Jobs Kenya

Company Address: Address The WHO Representative 4th Floor ACK Garden House PO Box 45335 Nairobi

  • Finance Assistant

    Finance Assistant

    Background and Justification
    Purpose of the Position
    Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non staff on all issues related to financial matters.
    Job Description
    Objectives of the Programme and the immediate Strategic Objective

    To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
    Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
    Guidance is provided in the form of work programme, account guidelines, administrative and financial instructions. Supervisor/s and lead-worker/s determine priorities on the basis of changing and ad-hoc requirements. Incumbent performs day-to-day routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with supervisor. Some judgment and interpretation are involved in determining appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work. Complete work is reviewed by supervisor(s) for accuracy, adherence to the established procedures and deadlines.
    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)

    The incumbent will perform the following duties:

    Administer the E-Imprest system, Ensure proper implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
    Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
    Initiate, verify and process financial transactions and payments for WRO office and sub-offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-imprest transactions and monitor imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES snd other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
    Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook on a monthly basis
    Follow up on the transfer of program funds and award budgeting GSM workplans.
    Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-à-vis award distribution by SO/OWER
    Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates,
    Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
    Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

    Achievement Activities Include:

    Clean statement of account are submitted to Budget and Finance Office, EMRO, through maintaining internal expenditure control systems which ensures completeness of required documentation/approvals/clearances.
    Funding/budgeting problems are identified and reported, discrepancies are reported to project managers and alternatives to ensure alignment and compliance with business rules and financial practices.
    Financial records are monitoring systems are maintained to record and reconcile expenditures, balances, statements and other data for day to day transactions. Updated and well maintained financial filing systems and records (electronic and hard copies).

