administration support to Africa Subsidiaries Portfolio Head and Regional Director
Prepare management information on an ongoing basis for the Africa Subsidiaries to facilitate monitoring and decision making by the PH and RD.
Co-ordinate information requests from the respective Africa Subsidiaries team to support responses to BAGL information requests and/or support preparation of BAGL deliverables.
Draft deliverables (e.g. reports, presentations) as and when required.
Prepare the PH and RD expense claims and/or company credit card returns on a timely basis and ensure these are submitted to Finance within the set deadlines.
Manage the PH and RD calendars by supporting them to book and coordinate meetings.
Arrange travel for the PH and RD. This will involve making bookings with the travel agent for air travel, ground travel including airport transfers, accommodation and also collating documentation to support visa applications.
Qualifications:
Mean Grade C (English & Maths)
Degree graduate
Experience in HR and Financial background -
Assistant Finance Manager Finance Manager Stores & Logistics Manager
As Assistant Finance Manager, you will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting records and provide periodic reports to the Finance department.
Specifically, He/She will be responsible for performing the following KRA’s to the highest standards:
Key Result Areas
Assist the Finance Manager by providing full and accurate forecasting and budgeting proposals within the hotel and in other areas where required.
Provide timely and accurate financial statements.
Ensure all financial regulations are met, through the maintenance of adequate systems of internal control.
Assist the Finance Manager in preparing capital reviews as required by the General/Hotel Manager and/or accountancy and Finance department.
Train and develop the Finance Team Members and ensure succession plans are in place.
Develop financial awareness of different hotel and resort management teams
Ensure timely preparation of payroll and reports to ensure payments to associates
Monitors all taxes that apply, ensuring that taxes are current, deducted, collected and/or accrued. Ensure timely remittances to the relevant tax office(s).
In consultation with Finance Manager, coordinate compliance of internal control and embrace recommendations from internal and external auditors.
Support Managers with costing process
Manage foreign accounts and ensure that foreign currency holding levels are maintained at an optimal standard that enables the company to meet spending commitments.
Implement performance standards for departmental staff
Maintain relationships with the company’s banks, suppliers and other service providers so as to ensure that the company receives timely, quality and cost efficient services at all times.
Analyse variances, explore potential problems with Department Heads and identify solutions.
Key Performance Indicators
Timely and accurate generation of key reports for the GM in consultation with Finance Manager in compliance with the reporting calendar.
Business has sufficient cash to meet its obligations, at all times and excess cash invested profitably.Bank relations managed efficaciously.
Accurate and up-to-date accounting records that comply with set accounting standards as prescribed by management,
Realistic budgets compiled and budget variance monitored to ensure that (unapproved) variance is maintained under approved levels.
Cost reduction targets met and/or exceeded
Financial systems work efficiently and support information management, communication and reporting.
Management accounts prepared and analysed for the management team on monthly basis
Costing templates prepared for new and existing products
Job Specifications
Knowledge/Skills/Experience
Degree in accounting or financial management.
CPA (K) or the equivalent
5 year experience in Finance and accounting
2 years’ experience from the hospitality industry
Knowledge of tax laws and regulations
Experience in planning, budgeting and costing
Experience with Oracle hospitality systems (Opera, MC, Sun, etc) is a must.
Competencies
Financial planning and management
Financial accounting
Development of policies and procedures
Budgeting and budgetary control
Decision making skills
Problem solving skills
Costing and reporting skills
Strong analytical skills
Honest and reliable
Work organisation and co-ordination skills
Staff management, development and discipline skills
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Recruitment Officer Security
Responsibilities for the Recruitment Officer Job
Recruitment Marketing
Establish recruitment requirement using information from various department
Build applicant sources e.g. employment agencies, media, website
Determine applicants requirements by studying Job description and qualification
Attract applicants by posting job advertisements on the various sources
Vacancy Coordination
Support managers in drafting JDs and providing templates and advise as required
Coordinate process of vacancy approval via the requisition form, ensuring the necessary approvals are given before advertising
Short listing and long listing candidates for interviews
Setting up of interviews, calling of candidates, sending invites to the interview panel.
