Company Address: Address UN Gigiri Compound, Nairobi, Kenya

Investigations Officer P4 – Nairobi & Rome

OIGI currently has two investigation teams in Rome and Nairobi for which we are recruiting. Investigation support (Forensics, Policy and Quality Assurance, and an Intake Team) is provided from the Rome office.

We are seeking to fill 1 Investigations Officer (P4) position in Rome, Italy at the Office of Inspections and Investigations in Headquarters (HQ) and 2 Investigations Officer (P4) positions Nairobi, Kenya. The positions will be reporting to the Chief Investigation Officer Rome or Nairobi.

Frequent and often at short notice travel to WFP field operations, in over 80 countries, is required.

JOB PURPOSE

As an Investigation Officer, you will take part in internal reviews and assessments of received complains and allegations, efficiently plan and undertake complex investigations and prepare comprehensive reports. A large emphasis is placed on coordination of the work of investigative teams, development of policies and procedures, provision of advice on best practices with respect to investigations and guidance/training to other staff.

Investigations matters include Fraud and Corruption, Abusive Conduct, Sexual Exploitation and Abuse and other policy violation of WFP staff and contracted partners and vendors.

KEY ACCOUNTABILITIES (not all-inclusive)

Efficiently coordinate and undertake office and field-based complex investigations into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.
Coordinate preparation and/or prepare comprehensive reports and ad hoc briefs pertaining to complex investigations and based on analysis and findings, make solid recommendations for corrective actions, improved controls and efficiency of WFP operations.
Monitor, support and coordinate the work of investigative teams to ensure that outputs meet the quality standards and are delivered according to the established schedules.
Effectively manage the workflow of individual cases.
Take part in internal review and assessment of received complains and allegations, and formulate comprehensive investigation plans for complex investigations.
Assess the potential for fraud and corruption in operational activities and formulate solid recommendations for senior management decisions.
Provide guidance and advice to WFP staff on matters pertaining to the investigation of wrongdoing, and direct staff appointed by field offices to assist in investigations.
Regularly appraise progress of investigations, assess probable impact of investigation outcomes relative to strategies, and advice colleagues.
Coordinate with local officials, governments, and external organizations and obtain their support such as interpreters or facts providers to facilitate investigative work.
Effectively work, collaborate and coordinate with other control and monitoring functions as
appropriate.
Provide advice on and promote best practices with respect to investigations.
Provide support in the preparation of work plans and the establishment of priorities in the investigation function.
Assist in the development and implementation of investigators’ trainings.
Develop policies and procedures and share best practices/lessons learnt from investigative work.
Take responsibility for incorporating gender perspectives in all areas of work, to ensure equal participation of women and men.
Relieving in the role of Chief Investigations Officer as required.

STANDARD MINIMUM QUALIFICATIONS
Education:
University degree in Criminology, Investigations, Law, Audit, Accounting or other related fields. Formal training and/or certification in various law enforcement methodologies/fraud examination or investigation.
Experience:
Eight years or more (of which three international) of relevant progressively responsible professional experience in planning, leading and executing complex criminal or administrative investigations.
Knowledge & Skills:

Demonstrated expertise in theories, concepts and approaches relevant to investigations and practical use of investigation techniques.
Skills in coordination of multiple investigations and delivery of planned outputs.
Familiarity with the use of various research methodologies and sources, including electronic sources and databases.
Ability to coach staff in collection and handling facts and evidence.
Strong business acumen and strategic thinking.
Strong coordination, planning and leadership skills including ability to influence Senior Managers by consistent and clear communication.
Solid communication skills and setting priorities.

Language:
Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or, Portuguese (WFP’s working language).
TERMS AND CONDITIONS
The positions are open to all nationalities.
While WFP does support flexible working arrangements, the positions are based in Rome and Nairobi and would require the selected candidate to relocate.
The selected candidate will be employed on a renewable fixed-term contract (up to 8 years) with a probationary period of one year.
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details, please visit icsc.un.org
Mobility is and continues to be a core contractual requirement in WFP. These positions are however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.