  • Medical Officer – HIV/AIDS

    Medical Officer – HIV/AIDS

    Description Of DutiesThe incumbent, under the direction of the WHO Representative, and in close collaboration with other team focal persons, and other related Programmes in other Clusters in the WHO Country Office, will assist the WHO Representative in coordinating and providing policy advice and technical support for the health sector response to HIV/AIDS and STIs in Kenya.Guidance on policy, technical aspects and overall direction of the work will be provided by the WHO Representative and the Director of the DPC Cluster, the Programme Area Coordinator for Communicable Diseases and the Regional Adviser for HIV/AIDS. The incumbent is expected to work towards agreed objectives and targets which are in line with the Global HIV/AIDS Strategy, the Regional HIV/AIDS Strategy, regional targets and the Millennium Development Goals. Within the overall programme objectives, the incumbent has substantial scope to exercise individual professional judgment.The incumbent will have access to and regular guidance from the WHO Representative, the Director of the DPC Cluster, the Programme Area Coordinator for Communicable Diseases and the Regional Adviser for HIV/AIDS. The incumbent’s plan of work will be prepared in consultation with the Programme Area Coordinator for Communicable Diseases and the Regional Adviser for HIV/AIDS. The incumbent will also have continuous access to colleagues within the WHO Regional Office, especially colleagues in the DPC cluster for consultation as needed. He/She will be informed of AFRO’s priorities, policies and strategies. Through telephone, email and other electronic communications, the incumbent will have access to colleagues in the sub-regions, countries and the Regional Office and to colleagues in the HIV Department in WHO/HQ.The incumbent should work closely with the WCO technical staff involved in Tuberculosis Control and Malaria Control. This includes, under the direction of the WHO Representative, the partnership interactions with the GFATM.Reviews of the incumbent’s performance will be based on the WHO/ePMDS, and will be guided by the broad programme goals, specific objectives and measurable indicators. New initiatives and long term plans required for the achievement of the programme’s objectives will be discussed. Expected results will be reviewed to determine the achievement of objectives as set up in work plans and the milestones related to the MTSP and the AFRO Strategic Directions.The Specific Duties Are To
    Support the WHO Representative (WR) in providing policy advice, and leading the health policy dialogue with the Ministry of Health and stakeholders on HIV/AIDS and hepatitis
    Support the WR in advocating for collaboration among stakeholders and convening and coordinating and/or supporting the convening and coordination of stakeholders in HIV/AIDS
    Support the WR in mobilizing financial, human and technical resources required for the HIV/AIDS work of the WHO Country Office
    Serve as the gateway for WHO’s Technical Cooperation with the country, including leading and managing the provision and brokering of Technical Assistance and identifying areas requiring institutional strengthening in the area of HIV/AIDS
    Serve a the focal point for HIV/AIDS and STIs related matters in partnership fora, including the governance and technical support committees related to the GFATM.
    Support the country in adapting and implementing WHO guidelines and tools and in the development of national HIV/AIDS policies, strategies and plans
    Provide support for strengthening the national capacity for HIV surveillance, monitoring and evaluation and for programme reviews and documentation and sharing of national experiences
    Serve as focal point and technical support to the Ministry of Health on the prevention, control and treatment of hepatitis;
    Ensure that all national HIV/AIDS reports are submitted to the Regional Office on a regular basis
    Contribute to the preparation of WHO regional and global reports on HIV/AIDS
    Perform any other duties as assigned by the WHO Representative.
    EducationREQUIRED QUALIFICATIONS
    Essential: Medical degree from a recognized university and post-graduate degree in epidemiology or public health
    Desirable: Training in the management of health programmes
    Verification Of Educational Qualifications”In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually”.SkillsTechnical expertise in public health and epidemiology, planning, programming management and coordination of health programs, especially on HIV/AIDS. Ability to work effectively with colleagues at national and international levels and to train others. Familiarity with key health sector HIV/AIDS interventions, in particular prevention and treatment and care scale up in the African Region. Familiarity with key hepatitis control, prevention and treatment interventions in the African Region Detailed knowledge of WHO procedures and practices is also required including close familiarity with the work of the Regional Office, the Executive Board and World Health Assembly. Ability to exercise leadership and to work effectively with colleagues at national and international levels. Proven ability to plan, execute, supervise and manage a large international health programme. Ability to work in a multicultural environment. Excellent communication skills. Ability to work under pressure.WHO Competencies
    Producing results;
    Ensuring the effective use of resources;
    Building and promoting partnerships across the organization and beyond;
    Communication in a credible and effective way;
    Fostering integration and team work.
    Other Skills (e.g. IT): Computer literacy. Familiarity with software in common use such as Excel, Presentations, Word, Access Work.Experience
    Essential: At least seven years’ experience in epidemiology, planning and coordination of HIV/AIDS interventions or public health programs at country level with at least 5 years’ experience at international level. Experience in coordination of the development and implementation of HIV/AIDS health sector response programmes in African countries will be an advantage
    Desirable: Experience in capacity building, planning and monitoring and evaluation of health programs
    Languages
    Excellent knowledge of English, French or Portuguese with good working knowledge of at least one of the other official languages.
    Additional InformationWHO’s salaries are calculated in US dollars. They consist of a base salary and a post adjustment (for international positions only) which reflects the cost of living in a particular duty station and exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel (for international positions only), education grant for dependent children (for international positions only), pension plan and medical insurance.Mobility (for International Positions Only)Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.Annual salary:(Net of tax)USD 69032 at single rateUSD 74130 with primary dependantsPost Adjustment:31.8 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.This vacancy notice may be used to fill other similar positions at the same grade level.Please Visit WHO’s E-Recruitment WebsiteOnline applications are strongly encouraged to enable WHO to store your profile in a permanent database.All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.WHO is committed to workforce diversity.Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.Currently accepting applicationsWHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

