Jobs Kenya

Company Address: Address UN Gigiri Compound, Nairobi, Kenya

  • Investigation Officer

    Investigation Officer

    As an Investigation Officer, you will take part in internal reviews and assessments of received complains and allegations, efficiently plan and undertake complex investigations and prepare comprehensive reports. A large emphasis is placed on coordination of the work of investigative teams, development of policies and procedures, provision of advice on best practices with respect to investigations and guidance/training to other staff. Investigations matters include Fraud and Corruption, Abusive Conduct, Sexual Exploitation and Abuse and other policy violation of WFP staff and contracted partners and vendors. 

    KEY ACCOUNTABILITIES (not all-inclusive)

    Efficiently plan and undertake office and field-based investigations into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.
    Manage the workflow of individual investigation cases within the set timeframes.
    Take part in internal reviews and assessments of received complains and allegations and draw recommendations.
    Prepare reports and ad hoc briefs pertaining to investigations and, based on analysis and findings, make recommendations for corrective actions, improved controls and efficiency of WFP operations.
    Assess the potential for fraud and corruption in operational activities and contribute to formulation of recommendations to senior management.
    Provide guidance and advice to WFP employees on matters pertaining to the investigation of wrongdoing and direct staff appointed by field offices to assist in investigations.
    Regularly appraise progress of investigations and assess probable impact of investigation outcomes relative to strategies and advice colleagues.
    Coordinate with local officials, governments, and external organizations, and obtain their support such as interpreters or facts providers to facilitate investigative work.
    Effectively work and coordinate with other control and monitoring functions as appropriate.
    Contribute to the development or develop policies and procedures, and share best practices/lessons learnt from investigative work.
    Other as required.

    QUALIFICATIONS AND EXPERIENCE
    Education:

    University degree in Criminology, Investigations, Law, Audit, Accounting or other related fields. Formal training and/or certification in various law enforcement methodologies/fraud examination or investigation.

    Experience:

    Five years or more of relevant, postgraduate progressively responsible professional experience in conducting criminal or administrative investigations.

    Apply via :

    wd3.myworkdaysite.com

  • Monitoring and Evaluation Officer(Anticipatory Action) (SC9)

    Monitoring and Evaluation Officer(Anticipatory Action) (SC9)

    BACKGROUND AND PURPOSE:

    Anticipatory Action (AA) is an innovative approach aimed at better using early warning information to activate implementation of actions that reduce risk before predictable climate hazards lead to humanitarian suffering. As it is a relatively recent approach in the humanitarian sector, it is important to assess whether AA is effective, compared to conventional humanitarian response, and to learn what works, how to do it better and generate evidence needed to inform advocacy efforts. The M&E Officer has an essential role in the implementation and oversight of the Regional Bureau- Nairobi (RBN) and Country Offices’ (CO) M&E Frameworks for all COs implementing Anticipatory Action (AA) projects in the Region (Eastern Africa).

    The Officer coordinates and supports the design and implementation of the CO MEL (Monitoring, Evaluation and Learning) plans including study designs for baseline and endline surveys/evaluations/assessments, as well as other data collection activities related to evidence generation for Anticipatory Actions. This includes but may not be limited to development of AA logframes, data collection (quantitative and qualitative) tools design/review, review, cleaning, synthesis, analysis, reporting and dissemination of AA evidence products, corporate reporting for AA and evaluations. The Officer is the first line of support to the COs and engages frequently with the CO M&E focal point on M&E for AA projects.

    The M&E Officer will work under the guidance and supervision of the Monitoring Review and Evaluation Officer  in the Research, Assessment and Monitoring (RAM) unit and in close coordination with  the Anticipatory Actions Coordinator, the Project Coordinator for Strengthening Early Warning Systems for Anticipatory Action (SEWAA),  and the Evaluation Officer in the Evaluation Unit. With the perspective of integrated programming, as time allows the M&E Officer will also support other teams under the Climate and Resilience unit (resilience, support to smallholder farmers, climate risk insurance) with their M&E needs under the guidance of the Deputy Head of Climate and Resilience.