Apply via :

career5.successfactors.eu

October 28, 2024
Communications, Engagement & Knowledge Management Consultant (Remoted Based)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The Management Services (MSD) division is committed to keeping WFP operations running smoothly and cost-efficiently, even in the toughest conditions, so the focus can remain on WFP’s core mandate of serving our beneficiaries.
MSD has a broad service portfolio that enables WFP operations through management of travel services and pool of assets, provision of infrastructure and emergency response capacity through engineering services, light fleet management and humanitarian accommodation keeping our operations running smoothly and cost-efficiently, even in the toughest conditions, so the focus can remain on WFP’s core mandate of serving our beneficiaries.
In line with that the WFP Fleet Centre, which is a part of the Management Services Division (MSD), is joining forces with UNHCR to launch the UN Fleet | Global Solutions centre.
The UN Fleet | Global Solutions represents a partnership initiative between WFP & UNHCR to offer leased vehicles and professional fleet management services to the wider UN System.
The vision is to provide effective, safe, efficient and environmentally sustainable fleet solutions to the UN System while achieving significant and sustainable cost savings.

To support the global launch of this partnership a Communications, Marketing & Knowledge Management Consultant is required.
ACCOUNTABILITIES/RESPONSIBILITIES:
Under the direct supervision of the Head of Communications, MSD and working directly with the Head, UN Fleet the Communications, Marketing & Knowledge Management Consultant will have responsibilities as outlined below:

Work directly with the GFS team and MSD Comms head to ensure the development and implementation of an external/UN-wide communications and advocacy strategy marketing the UN Fleet | Global Solutions Center to the humanitarian Nexus with the objective of onboarding participating agencies.
Developing and vetting marketing/communications plans that are well-integrated with overall work plans and strategies for the Global Solutions Center.
Actively promote alignment with visual identity standards as identified in the strategy.
Support the development and implementation of an internal & external knowledge/information management strategy that enables all stakeholders and potential agencies to have access to up to date information & communication resources.
For capacity building and engagement, develop and implement orientation modules on key marketing and communication strategies and tools to ensure effective coordination and buy-in of partners and stakeholders.
Lead the development of standard communication materials & activities, including: Presentations, reports, videos, brochures, coordinating and facilitating webinars, etc.
Maintain internal and external platforms specifically the UN fleet portal.
The role may require traveling, remote working collaboration and an eventual shift in operational location.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Bachelor’s degree in Marketing, Communications, Public Affairs, Public Relations, Journalism or related field relevant for the role
Experience:

Minimum of 3 years of professional experience in Communication, Marketing, Public Relations or related field;
Proven experience in managing and supporting strategic and day-to-day communications in a high-paced environment & visionary marketing tactics.
Experience in conceptualizing strategies & drafting, editing, content creation, preparation of reports and presentations

Knowledge & Skills:

Outstanding marketing and communication skills incl. proofreading, copy editing and oral presentation
Ability to effectively engage with subject matter experts to produce communication materials; curiosity to learn about technical areas of expertise; ability to lift the salient points of complex texts/situations
Ability to work independently and in teams and to establish effective working relationships with people from different backgrounds
Excellent task and time management skills to meet multiple deadlines
Exceptional attention to detail and pride in high-quality work outputs
Excellent skills in Microsoft Word, Excel, PowerPoint and Adobe Acrobat
Experience with social medial campaigns and platforms

Languages:

Fluency (level C) in the English language.
Knowledge of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese, will be an advantage.

Working Arrangements
This position can be remote-based, with frequent travel as required (Budapest, Dubai, Geneva, Rome, and or other). This position may be required to relocate at a later date)
TERMS AND CONDITIONS

All applicants who meet the selection criteria will be contacted for further assessments and to confirm their continued interest and availability.

Apply via :

career5.successfactors.eu

October 28, 2024
Supply Chain Officer, NOC (Nairobi)

