Jobs Kenya

Company Address: Address The WHO Representative 4th Floor ACK Garden House PO Box 45335 Nairobi

  • Finance / Program Assistant – Nairobi

    Finance / Program Assistant – Nairobi

    Major Duties and Responsibilities:

    Function 1 (incl. expected results)

    Serves as focal point for administrative coordination of programme or project implementation, achieving results such as:
    Monitoring status of programme/project proposals and receipt of documentation for review and approval;
    Checking upon the process to establish projects and alert supervisors of any delays or action needed, submission of project documentation for final approval and signature; distribution of project documents to relevant parties upon approval;
    Liaison with administrative staff on the verification and availability of funds, entry in computerized budget system and monitoring of approval processes.
    Extensive liaison and follow-up with diverse organizational units on various administrative actions such as recruitment and appointment of personnel, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services
    Compilation and summary of basic information and data on specific programmes/project related topics or issues.
    Regular reporting on the budget status against the established project work plan using available dashboards or pre-existing tracking methodologies.

    Function 2 (incl. expected results)

    Arranges meetings, seminars, conferences and other events related to technical programmes or projects, achieving results such as:
    Finalisation of all administrative and logistical preparations required for the organisation of technical and programmatic meetings, conferences, seminars, workshop, courses and other events. This includes liaison with participants from MoH and other stakeholders.
    Compilation and basic research of background material for technical and programmatic presentations, meetings and other events.
    Follow-up on agreed upon activities with the relevant units and staff to take action.

    Function 3 (incl. expected results)

    Handles technical documents and correspondences linked to certain projects or programme activities, achieving results such as:
    Establishment and maintenance of filing system appropriate for each technical project or programme.
    Compilation, formatting and editing of technical documents linked to certain project or programme activities and submission to appropriate staff for reply.
    Information and reminders for responsible staff of follow-up dates on project activities, response or specific actions, supplying supporting material as appropriate.
    Tracking the workflow, and monitoring the progress of work and deadlines for programme documents and follow up with the substantive offices as needed.

    Work Relations and Partnerships

    The Programme Assistant liaises with a various organizational entities both at Country and Regional Office level in order to follow-up on administrative actions and to bring them to finalisation. The incumbent equally liaises with conference, seminar or other event participants, responding to queries and simple requests related to the organisation of the event. Furthermore, the Programme Assistant alerts supervisors and other technical staff on issues related to the implementation progress of projects and programmes. The incumbent is equally encouraged to make recommendations for improvement of administrative processes.Impact of functions
    The functions have a direct impact on the efficient coordination of programme planning, preparation of project implementation and the smooth operational execution of programme activities. Furthermore, the functions contribute to the monitoring of the projects’ implementation progress within the administrative framework, in terms of financial and human resources as well as proper filing and documentation.

    Qualifications
    Educational background
    Completion of secondary education supplemented by Programme management studies.
    Desirable: University degree in business administration, social sciences or related field is an asset
    Professional experience and knowledge

    At least five years’ of progressive secretarial/administrative related experience.
    Knowledge of administrative policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
    Ability to work well with figures, undertake basic research and gather information from standard sources. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
    Should be able to multitask and prioritize using good time management skills, organized and detail-oriented. Adherence to deadlines and timely generation of correspondence.

    Language Skills
    Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
    Competencies

    Communicating in a credible and effective manner: Expresses oneself clearly in conversations and interactions with others; listens actively.
    Producing Results:

    Produces and delivers quality results.
    Is action oriented and committed to achieving outcomes.

