Company Address: Address UN Avenue, Gigiri Nairobi Kenya

Archives Assistant (GS-4)

DURATION: Two Years
RESPONSIBILITES

Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members;
Arrange and assist with transfers of records from offices to the Record center, and provide retrieval services for Staff.
Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage; ensuring proper preparation of background information.
Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
Create and maintain manual accession register for transferred records to support of reference, archival arrangement and descriptions.
Participate in the appraisal and processing of legacy record according to identified records groups and series, and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
Coordinate the delivery of correspondences from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required
Undertake any other duty as assigned by the Head of Division or Unit **

COMPETENCIES

Professionalism: Knowledge of electronic record-keeping, relevant information systems and ability to manage records life cycle. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: -Speaks and writes clearly and effectively;-Listens to others, correctly interprets messages from others and responds appropriately;-Asks questions to clarify, and exhibits interest in having two-way communication;-Tailors language, tone, style and format to match the audience;-Demonstrates openness in sharing information and keeping people informed
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness; Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

EDUCATION
Completion of secondary level education. A Diploma or post-Secondary training in Archives and Records Management or a related Information Management field desired.
QUALIFICATION

Five years progressive experience in the field of Archives Administration and Records management, including managing records life-cycle in both paper and electronic format.
Experience of using computer technology is required.

LANGUAGE SKILLS
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
OTHER SKILLS
Familiarity with Electronic Records and Archives Management Systems.
ADDITIONAL REQUIREMENTS
Applicants may have to sit the Global General Services Test (GGST) as per OHRM instructions.

October 23, 2024
Junior Urban Planner, (Consultant)

Issued on: 01 January 2018ORGANIZATIONAL LOCATION UN-Habitat, Somalia ProgrammeDUTY STATION Nairobi/ KenyaFUNCTIONAL TITLE Junior Urban PlannerCONTRACT TYPE ConsultantPOST DURATION 6 monthsCLOSING DATE 08 February 2018
These projects align with broader durable solutions, peacebuilding and stabilization objectives championed by different Federal Member States Administration and the Federal Government of Somalia.
Cross-cutting project outcomes are as follows:

Local leadership, IDPs, returnees and the broader existing communities in areas impacted by return and displacement are able to achieve locally defined and led solutions to displacement, including the means to sustain a living, access to basic social services and participation for all in civic life.
Participatory and inclusive community-driven activities enhance social cohesion and trust among diverse population groups, in areas impacted by displacement and return, and with local authoritiesIDPs, returnees and existing communities in areas highly impacted by population mobility, are able to coexist peacefully and withstand drivers of instability and conflict
Participatory plans, actions and systems for dispute resolution / peaceful co-existence are incorporated into the programmes of longer term recovery and development partners.
Spatial approaches are streamlined through spatial development plans and land use planning tools to reduce marginalization and increase community stabilization

RESPONSIBILITIES
Under the overall supervision of the Programme Manager and the direct supervision of the Human Settlements Officer (Urban Planner) in Nairobi and supported by the UN-HABITAT Somalia Programme managers, the Junior Urban Planner will perform the following duties:
Specific Responsibilities

Provide planning and design inputs to ongoing planning initiatives, including citywide strategies, extension plans and urban transformation plans.
Develop clear planning proposals, drawings and related reports for partner cities.
Review of proposals and design prepared by local planners for various pilot cities
Develop critical analysis of existing planning documents and instruments.
Provide inputs to guide or facilitate the delivery of relevant urban legislation reviews and financial mechanism in view of plan implementation and planning processes support.
Develop and organize participatory, multi-stakeholder processes tailor made for the projects in a specific context.

Ultimate result of service
The consultancy will focus on

helping cities develop practical, feasible approaches to implementing urban planning interventions through direct planning support;
assisting national governments to scale up successful local-level approaches through tools development, and
build the capacities of planning and facilitating institutions (development control, construction plan scrutiny, etc.)

Outputs/Work Assignment:
The main outputs that are expected are:

Urban Planning and Design proposals and related reports.
Innovative Solutions for Displacement in Somalia
Midnimo Project for Durable Solutions to Displacement
EU Reinteg
Participatory, multi-stakeholder processes and related sessions
Business Development
Normative Outputs

This will include but is not limited to the following:

Comments and inputs to planning proposals, guidelines and implementation strategies.
Development of training workshops and participatory planning exercises.
Report on urban planning documents.
Inputs to economy and legislation reviews related to urban planning.
Clear analytical drawings, design drawings and diagrams at various scales: region, city, neighbourhood.
Reflective texts on projects, processes and best practices
Output production will be documented regularly through interim reports covering the tasks above and one final report, summarizing the work done and presenting all outputs in electronic and hard copy format.

COMPETENCIES (maximum of five)

Professionalism:

Knowledge and understanding of theories, concepts and approaches relevant to urban planning and design. Strong analysis of urban form, urban systems, underlying social, legal and financial mechanisms and the political context. Ability to develop strong graphic materials (concept plans, diagrams, street sections) as well as substantive reports. Knowledge of urban development issues.
Ability to observe deadlines and achieve set goals. Ability to work and deliver under pressure.

Communication:
Excellent written and oral presentation skills in English. Excellent capacity to produce and manipulate graphic documents and drawings. Good presentation skills. Ability to communicate complex interventions in a clear language and convincing narratives. Sketching capabilities to effectively communicate in workshop settings and teams.

Teamwork:Ability to work collaboratively with colleagues to achieve agreed goals.
Planning and Organizing:Ability to prioritize activities and assignments and to easily switch between different projects.
Creativity:Strong conceptual thinking. Is not bound by current thinking or traditional approaches, takes calculated risks on new and unusual ideas; thinks “outside the box”, and offers new and different options to solve problems or meet client needs. Can easily develop clear plans in contexts with limited information and datasets. Finds ways to extract and combine data and information to create base maps. Is both able to reduce complexity as well as sensitive to specific urban form and the landscape.