WFP Kenya works in some of the remotest parts of the country, working with local communities to deliver on our promise to enhance food security, eliminate malnutrition and strengthen food systems. We work with the national and country governments as well as national and international actors, including other UN bodies, the private sector and individuals of goodwill. Our office locations are in Dadaab, Kakuma, Lodwar, Marsabit, Isiolo, Garissa, Wajir, Mombasa and Nairobi.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field. Applicants with a first University degree with additional 2 years of related work experience will be considered.
Language: Fluency (level C) in English language.
Work Experience: At least 10 years’ experience in supply chain managerial/supervisory role, with progressively increasing responsibilities in supply chain planning, operations, contracting, supplier performance evaluation, food safety and quality, warehouse operations, funds management, commodity accounting and commodity management.
ORGANIZATIONAL CONTEXT
This job is found in Kenya CO and reports to the Deputy Head of Supply Chain. Job holder is a manager who leads on far reaching, Kenya initiatives and provides oversight and leadership to the WFP supply chain operations in Kenya and the Kenya Corridor serving more than 8 WFP Operations, Kenya Government and Counties and other UN Partners. The job holder will lead large and diverse teams to excel in individual specializations (Transport team, Contracting Team, Nairobi Warehouse team, Funds Management and Commodity Accounting Team, Supply Chain Service Provision team and Supply Chain Capacity Strengthening Team) ensuring overall effective coordination and synergies. Job holder provides authoritative expertise, insight and innovative
solutions typically aiming at motivating and influencing large target audiences. Job holder is required to partner extensively with internal and external stakeholders on corporate, regional and country office supply chain matters.
JOB PURPOSE
To provide substantial oversight and guidance to a range of supply chain teams on overall supply chain management and lead supply chain field operations to support Kenya and Countries been served through Kenya corridor to ensure an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision and capacity strengthening requirements for Kenyan Government, Counties and partners.
KEY ACCOUNTABILITIES (not all-inclusive)

Participate in the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
Analyze regional/country context, and design and manage end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.
3. Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.
Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and development fields, academia and private sector.
Plan, monitor and manage resources to maximize effectiveness of supply chain operations.
Build productive partnerships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance and cross-functional operational alignment.
Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.
Perform in-depth market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.
Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.
Manage service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends to enable informed decision-making and consistency of information presented to a wide range of stakeholders.
Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance.
Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.
Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name
Description of the behaviour expected for the proficiency level

Supply Chain Strategy
Demonstrates robust understanding of supply chain strategies. Conducts analytical
and conceptual work in support of strategy design and implementation.
Operationalizes strategies in own area of responsibility.

Supply Chain Planning
Leads supply chain planning within area of operations managed. Oversees and
coordinates periodic planning across functions and with partners. Ensures consensusbased
plans are in place and aligned with strategy.

Supply Chain & Networks
Management
Manages end-to-end supply chain within area of operations. Leads the design and
implementation of supply chain, retail and partnership networks. Oversees and
coordinates integrated delivery of supply chain services.

Supply Chain Capacity
Strengthening
Leads design and implementation of supply chain capacity strengthening initiatives
within area of operations managed. Leverages WFP’s supply chain capacities and
networks to strengthen national value chains and stakeholders.

Supply Chain Performance &
Development
Leads continuous supply chain improvement and innovation initiatives within area of
operations managed. Defines operational performance targets, monitors
performance, anticipates and mitigates risks for timely corrective actions.

OTHER SPECIFIC JOB REQUIREMENTS

Experience in managing supply chain operations including coordination with internal and external stakeholders and supporting emergency programs;
Experience in shaping and implementing operational supply chain strategies in a country;
Experience in operational and strategic supply chain planning;
Experience in developing and managing relationships and national capacity building initiatives with Kenya Government and Counties, UN agencies, NGOs and private sector;
Experience in implementing/setting-up supply chain improvement and optimization initiatives to achieve cost efficiency, improved agility, reliability and quality;
Experience negotiating service arrangements with multiple third parties respecting WFP’s best interests;
Experience in monitoring operational success and suggesting areas of improvements;
Experience supervising teams.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Hands on experience in supply chain systems implementation.
Strong analytical, networking, and coordination skills.
Excellent written and oral communication skills.
Experience in coaching and mentoring junior staff.
Leadership, ability to work within and lead a team, strong drive for results, gender and cultural sensitivity

TERMS AND CONDITIONS

WFP is an equal opportunity employer and does not charge fees from applicants at any stage of the recruitment process. Only short listed applicants will be contacted.
Qualified female candidates are particularly encouraged to apply.