    Fostering Integration and Teamwork:

    Develops and promotes effective relationships with colleagues and team members.
    Deals constructively with conflicts

  • Logistician

    Logistician

    Job description
    Grade
    P3
    Contract duration
    12 months renewal subject to satisfactory performance & availability of funding.
    IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
    OBJECTIVES OF THE PROGRAMME
    The mission of WHO’s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. WHE assists Member States to strengthen the health sector’s capacities in prevention, risk reduction, preparedness, surveillance, response, and early recovery for emergencies and disasters related to any hazards (natural, man-made, biological, chemical, radio nuclear and others) and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain disasters, including outbreaks, and to provide effective relief and recovery to affected populations. WHE is responsible for ensuring the implementation and updating of the WHO Institutional Emergency and Disaster Response policies and the International Health Regulations – IHR (2005).
    Description Of Duties
    The incumbent is assigned all or part of the following responsibilities which are performed according to the needs and agenda: To support the development and implementation of a country plans for epidemics and emergency response in addition to emergency standard operating procedures, contingency plans, methodologies and tools to enable responsive and effective outbreak, epidemic and emergency logistics; To provide technical support and guidance to logisticians in country whether it is at distance or through field visit; To capitalize, develop and disseminate SOPs, standards and know-how in the technical logistics expertise affected to his portafolio;To provide support for the development and facilitation of required training to strengthen logistics capacity, including organizing simulation exercises for WHO staff and Member States to improve preparedness;To support the development of plans, procedures and reports on material assessment and movements and other operational and logistics issues, including planning and estimating of financial operational costs and budgets;To maintain accurate and complete accounting by maintaining fully functional reporting and internal control systems, for recording and retaining of all relevant records;To participate in the identification, establishment and training of an emergency logistics roster to be deployed alongside rapid response teams.To perform other related responsibilities as assigned, including replacing and backstopping for others and deployment for emergency response as required.
    Required Qualifications
    Education
    Essential: First university degree in logistics or business administration, public administration or engineering.
    Desirable: Specialized training in logistics for emergency and/or humanitarian responses, transport, distribution and supply-chain management IT/Telecom, WASH, cold chain or other field related to Health Logistics.
    Experience
    Essential: At least five years’ experience supporting diverse logistics operations in outbreak, epidemic and/or emergency contexts in developing countries.International experience within UN system and/or NGOs. Direct field logistics emergency deployment experience
    Desirable: Supporting health logistics operations and/or experience in complex emergency set up
    Skills
    Demonstrated expertise in supporting logistics responses to epidemics and emergencies in the field; expert knowledge in one or several technical areas such as procurement, warehousing and stock control, goods distribution, transportation, IT/Telecom, WASH, coldchain/vaccination campaign, IDPs/Refugees camp set up, Health facilities set up and rehabilitation, energy, fleet management; Programme management skills including monitoring and evaluation and conceptual and analytical capacity to identify priority activities and assignments and adjust priorities and conflicts as they arise; Track record of success in supporting logistics training plans to address capacity shortfalls; Excellent ability to multitask, explain technical issues and resolve problems in a proactive manner; Proven commitment to quality and good client orientation and ability to take part in training activities with tact and diplomacy; Ability to write in a clear and concise manner.
    WHO Competencies

    Teamwork
    Producing results
    Respecting and promoting individual and cultural differences
    Communication
    Moving forward in a changing environment

    Use of Language Skills
    Essential: Expert knowledge of English. Expert knowledge of French.
    Desirable: The above language requirements are interchangeable.
    REMUNERATION
    WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 58,583 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
    Additional Information
    This vacancy notice may be used to fill other similar positions at the same grade level
    Only candidates under serious consideration will be contacted.
    A written test may be used as a form of screening.
    In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
    Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    For information on WHO’s operations please visit: http://www.who.int./
    WHO is committed to workforce diversity.
    WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
    WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
    Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
    *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

  • Technical Officer – Emergency Communications

    Technical Officer – Emergency Communications

    Job description
    OBJECTIVES OF THE PROGRAMME
    The mission of WHO’s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populationsThe Communications Officer implements communications strategies and tactics for WHO’s work in relation to health emergencies, in close collaboration with Regional and Country Offices and partner agencies; s/he writes, edits and produces information products supporting the communications’ efforts for WHO’s work in emergency risk management and response.The incumbent will be deployed to emergency operations when required.
    Description Of Duties

    Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:
    Develop the storyline and key messages for WHO’s work in emergency risk management and humanitarian response for key stakeholders, which include WHO Regional Offices and Country Offices, the emergency community at global, regional and at country level (MoH, health cluster and other partners), donors and the general public of Member States.
    Develop a group of communications products (web site content, annual reports, weekly/monthly highlights) designed to meet the information needs of donors and other key stakeholder audiences.
    Organize strategic dissemination of regular programmatic information to stakeholders.
    Provide assistance to resource mobilization efforts through research, message development and copy editing.
    Perform other related duties including replacing and backstopping as required.