  • Public Health Officer

    Public Health Officer

    Description of duties:
    Purpose of the Post:
    To closely monitor the Primary Health Care (PHC) programmes with a purpose to ensure effective implementation and improve programme development and management.
    Organizational Context:
    Under the direct supervision of the Medical Officer and overall guidance of the WHO Representative, the incumbent will play a key role in ensuring appropriate implementation, supervision and monitoring of the PHC Programmes. 
    Summary of Assigned Duties:
    The incumbent will perform the following duties:
    1. Technical support to ensure access to primary health care services, strengthening health system infrastructure, training and deployment of female community health workers, building capacities of health care providers, availability of essential package of health services and essential medicine at all levls of care and improving service provision dimension of the universal health coverage.
    2. Provide technical support to ensure effective implementation, monitoring and evaluation (M&E) of PHC Programmes, including communicable diseases, NCDs, mental health, Maternal and Child Health, Violence and Injuries and Social Determinants of Health in the three zones of Somalia. 
    3. Develop and maintain internal monitoring mechanisms and tools to ensure timely collection and preparation of (technical and financial) progress reports, analysis and quality assurance of government and donor reporting, identify inconsistencies in reports and make necessary corrections in collaboration with concerned technical officers.
    4. Participate in field missions and working groups aiming at supervising service provision for PHC programmes in the 3 zones of Somalia and ensure access, quality, coverage, affordability and utilization of health services and support the development of actions towards moving universal health coverage forward, coordinating closely with the sub-offices to share information and advice as needed. 
    5. Coordinate the preparation and submission of work plans of the programme in a timely manner including follow up and timely uploading in GSM, providing or reviewing the preparation of budgetary and implementation reports, and bringing significant issues arising from monitoring to the attention of management.
    6. Promote WHO evidence-based initiatives for reducing maternal and Child Health morbidity and mortality and the integration of NCDs and mental health in PHC services.
    7. Write background papers, concept papers, donor proposals, situation analysis, develop monthly technical reports on implementation and provide substantive support to meetings and workshops, including proposing agenda topics, identifying participants, consolidating documents, drafting presentations and facilitating sessions;
    8. Represent WHO country office in technical groups and joint UN programmes for maternal and child health initiatives like RH technical group, GBV working team, .etc
    9. Provide capacity building of NCDs, MCH, and M&E officers of Health Authorities and health partners for future hand-over. 
    10. Performs other tasks as assigned.
    REQUIRED QUALIFICATIONS
    Education:
    Essential: University degree in Medicine
    Desirable: – Master’s degree in Public Health
    – Training in MCH or SDH
    WHO only considers higher educational qualifications obtained from an accredited institution.
    Skills: 
    Competencies:
    WHO global Competencies model can be found at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
    1. Ensuring the effective use of resources
    2. Communicating in a credible and effective way
    3. Fostering integration and teamwork
    4. Building and promoting partnership across Organization and beyond
    5. Respecting and promoting individual and cultural differences
    Functional Skills and Knowledge:
    1. Excellent skills in monitoring, evaluation, data analysis and reporting. 
    2. Excellent knowledge and understanding of PHC programmes.
    3. Good knowledge of health systems strengthening.
    Other Skills:
    Proficiency in MS Office
    Experience:
    Essential: At least five years of experience in PHC programmes, especially in NCD and MCH, project/programme management with proven experience in a post-conflict or a conflict country.
    Desirable: 
    Working experience within a UN organization, NGOs and/or bilateral agencies in the health area.
    Languages:
    Excellent knowledge of English