Apply via :

career5.successfactors.eu

October 28, 2024
Business Support Assistant FT

JOB PURPOSE
To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Two or more years of experience in general administrative work.
Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.
KEY ACCOUNTABILITIES (not all-inclusive)
What you will do:

Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
Contribute to keeping accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following supervisor’s instructions and WFP assets management guidelines

Apply via :

career5.successfactors.eu

October 28, 2024
Finance Officer P4 (based in Rome, Italy)

ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The General Accounts Branch (FING) of the Corporate Finance Division (FIN) in WFP promotes transparency and accountability by managing general accounting, financial performance, oversight, and financial reporting to multiple internal and external stakeholders. It prepares organizational financial statements in conformity with International Public Sector Accounting Standards (ISPAS), develops and maintains financial tools and guidance, reports to WFP’s Executive Board and senior management on financial matters, provides accounting and technical advice, and supports external audit process.
This job is located in Rome, Italy, and reports to the Deputy Director, Financial Reporting (FIN).
JOB PURPOSE
Under the supervision of the Deputy Director, Financial Reporting and in close collaboration with relevant business process experts in FING and cross-functionally, the Finance Officer responsibilities will include the development of accounting policy and procedural guidance, interpretation of International Public Sector Accounting Standards (IPSAS) reporting requirements or, in the absence of relevant IPSAS, IFRS standards and application of them to WFP’s environment and transactions. Furthermore, the incumbent will analyse, consult on, and develop policy positions resulting from the implementation of new IPSAS standards or necessitated by operational changes, translate positions into approved policy documents, and enable policies to be implemented throughout the organization. The incumbent will also maintain and update existing policy, guidance, and training material.
KEY ACCOUNTABILITIES (not all-inclusive)
As part of regular ongoing responsibilities, Finance Officer will be required to:

• Review of IPSAS new and /or updated provisions and provide guidance on impact (s) including appropriate course of actions to ensure WFP compliance.
• Lead on the drafting of accounting policies and procedures to guide IPSAS compliance financial management/reporting and adherence to financial rules and regulations.
• Participate in inter-UN agency collaborations such as the UN taskforce on Accounting Standards and/or with other humanitarian actors on accounting-related subject matters.
• Support the corporate finance and resource management strategies, through contributing to the development of strategically aligned policies, and participating in key programmatic initiatives, and embedding value for money in these initiatives through advice on financial assessment, reporting, and accounting.
• Advise and support Country Office on internal controls for segregation of duties and undertake as appropriate periodic risk and internal control assessments to identify areas that may present potential audit, compliance, or financial risks.
• Carry out visits to Country Offices and or Regional Bureau as appropriate to assist in clarifying and improving the proper application of financial policies and procedures and prepare comprehensive reports on findings with improvement action plans.
• Lead in facilitating the provision of accounting and financial guidance on corporate projects and/or initiatives.
• Contribute to the development of IPSAS training materials to enhance the skillset and knowledge of WFP global staff on effective financial management/reporting.
• Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an internationally recognized professional accountancy body such as Associated of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.

Experience:

At least 8 years of postgraduate progressively and solid professional experience in financial management, reporting and financial policy setting with great independence, decision-making authority, supervision of staff.

Knowledge & Skills:

Ability to assimilate and analyze complex issues to develop strategies and policies.
Strong knowledge and demonstrated experience in the application of International Public Sector Accounting Standards (IPSAS), and/or IFRS.
Experience in the research and analysis of accounting policies and procedures and formulating recommendations for management, financial reporting under IPSAS.
Excellent written and oral communications skills.
Ability to provide technical and strategic advice to managers on a broad range of financial, human resources, and other administrative matters.
Ability to prioritize work and handle multiple tasks within a tight timeline.
Ability to develop and maintain effective work relationships with different stakeholders at all levels.
People management skills, with the ability to supervise and bring the best out of staff.
Solid knowledge of UN system policies, rules, regulations, and procedures is an asset.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

TERMS AND CONDITIONS

The selected candidate will be employed on a fixed-term contract with a probationary period of one year.
Mobility is and continues to be a core contractual requirement in WFP. These positions are rotational, which means that the incumbent shall be subject to the regular reassignment process unless the position is reclassified as non-rotational. Professional-level positions are rotational over a period of 2 to 4 years.
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.
Please visit our website for detailed information on working with WFP: http://www.wfp.org

Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Apply via :

career5.successfactors.eu

October 28, 2024
Administration Officer, NOC – Nairobi

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

About Wfp

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Standard Minimum Qualifications

Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with 2 additional years of related work experience and/or training/courses.

Work Experience: 10 Years of progressively responsible work experience in Administration or Management. Applicants with advanced university degree and 8 years of professional work experience will be considered.

Language: Fluency (level C) in English language.

