Jobs Kenya

Company Address: Address UN Gigiri Compound, Nairobi, Kenya

  • Supply Chain Associate – Commodity Accounting, G6, Mombasa Programme Associate – Relief, Transition and Resilience (G6), Dadaab

    Supply Chain Associate – Commodity Accounting, G6, Mombasa Programme Associate – Relief, Transition and Resilience (G6), Dadaab

    THE ROLE:
    To provide specialized support functions and/or supervise staff performing standard supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities
    KEY ACCOUNTABILITIES
    Based in the Sub-office in Mombasa, the Supply Chain Associate – Commodity Accounting reports to the Supply Chain Officer (Warehouse Manager). The Supply Chain Associate will provide broad cross-functional support in a specific business stream and encompass both administrative and operational support responsibilities, with a specific focus on data extraction and analysis, and reporting.
     

    Provide specialized support to supply chain operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
    Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
    Manage supply chain vendors’ contracting activities including performance monitoring and measurement.
    Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
    Oversee commodity accounting and ensure WFP corporate tools and regulation are followed and used as required.
    Monitor and ensure data integrity in (Logistics Execution Support System) LESS and all transactions are recorded in LESS on real time manner and mitigate resolution of any issues affecting this during operation.
    Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
    Consolidate preliminary data analysis, prepare accurate and timely reports to supports supply chain planning to enable informed decision-making and consistency of information presented to stakeholders.
    Ensure accurate and timely monthly physical inventories and handle capture, reconciliation and clearance of the same.
    Coordinate nonfood item activities, tracking through excel and (Relief Item Tracking Application) RITA system and reconciliations.
    Coordinate documentation processing and disposal of non-fit for human commodities
    Capacity building of WFP and third-party staff in LESS system and WFP business process
    Provide first line technical support to WFP and third-party staff before escalation to Country Office (CO) and Head Quarters (HQ).
    Act as the liaison between various units such as transport, shipping, invoicing for coordinated LESS system operations.
    Monitor and ensure all vessels and shipments are fully captured and reconciled.
    Contribute towards the development of supply chain plans and processes ensuring compliance with wider supply chain policies and WFP standards.
    Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
    Support in coordinating warehouse operations and ensure all aligned to standard business process.
    Plan and lead on implementation of innovative supply chain operations, initiatives, and programs to ensure timely, efficient, and cost-effective supply of direct or indirect food assistance.
    Participate in conducting vendor and market assessments and engage with entities to assess and identify potential supply chain service providers.
    Ensure timely and accurate preparation of daily operations reports for invoicing warehouse activities.
    Supervise warehouse vendors activities and participate in performance reviews.
    Coordinate LESS system credential issuance to third party staff undertaking executions.
    Other as required.

    DELIVERABLES:

    Timely and accurate reports on stock inventory and movement for the Mombasa corridor
    Ad-hoc reports for specific meetings: WFP Management, Donors, targeted analysis
    Support on physical inventory planning and execution in the system
    Provide trainings for internal and external audiences on data management and reporting
    The incumbent will ensure effective and timely liaison with internal and external counterparts at all stages of the operations

    QUALIFICATIONS AND EXPERIENCE:

    Education: Completion of secondary school education. A diploma in Supply Chain, Logistics or related area. A degree in Supply Chain, Logistics or related area is desirable.
    Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge and Skills:

    Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
    Experience in administering third party service providers’ contracts.
    Experience in compiling contract documentation.
    Experience in contract execution.
    Experience in budget monitoring and reporting.

    Language: General Service: Fluency (level C) in English language.

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    Use the link(s) below to apply on company website.  

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  • Nutrition Consultant SSA8