  • Budget and Finance Officer

    Budget and Finance Officer

    Vacancy Notice No: AFRO/16/FT687 Grade:NO-ADuration of contract:12 months renewableOrganization unit: AF_SSR AF South-East Sub-Region (AF_SSR) /AF_KEN Kenya (AF_KEN)
    Objectives
    Within Country Management Support Unit (CSU), to provide direct support and services to the WHO country Office, work plan management, financial and budgeting functions in accordance with WHO rules, regulations and policies.
    Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
    Duties for the Budget and Finance Officer Job
    Under the direct supervision of the Operations Officer, the incumbent as his/her principal assistant will perform the CSU functions as relates to programme planning, management and monitoring. The incumbent will have constant interaction with the Finance and Budgeting Management Team and Cluster Client Service within the Budget Centre(s) concerned, consult and interact with other team members within the Regional Office Management Support Unit (RSU), Inter-Country Support Units (ISU), Country Management Support Units (CSU), the Headquarters and the Global Service Center.
    Budget and Financial Management
    Participate in the development of the country office work plans;
    Monitor and coordinate expenditures against award budgets, project funding, award distributions and  PB allocations;
    Identify and process necessary revisions to expenditures, award budgets and project funding;
    Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45);
    Support in coordination of finance and program budget activities;
    Assists in Task and Award mapping;
    Support in verification of MOH budget requests in conformity to WHO Financial Rules & Regulations;
    Assists in generating reports from the Global Management System; also prepares recurring reports as scheduled and special reports as required to facilitate financial implementation analysis;
    Assists staff on various financial processes, controls and operations in the GSM environment in the areas of income and awards, and financial analysis and reporting;
    Performs any other duties as may be assigned by the supervisor.
    Achievement Activities Include: Contribute sound advice on work planning; integrate cluster budget plans and reporting requirements with corporate planning policies; coordinate budget and work plans with central administration support functions; ensure cluster compliance with all organizational requirements for budget and work planning submissions and reports.
    With whom and for what purpose does the job require contacts?
    Within unit/division – Operations Officer – To cover the end to end process and get guidance and/or support
    Within Organization at duty station – Team members from the WCO, Managers and staff members – To cover the end to end process and get guidance and/or support
    Within Organization outside duty station – RSUs, ISUs/CSUs
    Global Service Centre – To cover the end to end process and get guidance and/or support collaboration and coordination
    Outside the Organization – Banks, Suppliers
    Budget and Finance Officer Job Qualifications
    University Degree in Finance Management, Public Administration or Management with specialization in accounting, budgeting or finance.
    Professional certification in accounting or finance, Masters in Finance or related, will be an advantage.
    Technical expertise
    Overall attitude at work
    Producing results
    Fostering integration and teamwork
    Respecting and promoting individual and cultural differences
    Communicating in a credible and effective way
    Ensuring effective use of resources
    Good knowledge of Results-Management framework and related business processes.
    Knowledge of Oracle projects and Oracle Financials or similar ERP applications and systems.
    Sound knowledge of project management principles and their application.
    Ability to act independently and exercise sound judgment.
    High level of organizational and analytical ability, combined with good writing and communications skills.
    Proven ability to maintain and establish excellent interpersonal working relations and to work with competing priorities under pressure.
    Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc.) with an emphasis on Excel or a similar workbook application. Proficiency in
    Microsoft Excel is essential as well as experience operating the relevant WHO Global Management System (GSM) Modules.
    5 years of working experience with 3 to 5 years of responsible work in finance, budgeting and/or accounting activities.
    Experience within UN or other international or multinational organizations will be an advantage.
    Languages:English
    This vacancy notice may be used to fill other similar positions at the same grade level.

  • NPO – TUB (Tuberculosis)

    NPO – TUB (Tuberculosis)