JOB PURPOSE

To lead the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not All-inclusive)

Develop and implement WFP regional/country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.
Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.
Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance.
Build productive partnerships with WFP stakeholders, other UN agencies and local government offices.
Strengthen the capacity of WFP staff and partners through the delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken.
Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

Functional Capabilities

Capability Name Description of the behaviour expected for the proficiency level

Business Support Services & Reporting Establishes strategic direction and policies that expertly align to local needs and the Programme’s strategic objectives. Promotes the strategic value of impactful reporting in supporting well-informed decisions making.

Internal Controls & Risk Management for Administration and Engineering Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction.

Resource Management for Administration and Engineering Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.

Specialised Knowledge in Administrative Services Applies expert knowledge of administration best practice, concepts and principles and advanced understanding of WFP standards, processes and infrastructure to manage optimisation across the entire organisation, and to drive technological and process improvements which position WFP as a pioneer in administrative services.

Customer Focus Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

Desired Experiences For Entry Into The Role

Has gained experience in administration and applies this to all activities.
Has managed small teams of staff with related areas of expertise.
Has provided support in leading projects and input into function policies.

TERMS AND CONDITIONS

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
All employment is decided on the basis of qualifications and merit.
Applicants profile MUST match the C.V attached. Any discrepancies between the C.V and the profile will lead to automatic disqualification.

Apply via :

career5.successfactors.eu

October 28, 2024
Finance Assistant ,Service Contract SC5 (equivalent to G5) Monitoring Assistant SC4, Kakuma

JOB PURPOSE
To support effective delivery of finance, budget, and administration support services in order to facilitate transparent and efficient utilization of financial resources.
STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor’s degree in Finance, Business Administration, Accounting or related fields
Working Experience: one or more years of progressively responsible work experience in finance and budgeting field.
Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.
KEY ACCOUNTABILITIES (not all-inclusive)
What you will do:

Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
Perform bank reconciliations for the regional bureau accounts and action of reconciliation issues.
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers and other supplier invoices are processed in a timely manner.
Monitor and reconcile the Regional Bureau Invoice tracking system by ensuring weekly reports are issued to spending unit focal points and flag any system issues that require escalation.

KEY ACCOUNTABILITIES: Cont

Maintenance of the finance physical and digital repository files.
Support with the vendor reconciliation process. Initiate the vendor circularization process, follow up for responses and manage discrepancies.
Preparation of the consolidated country offices monthly management closure reports (MMC) and follow up with regional bureau management approval process and submission to headquarters.
Coordinate and review of the quarterly external auditors’ inputs from country offices and follow up on incomplete details with respective Country Offices.
Support with the regional coordination for the vendors record review exercise to ensure timely compliance.
Perform any other duties as required.

TERMS AND CONDITIONS
Type of Contract: Service Contract, SC5 ( equivalent to G5)
Duty Station: Nairobi Regional Bureau , Kenya
Contract Duration: 12 months-Renewable

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 28, 2024
Procurement Officer

WFP Kenya Country Strategic Plan is based on the National Zero Hunger Strategic Review, as well as the United Nations Development Assistance Framework. It contributes to Sustainable Development Goals 2 and 17, as well as WFP Strategic Results 1, 4, 5 and 8, through four specific outcomes:

Refugees and asylum seekers living in camps/settlements and populations affected by natural and man-made disasters have access to adequate food to meet their food and nutrition needs.
Targeted smallholder producers, food-insecure and vulnerable populations benefit from sustainable, inclusive food systems and increased resilience to climate shocks to meet food and nutrition needs by 2023.
National and county institutions in Kenya have strengthened capacity and systems to assist food-insecure and nutritionally vulnerable populations by 2023.
Government, humanitarian and development partners in Kenya have access to and benefit from effective and cost-efficient logistics services, including air transport, common coordination platforms, and improved commodity supply chains.