Inform all applicants of the progress of their application in writing
Creating and updating a data base and tracking system of both vacancies and applicants
Liaise with external recruitment to source candidates for hard to fill roles
Compliance and New Starter Administration
Ensure all necessary pre-employment checks are done
Undertake reference and background checks including criminal checks for successful applicants.
Prepare interview summaries and noted for all inteviews
Responsible for all recruitment filing i.e. application forms and interview notes.
Provide administrative and logistical support for recruitment events when required
Coordinate an effective induction program by consulting the different departments
Give presentations at colleges, attend student group meeting, and increase college awareness of the organization
Provides General Team support in Training and Administration
Collate departmental non clinical training needs
Coordinating the training committees by arranging for meetings and taking minutes
Prepare training schedules and progress reports
Enter training data in HR master
Supporting probation reviews and contract renewals by ensuring probation reviews alerts are forwarded and tracking the completing of the reviews by line managers
Generate monthly reports on recruitment
In charge of the intern programme
Recruitment Officer Job Qualifications
Bachelor Degree in Business Administration
Professional qualification in Human Resources Development
Membership with IHRM
Minimum three year work experience especially in an INGO
Possess excellent IT skills
Proven local and international procurement ability
Ability to work with suppliers and build long term competitive supply relationships
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
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Field Coordinator
The role will also offer support and collaboration between the programmatic work and the government to ensure increased demand for our services within communities served for a sustainable social enterprise model of family planning and sexual reproductive health services.
The strategic purpose of the Department is strategic exploitation of marketing opportunities benefitting the fulfillment of MSK’s mission.
Marie Stopes Kenya is an NGO registered in Kenya. We are affiliated to Marie Stopes International. Together we deliver safe abortion, quality sexual and reproductive health care and family planning to millions of the world’s poorest and most vulnerable women. We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: Mission driven; Customer focused; Results oriented; Pioneering; Sustainability; People centered
Field Coordinator Job Key Responsibilities
Implementation of Adolescent Reproductive Health Project and SRH activities
Developing activities which will create platforms for disseminating ASRH info such as health talks, meet up sessions with youth and parents / gate keepers
Identifying community outposts who’ll be key influence points to the adolescents, passive mothers, aspiring pre-children
Recruitment of influential youth groups and community groups to disseminate ASRH info
Engagement and liaison with community organisations and associations targeting youth
Provision / distribution of IEC materials
Schedule of activities
List of outposts
List of youth groups and contacts
Number of materials distributed
Feedback sessions held after each activity
Supervision of YPEs and CHVs in the project
Maintain records of all the CHVs and YPEs appointed and working with respective CHV supervisors and Youth Connectors
Organize recruitment and training of the YPEs and CHVs on ASRH on need basis
Identifying the YPEs and CHVs who empathize with the adolescents
Ensure that the Youth Connectors and CHV supervisors are motivated to carry out the tasks
Updated records
Training mobilization and set up
Monthly reports on meetings done and project achievements
Stakeholder engagement
In collaboration with Marketing Officers and Regional Coordinators, organize briefings to relevant County authorities on the C4C activities
Involvement of CHMT in supervising trainings and other activities for Activation Officers, YPEs and CHVs
Meeting minutes and action points agreed and followed up
Evidence of supervision during the trainings & meetings
Monthly reports
Collaboration with Service Providers with regards to provision of youth friendly services
Monitoring service uptake by the adolescents at the provided service points – MSK clinics, MSK Outreach and selected AMUA clinics
Continuous needs assessment of the service provider on provision of youth friendly services
Creation and maintenance of Diva Zones or Youth related space within the clinics
In collaboration with the Outreach team, organize for youth pop up events for service uptake
Number of adolescents taking up services
Usage of Diva Zone – number of adolescents visiting the Diva Zone
Monthly report on feedback from the adolescents regarding the services offered
Number of pop events carried out monthly
Qualifications for the Field Coordinator Job
Diploma or Bachelor’s Degree in Social Sciences, Public Health, Marketing
At least 2 years’ experience working in ASRH programs with an understanding of basic Family Planning.
Basic computer skills
Excellent communication and networking skills
Good understanding of local County structures and networks
Experience working with community and youth groups highly advantageous
Experience in coordinating events
Able to work independently
Flexible and adaptable
Confident in public speaking
Skills and Experience:
Creativity in stimulating ideas and finding potential links between community activities and MSK’s work
Comfortable and confident in liaising with key government departments and local authorities that serve in particular younger groups.