    ACCOUNTABILITIES/RESPONSIBILITIES:

    Support development and implementation of the Regional and Country Office M&E Frameworks/ Strategies/ Plans for AA interventions.

    Ensure the RBN/CO meets the minimum corporate standards in monitoring AA projects, including standard operating procedures (SOPs), the Corporate Results Framework (CRF), other corporate monitoring guidance as well as data protection and privacy policies.
    Support COs to develop MEL plans and log frames as required in the Anticipatory Action Plans (AAPs), and other projects within the food systems unit as requested.
    Provide technical guidance and support to the Machine learning project and its stakeholder regarding development of M&E plans, logical frameworks and indicators performance monitoring.
    Continuously identify AA evidence and learning needs and support in generation of this evidence in consultation with RBN, CO management and AA technical teams.
    Support evidence generation through baselines and endlines for the use of machine learning models in enhancing climate forecasting.
    Coordinate with the Evaluation Unit to identify, plan, and manage any AA-related evaluations or evaluation related products.
    Support planning and monitoring for both capacity strengthening for AA and implementation of AAs when activated, including developing M&E tools and reports.
    Contribute to development of M&E sections of AA and broadly climate proposals.
    Establish and maintain good partnerships/networks with Cooperating Partners (CPs), and Third-Party Monitoring (TPM) or Outsourced Monitoring (OM) partners, where applicable on matters AA.
    Ensure gender, Environment, conflict sensitivity, disability, protection, and other inclusion issues are mainstreamed in all M&E work at the at RBN/CO and Filed Office (FO) levels, as appropriate.

    Data collection

    Prepare monthly monitoring plans, including the status update on ongoing M&E Activities at RBN and across all COs.
    Collect/Support collection of output, process and outcome monitoring data, including for evaluations, assessments, distribution monitoring, activity implementation monitoring, Post-Distribution Monitoring, surveys, and qualitative monitoring approaches (Key Informant Interviews, Focus Group Discussions, In- depth Discussion Guides).
    Support in setting up context specific monitoring approaches including Third Party and remote monitoring arrangements as relevant.
    Support the design and review of questionnaires, question guides and data analysis plans in line with RBN/CO and Field Office (FO) specific evidence needs and exercises.
    Coordinate/Support data collection exercises at the RBN, CO and FO levels in collaboration with local partners and stakeholders.
    Keep track of monitoring visits and coverage, ensuring that all activity sites are monitored at least once a year, with more frequent visits to priority sites. Report actual monitoring visits to CO on monthly basis.
    Ensure ethical guidelines are followed in all monitoring activities including data privacy.
    Assist in organizing technical support missions from the RBN, Research Assessment and Monitoring (RAM) team, evaluation teams or other missions related to MEL for AA.

    Data analysis, reporting and use of evidence.

    Provide guidance and technical support for collection of both quantitative and qualitative data on AA interventions.
    Review, clean, analyse, synthesize, interpret, and visualize AA monitoring data according to evidence needs of different audiences.
    Submit back-to-office reports from Temporary duty Assignments (TDY) and other field support missions and tracking actions taken.
    Ensure the insertion of timely and quality data in the Country Office Tool for Managing Effectively (COMET), and other corporate databases managed by the RBN/CO and FO.
    Conduct programme update meetings with WFP and partner staff to review monitoring findings and agree on actions.
    Provide timely inputs to Annual Country Reports, Evaluation Reports and related products, and other reports as required.
    Support reporting and dissemination of all AA evidence products at RBN and CO levels, and ensure that relevant findings inform programmes, policy, and financing.

    Management and oversight

    Support line manager/ AA technical focal point in preparing and tracking detailed budgets for AA evidence generation activities at the RBN/CO and FO levels.
    Ensure data collection by WFP staff or outsourced partners is supervised. Conduct regular data quality checks at different stages of the monitoring cycle, ensuring that monitoring data and reports are timely, complete and of high quality.
    Help build monitoring capacity of WFP Field Monitors, partners, and government actors on M&E for AA, through provision of learning and development opportunities and information sharing.
    Support the recruitment processes of M&E TPM, M&E Consultants for AA.
    Based on knowledge of the country context and community needs, suggest improvements to field monitoring processes and procedures for efficient implementation of AA.
    Any other M&E duties reasonably assigned by the line manager.

