Jobs Kenya

Company Address: Address UN Gigiri Compound, Nairobi, Kenya

  • Human Resources Assistant (Recruitment)

    Human Resources Assistant (Recruitment)

    Vacancy Announcement No. 018/2019
    Contract type: Fixed Term
    Post Grade: G-5
    Duty Station: Nairobi
    Duration: 1 year (initial)
    Date of issue: 27th February 2019
    Closing Date: 12th March 2019
    These positions are open to qualified Kenyan candidates.
    Female candidates are encouraged to apply.
    Duties and Responsibilities:
    Under the direct supervision of the Recruitment Team leader and overall supervision of the National HR Officer, the incumbent is responsible for the following duties:

    Provide assistance on a wide range of complex HR queries and follow up actions to ensure consistent and high-quality HR services are delivered to clients;
    Receive and review recruitment requests and verify that supporting documentation to initiate recruitment process are in order.
    Draft and advertise Vacancy Announcements through the agreed channels maintaining accurate documentation;
    Review and compile a variety of data (i.e. staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc.) to support analysis and reporting needs including recruitment key performance indicators;
    Receive, analyze and screen candidates’ job applications using set benchmarks. Prepare shortlists and submit them to the hiring units. Proactively follow up on response from the hiring units;
    Ensure that WFP issued human resource and personnel policy manuals, rules, regulations, guidelines, and circulars, are complied with and inform the supervisor of any breach or irregularities in the selection process;
    Prepare a range of complex HR documentation required for the specific area of work (e.g. note for the records, Local Recruitment Committee/Local Appointment and Promotion minutes, reference checks, etc.) ensuring accuracy and meeting established deadlines;
    Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines.
    Ensure compliance with the established deadlines and accuracy of HR data;
    Maintain confidential personnel records, HR databases and archives to ensure data and files are accurately stored and updated in compliance with the established standards;
    Support the recruitment cell with the rapid recruitment and deployment of staff, and handle related administrative actions including preparation of reports;
    Analyze and respond to various internal and external queries to ensure that clients are well informed and that HR team activities are aligned with broader WFP objectives;
    Support the unit with various HR activities and documentation required for the specific area of work (i.e. employment contracts, transfer letters, training-related documents, on boarding of new staff, etc.) ensuring accuracy and meeting established deadlines;
    Any other duties as may be required.

    Minimum Qualifications:
    Education: Completion of secondary school education. A post-secondary certificate in Human Resource Management, International Relations, Psychology or related field is desirable.
    Experience:

    At least four years’ experience in the field of human resources in general, including direct experience in selection and recruitment and the use of e-recruitment tools.
    Previous work experience in the UN system and/or non-profit sector is desirable.
    Prior work experience in emergency/conflict settings is an advantage.

    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge and Skills:

    Knowledge of HR business processes, procedures and tools.
    Effective interpersonal, teamwork and organizational skills.
    Proven ability to work independently and cross-functionality with different partners.
    Proficiency in Microsoft Office Suite, including excel skills.
    Knowledge about online recruitment systems and tools.

  • Vunerability Assessment & Mapping Intern Procurement Intern Food Quality & Safety Intern Gender & Protection Intern Food For Asset Intern Emergency Preparedness and Response Intern Nutrition Intern Budget & Programming Intern Partnerships Intern

    Vunerability Assessment & Mapping Intern Procurement Intern Food Quality & Safety Intern Gender & Protection Intern Food For Asset Intern Emergency Preparedness and Response Intern Nutrition Intern Budget & Programming Intern Partnerships Intern