    Nutrition Consultant SSA8

    JOB PURPOSE
    Kenya has the thirds highest prevalence of HIV worldwide. The Ministry of Health through NASCOP spearheads biomedical interventions on the fight against HIV and AIDS. NASCOP contributes to the bulk of the implementation of the Kenya Aids Strategic Framework (KASF 11 2020-2024). NASCOP in collaboration with WFP recently completed revision of reference charts and protocol, 2024 version for nutritional management of HIV/ TB which are intended for use by health care workers such as nutrition and dietetics service providers, clinicians, nurses, and any other health care workers who offer nutritional assessment, counselling, and support, as well as academia for relevant training and research. The charts support accurate nutrition diagnosis and treatment in HIV, TB/Leprosy, NCDs and other nutrition related conditions. It is specifically used to determine the nutrition status for children below five years, older children, and adolescents (5 to 17 years), adults, and older persons. It will also be used to give guidance to the management of persons whose nutritional status deviates from the norm.
    The Kenya National guidelines on HIV and Nutrition were last updated in 2019, there is need to appraise this with current WHO guidelines on wasting treatment and prevention and other key relevant guidelines, evidence, new drug regimen and emerging issues. The guideline will aid in mainstreaming nutrition interventions into the national HIV response and provide simple and practical ways to assess the nutritional status of HIV-infected persons and assess their risk of malnutrition. Through this consultancy, WFP will provide technical assistance to the Ministry of Health (NASCOP) for the review of the National Nutrition and HIV Guidelines and develop a pocket guide and tool kit. The consultancy will also support dissemination of the finalized reference charts and protocols that were developed and validated in March 2024.
    KEY ACCOUNTABILITIES (not all-inclusive)
    Under the overall authority of the NASCOP nutrition technical lead and WFP program officer, the Consultant will:

    Map out guidelines, strategies, policies and other relevant materials that will require harmonization with the National Nutrition and HIV guidelines
    Lead consolidation of outputs from stakeholders for the updated National Nutrition and HIV Guidelines, a pocket guide and tool kit.
    Assist and facilitate the high-level validation and dissemination workshops.
    Align the National Nutrition and HIV guidelines to the National Nutrition Action Plan 2023-2027, Integrated Management of Acute Malnutrition (IMAM) guideline (2024) and other national guidelines mapped above. 
    The consultant will lead in the updating of the Nutrition and HIV guidelines and job aids for HIV clients to be used by HIV programs frontline service providers in the health, nutrition, agriculture, education, civil society and social services sectors among others. This will include a multi-sectoral capacity development plan for implementation of the updated guidelines and support materials

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Master’s degree in Human Nutrition, Nutrition and Dietetics, Public Health, social or development studies, project management or related field.
    PhD degree will be an added advantage.

    Experience:

    Minimum of 5 years of relevant experience in HIV and Nutrition field working in Kenya

    Knowledge and Skills:

    Has advanced technical knowledge in human nutrition and nutrition and dietetics through professional work experiences.
    Experience in Public Health and HIV
    Understands theory and practice of Nutrition in HIV.
    Proven track record of participating in Kenyan nutrition activities in HIV care and programing is a strict requirement.
    Has taken leadership in review of Nutrition/HIV and other health-related documents, coordinating or managing projects and establishing processes with strong follow-up to achieve results in the Kenya
    Has provided input into strategies, policies and guidelines in the context of HIV and Nutrition.
    Detail-oriented, Well-organized, Excellent communication, Ethics & Values, Team Work, Client Orientation, Cognitive Capacity, Interpersonal Relations, Stress Resistance, Behavioural Flexibility.

    Language:

    Fluency (level C) in English and Kiswahili language

    Apply via :

    career5.successfactors.eu

  • Budget & Programming Officer

    Budget & Programming Officer

    STANDARD MINIMUM QUALIFICATIONS

    Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
    Experience: At least one (1) year of progressively responsible professional postgraduate (Master’s) experience in budget planning/Management, Pipeline Management, Funds/Performance and Reporting or a minimum of three (3) years of professional experience in the same fields for First University degree holders.
    Language: Fluency (level C) in English language 

    ORGANIZATIONAL CONTEXT

    This job will be based in Nairobi in the Kenya Country Office and will report to the Senior Budget and Programming Officer; receiving guidance and regular feedback on work performed.
    Job holders at this level are typically involved in budget and programming activities and analytical work of limited complexity, and support the collation, maintenance, analysis and reporting of information to maximize the effectiveness of services.

    JOB PURPOSE

    To support the delivery of budget and resource analysis and programming activities and/or provide support in HQ/RBs, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Contribute towards the development of a limited number of projects, plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
    Create and review limited number of project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
    Support monitoring of fund utilisation, and advance financing, loan and borrowing/repayment and refinancing arrangements; and alert supervisors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses.
    Monitor actions related to project closure and resource transfer and refer potential issues to the supervisors.
    Support senior colleagues in monitoring the resource pipeline to maximise operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
    Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
    Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
    Collate and analyse data and contribute to preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
    Contribute ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
    Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and contributing to updating training materials, manuals and guidelines.
    Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
    Other as required.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has performed basic financial analysis or either office or operational budgets.
    Has provided analytical inputs for the development of budgets, financial plans or analysis.