    QUALIFICATIONS & EXPERIENCE REQUIRED:

    Education:

    Advanced University degree in Statistics, Monitoring and Evaluation, Development studies, Development Economics, Public Administration, Population studies, Public Policy Political Science, International Relations, International Cooperation, or other relevant fields, or First University degree with additional years of experience.

    Experience:

    5 years of hands-on M&E experience. Experience designing and leading M&E studies, evaluations, assessments in countries, including collecting data, using quasi-experimental approaches, conducting quantitative and qualitative analyses, and reporting findings to senior management and partners.

    Knowledge & Skills:

    Knowledge of quantitative and qualitative data collection, analysis, Conducting panel studies, as well as development of data collection tools and reports.
    Proven knowledge, abilities, and skills in the area of M&E, including intermediate analytical skills and practical knowledge of how M&E data is collected, compiled, analysed and presented for management decisions, programme adjustment and donor reporting.
    Knowledge of programme design, implementation and operational challenges in disaster risk management and food and nutrition security.
    Knowledge of the Anticipatory Action approach is an added advantage.
    Ability to work in a team and maintain effective work relationships with counterparts at national, regional and headquarters level.
    Willingness to build capacity of others through formal and informal training processes, including developing relevant documentation and training materials.
    Ability to deliver results through efficient planning and organizing activities.
    Proven ability to work with relevant technology and procedures (e.g., web-based databases and other statistical data manipulation applications) to produce analysis and develop and share quality reports and visualizations.
    Good knowledge of UN system policies, rules, regulations, and procedures.

    Languages:

    Fluency (level C) in English language.
    Ability to effectively communicate orally and in writing.

    Apply via :

    wd3.myworkdaysite.com

  • Partnerships Associate-SC7-Nairobi

    Partnerships Associate-SC7-Nairobi

    KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
    Resource Mobilization 

    Support the coordination of donor accounts and ensure adherence to obligations agreed with donors to WFP in Somalia. 
    Review reporting and compliance requirements for donor grants and liaise with Programme and Partnerships teams regarding implementation of projects to ensure timely and quality reporting. Maintain an up-to-date tracker of donor obligations, commitments, and reporting requirements  
    Support team lead with the preparation of new funding proposals, including by coordinating among internal and external stakeholders.  
    Lead the process of developing reports for partner contributions including coordinating with relevant teams for timely input. 
    Support proactive resource mobilization by preparing regular intelligence reports on new opportunities to pursue, donor engagements and priorities, and political developments   
    Establish regular engagement with a network of internal stakeholders in WFP Somalia and across HQ and Regional Bureau partnerships teams on matters concerning resource mobilization 
    Contribute to knowledge management concerning resource mobilization. Use corporate tools for intelligence, including Salesforce and circulate intelligence to internal stakeholders. 

    Partnerships and Advocacy 

    Support the development of information products including PowerPoint decks and briefing notes, to share information with internal and external stakeholders. 
    Maintain awareness of current activities, political and social events of UN and other multilateral bodies/governments, conduct analysis to understand how they may impact WFP activities and programmes and provide timely information to WFP teams for decision-making.  
    In support of partnerships officers and CO units, support in the preparation of briefing documents for external meetings with donors and other partners. 
    Work with partnerships and communications officers to support events, including launches, field visits, workshops and other external engagements. 
    Contribute to the achievement of the WFP Somalia Country Strategic Plan and annual priorities as required. 
    Perform other duties as required. 

    QUALIFICATIONS, EXPERIENCE AND LANGUAGE:
    Education:

    Advanced degree in Political Science, International Development, Law, Marketing, Communications or relevant field or First University degree with additional years of related work experience and/or training courses. 
    Experience: At least seven (7) years of experience with secondary certificate OR University degree (Diploma/bachelor’s degree) with 2/3 years of experience in International Development or International Relations.
    Language: Fluency (level C) in English language.