    Description Of DutiesThe incumbent will serve as WHO National Officer for TB control to support country efforts towards the control of TB through co-operation with national staff in charge of routine TB control activities. Will facilitate the creation of functional and collaborative network with Ministry of Health programmes such as HIV/AIDS/STI, Leprosy, EDP, IDS, etc.; co-operate with the national TB Programme Manager in co-ordinating social and resource mobilization, training, supervising and evaluating provincial and district staff in planning, monitoring and reporting programme activities for strategic and operational plans development for overall TB control within the overall sector development.
    Provide technical support to the National TB control programme on policy issues, strategic and operational planning for the overall TB control within the context of health sector development.
    Facilitate the creation of a functional and collaborative linkage with other Ministry of Health programmes notably, the National AIDS Control Programme and Essential Drugs Programme (EDP), integrated Disease Surveillance (IDS) etc., using as a guide the “framework for collaboration between NTCP and NACP” developed by AFRO.
    Provide technical support to the National TB Control Programme to develop and implement operational plans for the expansion of community TB care initiative as part of the overall national TB control strategy;
    Provide technical support to the National TB Control Programme (NTCP), National AIDS Control Programme (NACP) and other relevant bodies to develop and implement appropriate interventions (such as the Protest Initiative) to address the TB/HIV/AIDS dual epidemic as part of the overall TB and AIDS control programme strategies.
    Provide technical support to the national authorities to prepare consultation with partners and other stakeholders.
    Provide technical support to the NTP during the developing of plans for social and resource mobilization.
    Participate in programme monitoring and evaluation to ensure quality of data collection and use of information for re-planning.
    Facilitate the creation of and participate in the organization of National TB inter-agency co-ordination committee meetings to provide opportunities for establishing consensus on technical and policy issues, and to sustain partner level interest in TB control.
    Submit monthly progress reports to WR with copy to WHO Regional Office.
    EducationREQUIRED QUALIFICATIONSEssential: – Degree in Medicine from a recognized University.Desirable: – Postgraduate qualifications in Community or Public Health.SkillsFunctional Knowledge and Skills:-
    Technical expertise in public health, epidemiology and disease control, especially tuberculosis.
    Ability to work effectively with colleagues at national level.
    Ability to design operation research studies, analyze data, present results and effectively monitor progress.
    Competencies : Generic
    Shows willingness to learn from previous experience and mistakes, and applies lessons.
    Demonstrates a systematic and efficient approach to work.
    Produces high-quality results and workable solutions that meet client needs.
    Monitors own progress against objectives and takes any corrective actions necessary.
    Acts without being prompted and makes things happen, handles problems effectively.
    Takes responsibility for own work.
    Recognizes opportunities for improvement and proposes workable solutions.
    Works collaboratively with team members to achieve results.
    Draws on diversity of skills, backgrounds and knowledge of people to achieve more effective results.
    Understands and behaves in accordance with WHO’s professional, ethical and legal framework.
    Other Skills
    Resource mobilization skills are highly desirable.
    Experience
    Essential: – At least 5 years experience at national level in planning, training, surveillance and implementation of public health activities and TB control in particular.
    Desirable: – At least 2 years experience in HIV/AIDS control.
    Languages
    Excellent knowledge of English.
    This vacancy notice may be used to fill other similar positions at the same grade level.

  • Administrative Secretary

    Administrative Secretary

    Description Of Duties
    Under the direct supervision of the Operations Officer, the incumbent as the Principal Assistant of the WHO Representative (WR), will undertake secretarial and administrative duties and other support functions of the WR’s Office through timely tracking, monitoring of processes, deadlines and quality control of key outputs and initiation of appropriate follow-up action, etc.; demonstrated initiative in identifying and resolving problems in the context of work assignments; discrete handling of highly confidential and sensitive matters; and effective functioning as a key communications link in liaison with a broad range of internal and external contacts, many of which are at senior levels. He/she will have constant interaction with the WR, consult and interact with other team members within the Country Management Support Unit (CSU), Inter-Country Support Units (ISU), Regional Management Support Unit (RSU), the Headquarters and the Global Service Center.
    Responsible for overall administrative and general secretarial duties in the WR’s Office, type and draft correspondence, reports using Microsoft Word, Power Point, Excel or MS Outlook.
    Responsible for receiving/keeping records, receiving and dispatching diplomatic pouch.
    Deal with routine correspondence on own initiative including drafting and typing the same and ensuring follow-up.
    Receive, screen and log all correspondence and prepare the draft replies in consultation with the Supervisor, and compilation of relevant background documents and references; identifying issues requiring the WR’s urgent attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
    Maintain chronological electronic files of outgoing/incoming correspondences.
    Maintain all files using an effective filing system.
    Study emails and transmit to the Supervisor.
    Answer telephone calls, take messages, pass on and respond to routine enquiries.
    Actively contact countries in the sub-region for the WR.
    Arrange both internal and external meetings for WR and Partners (MOH, Donors, etc.).
    Serve as a communication link between WR and WCO staff, Ministry of Health, UN Offices, Health Partners, etc.; keep others informed by conveying directives, reports status updates and other relevant information; bring sensitive and urgent matters to the attention of the WR.
    Take full responsibility for management and scheduling of events, meetings and missions on behalf of the WR with appropriate consultation as required.
    Perform any other duties as may be assigned