    Apply via :

    career5.successfactors.eu

  • Partnership & Innovation Officer (Learning & Impact)

    Partnership & Innovation Officer (Learning & Impact)

    PURPOSE AND RESPONSIBILITIES OF THE ASSIGNMENT

    With a growing portfolio the Hub is looking for an Innovation Learning Design and Impact Officer to take impact measurement and knowledge sharing to the next level. Reporting to the Sustainable Food Systems Innovation Advisor, you will be spearheading this critical work within the Hub. Entrepreneurial and independent, you will be working with all functional units in the Regional Bureau, HQ and Country Offices as well as stakeholders and partners in the global and regional innovation ecosystem and lead the development of this portfolio.

    KEY ACCOUNTABILITIES (not all-inclusive)
    Drive the collective learning agenda for the Innovation Hub:

    Use innovation approaches like Human Centered Design to define what we want to learn, when and why. Map potential research questions and define which case studies are most relevant to share externally about the Hub’s innovation journey.
    Develop timely surveys and after-action reviews and assess feedback to gain actionable qualitative insights into what is working / what could be improved across the Hub’s programming.
    Work with workstream leads within the team to implement lessons learned into project design.
    Further refine the existing learning framework to evaluate the impact of each Innovation Hub’s innovation activities in collaboration with the Innovation Hub Team and WFP Evaluation team.
    In collaboration with communications, knowledge management and graphics, co-create content on the work of the innovation hub, particularly with regards to what we have learnt, where we have failed, how we have iterated our approach.

    Orchestrate the development and set up of an innovation learning community:

    Proactively facilitate cross learning on innovation (case studies, calls, workshops etc) between our country offices, the Columbian Innovation Hub and HQ teams; utilizing channels such as the WFP Global Innovation Network, WFP East African Innovation Community, regional network etc.
    Champion cross learning on innovation across the UN innovation community (UNIN) and play a key role in knowledge exchange and collaboration with other UN agencies.
    Develop a plan to create a community of practice with external actors (innovators, entrepreneur support organizations, universities, governments, etc.) to create a space where learning is shared, valued and leveraged.

    Lead on impact measurement and reporting:

    In collaboration with CARE counterparts, revise the Hub’s current Theory of Change (TOC) on a periodical basis based on lessons learned and the Hub’s evolution of activities.
    In collaboration with HQ and implementing partner, develop a standardized set of indicators to enable the overarching measurement of impact of the Hub activities, at both the individual and collective level, aligned with the TOC.
    Identify and bring partners on board as required to support us to assess the impact of our activities and generate insights for future programming (e.g. research centers of universities).
    Identify stories and major communication moments that showcase the impact of the Hub’s work in strengthening food systems across the region to be sustainable.
    Lead on donor project reporting requirements and information management between donors, internal stakeholders and project leads.

    Coordinate and support other partnerships and event needs as required:

    Provide input into communication materials and fundraising.
    Prepare inputs, talking points and briefings for WFP senior management, inter-agency opportunities and donor communications.
    Develop material for advocacy/fundraising purposes.
    Coordinate the Hub’s fundraising activities and participation at external events.
    Contribute to the Hub’s core innovation activities (e.g. innovation challenges; bootcamps; sprint programmes; thought leadership).

    DELIVERABLES

    Establishment of a learning strategy and a workplan for the portfolio of work.
    At least 5 learning case studies shared publicly across various channels (e.g. knowledge café, website).
    Surveys/reviews completed immediately after relevant activities.
    Satisfactory reporting to donors and key stakeholders internally and externally.
    Partnerships in the work to bring additional skillset to the hub for impact measurement.
    Satisfactory support to other hub activities including required research, presentations, and strategies.
    Satisfactory 360 review by manager and collaborating team members.
    All work and materials developed during the contract are well documented and available to all relevant stakeholders in designated knowledge management processes/platforms.

    STANDARD MINIMUM QUALIFICATIONS

    Education: Advance degree in innovation, design, international development or  First University Degree with additional years of related work experience and/or trainings/courses
    Language: Fluency in oral and written English mandatory. Good command of Swahili; other regionally-spoken Bantu, Nilotic, or Afro-Asiatic languages; and/or French is an added advantage.
    Experience: At least 4 years of progressively responsible experience managing a fast-paced  learning agenda, ideally in the in the international development sector.
    Experience working and delivering in the private and/or humanitarian sectors, preferably at large-scale organizations.