    ARE YOU COMPETENT FOR THIS JOB? DO YOU HAVE:

    Experience in International Development or International Relations.
    Knowledge & Skills: Relationship/partner management, resource mobilization, grant management, excellent writing and analytical skills, project management, proposal writing, report writing. Knowledge of financing for development. Prior knowledge of Somalia or WFP would be an asset.
    Proficiency in Microsoft (MS Excel).

    Apply via :

    wd3.myworkdaysite.com

  • Business Support Assistant (Administration), G5, Nairobi

    Business Support Assistant (Administration), G5, Nairobi

    KEY ACCOUNTABILITIES (not all-inclusive):
    Office Administration and Management

    Plan and deliver the unit’s administrative services including office supplies and stationery, timely.
    As the travel focal point – contribute to the overall development, planning, and implementation of travel and related administrative processes through the SOP ensuring adherence to rules and regulations.
    Collect and perform basic analysis of data to contribute to quality business information management.
    Consolidate and manage leave plans for the unit.
    Facilitate unit meetings and workshops by providing relevant administrative support such as secure meeting rooms and workshop venues, drafting guidance notes for travel, and drafting relevant communication for participants among others.
    In liaison with the Administration Unit, ensure that the office facilities are in good condition.
    Report any breakages or malfunctions in the office, organize cleaning services and appropriate repairs.
    Manage and maintain office records and databases, to ensure information is organized and readily available for staff to support the effective work in the unit.
    Proofread correspondence, memos, notes for the record etc., making changes in line with established guidelines where appropriate and route for signature.
    Respond to standard queries and provide timely and accurate guidance.
    Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

    Cash Assistance Delivery Support

    Contribute to the planning and delivery of cash assistance delivery to beneficiaries.
    Ensure that all planning actions are performed on the corporate cash delivery systems for the timely transfer of cash to beneficiaries.
    Liaison with the relevant activity managers to monitor the availability of funds for monthly cash transfers and communicate any breaks in time for prompt resolution.
    Ensure that Purchase Requests (PRs), Purchase Orders (POs) and related contracts and supporting documentation are in place for the timely delivery of cash.

    Procurement

    Coordinates field offices and other staff in the unit to compile the annual procurement projections and assist procurement with the assessment and selection of suppliers for service and equipment maintenance.
    As the focal point for SO1Micro Purchase Order (MPO) ensure micro procurements are done in adherence to the Standard Operating Procedure (SOP).
    Raise Purchase Requests and ensure all purchases are made within approved cost limitations that they are traced, tracked, and expedited and received. 
    near ViReceive, invoices/manifest and verify receipts of goods, pouches and other supplies.  Dispatch goods/items to various field locations accordingly.

    QUALIFICATIONS AND EXPERIENCE:

    Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
    Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge and Skills:

    Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
    Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
    Ability to carry out basic data analysis and independently rectify problems requiring attention.
    Ability to monitor and record financial transactions.
    Good communication skills required to give and receive information and work with a variety of individuals.
    Ability to maintain confidentiality

    Language:
    Fluency in both oral and written communication in English

    Apply via :

    wd3.myworkdaysite.com

  • Human Resources Associate G6, Nairobi

    Human Resources Associate G6, Nairobi

    THE ROLE

    To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
    The job holder is expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily. Job holder is expected to manage resources and coach and coordinate a team of support staff.
    This position is based in Kenya Country Office, Nairobi, and reports to HR Officer.

    KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

    Prepare accurately and timely the end-to-end payroll for the locally recruited staff/employees (FT/SC/SSA) and for the interns, including payment of overtime, allowances, danger pay, salary advances/deductions and driver bonuses when applicable and provide payroll documentation to UNDP and danger pay as well as entitlements and follow up for resolution of any issues.
    Verify staff benefits and other human resources related claims for accuracy and conformance with personnel rules and regulations. These include overtime, danger pay, security reimbursements, honorarium (Interns & WAE staff).
    Monitor the contractual status of all staff on various appointments based on immediate location or within the office’s mandate; monitor within grade service increment schedules and ensure timely preparation and issuance of contract renewals and personnel action forms.
    Use HR management systems for reviewing, entering, and maintaining data integrity in Workday and WINGS, updating a variety of HR data including monitoring various deadlines.
    Respond to queries from managers and staff, understanding their issues and ensuring policies, procedures, processes, systems, and tools are available and correctly applied to support them.
    Provide assistance on a wide range of complex HR queries and follow-up actions, to ensure consistent and high-quality HR services are delivered to clients.
    Contribute to the effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements.
    Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
    Conduct straight forward data analysis under close guidance of a HR Officer, in order to support others on projects or contribute to process efficiencies and improvements.
    Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with WFP rules and procedures.
    Facilitate efficient and effective onboarding of new staff to ease their smooth integration in WFP while ensuring that relevant processes are followed and the conditions of terms of service are clearly explained and understood.
    Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
    Provide support in building talent within WFP, working with managers to understand their needs and organizing solutions to recruit, retain and develop a high caliber workforce to deliver the business strategy.
    Support HR operational initiatives or projects that are aligned to business needs, following standard processes, and ensuring alignment with wider WFP policies.
    Support activities in the areas of work allocated by the HR officer in compliance with relevant processes and procedures.

    QUALIFICATIONS AND EXPERIENCE

    Education: A university degree in Human Resources, Administration, or other field relevant to international development assistance.
    Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge and Skills:

    Has experience assessing financial health and stability of C&V projects and other programming
    Has gained experience of WFP HR Services operating standards across a range of international humanitarian contexts
    Has provided training to new staff members within area of expertise and supported with ad hoc queries.

    Language: Fluency (level C) in English language.

    Apply via :

    wd3.myworkdaysite.com

  • Business Support Assistant (Aviation) SSA4, Garissa

    Business Support Assistant (Aviation) SSA4, Garissa

    JOB PURPOSE:
    To perform a range of coordination and administrative activities that contribute to the safe and effective air service to the humanitarian community
    KEY RESPONSIBILITIES (not all-inclusive):

    Perform operational coordination and administration of air operations, ensuring compliance with WFP standards, including risk management processes, to support safe and effective air operations.
    Liaise with airport officials and other local authorities in order to obtain necessary clearances, documentation and authorizations required for air operations.
    Carry out pre-flight actions to ensure that all registered passengers and cargo are duly carried on the flight, in coordination with crew to ensure safe flights, escalating issues to a supervisor.
    Collate all post-flight documentation in order to confirm flights have taken place and in compliance with established conditions.
    Research, collate and report on aviation related information, to enable decision-making and facilitate air transportation planning, execution and reporting in order to ensure contractual performance.
    Update and maintain relevant databases and records, ensuring that relevant information is accurate, organized, accessible to others, and supports reporting requirements.
    Respond to client queries, following standard processes and obtaining guidance or escalating as required, to ensure timely resolution of all enquiries with a high standard of client service.
    Liaise with internal counterparts in order to carry out duties successfully, support the alignment of aviation activities with wider programmes, to facilitate a coherent approach to air operations.
    Provide support to other staff, assisting them in completing tasks to agreed standards and deadlines.
    Support process reviews, and improvements in methods and practices, in order to maximize the performance of air activities and related operations.
    Follow standard emergency preparedness practices to support WFP to quickly respond in its core areas at the onset of a crisis.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

    Experience in restricted flying zones, and other aviation risks and assisting in flight planning.
    Experience in handling passenger manifests and aircraft loading.
    Experience in interpreting routine weather reports.
    Experience in basic flight following and radio telephony procedures.

    STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
    Education:

    Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is essential for Air Operations roles, desirable for Air Movement roles.

    Language:

    Fluency in both oral and written communication in English.