    Required Qualifications
    Education

    Essential: A first university degree in communications, journalism, international development, social sciences or related field.

    Experience
    Desirable:

    Essential: At least 5 years of national and international experience in communications, with a focus on writing and editing.
    Significant experience in developing and implementing communications strategies.
    Experience of work in preparing content for web site publication.
    Desirable: Experience of work in humanitarian operations.
    Experience Of Work In WHO Or Other UN Agencies.
    Experience of work at regional or country levels.

    Skills

    Three competencies are considered to be mandatory for all WHO staff: “Teamwork”, “Respecting and promoting individual and cultural differences”, “Communication”.
    Excellent written and oral communications skills
    Proven ability to multi-task, prioritize, research and write with short deadlines
    Sound advocacy skills complemented by the ability to plan and evaluate situations and propose innovative communications options
    Integrity, tact and discretion in dealing with numerous contacts
    High level of judgment and initiative
    Knowledge of public health and international relations
    Proven ability to guide and motivate people from a broad range of cultural backgrounds.

    WHO Competencies

    Producing results
    Moving forward in a changing environment
    Building and promoting partnerships across the organization and beyond
    Communicating in a credible and effective way
    Fostering integration and teamwork
    Use Of Language Skills

    Essential: Expert knowledge of English and intermediate knowledge in French.
    Desirable: The above language requirements are interchangeable.
    REMUNERATION
    WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 58,583 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.Additional Information
    This vacancy notice may be used to fill other similar positions at the same grade level
    Only candidates under serious consideration will be contacted.
    A written test may be used as a form of screening.
    In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
    Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    WHO is committed to workforce diversity.
    WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
    WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
    Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

  • Driver

    Driver

    Job description
    Grade
    G2
    Contractual Arrangement
    Fixed-term appointment
    Contract duration
    12 MONTHS
    Job Posting
    May 3, 2018, 6:18:55 PM
    Closing Date
    May 24, 2018, 11:59:00 PM
    Organization
    AF/WHE WHO Health Emergencies Programme (WHE)
    IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
    Purpose of the Position
    The position is to provide transportation support to the WHE/ Hub staff and driving WHO Official vehicles and ensures that vehicles are kept in good and working conditions in support of the WHE hub in Nairobi.
    Objectives of the Programme and the immediate Strategic Objectives
    The mission of WHO’s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
    The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.
    Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others)
    The incumbent works under the supervision of the Administrative Officer and the general supervision of the WHE hub lead. The Administrative Officer identifies trips/assignments. The incumbent has some flexibility for planning and scheduling routes. Manuals available for use are Traffic instructions/street plans; WR/Operations Officer directives/instructions; and Vehicles maintenance manual.
    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives)

    Under the direct supervision of the Administrative Officer, the incumbent performs the following duties:
    Drives office vehicles to provide transportation of authorized personnel and delivery and collection of mail, documents and other items;
    Meets official personnel at the airport and facilitates immigration and customs formalities as required;
    Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc;
    Performs minor repairs and arranges for other repairs, regular servicing and ensures that the vehicle is kept clean;
    Logs official trips, daily mileage, gas consumptions, oil changes, greasing, etc.;
    Ensures that the steps required by the rules and regulations are taken in case of involvement in an accident;
    Performs other duties as may be required.

    Competencies
    Describe the core, management and leadership competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.