    OTHER SPECIFIC JOB REQUIREMENTS/KNOWLEDGE & SKILLS

    Ability to gather and synthesize different types of qualitative (e.g. interviews, stakeholder consultations, network analysis) and quantitative (e.g. impact modelling) information to guide major strategic and operational decisions with regards to learning and design
    Ability to create plans/tools for gathering learnings and insights
    Collaborative spirit, able to partner with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy
    Self-motivated and able to work with a high degree of autonomy, taking initiative and proactively seeking support when needed
    Excellent communication/presentation skills, with the ability to write learning reports, synthesis information to create actionable insights, write and deliver presentations, share lessons succinctly across networks
    Sets high-level of ownership over projects to achieve impact
    Intrapreneurial experience such as starting a new program / creating new processes
    Has worked cross-functionally and can navigate uncertainty with curiosity, poise, and a solution-oriented mentality
    Strong conceptual thinking to integrate lessons learnt into programme design to drive progress towards the SDGs
    Fully committed and motivated to achieve the aims of the UN World Food Programme
    Passion and interest in innovation

    Apply via :

    career5.successfactors.eu

  • Communications Intern

    Communications Intern

    JOB PURPOSE
    The Communications and Media unit has a number of communication specialists – social media, media relations, graphics designers, event management and multi-media producers.
    However, there is a need for a strong communications professional to support the team in writing copy for social media posts, scripts for media interviews, support film and photography, assist produce social media assets for campaigns and coordinate media monitoring.
    There is also need for a good writer to help simplify programme reports and data to simpler language and format for public dissemination.
    The intern will help the unit achieve consistency, clarity and well-written media content, including running a social media campaign in collaboration with the partnerships team. This will be a critical success in helping the Kenya Country Offices to increase its social media presence as well as ensure written content is appealing and captures the hearts and minds of our audiences – including donors, governments, private sector, citizens and media.
    KEY ACCOUNTABILITIES
    Working with the social media producer to research, curate and produce content. Take lead in production of content for Facebook (new account being processed); Produce social media campaign assets well written and disseminated on social media channels (LinkedIn, Twitter, Facebook). Produce at least 3 well written stories of Changing Lives in Kenya, alongside a series of good multimedia content for reports, social media and the corporate website.
    Media monitoring – both mainstream and social media. Use corporate listening tool (Brandwatch) to monitor engagements; Report any potential reputational risk issues in the press and point out content that KCO should engage with.
    Contact databases. Create and maintain a comprehensive media list (Nairobi and County-based); Create and update contact list of County Communications Officers/Directors from WFP’s priority counties; and a list of Communications Officers with key Cooperating Partners
    Filming and photography. Support content gathering missions; Upload content on the multimedia hub, well captioned and metadata correctly filled, signed consent forms, etc.
    DELIVERABLES

    Quality social media assets created and published and enhanced reporting (metrics)
    Kenya Country Office’s (KCO) stories published in Regional Bureau in Nairobi and HQ platforms
    Key persons’ contacts captured in KCO’s databases

    SUCCESS CRITERIA
    How will we define success? What is the intern’s project aiming to do for the organization?

    Social media assets created and published and monitoring enhanced
    Quality in-depth stories written or filmed and published
    Contact lists updated with key persons of interest (e.g. specialized journalists – nutrition or food security)
    Photo and video assets uploaded correctly and on time for global users

    STANDARD MINIMUM QUALIFICATIONS
    Education: Completed or in the final year of your Bachelor’s degree in Communication of Journalism.
    Knowledge and Skills:

    Working knowledge of Adobe Creative Suite, Canva, Wochit

    Language: Fluent in written and spoken English and Kiswahili is required

    Apply via :

    career5.successfactors.eu

  • Finance and Assistant,SC5, Marsabit

    Finance and Assistant,SC5, Marsabit

    JOB PURPOSE
    To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
    KEY ACCOUNTABILITIES (not all-inclusive)
    Staff Guidance and Supervision.

    Responsible for the guidance and supervision of drivers ( currently 3 but may increase) in the finance and admin team, ensuring that the respective work assignments are performed proficiently and ensuring that as support unit client needs are addressed in a timely and efficient manner. 
    Conduct spot checks to assess how the staff are performing their respective duties.
    Evaluate the staff performance and address coaching and training where necessary.

    Asset Management.

    Management of assets in the duty station through-out the lifecycle of all the assets this involves:
    Manage resources by planning the asset needs of the office and develop procurement plans and prepare the budgets.
    Physical Count: Oversee and Participate in conducting this exercise annually.
    Organize disposal of assets in the duty station as applicable, prepare documentation for presentation to LPSB.
    Sensitize staff in the duty station on the procedures, rules and regulations for management and care of asset in their custody. 

    Fleet Management, Supervision of Drivers, and Travel Management.