    Apply via :

    wd3.myworkdaysite.com

  • Programme Policy Officer – Emergency Preparedness and Response, SC8 (NOA Equivalent)

    Programme Policy Officer – Emergency Preparedness and Response, SC8 (NOA Equivalent)

    ACCOUNTABILITIES/RESPONSIBILITIES:
    Under the supervision of the Deputy Head of Unit, the incumbent will support WFP’s emergency preparedness and response work, and be responsible for the following:
    Response

    Monitor the performance of emergency response, including by maintaining a performance monitoring dashboard for the main emergency operations in the region, and escalate issues of underperformance for resolution.
    Refugee Economic Self-Reliance: Support Country Offices with the rollout of programmes that support economic self-reliance of refugees (and their hosting communities). This includes technical advice and strategic guidance with a focus on supporting programmes/transition models from relief food assistance to economic self-reliance.

    Preparedness

    Monitor food security and nutrition risks and hazards, including by maintaining a risks monitoring tracker (elections, climatic hazards, conflict dynamics, health crises, etc) for the region to inform preparedness and response actions and prioritisation.
    Monitor CO readiness for risks in the above-mentioned tracker.
    Support RBN Country Offices with the implementation and rollout of the Emergency Preparedness Checklist (EPC) in close coordination with the Preparedness lead.
    Support the Preparedness lead in ensuring coordination between EPR and AA on preparedness and response activities.

    Reporting

    Lead the writing of a quarterly Forced Displacement brief, summarising displacement trends in the region accompanied by WFP’s response.
    Support the Budget and Programming Unit in developing a quarterly Refugee Report to UNHCR, emphasizing ration levels and pipeline.
    Lead or contribute to other reports and analysis relating to EPR in the East Africa Region; including Situation Reports, fundraising documents, and talking points/briefs for senior management.

    Knowledge Management and Culture Change

    Support the implementation of the RBN Knowledge Management Strategy (EPR Unit Focal Person). This includes EPR contributions to the Project Cycle Management (PCM) unit’s knowledge management initiatives, and compiling EPR reports.
    Facilitate dissemination of EPR lessons learned and best practices regionally.
    Plan, coordinate and help facilitate EPR regional workshops, annual performance planning, and other events or trainings, as needed.
    Support onboarding of new EPR staff (EPR Unit Focal Person).
    Support RBN workplace culture (EPR Unit Culture Change Champion).

    Other

    Contribute to EPR support to Country Offices to plan and design emergency response programmes (typically related to CSP Strategic Outcome 1), with a likely emphasis on General Food Assistance programmes (in-kind, cash-based transfers, vouchers, wet feeding/hot meals, etc).
    As required, provide technical advice for the planning, formulation, and implementation of food assistance strategies by WFP, Cooperating Partners and host governments.
    As required, represent the EPR Unit in both internal and external fora relating to emergencies and humanitarian coordination.
    Contribute to EPR support to WFP Country Offices to strengthen capacities in EPR. This includes supporting training for WFP as well as partners including National Disaster Management Agencies in areas related to Disaster Risk Management. Support other capacity strengthening initiatives as required such as Simulation Exercises.
    Deploy directly, sometimes for extended periods, to Country Offices as required to support implementation of WFP humanitarian operations (for preparedness or response).
    Other tasks as assigned by supervisor.

    QUALIFICATIONS & EXPERIENCE REQUIRED:
    Education:

    A Master’s degree in one of the following fields: social sciences, humanitarian/disaster management, development studies, public policy and management or other related fields, or a first university degree with additional years of relevant work experience and/or training/courses.

    Languages :

    Fluency (level C) in English language essential. Arabic and/or French advantageous.

    Experience:

    A minimum of 5 years of relevant professional experience in humanitarian or emergency programme management or implementation.
    Demonstrated experience working in close partnership with Government and key stakeholders in the field of disaster risk management or humanitarian action.

    Knowledge & Skills:

    Strong technical understanding of humanitarian programmes and/or disaster risk management.
    Experience in coordinating humanitarian or disaster management operations.
    Proven ability to provide input into policy discussions in the areas of disaster risk management, and/or humanitarian action.
    An ability and interest to engage with different technical teams and programmes to promote programmatic integration across multiple technical sectors.
    Strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to build strong partnerships.
    Strong communication skills.