  • Field Security Officer

    Field Security Officer

    Vacancy Notice No: HQ/16/OSS/FT584 Grade: P3 Contract type: Fixed-term Appointment Duration of contract: Two years – Renewable, subject to satisfactory performance and continuing need for the post
    Organizational context: SEC is a unit within the Department of Operational Support and Services (OSS). SEC is responsible for coordinating WHO’s daily response to safety and security, for providing information, advice, guidance and technical assistance on both headquarters and field security matters.
    Purpose of the position:
    By consistently delivering the highest quality of service, incumbent aims to ensure the security and the safety of all Headquarters, Regional and Country office staff and premises to enable the efficient implementation of all WHO programmes and activities.
    Description of duties:
    Under the supervision of Coordinator SEC, the incumbent will perform the following duties;
    Conduct security assistance missions to the field with a view to enable WHO operations and ensure the safety and security of staff.
    Conduct safety and security briefings and training to WHO staff members and associated personnel.
    Monitor the security situation in countries where WHO is present and has operations.
    In liaison with the regional FSOs, when applicable, provide advice to WHO country offices upon request or on his/her initiative.
    Review Security Risk assessments, MOSS, MORSS, country Cost-Shared Security Budgets and any other relevant documents sent by DSS.
    While in Nairobi constantly review the security situation in Kenya and participate in security cell meetings. Assist both the Kenya and the Somalia office.
    Perform any other security-related task as instructed by Coordinator SEC.
    Required Qualifications for Field Security Job
    Education:
    Essential:
    A first university degree in public or business administration, social or political sciences, police science, international relations, government, law or related field.
    Desirable:
    Advanced level degree in any of the above mentioned fields

  • Team Assistant

    Team Assistant

    Background and Justification
    Purpose of the Position
    To provide a variety of secretarial/administrative work in support of project/programme activities.
    Job Description
    Objectives of the Programme and the immediate Strategic Objective
    To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
    Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
    Under the direct supervision of the Admin. Officer, and the overall guidance of the Medical Officer, the incumbent is a team member in the administrative unit. Work is assigned by the supervisor who gives instructions on non-routine matters. Routine tasks are performed independently with some discretion in non-routine matters related to office procedures only.
    Established procedural and office guidelines are available, but where guidelines are incomplete, limited interpretation may be required to select a course of action on approach to work
    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)
    The incumbent will perform the following duties:

    Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
    Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
    Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
    Type documents and presentations for preparation of meeting, workshops, training courses, etc., send invitation letters to participants, photocopy documents and prepare files; follow up with logistics units regarding arrangements. Provide secretarial support during meetings.
    Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers. Update and maintain records and reference files.
    Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
    Replace other assistants within the department, as required.

    Difficulty, Sensitivity, Nature and Importance of Work Relations
    With whom (indicate title only) and for what purpose does the job require contacts?
    Title of person Subject and purpose of
    contacted contact
    Within the unit/division
    Admin staff and Technical staff in the project.
    To follow up on programmatic aspects of the project.
    Within Organisation at duty station
    Admin staff, WR and Technical staff
    As above
    Within Organisation outside duty station
    Sub Offices EMR and GSC

    To follow up on WRO correspondence.
    To follow up on common programme activities.

    Outside the Organisation
    MoH, UN agencies

    To follow up on WRO correspondence.
    To follow up on common programme activities

    Recruitment Profile Competencies: Generic
    Describe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.

    Teamwork
    Communication
    Producing results
    Knowing and managing yourself
    Respecting and promoting individual and cultural differences

    Functional Knowledge and Skills
    Describe the essential knowledge and the skills specific to the position:

    Good filing and organizational skills.
    Ability to maintain good working relationships with national and international staff.
    Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.