Excellent communicator within MSK teams, partners and with community groups to develop ideas and formal agreements
Location: NairobiProbationary Period: 3 monthsContract Type: 2 Year -
Cashier Showroom Manager
Job Summary
Ensure all payments are correctly entered and captured in the system near real time and within the set timelines. Fulfill the daily collection banking procedures and update the collections reports on a daily basis and have banking verifications slips verified by show room manager . Manages all cash floats at the cash office i.e till float and mobile money float. Balances all the cash office books and daily reporting.
Qualifications for the Cashier Latest Jobs in Kenya
Develop positive relationships with customers and co-workers
Participate as an active member of the Customer Care showrooms team
Communicate in a positive, professional style
Take care of company equipment and tools
Ensure security and confidentiality of information
Handle defined payments/monies payments
Elicit and verify information to and from customers for payment(s) received
Preparation of banking for cash/cheque/credit card payments
Ensure that the cash float is maintained at the expected amount
Ensure that all payments (Cash/Cheque/Credit cards) are received for all shop sales and subscriber bill
Maintain record of monetary/payment activities
Generate and maintain record of shop sales-reconcillation daily
Maintain proper records and filing of all manual receipts in case they have been used
Preparation of subscriber billing payments report to be submitted to Finance within set timelines
Leadership and Business Management
Takes responsibility for individual performance.
Jointly plans the operational activities of the Walk-in centre under guidance from the Showroom manager.
Promotes and maintains a high quality, professional, service oriented company’s image among users.
Ensure proper maintainance of all office equipment
Maintaining effective performance culture
Maintain a continuous clear and effective high performance culture and values.
Promote continuous customer centric culture and values thus maintaining high standards of customer service.
Maintain and promote a continuous culture of openness and transparency.
Participate in quarterly employee satisfaction survey
Skills Required for the Cashier Latest Jobs in Kenya
2 years experience in cash management
IT literacy
Able to operate in a performance driven organization
Knowledge of English and Kiswahili
University Degree, Diploma, CPA II or equivalent
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Systems Administrator
Ensure that all ICT infrastructure are functioning and provide reliable, secure and readily available application system for optimal usage of the same by staff. Through the use and application of acquired skills, concepts, best practices and techniques, the jobholder ensures ICT information systems are serviceable and secure all the time.
Responsibilities for the Systems Administrator Job
Implement and monitor system controls to ensure security and integrity of information and data are maintained.
Configure and monitor the performance of specific applications to ensure they operate to agreed performance levels in compliance with ICT policy and procedure.
Frequently analyze user computer needs and administer the network (LAN/WAN) on a daily basis.
Ensure that proper backups are done for all critical systems and restore processes in accordance with disaster recovery policy.
Provide an efficient help desk service where all calls are logged, resolved, followed up and escalated in a timely manner.
Ensure availability of systems to support the company’s key operational functions
Configure and monitor the performance of specific applications to ensure they operate to agreed performance levels in compliance with ICT policy and procedure.
Report and follow up on vendor problem resolution to ensure they operate to agreed performance levels in compliance with ICT policy and procedures
Report and follow up on vendor problem resolution to ensure compliance to service Level Agreement (SLA) and contracts.
Keeps custody of all ICT Inventory
You may also be assigned such other duties as may become necessary at the discretion of the management.
Key Performance Indicators
Nil errors, vulnerabilities and attacks
100% compliance with performance standards and SLA
SLA/contracts compliance
Timely backups/restorations
100% systems availability
Up to date upgrades/patches/ new installations
System data integrity and enhanced performance
Disaster recovery policy compliance
100% compliance with QMS
Effect of Errors by the Jobholder:
Data loss
Lack of communication
Customer dissatisfaction/complaints
Loss of revenue-lowered business
Job Complexity
The job holder ensures security of data and its availability through backups and storage
Working Relationships:
General Manager
Heads of Section/department heads
Account Managers
Systems Administrator Job Qualifications
University degree in IT or Computer Science
At least three years experience in System Administration
Certified database/Unix administrator and/or Microsoft Certified Engineer
Basic hardware knowledge
MCSE
CCNA
Linux Administration
CISA/CISM