    Communicating in a credible and effective way
    Producing results
    Knowing and managing yourself

    Functional Knowledge And Skills

    Describe the essential knowledge and the skills specific to the position.
    Knowledge of driving rules and regulations of the country and skills in minor vehicle repair;
    Ability to read, write and understand instructions in the working language and
    An ability to write a concise and faithful report of accidents.

    Educational Qualifications
    Essential: At least Junior Secondary School education and a valid driver’s license of Kenya.
    Desired: Certificate in mechanics
    Experience
    Essential: at least two years working experience as a driver and a safe driving record.
    Desirable: UN experience would be an advantage
    Languages

    English
    Expert in English or French Knowledge required.
    Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)
    Basic word processing or other software packages.Formal or self-training in the use of standard office software.

    Comments
    Work might require driving for long periods, lifting pouch bags, some of which are over 25 kgs and also driving subject to weather and traffic risks.
    Additional Information
    This vacancy notice may be used to fill other similar positions at the same grade level
    Only candidates under serious consideration will be contacted.
    A written test may be used as a form of screening.
    In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
    Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    For information on WHO’s operations please visit: http://www.who.int.
    WHO Is Committed To Workforce Diversity.
    WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
    WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
    Applications from women and from nationals of non and underrepresented Member States are particularlSeniority Level

  • Budget and Finance Assistant

    Budget and Finance Assistant

    Within the WHE Programme, to provide direct support and services to Budget Centres/Programme Managers/ Technical Units in the area of workplan management and budgeting functions.
    Objective of the Programme and of the immediate Strategic Objectives
    The mission of WHO’s Health Emergencies Programme is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and DRAFTDRAFTPosition Description – Professional recovery to affected populations. The Programme brings together and enhances WHO’s operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities
    Summary of Assigned duties
    (Describe what the incumbent has to do to achieve

    Act as the focal point for budget and finance matters, respond to queries, escalate actions and report difficult issues to the Management Officer.
    Provide information and guidance on the application of WHO rules, policies and procedures and nsure correct application of policies and procedures and contribute to the improvement of existing procedures.
    Monitor compliance, analyze and report on areas covering but not limited to the funding situation and gaps, planned costs and rates, donor agreements, travel costs, communication costs, private calls, overtime, hospitality, procurement contracts including APWs and Consultants, staff costs and invoices on hold. Provide support for audit matters. 
    Provide guidance and support for operational planning to the various departments and manage workplan creation for the office, ensuring the operationalization of guidance documents and solve GSM issues.
    Manage workplans and assist with the management of other workplans when needed. 6. Perform other related duties including replacing and backstopping as required.

    Compétences
    Décrire les compétences essentielles, gestionnaires et d’encadrement requises – voir le modèle des compétences de l’OMS – en les listant par ordre de priorité, à commencer par les plus importantes.

    Producing resultats.
    Teamwork
    Setting an example
    Moving forward in a changing environment
    Knowing and managing yourself

    Skills

    Demonstrated skills and experience in budget, finance and procurement with the ability to produce and analyze data and recommend appropriate actions.
    Sound judgment to detect shortcomings and anomalies and ability to recommend remedial actions in line with WHO financial rules and regulations.
    Very good knowledge and skills in the use of ERP systems.
    Ability to work under pressure and to meet tight deadlines.
    Sound judgment, integrity and tact in dealing with others.
    Good communication (written and oral) and interpersonal skills.
    Good knowledge of the WHO or UN administrative rules, regulations and policies, including changes due to IPSAS implementation.

  • Programme Assistant (Hub Nairobi)

    Programme Assistant (Hub Nairobi)

    Job description
    OBJECTIVES OF THE PROGRAMME
    The Management & Administration Unit of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence. The Programme Assistant reports to the Programme Officer with second level supervision by the Programme Area Manager, Management & Administration (MGA).
    The mission of WHO’s Health Emergencies Programme is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
    Description Of Duties
    Under the supervision of the Budget and Finance Officer, the Programme Assistant will provide the following support to Managers and staff members:

    General
    Administration of staff including orientations on rules and regulations;
    Organize and participate to meetings on day-to-day administrative issues ;
    Assist in planning budget and HR plan for the hub.
    Assists international staff with importation, purchasing and registration of their private vehicles and personal effects and initiate arrangements with local custom in collocation with the
    Operation Officer in the Country office;
    Follow-up leave and absence for staff members within the hub.
    Monitor contracts for staff members in the hub and report their expiry dates to the administrator.Ensure implementation of recommendations made during missions.
    Procurement and inventories management
    Assistant in Procurement forecasting;
    Assist the hub in preparing their procurement forecasts;
    Based on the procurement forecast plan, the Assistant provides support in executing related procurement activities and may be asked to participate with or in place of the supervisor at meetings with suppliers or programme units.
    Raise or revise request for procurement of goods and services,
    This includes initiation of non-staff contracts (Consultant and SSA) as per requests from programmes;
    Ensures the selected suppliers/contractors list is sent for creating supplier creation.
    Acknowledge receipt of goods and services in GSM;
    Keep/update records of all inventorable items for the hub;
    Manage allocation of office space and equipment to staff members in collaboration with the Administrative Services Team.
    Travels and meetings management
    Raise and manage meeting plans in GSM;
    Raise and manage Travel Requests for meetings and official missions;
    Ensure compliance with the Travel Policy;
    Manage administrative arrangements for all WCO meetings and official missions and travel plans;
    The incumbent will serve as back up to the team members in similar or different positions within the hub.

    Required Qualifications
    Education
    Essential: Completion of secondary school education or equivalent technical or commercial/Management education.
    Desirable: University degree in Management.
    Experience
    Essential: 5 years of relevant experience.
    Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
    Skills

    Good knowledge of standard operating procedures (SOPs);
    Excellent knowledge of WHO rules, regulations and practices in terms of administrative and financial management;
    Good Planning capacity;
    Ability to create and maintain healthy working relationships with people of different nationalities and cultures

    WHO Competencies

    Communicating in a credible & effective way
    Fosters integration and team work
    Producing results
    Moving forward in a changing environment
    Ensuring the effective use of resources.

    Use Of Language Skills

    Essential: Expert knowledge of English.
    Desirable: Working knowledge of French.

    Additional Information
    This vacancy notice may be used to fill other similar positions at the same grade level
    Only candidates under serious consideration will be contacted.
    A written test may be used as a form of screening.
    In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
    Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
    Grade
    G5
    Contractual Arrangement
    Fixed-Term Appointment
    Contract duration
    24 months duration with prior twelve (12) months under probation

  • Finance Assistant

    Finance Assistant

    Background and Justification
    Purpose of the Position
    Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non staff on all issues related to financial matters.
    Job Description
    Objectives of the Programme and the immediate Strategic Objective

    To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
    Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
    Guidance is provided in the form of work programme, account guidelines, administrative and financial instructions. Supervisor/s and lead-worker/s determine priorities on the basis of changing and ad-hoc requirements. Incumbent performs day-to-day routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with supervisor. Some judgment and interpretation are involved in determining appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work. Complete work is reviewed by supervisor(s) for accuracy, adherence to the established procedures and deadlines.
    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)

    The incumbent will perform the following duties:

    Administer the E-Imprest system, Ensure proper implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
    Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
    Initiate, verify and process financial transactions and payments for WRO office and sub-offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-imprest transactions and monitor imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES snd other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
    Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook on a monthly basis
    Follow up on the transfer of program funds and award budgeting GSM workplans.
    Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-à-vis award distribution by SO/OWER
    Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates,
    Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
    Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

    Achievement Activities Include:

    Clean statement of account are submitted to Budget and Finance Office, EMRO, through maintaining internal expenditure control systems which ensures completeness of required documentation/approvals/clearances.
    Funding/budgeting problems are identified and reported, discrepancies are reported to project managers and alternatives to ensure alignment and compliance with business rules and financial practices.
    Financial records are monitoring systems are maintained to record and reconcile expenditures, balances, statements and other data for day to day transactions. Updated and well maintained financial filing systems and records (electronic and hard copies).