    Transport Manager for the Field Office.
    Supervisory responsibility to conduct audit checks on the mileage and fuel records for the vehicles in the duty station for accuracy and monitor their performance in terms of fuel consumption, maintenance and other related costs for each vehicle in their stations.
    Assign driver duties in a transparent and uniform manner and manage the drivers’ trip/duty record.
    Manage the performance and evaluation of drivers under their supervision.
    Review the bi-weekly office travel plans for the duty station and certify for approval by the Head of Field Office (HoFO), then use the approved travel plans to facilitate transport and assign drivers duties as per request in the humanitarian hub
    Ensure accuracy in the WINGS Trip documents prior to release by approving officer.   

    Office and Guesthouse Management.

    Generate invoices for guests prior to check-in from the Accommodation Digital Office and receive payments.
    Generate and prepare monthly reports on occupancy and expenditures as recorded in the accommodation digital office.
    Conduct quarterly and annual assessments on status of premises. Ensure premises are well maintained, ensuring timely repairs.

    Contract Management.

    Ensure that service providers perform the contracted services, as stipulated in the contracts and compile with the terms and regulations of the contracts.
    Evaluate the performance of the local service providers and give recommendation for management decision making on contractual issues, address and document/report on service inefficiencies and escalate issues as appropriate to Head of Field Office.
    Manage internal and external client administrative complaints, providing efficient and effective resolutions where possible and escalating to the Head of the Field Office  as applicable.

    Corporate System Tools and Administrative Guidance.

    Provide training and continue guidance on the different administrative functions procedures and rules to staff in the field office to enhance compliance.
    Provide training and guidance on the corporate tools used in the management of administrative services, such as FMS, Humanitarian Hub for Guesthouse and Transport Bookings, WINGS, GEMS.
    Supporting in updating the corporate tools with respective office data ensuring compliance.
    Ensuring that the corporate tools are used efficiently in the performance of duty as the data in the systems is critical for management in making informed decisions that affect the field office resources and are also important for internal controls.

    Environmental Management Systems.

    Join the EMS Working Group
    Familiarize with WFP’s Environmental Policy and the basic concepts of EMS in general and champion the implementation of sound environmental changes within the duty station in various aspects such as waste management, change of utilities such as lighting to LED lights, change management of staff to being environmental conscious ensuring lights and air conditioners are switched-off when not in use, aimed at protecting the environment and minimizing WFPs carbon footprint.
    Provide annual Green House Gas (GHG), Water and Waste Management data for the respective duty station.

    Financial Management

    Extract data from various sources in financial and accounting systems and prepare monthly reports.
    Respond to accounting, budget or financial queries regarding data from staff in the field  office and elsewhere in the programme.
    Ensure correct coding and posting of expenses in WINGS using the correct activity codes.
    Prepare budget v/s actual report for the field  office and share with the head of field office and a copy sent to Nairobi on a monthly basis.
    Assist in the preparation of the field  office budget and monitoring the same.
    Provide monthly financial reports on guest houses (revenue and expenditure)

    Petty Cash Management

    Perform petty cash reconciliations and submit reports to Nairobi by the 3rd of the following month for MMC compilation.
    Ensure individual petty cash transactions should not exceed USD 200.
    Ensure supporting documents should be obtained for all expenses.
    Petty cash book should be updated on a daily basis.
    Weekly cash counts performed by petty cash holder and reconciled to wings records.
    Petty cash replenishment requests should be supported by a summary of all the vouchers (cashbook),
    Replenishments are made to petty cash in the exact amount of any expenditures in order to re-establish the cash float to the exact amount of the approved advance. 

    Internal Controls

    Review the accommodation register to verify details of guests who have stayed at the guesthouse v/s payments.
    Monitor fuel utilization and prepare fuel reconciliation reports.
    Review and reconcile vendor statements on a regular basis to ensure invoices received and payments made have been properly processed.
    Ensure that the office safe is properly managed.
    Miscellaneous deposits such as guest house receipts should not be co-mingled with petty cash funds.

    Journal Vouchers

    Park JV`s to charge accommodation to staff as per WFP policy (Residents & Guests)
    Park the petty cash journals on a weekly basis.

    STANDARD MINIMUM QUALIFICATIONS
    Education: 

    Completion of a post-secondary certificate in the related functional area is desirable.  An advanced Diploma in Finance, Accounting or in the related field is also desirable. A Degree in the same field and membership in a professional accountancy body is an added advantage.

    Experience: 

    Five or more years of progressively responsible work experience in the field of Finance and Administration.

    Language: 

    Fluency in English language in both oral and written communication.