EDUCATION
University degree in Architecture or Urban Planning, or related field that is relevant for sustainable urban development and urban planning and design. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
WORK EXPERIENCE
Between 2 to 5 years of experience in urban planning and design with direct proven experience in drawing and preparing plan graphical material using computer assisted design tools. Strong graphic representation skills required. Good hand drawing / sketching is an advantage. The candidate has a portfolio of plans and designs of which he/she is the author. Post conflict experience is desirable.
LANGUAGE SKILLS
For this consultancy, fluency in oral and written English is required. Although not a requirement, knowledge of French, Spanish, or Arabic will be an advantage

October 23, 2024
Consultant for the Evaluation of the Ninth Session of the World Urban Forum

Issued on: 26 January 2018
ORGANIZATIONAL LOCATION: UN-HABITAT
DUTY STATION: NAIROBI
FUNCTIONAL TITLE:Consultant for the Evaluation of the Ninth Session of the World Urban Forum
DURATION: 3 months over 11 months (February 2018-December 2018)
BACKGROUND
The main purpose of this evaluation is to assess the outcomes and impact of WUF9. The evaluation will fulfill requirements of UN-Habitat GC resolution 26/6, strengthening knowledge sharing and learning, and planning and delivery of the WUF programme. The key users of the evaluation are UN-Habitat management and staff; the governing bodies (CPR and GC), donors, partners, experts in the field of urban development, policy makers and other key stakeholders. The assessment will be based on evaluation criteria of relevance, effectiveness, efficiency, sustainability and impact. The evaluation will also identify achievements, lessons, challenges and opportunities for the World Urban Forum.
The evaluation shall be independent and carried out in line with the evaluation norms and standards of the United Nations system. A variety of methodologies will be applied to pre-forum, on-site and post forum assessment. Methods to be used include review of documents, face-to-face interviews, onsite observations and participants’ survey, post-WUF9 surveys, interviews with key individuals as well as analysis of secondary data and outcome mapping of the WUF9 programme.
RESPONSIBILITIES
The evaluation will be conducted by one consultant. It will be managed by the Evaluation Unit and supported by the WUF Secretariat. An Evaluation Reference Group will oversee the evaluation process. The evaluator is responsible for meeting professional and ethical standards in planning and conducting the evaluation, and producing the expected evaluation deliverables. The consultant has overall responsibility for producing the deliverables according to the quality standards of UN-Habitat for evaluation reports. Main deliverables expected from the consultant are:

Inception Report with detailed evaluation methodology, evaluation questions and scheduled evaluation Work plan;
A progress report will be presented the Evaluation Reference Group in June 2018;
Evaluation Reports Drafts;
Final Evaluation Report not exceeding 50 pages (excluding executive summary and annexes)

Compliance with United Nations Evaluation Group standards and UN-Habitat evaluation report format is expected.
COMPETENCIES

Professionalism: Academic qualified and experienced evaluator, who shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Good research, analytical and problem-solving skills. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timelines for delivery of products or services to client. **

QUALIFICATIONS
Education
Advanced academic degree in economics, sociology statistics, urban planning, project management, or other related study areas.
Work Experience
Minimum of 10 years of proven evaluation experience. Knowledge and understanding of UN and UN-Habitat’s role in promoting sustainable urbanization and human settlements issues in general. Experience in delivery of advocacy and global outreach through programmes and experience in results-based management.
Language
Fluency as well as excellent writing skills in English is required; working knowledge of other United Nations official languages is an advantage.
REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.

October 23, 2024
Budget Assistant

Requirements

Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
Supports the Finance & Budget Officer in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance & Budget Officer.
Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
Researches/compiles data and other information required by the Finance & Budget Officer in the review and analysis of relevant proposals.
Consolidates data and provides support to Finance & Budget Officer with respect to budget reviews of relevant intergovernmental and expert bodies.
Assists the Finance & Budget Officer in the preparation/finalization of finance and budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
Prepares fund commitments and pass-thru grants in Umoja and reviews them to ensure that funds are available and the correct account has been used.
Assists in drafting the initial versions of the Financial Reports for submission to Donors and legislative bodies.
Assists the Finance & Budget Officer with tabulation and data input for project documents.
Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
Assists the Finance & Budget Officer in the issuance of allotments and related staffing table authorizations.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the prescribed formats; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance & Budget Officer concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Verifies and prepares payments to third parties, commercial entities, and Partners as well as assists in the processing of payments to Governments and vendors for good and services. This includes calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.
Records and reconciles more complex accounting transactions.
Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Drafts routine correspondence with respect to inquiries related to relevant financial and budget matters.Maintains and keep up-to-date files.
Provides administrative support to the Chief of the Programme Support Unit and/or Finance & Budget Officer.
Responds to queries from staff members and third parties.
Performs other related duties, as assigned.

Qualifications

Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Ability to maintain accurate records, review and interpret financial and accounting data; Ability to identify and resolve finance and accounting discrepancies and operational problems; Shows pride in work and in achievements;
Demonstrates professional competence and mastery of finance and accounting; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication;
Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
High school diploma or equivalent is required. Finance or accounting qualification, advanced Excel User skills and Certification in Public Accounting or Association of Chartered Certified Accountants is desirable. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.Work Experience
A minimum of five (5) years of progressive responsible experience in Finance, Budget, accounting and related area is required. Working experience with the Enterprise Resource Planning (ERP) and finance system and International Public Sector Accounting Standards (IPSAS) is desirable. Experience in the United Nations is an asset.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

October 23, 2024