    Apply via :

    wd3.myworkdaysite.com

  • Business Support Assistant (Administration), G5, Nairobi Finance Assistant G5

    Business Support Assistant (Administration), G5, Nairobi Finance Assistant G5

    KEY ACCOUNTABILITIES (not all-inclusive):
    Office Administration and Management

    Plan and deliver the unit’s administrative services including office supplies and stationery, timely.
    As the travel focal point – contribute to the overall development, planning, and implementation of travel and related administrative processes through the SOP ensuring adherence to rules and regulations.
    Collect and perform basic analysis of data to contribute to quality business information management.
    Consolidate and manage leave plans for the unit.
    Facilitate unit meetings and workshops by providing relevant administrative support such as secure meeting rooms and workshop venues, drafting guidance notes for travel, and drafting relevant communication for participants among others.
    In liaison with the Administration Unit, ensure that the office facilities are in good condition.
    Report any breakages or malfunctions in the office, organize cleaning services and appropriate repairs.
    Manage and maintain office records and databases, to ensure information is organized and readily available for staff to support the effective work in the unit.
    Proofread correspondence, memos, notes for the record etc., making changes in line with established guidelines where appropriate and route for signature.
    Respond to standard queries and provide timely and accurate guidance.
    Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

    Cash Assistance Delivery Support

    Contribute to the planning and delivery of cash assistance delivery to beneficiaries.
    Ensure that all planning actions are performed on the corporate cash delivery systems for the timely transfer of cash to beneficiaries.
    Liaison with the relevant activity managers to monitor the availability of funds for monthly cash transfers and communicate any breaks in time for prompt resolution.
    Ensure that Purchase Requests (PRs), Purchase Orders (POs) and related contracts and supporting documentation are in place for the timely delivery of cash.

    Procurement

    Coordinates field offices and other staff in the unit to compile the annual procurement projections and assist procurement with the assessment and selection of suppliers for service and equipment maintenance.
    As the focal point for SO1Micro Purchase Order (MPO) ensure micro procurements are done in adherence to the Standard Operating Procedure (SOP).
    Raise Purchase Requests and ensure all purchases are made within approved cost limitations that they are traced, tracked, and expedited and received. 
    near ViReceive, invoices/manifest and verify receipts of goods, pouches and other supplies.  Dispatch goods/items to various field locations accordingly.

    QUALIFICATIONS AND EXPERIENCE:

    Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
    Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge and Skills:

    Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
    Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
    Ability to carry out basic data analysis and independently rectify problems requiring attention.
    Ability to monitor and record financial transactions.
    Good communication skills required to give and receive information and work with a variety of individuals.
    Ability to maintain confidentiality

    Language:

    Fluency in both oral and written communication in English

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Assistant Storekeeper G3

    Assistant Storekeeper G3

    THE ROLE
    To support receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.
    KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

    Prepare and issue to tally clerks offloading work orders from LESS for all received WFP food commodities through trucks and containers.
    Confirm receipt documents, duly filled offloading work order against service providers tally sheets to be in order and proceed to capture the receipts in LESS system real-time as per physical documents.
    At end of receiving, reconcile received stocks against physical stocks and ensure both are matching.
    Check for stock condition in the system and verify through tally clerks that is in good physical condition before issuing loading order.
    Strip containers in the system as per superintendent reports received.
    Ensure all excesses, losses, damages during receiving are appropriately captured in the system.
    Issue loading orders for trucks or containers presented for loading after confirming against approved truck list.
    Check from LESS system that presented truck have been duly planned and has both shipment and outbound delivery.
    Issue waybill for loaded truck or containers real-time as per signed tally sheets.
    Participate in month end physical inventory count and reconciliations.
    Report on unfit for human consumption stocks in the system for disposal actions to be taken.
    Perform warehouse inspection to ensure commodity are stored in conditions meeting WFP standards.
    Directly supervise third party warehouse staff as well as WFP vendors working at the warehouse.
    Ensure proper filing of all food movement documents at Kilindini warehouse.
    Create stocks in the system for all deliveries where suppliers deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
    Monitor stock expiry in the system and report for those with 6 months and less to enable action to be taken.
    Issue required warehouse reports after receiving inputs from storekeepers.
    Prepare Daily Operations Report for the previous day and ensure submitted to labor team on time.
    Perform any other duties as assigned by the supervisor.