    We are currently seeking to fill the position of a VAM Intern based in the Programme Unit of the Regional Bureau, Nairobi.
    The Vulnerability, Analysis and Mapping (VAM) unit currently has 2 full-time staff (both national staff), in addition to the Head of the Unit, who leads VAM as well as M&E. The staff have skills in a wide range of areas including food security assessments, analysis and monitoring, markets analysis, use of integrated food security phase classification (IPC), GIS and database management, and resilience analysis using various tools/methodologies. The unit continues to support country offices (COs) in undertaking regular food security assessments and analysis to inform program designs and operations and resilience analysis to support the design of durable and sustainable solutions for the myriad problems posed by climate change in the region. Besides, the unit actively supports regional platforms such as the Food Security and Nutrition Working Group (under IGAD) to undertake regional analysis on food security and climate related risks in the region. Inevitably, simultaneous demands coming from country offices for support, and from regional platforms, continue to outstretch the available human resource within the unit. To be able to effectively support these activities, assistance in needed in these range of activities. More importantly, involvement in these activities will offer the intern an excellent opportunity to develop and hone his/her skills in food security analysis in a complex ecosystem as the Horn of Africa.
    STANDARD MINIMUM QUALIFICATIONS

    Currently enrolled in the University and have completed at least two years of undergraduate studies or have recently graduated from an undergraduate or graduate programme within the last 6 months from a university preferably in Agriculture, Economics, Statistics, Nutrition, Geography, Social Sciences or related fields;
    Currently enrolled in a graduate programme (Masters degree) from a recognized university and have attended classes in the past 12 months;
    Proficiency in MS Office (Word, Excel, Power Point);
    Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French would be an asset.

    KEY ACCOUNTABILITIES (not all-inclusive)
    The intern is expected to support in the following areas:

    Making use of in-house learning opportunity from the VAM/M&E team, and developing the regional food security dashboard using Tableau;
    Learning from WFP online courses (We-learn) on the basics of food security, and updating the food security and nutrition database including populations in need of assistance, also in collaboration with the Nutrition unit;
    Learning mVAM basics and assist in developing of systems and tools for mVAM monitoring and support country offices in roll-out and conducting mVAM;
    Update the data for the regional Atlas and prepare data for the web-based application;
    Learning integrated food security phase classification (IPC) and compile IPC dataset to determine populations in need;
    Document lessons learnt in food security monitoring and success stories.

    TRAINING COMPONENTS & LEARNING ELEMENTS

    Learn the basics of food security and  food security analysis using various methodologies (on-the-job training)
    Integrated Food Security Phase Classification (IPC)- level 1 (on-line and participation in an IPC analysis workshop)
    Database management (on-the-job training)
    Food Security dashboard development using Tableau (on-the-job and 1 training on the use of Tableau)

    FUNCTIONAL CAPABILITIES

    Up-to-date database – IPC and markets
    Production of food security dashboards using Tableau (Quarterly)
    Regional VAM update (one time)

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Proficiency in Microsoft packages (Word, Excel, PowerPoint, Access, Outlook)
    Knowledge of statistical packages (i.e. EPI INFO, SPSS, R, STATA etc.)
    Basic knowledge on GIS
    Knowledge in survey methodologies/basic tenets in survey processes (design, development of questionnaires, conducting data collection)
    Skills in literature search/secondary data review
    Basic data analysis skills

    TERMS AND CONDITIONS

    Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
    WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
    Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
    WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

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  • Administration Officer – Consultant

    Administration Officer – Consultant

    Job description
    ORGANIZATIONAL CONTEXT
    The Administration Service portfolio for WFP operations includes travel services for WFP employees, delivering and maintaining the most fit-for-purpose facilities, managing our pool of assets and providing infrastructure and emergency response capacity through sophisticated engineering services, light fleet management and humanitarian accommodation and with administrative field support teams available in all these areas. We always aim to deliver in line with WFP’s corporate commitment to Cost Excellence and sustainability, measuring and reducing our environmental impact in all that we do.
    JOB PURPOSE
    Within delegated authority, the Administration Officer will be responsible for providing guidance, oversight, and support for the management of Administration activities. The selected Consultant Administration Officer will be based in Nairobi, Kenya with frequent travel to the field offices and under the direct supervision of the Head of Administration & Finance.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Contribute to the development of strategic Administration annual plans, related to longer term strategies and improvements to policies, systems and procedures ensuring services provided support WFP strategic objectives and comply with corporate policies, standards, regulations, whilst improving processes and which facilitate efficient and effective administration services;
    Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making;
    Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets, travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services;
    Utilize, manage, monitor, and analyse data from a variety of systems used for asset and Administration management (Physical Inventory Management, using GEMS mobile, Fleet Management System, Travel Management – using a WINGS-based system, and Facilities Management – using Archibus);
    Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required;
    Review and revise Administration related Standard Operating Procedures (SOPs) in to ensure compliance and consistency;
    Review agreements with suppliers and MoUs with other UN Agencies to ensure alignment;
    Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities;
    Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance, reviewing staff capacity and proposing methods to build capacity;Build productive partnerships with WFP stakeholders, other UN agencies and local government offices;Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken;Any other duties as may be assigned, including visits to remote field locations.