    Education Qualifications
    Essential
    Completion of secondary education supplemented by secretarial/administrative training.
    Desirable
    University degree in business administration, social sciences or related field is an asset.
    Experience
    Essential
    At least three years of relevant secretarial/ administrative experience.
    Desirable
    Relevant experience in the UN system
    Use of Language Skills
    Languages:
    Very good knowledge of English and local language. French is an asset.
    Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

    Very Good knowledge of Microsoft applications.
    Knowledge of Enterprise Resource Planning (ERP)/Oracle applications is an asset.

    Female candidates are encouraged to apply for this position.

  • Medical Officer (MVP) Infectious Hazard Management (IHM) Officer Advisor on Health Policy & Systems for UHC Technical Officer (Country Readiness)

    Medical Officer (MVP) Infectious Hazard Management (IHM) Officer Advisor on Health Policy & Systems for UHC Technical Officer (Country Readiness)

    Grade: NO-BContractual Arrangement: Temporary appointment under Staff Rule 420.4Contract duration: 2 years
    Job Posting: Sep 3, 2018, 5:27:57 AMClosing Date: Sep 24, 2018, 2:59:00 PMPrimary Location: Kenya-NairobiOrganization: AF_KEN KenyaIMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
    OBJECTIVES OF THE PROGRAMME
    Kenya is one of three countriesselected to participate in the Malaria Vaccine Implementation Programme (MVIP).The goal of the MVIP is to provide key information to inform and update the WHO policy recommendation on the use of the RTS, S/AS01 malaria vaccine in young childrenin sub Saharan Africa. The strategic objective is to provide timelyavailability of pilot implementation evidence on RTS,S feasibility, impact, andsafety for submission to the WHO‘s SAGE/MPAC aiming for final data submissionin 2022. To accomplish this, WHO will work closely with PATH in collaborationwith the MOH and other partners, to support the introduction of the RTS, Svaccine sub-nationally through EPI programs in the 3 selected countries.
    DESCRIPTION OF DUTIES
    The incumbent willhave the following assigned duties and responsibilities;

    Providesupport and technical assistance in collaboration with WHO, PATH, GSK, andother in- country stakeholders/partners, to the MOH EPI Manager and working closelywith the MOH MVIP focal point towards, preparations, implementation andadvancement of MVIP activities in line with the developed timelines.
    Assist theMoH EPI focal point on MVIP activities to keep timelines on track andanticipate and notify the EPI manager of any threats or obstacles to theplanned timeline and facilitating resolution of these threats andobstacles.
    AttendMVIP teleconferences and meetings, providing support to the EPI Manager toensure regular communication and updates on the state of MVIP preparedness.
    Supportthe National Vaccines and Immunization Programme to review and implement a detailed Vaccine introduction plan andbudget for the pilot introduction of RTS, S vaccine. Specifically
    Assistwith the development of the vaccine implementation strategy, as well as, thereview and revision of draft plans and budgets to ensure finalization andapproval.
    SupportNVIP to organize and facilitate meetings related to RTS, S introductionincluding technical working group meetings and planning activities.
    Working inpartnership with WHO and MVIP collaborators, support NVIP to draft programmeguidelines, training materials and conduct trainings.
    SupportNVIP to identify areas requiring capacity building such as logistics, coldchain, monitoring and evaluation etc., through a preparedness assessment atnational level and in the pilot areas and propose activities/support to addressthese.
    Supportpreparations and conduct of evaluations onfeasibility, impact, and safety of malaria vaccine
    Support the NVIP and the PPB to strengthenpharmacovigilance activities.Perform any other duties as assigned by the WR.