    Knowledge and Skills

    Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
    Knowledge of work routines and methods in order to complete processes under minimal supervision.
    Uses tact and courtesy to give and receive information to a wide range of individuals.
    Ability to identify data discrepancies and rectify problems requiring attention.
    Ability to offer guidance or basic on-the-job training to more junior staff.

    Applications for this position will close at 11:59 p.m. (East African Time) on 20 May 2024.

    Apply via :

    career5.successfactors.eu

  • Administrative Associate (FtMA) G6

    Administrative Associate (FtMA) G6

    BACKGROUND AND PURPOSE OF THE ASSIGNMENT
    Farm to Market Alliance is a public-private partnership that is made up of six like-minded organizations with a joint vision to enable sustainable food systems through strengthened markets to empower farmers to increase their yields, incomes, and resilience and to improve African food security. FtMA is currently active in 4 countries, Kenya, Rwanda, Tanzania, and Zambia.
    The role is based in Nairobi, reporting directly to the FtMA Director. The incumbent will ensure that all activities to serve the FtMA Global Team needs are met and ensure adherence to FtMA’s corporate goals. The incumbent will assist the MD & Deputy with planning of meetings, appointments, assisting in office management, organize and coordinate administration duties. The role aims to create and maintain a pleasant work environment.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Support the FtMA Managing Director & Deputy Director in preparing for and engaging in meetings, events, and missions, which encompasses tasks such as creating PowerPoint presentations, formulating talking points, and more.
    Assist with ensuring timelines are met, with production and compiling of reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of FtMAs resources
    Maintain the MDs calendar and schedule meetings and appointments;
    Maintain the calendar for the Global Team and Country Team meetings; Calendar updated with all country(ies) events: World Food Day, country specific holidays & events, conferences;
    Prepare meeting records, NFR’s, memos, etc for all meetings;
    Act as main focal point with WFP Country Office and ICRAF for day to day administrative tasks; support and manage processes (ie procurement, local travel, etc)
    Work in close collaboration with the Budget officer: a. to coordinate the office needs; b.verify status of any IT equipment; c. liaise with relevant WFP country offices: bookings of training, travel etc.
    Responsible for provision of services such as facilities management etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for all FtMA staff.
    Organize and maintain the office conditions and arrange necessary repairs, stationery and equipment, maintain updated office inventory;
    Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues;
    Ensure delivery and setup of any equipment/office and office needs are met;
    Provide general support to external visitors for meetings with FtMA staff in ICRAF and WFP;
    Perform other related duties as required.

    STANDARD MINIMUM QUALIFICATIONS

    Education: Completion of secondary school education. A post-secondary certificate/diploma in Business.  A degree in Administration or related field is desirable.
    Experience: At least 6 years of experience in office management and proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
    Language : Fluency in spoken and written English.

    Knowledge and Skills

    Excellent time management skills and ability to multi-task and prioritize work
    Excellent written and verbal communication skills
    Attention to detail and problem solving skills. The ideal candidate for this position must be able to work independently and unsupervised as well as in a team-oriented environment.
    Strong organizational and planning skills in a fast-paced environment.
    A creative mind with an ability to suggest improvements. 
    Proficiency in MS Office.
    Strong relationship-management skills, with experience in coordinating between various stakeholders. 
    Exceptional organizational and time management skills, ability to follow up on pending tasks to ensure their completion in a timely manner. 
    Knowledge of pro smallholder farmer and commercial agriculture models. Knowledge and understanding of United Nations role in humanitarian and development cooperation.
    Ability to stay calm, positive and work well under pressure, and adhere to tight deadlines.
    Ability to work in a team and establish effective working relationships with people from different nationalities and cultural backgrounds.

    DELIVERABLES AT THE END OF THE CONTRACT

    Organized Calendar for team(s)
    Updated portfolio of Powerpoints to be used by the Team
    Effective support given to MD and DMD
    Streamlined processes with WFP Country Office and ICRAF in Nairobi

    Apply via :

    career5.successfactors.eu

  • Programme Coordinator – Lake Turkana, Consultant II

    Programme Coordinator – Lake Turkana, Consultant II

    JOB PURPOSE

    WFP is seeking a qualified and experienced candidate for the position of Lake Turkana Programme Coordinator to support project coordination, implementation, and monitoring and evaluation of the programme at county level. Under the supervision of the Head of Climate Resilience and Food Systems, the Programme Coordinator will lead the inception phase, stakeholder coordination and initial implementation phase under the Joint Programme geared towards sustainably unlocking the economic potential of Lake Turkana and achieving climate-resilient food systems and livelihoods – in close collaboration with UNESCO, EKN and government representatives at national and county-level.  