WFP Kenya works in some of the remotest parts of the country, working with local communities to deliver on our promise to enhance food securiy, eliminate mulnutrition and strengthen food systems. We work with the national and country governments as well as national and international actors, including other UN bodies, the private sector and individuals of goodwill.
ORGANIZATIONAL CONTEXT
This is a leadership role that heads a small team of procurement staff and reports to the Senior Deputy Country Director. The holder of the position is expected to operate with a high degree of independence, and guide more junior staff to ensure effective procurement services.
JOB PURPOSE
This position will head the Procurement Unit and the primary responsibility is to oversee collection, analysis and reporting on information to maximize efficiency of procurement operations and activities.
KEY ACCOUNTABILITIES (not all-inclusive)

Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
Track and analyse data to provide recommendations for process improvement.
Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
Other responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field. Applicants with a first University degree in Procurement related field with two (2) additional years of related work experience or trainings/courses will be considered.
Work Experience: Five years or more postgraduate progressive professional (managerial) experience in procurement or related field with a minimum of 2 years in a leadership role.
Language: Fluency (level C) in English language and the duty station’s language.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience with procurement activities (Vendor Management, Commodity/Product/Service Intelligence, Systems & Reporting, Tendering and Contracting and Ethics and Compliance etc.).
Experience conducting cost analysis.
Experience working with vendors or other partners.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose:
Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People:
Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance:
Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership:
Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
FUNCTIONAL CAPABILITIES

Capability Name
Description of the behaviour expected for the proficiency level

Tendering & Contracting
Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).

Vendor Management
Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.

Commodity/Product/Service Intelligence
Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.

Systems & Reporting
Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.

Ethics & Compliance
Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

Apply via :

career5.successfactors.eu

October 28, 2024
Storekeeper

ORGANIZATIONAL CONTEXT
This position will be stationed in the WFP Kakuma Sub Office warehouses. The job holder will report to the Warehouse Management Assistant/Associate. The job holder is exposed to all phases of the warehouse operations and work with minimum supervision. S/he may provide supervision and on-the-job training to other warehouse staff.
JOB PURPOSE
To handle receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.
STANDARD MINIMUM QUALIFICATIONS DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in English and Kiswahili.
Work Experience: At least 4 years progressively responsible work expereince in warehousing, logistics, supply-chain handling receipt/dispatch and verification of commodities, warehouse supervision and commodity reconcilliation.
Knowledge & Skills;

Experience using logistics databases to extract routine reports.
Experience in managing warehouses with Food and Non-Food Items.
Experience in managing inventories.
Experience in processing invoices.

KEY ACCOUNTABILITIES (not all-inclusive)

Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name
Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

Planning, Project & Resource Management
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

Market Analysis, Contracting and Operational Execution
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

Warehouse and Inventory Management
Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

TERMS AND CONDITIONS

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
All employment is decided on the basis of qualifications and merit.
Applicants profile MUST match the C.V attached. Any discrepancies between the C.V and the profile will lead to automatic disqualification.
The deadline for application is 18 November 2021.

Apply via :

career5.successfactors.eu

October 28, 2024
Procurement Officer FT, NOB (151244)

JOB PURPOSE
To collect, analyze and report on information to maximize the efficiency of procurement operations and activities.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Business Administration, Finance, Economics or other relevant fields, or First University degree with additional years of related work
Working Experience: 3 – 5 years’ work experience in procurement, public and government funds, with experience in conducting cost analyses, working with vendors and or partners with additional supervisory experience.
Language: Fluency in English, both oral and written. Intermediate knowledge of other UN languages would be an advantage.
KNOWLEDGE & SKILLS

Knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
Strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making
Ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
Ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.
KEY ACCOUNTABILITIES

Contribute towards the development of food procurement plans and processes ensuring compliance with wider food procurement policies and WFP standards
Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers, and negotiate/award contracts), following standard processes to contribute to successful procurement of food commodities and the related services.
Track and analyze data to provide recommendations for process improvement.
Collate data and contribute to the preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization
Collate information and draft appropriate responses to recommendations to support auditing of food procurement activities and ensure conformity with compliance rules.
Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs

KEY ACCOUNTABILITIES ( CONTINUATION)

Support training of WFP staff to take a strategic and proactive approach to the procurement of food commodities and services, for example designing and reviewing training materials.
Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
Act in an assigned emergency response capacity as required to meet emergency food assistance needs. Support as alternate to Head of Unit in attendance and participation in monthly food planning meetings and the monthly Integrated Resource Management Meeting
Support the Head of Unit with the preparation of the annual Regional Food Sourcing Plan.
Support the Head of Unit as a focal point to mobilize Procurement colleagues from Country Offices and Headquarters to prepare a consolidated presentation for demand planning meetings.
Other as required

TERMS AND CONDITIONS

Type of Contract:

Fixed term NOB

Duty Station:

Nairobi Regional Bureau, Kenya

Contract Duration:

12 months- Renewable .

Apply via :

career5.successfactors.eu

October 28, 2024