    OTHER SPECIFIC JOB DELIVERABLE

    Development of SOP’s and supporting systems
    Improved delivery and compliance of administration related services
    Streamlined data analysis, customer service, work-ticketing and reporting systems are established
    Development of Facilities Management plans, identifying key issues
    Opportunities for increased cost efficiencies and greening of services developed

    STANDARD MINIMUM QUALIFICATIONS
    Education:
    Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.
    Experience:

    At least 5 years work experience in Administration Management;
    Previous international work experience – either with UN organisation or international organization is an asset;
    Proven track record of successful customer service approach when responding to counterparts/stakeholders – both internal and external;
    Extensive experience with Contract and Asset Management;
    Experience managing multi-functional, culturally diverse teams of staff;
    Proven experience providing a supportive role leading projects and implementing strategic vision into functional policies

    Language:

    Excellent written and oral communication skills in English;
    Proficiency in a second UN official language to at least intermediate standard is highly regarded.

    TERMS AND CONDITIONS
    WFP is an equal opportunity employer and does not charge fees from applicants at any stage of the recruitment process. Only short listed applicants will be contacted.
    Qualified female candidates are particularly encouraged to apply.
    For any queries write to Nairobi.queryhr@wfp.org

  • Government Partnerships Officer, Consultant

    Government Partnerships Officer, Consultant

    This position is open to qualified candidates. Female candidates in particular, are encouraged to apply.
    Duties and Responsibilities:

    Under the direct supervision of the Country Director, the incumbent will be responsible for the following duties:
    Support the Country Director and lead on donor strategy;
    Lead the partnership unit and supervise other partnership officers;
    Lead donor visits and manage relationships with the donors;
    In coordination with Country Office units, prepare funding proposals and reports as requested;
    Analyse and keep abreast of activities, political and social events of UN and other multilateral bodies/governments that may impact on WFP activities and programmes;
    Initiate opportunities for strategic partnerships on new projects and innovations, within WFP and externally;
    Coordinate inputs to be provided by relevant WFP units responsible for emerging issues for discussion with member states, UN agencies, other multilateral entities, NGOs. Ensure that WFP positions are properly explained and taken into account in decision making, publications and reports by partners and stakeholders;
    Receive and screen publications and other documents to ensure timely action is taken within the established deadline;
    Prepare presentations and briefing materials for the Country Office management for use on official meetings;
    Support management office with drafting of official communications to various stakeholders;
    Maintain coordination and liaison with the Government Partnerships Division and other Government Partnership offices with regards to donor relation and fund-raising activities;
    Perform other related duties as required.

    Minimum Qualifications:
    Education:
    Advanced university degree in Political Science, International Development, Development Economics, Journalism, International Relations, Communications or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
    Experience:
    At least six (6) years of relevant professional experience in private partnerships management in the humanitarian operations or field-based development cooperation is desirable.
    Language:
    Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language would be an added advantage.
    Knowledge & Skills:

    Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations;
    Gathers, analyses and reports information in a manner that draws out fact-based insights to inform approach to partner relationships and support substantive discussion with partners. Captures relevant information and progress, and ensures internal information sharing and timely decision making;
    Demonstrates ability to formulate and maintain strong relationships and develop networks with appropriate stakeholders. Leads in implementing identified strategy to raise the profile of WFP, build relationships;
    Maintain strategic and liaison with a broad range of internal and external partners. Engages in mutually informative discussion with partners and influencers that strongly positions WFP and leadership;
    Highly developed judgement and tact to deal with highly confidential and sensitive matters;
    Hands-on relevant experience in the UN or INGOs is desirable.