    KEY ACCOUNTABILITIES (not all-inclusive)

    Lead overall co-design and coordination of the Joint Programme, including maintaining excellent work relationships with all relevant stakeholders and ensure maximum impact and sustainability of the Lake Turkana Programme to benefit local communities.      
    Lead inception phase and ensure all relevant milestones (stakeholder engagements, studies) are met, including the submission of the inception report by September 2024). This includes the development and maintenance of strong work relationships with UNESCO, Foresight4Food Systems, PADEO, government counterparts and other relevant partners.
    Provide guidance to and support tracking of the performance of the county-level programme coordinators in close collaboration with the Heads of Field Offices.
    Guide on the identification and selection of appropriate local partners, assess their capacities and manage their performance.   
    Conduct/ensure quality review of all relevant studies, including county-level stakeholder forums, systems mapping and food system foresight analysis, value-chain analysis, community-based consultations, climate risks analysis, conflict analysis and nutrition behaviour change studies.      
    Track progress and conduct regular monitoring to support reporting of the programme.
    Act as Secretary of the Steering Committee and chair regular stakeholder meetings.
    Ensure cross-functional coordination at national and field level and convene partners and stakeholders from various technical areas, including fisheries, water, agriculture, energy, climate change and environment, to ensure that programme activities are coherent, integrated and efficient.
    Liaise closely with national and county governments counterparts and other relevant partners for smooth implementation of the programme throughout the entire programme cycle.
    Identify strategies to engage with relevant private sector partners and promote sustainable and innovative business solutions.
    Lead capacity-strengthening and learning events, demonstrating good practices for knowledge sharing at Kenya level and beyond.   
    Document lessons learned that will support advocacy and promote sound knowledge management and communication of the programme. This also includes the organization of field visits.
    Lead budgetary planning and ensure financial tracking of programme resources.
    Lead on the preparation of accurate and timely monitoring and reporting of the programme.
    Ensure an inclusive programming approach throughout the entire programme that address the needs of both genders, young people and people living with disabilities.   
    Identify opportunities for synergies with other programmes (internal/external), and work with partners at all levels in the field to promote/advocate for application of WFP’s Climate-resilient Food Systems and Livelihoods Frameworks e.g., the climate resilient food system Hub approach, and human-centred design approach.
    Perform any other duties deemed necessary by the programme management team for the successful execution.

    DELIVERABLES AT THE END OF THE CONTRACT

    Three formative studies completed by August 2024 (fish value chain, consumption behaviour, climate risks/gender/conflict)
    Community consultations conducted by June 2024
    Private sector and development partner roundtables conducted by August 2024
    Theory of Change and results framework developed by September 2024
    Inception report prepared, validated, and submitted by September 2024 (including detailed budget and work plans for all pillars and cross-cutting themes for year 2 to 5)
    Stakeholder validation workshop conducted and documented by September 2024
    Local partners identified and onboarded for implementation phase by Dec 2024
    Registration and baseline conducted by March 2025
    Review conducted on energy, water, climate, food security linkages as they affect the fish value chain by April 2025 

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Advanced university degree with a focus on one of the following disciplines: agricultural and rural development, food security and nutrition, project management, development studies, climate, integrated water management, environmental science, peace and conflict studies, or related field to international development/international affairs, or a First University Degree with additional years of related work experience and/or trainings/courses in above topics.

    Experience:

    At least 7-10 years of professional experience in programme coordination/project management preferably in food systems, climate security, water for food security, and integrated resilience programming and with the following key experience:
    Thorough knowledge and experience leading and coordinating food systems, climate change and resilient livelihoods programme; experience in the fishery sector, East Africa, or similar context and/or working with the water and energy sector is of advantage.
    Experience in planning, coordinating, and facilitating large and multiple stakeholder consultations. This should also include the facilitating of system analysis and mapping.
    Multi-year experience working in projects with diverse range of stakeholders including county governments, national government, other UN partners, NGOs and the private sector.
    Experience in overseeing the implementation and monitoring of programme interventions at community level and the use human design/participatory approaches.
    Experience working in fragile settings and agility to adjust programming when required.     
    Experience working in climate risk management/adaptation and the humanitarian-development nexus within government, NGOs, or UN.
    Excellent writing and communication skills, excellent skills in Office Package.
    Strong interpersonal skills, ability to work under minimal guidance, while being dedicated to being part of a multi-cultural and sectoral team that contributes to the success and sustainability of a multi-year programme.
    Ability to establish and maintain effective working relations with programme stakeholders/partners and teams from diverse backgrounds (gender, age, cultural, etc.).