    REQUIRED QUALIFICATIONS
    Education
    Essential: A first level university degree in Medicine orhealth related sciences.Desirable: Postgraduate degree in Medicine, or healthrelated sciences or other fields relevant to immunization or malaria control.
    Experience
    Essential: At least 2 years demonstratedexperience in implementation of public health programmes at national andsubnational levels preferably in immunization or malaria control programmes.Desirable: Demonstrated experience in working with KenyaMinistries of Health on design, planning, implementation, monitoring andevaluation of national health programmes. Experience in doing costing andbudgeting, and working in collaboration with a diverse range ofstakeholders.Skills

    Demonstratedin-depth and excellent knowledge and understanding of immunization and /or malaria control andchild health programmes.
    Excellentcommunication and presentation skills.
    Demonstratedability to write technical reports.
    Experiencein using data for decision making.
    Excellentcapacity in programme management, coordination, and organization.
    Ability to work as a team member, and sensitivity toworking in a multi-cultural environment

    WHO Competencies

    Teamwork
    Respecting and promoting individual and cultural differences
    Communication
    Ensuring the effective use of resources
    Producing results

    Use of Language Skills

    Essential: Expert knowledge of English.
    Desirable: Intermediate knowledge of Kiswahili.

    REMUNERATION
    Remuneration comprises an annual base salary starting at KES 5,049,571 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
    ADDITIONAL INFORMATION
    This vacancy notice may be used to fill other similar positions at the same grade level
    Only candidates under serious consideration will be contacted.
    A written test may be used as a form of screening.
    In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

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  • Finance Officer

    Finance Officer

    Job description
    Grade
    NO-B
    Contractual Arrangement
    External consultant
    Contract duration
    6 Months
    Will Perform The Following
    Tasks

    Quality Assurance Activities

    Support the Head of Accounts Department of the Ministry of Health (MoH) to track the collection of original financial supporting documents relating to WHO funded activities at all relevant administrative levels (central, counties, sub counties) and ensure that they are received at central level in a complete, organized and timely manner.
    Perform a thorough review with the MoH Accounts department of financial supporting documents to ensure that funds were used in accordance with contractual requirements and relevant WHO policies and procedures.
    Procedures to be undertaken may include test of transactions for existence, completeness, authorization and cut-off.
    Analyse root causes of noted deviations and propose recommendations to address current issues and prevent them from recurring.
    Assist the Head of Accounts Department of the Ministry of Health to draft reports and present results to WCO and MOH. Follow up to ensure that recommendations are effectively implemented.
    Enhance and recommend improvements of the filing and recording system of financial supporting documents to ensure audit trails.
    Policies and procedures Support the continuous improvement of processes around Direct Financial Cooperation through the development and enhancement of policies, procedures, guidelines and tools.

    Capacity building

    Support and facilitate capacity development activities of WCO and MOH staff members on
    Direct Financial Cooperation through training sessions, workshops, presentations.
    Undertake analysis, monitoring and reportingPrepare reports for WCO and MOH as may be required.

    Risk Assessment

    Identify high risk areas and recommend relevant mitigating measures.
    Monitor and assess the adequacy of actions taken to correct reported deficiencies.
    Perform special reviews and other tasks assigned by the Operations Officer.

    Recruitment Profile

    Competencies

    Producing results
    Communicating in a credible and effective way
    Knowing and managing yourself
    Fostering integration and teamwork

    Functional skills and knowledge

    Sound knowledge of risk management and internal control principles, tools and techniques and their application.
    Excellent written and oral communication skills, with proven ability to produce high level quality reports for decision makers;
    Strong sense of impartiality and objectivity. Good analytical skills.
    Excellent interpersonal skills including the ability to deal effectively with various internal/external partners on complex and sensitive matters.
    Maturity of judgment, tact, integrity and discretion.

    Education (Qualifications)

    Essential: University degree in Business Administration, Financial Management, Auditing, Economics or other relevant field.
    Desirable: Professional Certification in auditing /accounting, such as Certified Internal Auditor, Certified Public Accountant or Chartered Accountant.

    Experience

    Essential: A minimum of two years of experience in auditing, internal control, risk management or financial management.
    Desirable: Audit experience with an international public accounting firm. Public sector experience.

    Languages
    Essential: Excellent knowledge of English
    Other Skills (e.g. IT)
    Advanced skills in Microsoft Office Package