  • Administration Officer – Consultant Communications Associate (Graphic Designer)

    Administration Officer – Consultant Communications Associate (Graphic Designer)

    The Administration Service portfolio for WFP operations includes travel services for WFP employees, delivering and maintaining the most fit-for-purpose facilities, managing our pool of assets and providing infrastructure and emergency response capacity through sophisticated engineering services, light fleet management and humanitarian accommodation and with administrative field support teams available in all these areas.  We always aim to deliver in line with WFP’s corporate commitment to Cost Excellence and sustainability, measuring and reducing our environmental impact in all that we do.
    JOB PURPOSE
    Within delegated authority, the Administration Officer will be responsible for providing guidance, oversight, and support for the management of Administration activities. The selected Consultant Administration Officer will be based in Nairobi, Kenya with frequent travel to the field offices and under the direct supervision of the Head of Administration & Finance.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Contribute to the development of strategic Administration annual plans, related to longer term strategies and improvements to policies, systems and procedures ensuring services provided support WFP strategic objectives and comply with corporate policies, standards, regulations, whilst improving processes and which facilitate efficient and effective administration services;
    Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making;
    Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets, travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services;
    Utilize, manage, monitor, and analyse data from a variety of systems used for asset and Administration management (Physical Inventory Management, using GEMS mobile, Fleet Management System, Travel Management – using a WINGS-based system, and Facilities Management – using Archibus);
    Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required;
    Review and revise Administration related Standard Operating Procedures (SOPs) in to ensure compliance and consistency;
    Review agreements with suppliers and MoUs with other UN Agencies to ensure alignment;
    Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities;
    Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance, reviewing staff capacity and proposing methods to build capacity;
    Build productive partnerships with WFP stakeholders, other UN agencies and local government offices;
    Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken;
    Any other duties as may be assigned, including visits to remote field locations.

    OTHER SPECIFIC JOB DELIVERABLE

    Development of SOP’s and supporting systems
    Improved delivery and compliance of administration related services
    Streamlined data analysis, customer service, work-ticketing and reporting systems are established
    Development of Facilities Management plans, identifying key issues
    Opportunities for increased cost efficiencies and greening of services developed

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.

    Experience:

    At least 5 years work experience in Administration Management;
    Previous international work experience – either with UN organisation or international organization is an asset;
    Proven track record of successful customer service approach when responding to counterparts/stakeholders – both internal and external;
    Extensive experience with Contract and Asset Management;
    Experience managing multi-functional, culturally diverse teams of staff;
    Proven experience providing a supportive role leading projects and implementing strategic vision into functional policies

    Language:

    Excellent written and oral communication skills in English;
    Proficiency in a second UN official language to at least intermediate standard is highly regarded.

    FUNCTIONAL CAPABILITIES

    In-depth knowledge in the preparation and implementation of SOPs;
    Ability to critically review existing procedures and systems to recommend improvements where necessary to address potential weaknesses and mitigate risk;
    Applies expert knowledge of administration best practice, concepts and principles and advanced understanding of WFP standards, processes and infrastructure to manage optimisation across the entire organisation, and to drive technological and process improvements which position WFP as a pioneer in administrative services;
    Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience;
    Knowledge and/or experience in collaborating and implementing Occupational Health and Safety projects within the area of Facilities Management;
    Knowledge and experience with UN procedures and practices, desirable

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  • Evaluation Specialist

    Evaluation Specialist

    PURPOSE OF THE ASSIGNMENT
    The evaluation specialist at the Regional Bureau Nairobi is expected to contribute to the development and implementation of Monitoring, Review and Evaluation Plans aligned to WFP corporate standards to generate quality evidence on the lives of beneficiaries and inform policy, strategy and programme design and implementation. This includes managing decentralized evaluations, providing technical support, delivering trainings on monitoring and evaluation approaches (both qualitative and quantitative), and positioning WFP as a reliable partner for governments to build monitoring and evaluation strategies.
    KEY ACCOUNTABILITIES/RESPONSIBILITIES:

    Manage decentralized evaluations to high professional standards in line with WFP Evaluation Policy and Decentralized Evaluation Quality Assurance System (DEQAS). This entails managing evaluation processes from planning to completion; sourcing, hiring and supervising external evaluators; engaging stakeholders appropriately in the evaluation process and managing communications and budgets;
    Provide technical assistance to country offices for the planning and management of decentralized evaluations;
    Build M&E capacity of WFP staff and partners through delivery of training and information sharing;
    Provide support in designing future evaluations, including in the development of Theories of Change and in the elaboration of Terms of Reference;
    Quality assure evaluation products, including terms of reference, inception reports and evaluation reports;
    Support in the organization of workshops, seminars and other events;
    Provide inputs to the formulation of the Regional Monitoring and Evaluation Strategies and support their operationalization;
    Take responsibility for integrating protection and gender perspectives in all areas of work, to ensure equal participation of women and men.

  • Monitoring & Evaluation Officer P2 – FIT Pool Monitoring & Evaluation Officer P3 – FIT Pool Monitoring & Evaluation Officer P4- FIT Pool

    Monitoring & Evaluation Officer P2 – FIT Pool Monitoring & Evaluation Officer P3 – FIT Pool Monitoring & Evaluation Officer P4- FIT Pool

    Job description
    KEY ACCOUNTABILITIES (not all-inclusive)
    Monitoring and Evaluation:

    Provide inputs to the development of Monitoring, Review and Evaluation plans that will provide the most relevant and strategic information toward achieving expected results (as set out in the Country Strategic Plan (CSP) and other global and regional plans), while being compliant with WFP evaluation and monitoring requirements.
    Budget for M&E costs and advocate through line manager for both appropriate financial and human resourcing.
    Provide feedback on the formulation of the Regional Monitoring and Evaluation Strategies and support their operationalization.
    Contribute to evidence-based decision-making on programme design and implementation, notably through making monitoring, review and evaluation findings accessible developing innovative, user-friendly and informative products.
    Support WFP Management in addressing recommendations from monitoring, reviews and evaluations to ensure that follow-up actions are taken as required.
    Contribute to building M&E capacity of WFP staff and partners through training and information sharing. Manage junior staff members and guide as required to enable high performance.
    Provide inputs to line manager regarding the development and implementation of national government and inter-agency monitoring, reporting and evaluation frameworks, including United Nations Development Assistance Framework (UNDAF) aligned with nationally-owned sustainable development goals.
    Take responsibility for integrating protection and gender perspectives in all areas of work, to ensure equal participation of women and men.

    Monitoring:

    At Country Strategic Plan (CSP) design stage, support the Head of M&E or Head of Programme in developing a Theory of Change outlining how the expected results are likely to occur and listing key assumptions and risks.
    Support line manager in ensuring that CO monitoring systems and tools are in place and compliant with corporate standards, including the minimum monitoring requirements (MMR), standard operational procedures (SOP) and establishment of baselines and targets in alignment with the updated corporate results framework (CRF).
    Draft regular monitoring reports on status of results and implementation progress and contribute to the data analysis.
    Support mid-term reviews and thematic reviews which are intended for internal learning, strategic and operational decision-making.

    Evaluation:

    Manage or support senior officer in the management of decentralized evaluations in line with WFP Evaluation Policy and Decentralized Evaluation Quality Assurance System (DEQAS). This entails managing or supporting evaluation processes from planning to completion; sourcing, hiring and supervising external evaluators; engaging stakeholders appropriately in the evaluation process and managing communications and budget.
    Support centralized evaluations managed by the Office of Evaluation, joint UNDAF evaluations and donor-led evaluations in country.
    Other duties as required.