    Language:       Fluency  (level C) in English, proficiency in second UN language.

    Apply via :

    career5.successfactors.eu

  • Procurement Intern Innovations Intern Risk and Compliance Intern National Development Intern Management Services Intern Supply Chain Intern ICT Intern Beneficiary Services Intern Procurement Assistant G5 Security Intern Nutrition Intern

    Procurement Intern Innovations Intern Risk and Compliance Intern National Development Intern Management Services Intern Supply Chain Intern ICT Intern Beneficiary Services Intern Procurement Assistant G5 Security Intern Nutrition Intern

    JOB PURPOSE

    The Procurement unit would like to harness the business-oriented analysis skills to better achieve its strategic goals of being agile, being reliable & cost efficient, supporting quality & safety, and strengthening national capacities & markets. With the intern on board we look forward to promote end-to-end visibility on procurement function, and leverage advanced analytics and optimization tools.
    Under the direct supervision of the Procurement Officer, the incumbent will be provided with close mentoring, guidance and technical supervision. Performance planning and reviews as well as learning and development discussions will be elemental part of the supervision.

    KEY ACCOUNTABILITIES (not all-inclusive)
    The tasks to be assigned to the intern include but are not limited to:

    Support on purchase requisitions and data analysis on prices and other key data points
    Ensure that data pipelines are robust and remain healthy to sustain automated analyses
    Support on collation and design of traceability template for deployment in local/regional procurement data collection
    Support progress against project milestones to ensure timely completion of project deliverables
    Leverage optimisation to enhance Procurement unit performance by way of system and process improvements
    Be proactive in liaising with the different FOs to collate analyse and present, in a timely manner, data for various reporting requirements
    Produce dashboards to support the work of Procurement unit
    Any other tasks required to support Procurement operations
    Be a proactive listener to Procurement unit challenges and propose relevant analytical support.

    STANDARD MINIMUM QUALIFICATIONS

    Education : Recent graduate from a Bachelors programme (within six months prior to the application to the internship programme) in the field of Business Management or Procurement or a related field.
    Language: Fluency in spoken and written English.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Finance Assistant

    Finance Assistant

    JOB PURPOSE
    To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
    KEY ACCOUNTABILITIES/RESPONSIBILITIES

    Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
    Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
    Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
    Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
    Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
    Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
    Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
    Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
    Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
    Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

    STANDARD MINIMUM QUALIFICATIONS

    Education:  Completion of secondary school education. Undergraduate degree in the related functional area is desirable.
    Languages: Fluency in oral and written in English, a second UN language (especially French) would be an advantage.

    LEADERSHIP FRAMEWORK BEHAVIOURS
    Leads by Example with Integrity

    Upholds WFP values, principles, and standards – Demonstrates and encourages others to uphold the WFP values, principles and standards
    Respects others and values diversity – Values diversity using respectful and inclusive language, and encourages others to do the same
    Stays focused and calm under pressure – Stays focused and calm when under pressure and encourages others to do the same
    Demonstrates humility and a willingness to learn – Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

    Drives Results and Delivers on Commitments

    Delivers results for maximum impact – Holds self and/or others accountable for the delivery of results
    Delegates appropriately – Delivers results against delegated tasks and seeks guidance and support where needed
    Adapts readily to change – Responds readily to change adjusting work as needed

    Fosters Inclusive and Collaborative

    Is inclusive and collaborative – Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
    Gives timely and constructive feedback – Supports development for others by giving timely and constructive feedback
    Builds and shares new perspectives – Listens attentively to others to capture, learn, build and share new perspectives

    Applies Strategic Thinking

    Communicates and fulfils WFP’s vision – Fulfils WFP’s vision and is able to explain how their objectives support the vision
    Embraces curiosity and new ways of doing things – Demonstrates curiosity, and proposes new ways of doing things when relevant
    Analyses and evaluates data – Gathers data and shares knowledge to inform team decision making
    Considers the impact of decisions – Implements decisions and asks questions to understand the impact for wider objectives

    Builds and Maintains Sustainable Partnerships

    Builds partnerships
    Acts professionally with external partners
    Collaborates to deliver common objectives
    Works together with partners to deliver common goals

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Experience: Five (5) years of progressively responsible experience in in the area of finance and a minimum of Four (4) years in a similar role is desirable
    Knowledge and skills: Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

    Apply via :

    career5.successfactors.eu