    QUALIFICATIONS AND EXPERIENCE:

    Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
    Experience: Three or more years of relevant work experience.

    Knowledge and Skills:

    Experience monitoring various aspects of logistics operations.
    Experience in supporting warehouse management.
    Experience in supporting inventory management.
    Experience in data entry and extracting routine reports.

    Language: Fluency in spoken and written English.

    Apply via :

    wd3.myworkdaysite.com

  • Management Services Assistant-Asset Management G4

    Management Services Assistant-Asset Management G4

    THE ROLE

    To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

    KEY ACCOUNTABILITIES: (not all-inclusive, nor exhaustive):

    Creating purchase requisitions for goods and services.
    Receipt of assets, timely inspection and posting of Goods Receipt Note (GRN)/Service Entry Sheets (SES) in the system as well as timely labelling of assets.
    Ensure that invoices received are promptly forwarded to finance unit and all relevant documents attached for payment processing in line with WFP/IPSAS guidelines.
    Ensure that Equipment Master Records (EMR) and Asset Master Record (AMR) where applicable are recorded in the system correctly as per relevant Purchase Order (PO) and in line with WFP/IPSAS guidelines on valuation of assets.
    Ensure adequate stockholding of stationery and other non-food items required for smooth operations within the Country Office by maintaining stock records or stock cards where applicable.
    Update Global Equipment Management System (GEMS) in a timely manner to ensure that the database reflects the actual state of the assets (location, assignee and any other relevant information).
    Keep the current state of assets up to date in the system after having identified broken and obsolete items available for disposal or repair and ensure that the necessary information is shared with responsible units and/or main Asset Focal Point (AFP).
    Proactively flag any issues to the Main Asset Focal Point(s) and/or management ensuring that they are aware of the situation and can take action to secure and safeguard assets to the maximum extent possible, e.g., among other actions, Fixed Assets not in use are stored in locked storage space/warehouse and that oversight is assured in the management of high-pilferage assets. Receive request for assets or stationery from staff/units/offices within the country office and assist to dispatch items requested for from the stores timely upon approval by relevant delegated authority of the responsible unit.
    Raise the necessary documentation for the assignment of assets to WFP employees, as well as for the transfer of WFP-owned assets to other WFP offices, loan and handover forms to partners (UN entities, governments, or cooperating partners).
    Receive assets from assignees upon their reassignment, separation, or completion of loan period of loaned assets, and complete the necessary administration procedures in the system.
    Actively participate in the physical count and provide all necessary information to the main Asset Focal Point to facilitate the reconciliation process and conduct asset spots checks quarterly in different functional locations within the duty station.
    Provide input to the main AFP in relation to Property Survey Board (PSB) meeting preparations and assist in the implementation of approved PSB recommendations.
    Participate in the disposal process from identifying items of disposal, documentation and dispatch of goods once recommended disposal action is complete.
    Stand-in for staff in charge of the stores when staff member away/on leave or when required to assist at the stores.
    Any other duties that may be assigned within the Management Services Function.

    QUALIFICATIONS AND EXPERIENCE:

    Education: Completion of secondary school education
    Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge and Skills:

    Proficient in the use of office equipment and computer software packages, such as Microsoft Word and Excel.
    Knowledge of work routines and methods in order to complete processes under minimal supervision.
    Uses tact and courtesy to give and receive information to a wide range of individuals.
    Ability to identify data discrepancies and rectify problems requiring attention.
    Ability to offer guidance or basic on-the-job training to more junior staff.

    Apply via :

    wd3.myworkdaysite.com