    STANDARD MINIMUM REQUIREMENTS
    Education:
    Advanced University degree in one of the following fields: social sciences, statistics, development economics, performance management, monitoring and evaluation or other related fields; or First University degree with additional years of relevant work experience and/or training/courses. The university needs to be recognised by Unesco https://www.whed.net/home.php
    Experience:

    A minimum of three years of relevant professional experience including monitoring and evaluation activities.
    Has experience using a variety of quantitative and qualitative analytical tools and methods.

    Language:

    Fluency (level C) in English.
    Intermediate knowledge (level B) of a second official UN Language: Arabic, Chinese, French, Russian, Spanish and/or WFP’s working language Portuguese. Language will be tested.

    DESIRED CAPABILITIES/ KNOWLEDGE FOR ENTRY INTO THE ROLE

    Previous experience in humanitarian and development contexts will be an asset.
    Strategic Management: Has knowledge of humanitarian and development actions, global geo-political issues and UN Reform, and applies it to enhance monitoring and evaluation functions that supports WFP’s strategic objectives. Is able to demonstrate to stakeholders the value of monitoring and evaluation for policy and programming in the achievements of the SDGs.
    Performance Management: Has performance management cycle skills, and knowledge of international norms and standards for evaluation; understands the value of Theory of Change (ToC).
    Methodology, Approaches and Analysis: Has knowledge of qualitative and quantitative methods and analytical approaches in order to review and provide feedback on the selection and application of those to WFP monitoring, review and evaluation exercises. Is able to validate data quality and ensure that data collection and analysis have been conducted ethically.
    Communication & Use: Demonstrates active listening, communication and conflict resolution skills to promote constructive engagement of stakeholders and communicate effectively key evidence.
    Ethics: Understands the specific implications of ethics in monitoring, review and evaluation activities; Demonstrates ethical behavior at all times and is able to consistently ensure that appropriate actions are taken to safeguard ethics.

    TERMS AND CONDITIONS
    Selected candidates will be placed in the FIT Pool and may be contacted as the needs arise for fixed-term international positions in any of the countries in which WFP operates, including hardship duty stations. The FIT Pool membership will last 2 years.Mobility is and continues to be a core contractual requirement in WFP. These positions are rotational which means that the incumbent shall be subject to the regular reassignment process unless the position is reclassified as non-rotational. Professional level positions are rotational on a period of 2 to 4 years, mobility is the essence of WFP.WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance.

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  • Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Duties and Responsibilities:
    Under the direct supervision of the Deputy Logistics Officer and under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

    Tracking WFP shipments arrivals to Somalia and alerting area offices of expected arrivals and foreseen delays;
    Compilation of shipping report capturing status of arrivals and exports and circulating on weekly basis;
    Ensuring necessary shipping documents are shared with ports operations teams on time;
    Preparations of work orders, non-charge invoice and sharing with nominated service providers for stevedoring, customs clearance;
    Ensuring nominated service providers allocations are accordance with tariff system as defined in the Transport Manual;
    Monitoring performance of the nominated service providers, consolation with ports operations teams and compilation of performance evaluation reports upon end of contract;
    Participating in evaluation of potential and existing local WFP shipping agents;
    Maintaining single line of communications between Head Quarters and Area Offices about shipping for effective and efficient information flow;
    Analysis and recommendation on optimal discharge terms for chartered arrivals based on Partners options, port capacity and estimate context developments and provide timely and accurate feedback;
    Monitoring situation prior to vessels arrival and verifying its impact on the general output of given port operations;
    Ensuring up to date information on local maritime regulations, ports structure and administration, port tariffs, shipping line charges in each port to ensure smooth flow of shipments in Somalia;
    Review of superintendent reports and ensuring input to Head Quarter on their performance;
    Review /verification of port storage charges, demurrage and detention claims and maintain up to date records of vessels and port operations;
    Compile reports on quarterly basis for overview analysis;
    Perform other related duties as required.

    Minimum Qualifications:
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.Experience: At least six years’ work experience in the field of Logistics shipping with at least 3 years’ experience in monitoring and managing shipping operations.
    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge & Skills: 

    Demonstrated experience in monitoring and managing shipping operations;
    Preparing and managing budgets;
    Experience in preparing and executing contracts;
    Experience in working with and leading a team;
    Hands-on relevant experience in the UN or INGOs is desirable.

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  • Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Duties and Responsibilities:
    Under the direct supervision of the Deputy Logistics Officer and under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

    Tracking WFP shipments arrivals to Somalia and alerting area offices of expected arrivals and foreseen delays;
    Compilation of shipping report capturing status of arrivals and exports and circulating on weekly basis;
    Ensuring necessary shipping documents are shared with ports operations teams on time;
    Preparations of work orders, non-charge invoice and sharing with nominated service providers for stevedoring, customs clearance;
    Ensuring nominated service providers allocations are accordance with tariff system as defined in the Transport Manual;
    Monitoring performance of the nominated service providers, consolation with ports operations teams and compilation of performance evaluation reports upon end of contract;
    Participating in evaluation of potential and existing local WFP shipping agents;
    Maintaining single line of communications between Head Quarters and Area Offices about shipping for effective and efficient information flow;
    Analysis and recommendation on optimal discharge terms for chartered arrivals based on Partners options, port capacity and estimate context developments and provide timely and accurate feedback;
    Monitoring situation prior to vessels arrival and verifying its impact on the general output of given port operations;
    Ensuring up to date information on local maritime regulations, ports structure and administration, port tariffs, shipping line charges in each port to ensure smooth flow of shipments in Somalia;
    Review of superintendent reports and ensuring input to Head Quarter on their performance;
    Review /verification of port storage charges, demurrage and detention claims and maintain up to date records of vessels and port operations;
    Compile reports on quarterly basis for overview analysis;
    Perform other related duties as required.

    Minimum Qualifications:
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.Experience: At least six years’ work experience in the field of Logistics shipping with at least 3 years’ experience in monitoring and managing shipping operations.
    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge & Skills: 

    Demonstrated experience in monitoring and managing shipping operations;
    Preparing and managing budgets;
    Experience in preparing and executing contracts;
    Experience in working with and leading a team;
    Hands-on relevant experience in the UN or INGOs is desirable.

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  • Finance Officer

    Finance Officer

    ORGANIZATIONAL CONTEXT
    These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically report to a more senior Finance Officer. They operate as part of a finance team in a CO or RB, providing general financial support. In HQ, the job holders operate within a narrower finance specialism. Depending on the size and needs of the office or unit, the job may cover all aspects of finance, budget, and administration, or it may emphasize finance or more of these aspects. Job holders at this level operate with minimal supervision, and provide guidance to junior staff to ensure that operation and project objectives are achieved. They are heavily involved in day-to-day activities and analytical work, and provide advice on less complex issues, applying rules and regulations and expertise in making determinations and recommendations across a range of activities.
    JOB PURPOSE
    To support the stewardship of WFP’s resources, monitoring budgets, forecasting, analysing, reporting and providing core administrative support to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Support corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
    Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.
    Analyse and report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
    Monitor and analyse budgets for new and ongoing projects according to established corporate procedures and requirements.
    Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
    Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.
    Where necessary, undertake basic human resource functions related to staff benefits, recruitment of local staff, and training.
    Collate and analyse data for the preparation of accurate and timely reporting, in order to provide management with financial, accounting and budgetary information to enable them to make informed decisions.
    Track and analyse data to identify opportunities for improvements to policies, systems and procedures in order to minimise financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
    Deliver financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
    Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
    Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
    Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
    Other as required.

    STANDARD MINIMUM QUALIFICATIONS

    Education: Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified
    Public Accounts (ICPA) or equivalent.
    Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
    Experience: Three or more years of post graduate, progressively responsible, job related experience in Internal controls & compliance, Performance budgeting, reporting and analysis, Resource management and Financial management & accounting principles.

    National Professional: Fluency (level C) in English language and the duty station’s language, if different.
    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
    Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
    Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
    Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

    People

    Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
    Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
    Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
    Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

    Performance

    Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
    Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
    Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
    Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

    Partnership

    Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
    Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
    Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
    Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has experience reviewing and analyzing financial statements.
    Has experience implementing accounting and internal control processes.