Company Address: Address No. 1 Diani Close (off Ole Odume Road/Argwings Kodhek Roads) Lavington (Valley Arcade) Nairobi Kenya

Finance Officer

Job Description

Objective
The Finance Officer will provide effective financial and accounting support to the TIS+ Finance and Administration Manager (FAM) and the TIS+ team. He/ She will implement and as needed manage various financial and accounting systems, processes and procedures while adhering to all TIS+ financial policies as well as good accounting practices (GAAP or IAS/IFRS).
Primary Responsibilities
Responsibilities include, but are not limited to the following:

Assist with and/or manage as assigned VAT/DA1 Form processes, recording, management and reconciliation;
Payment requests reviews, requests for additional information, and ensure that payments with the Finance team continue to move through proscribed process;
Assist with or lead bank reconciliations, petty cash management, voucher compilation and upload and cost projections;
Assist and/or lead budget development, account balance management, tax remittance, tax return compilation and activity budget reviews;
Ensure proper documentation reviews of all payment requests and vouchers, proper filing and completeness of field voucher files;
Review transactions for cost reasonableness, allowability and allocability;
Make recommendations to improve payment request reviews, financial controls and policies, and workflow processes;
Assist with audit preparation, auditor reviews and implementation of recommendations as directed;
All other duties as assigned

Reporting
The Finance Officer reports to the Finance and Administration Manager
Qualifications

Bachelor’s degree Finance or Accounting with an added advantage for CPA/ACCA Level 3;
Minimum three years of work experience in accounting and/or finance;
Three years of experience with a USAID funded organization would be ideal;
Proven knowledge of USAID rules and regulations ideal;
Fluent English language skills required; Somali language skills is highly advantageous;
Proficient in Microsoft office and ideally, working knowledge of QuickBooks;
A strong sense of ethics and honesty with attention to detail is mandatory;
Good organizational skills and the ability to keep absolute confidentiality is required.

LOCATION:
Nairobi, Kenya with limited travel throughout Somalia as needed.
Duration:
One year renewable for up to an additional two years.

October 24, 2024
Proposals Coordinator: Buildings & Places – East Africa, Nairobi, Kenya

As a Bid & proposals coordinator, you would be responsible for working with multiple bid managers and teams to coordinate expressions of interest, pre-qualifications and proposals, using the AECOM Work Winning process, to provide quality, winning documents to set deadlines.
Duties and Responsibilities:

Develop overall market growth strategies, which articulate market trends/drivers and recommended priorities to successfully invest and grow, consistent with the business line’s and AECOM’s overall growth objectives in the fields of: Industrial, Power and Oil & Gas.
Coordinate and support the activities of Market Sector Leaders to maximize business for key accounts within the market, especially for global, national, multi-regional and regional accounts.
Lead market specific external affairs and branding activities that promote AECOM.

Deliver the bidding process for relevant bids for project opportunities through the following tasks:

Manage the production of bid documents ensuring they meet required quality standards and time deadlines.
Ensure the effective use of AECOMs Work Winning (WW) process and tools, for all assigned bids, to optimise the opportunity of winning.
Assist the bid manager and team with all activities in the WW process and in liaising with other identified teams.
Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time.
Ensure a compliant; error free document arrives with the client in the correct format, meeting the deadline.
Develop compliance lists, bid structures and outlines.
Coordinate bid preparation functions (administration, graphic design, technical writing) and the compilation and production process.
Use approved templates and know how to apply them. Understand the AECOM brand and know how it should be applied in bids.
Perform quality control checks on all bids undertaken.
Arrange and attend bid planning and review sessions, as required.
Assist in the creation and update of project data sheets project experience lists and CVs where required, ensuring they are channelled through the bid studio onto relevant repository platforms.

Minimum Requirements
Experience:

At least 5 years of related experience in engineering consulting/ contracting environment.
An understanding of the market and sectors and services where AECOM provides its services.
Strong communication, collaboration and team building skills.
Agile response to fast paced work environment and organizational change.

Preferred Skills:

A professional demeanour, strong interpersonal and leadership skills with a collaborative working style.
The initiative and personal commitment to work on multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
Be able to work in a collaborative environment on multiple bids.
Organisational and administrative skills, including the ability to complete varied work tasks on schedule, and direct team work
Proven ability to manage documents.
Excellent verbal and written English communication skills.
Understands the benefits of different communication methods and applies the principles.
Ability to work under high pressure environment with tight deadlines

Computer Literacy:

Required competency: MS Word, MS PowerPoint, MS Excel, InDesign.
Desired competency: MS Projects, SharePoint, Sales force.

Additional Comments:

Women who would still like to participate in the engineering sector are encouraged to apply as this is an office based job.

Preferred Qualifications

Engineering Degree level or equivalent.
APMP Foundation qualification (desired).

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It’s a place where you can apply your skills to some of the world’s most challenging, interesting, and meaningful projects worldwide. It’s a place that values the diversity of our areas of practice and our people. It’s what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

October 23, 2024
Information Technology Officer

Objective
The Information Technology Officer will provide effective information and communications technology support to all staff on TIS+. He/ She will supervise and implement IT systems, policies and procedures; manage IT operational and administrative system; review and revise the SOP; conduct staff orientation and on-boarding processes related to IT; manage IT and communications related assets.
Primary Responsibilities Responsibilities include, but are not limited to the following: Oversee all IT systems and processes for the TIS+ program;

Oversee all IT systems and processes for the TIS+ program
Ensure maximum up time for internet access in all offices and for traveling staff;
Ensure the quality and completeness of IT polices as well as conduct training for all staff members on what the policies are and how they are implemented;
Set up new phones and computers for staff joining the program; provide and IT orientation to all new staff;
Manage IT and communications assets; update OneSource and hand receipts;
Copy exiting staff emails and files for retention;
Troubleshoot all IT related issues for offices, end users, printing, etc.;
Any other other duties as assigned.

Reporting
The Information Technology Officer reports to the Operations Manager
Qualifications

Bachelor’s degree in computer science or related is highly desired; other certifications will be considered;
Minimum 4 years IT support and/or management experience in a similar role, 4 years with a USAID funded organization would be ideal;
Proven knowledge of USAID rules and regulations ideal;
Fluent English language skills required; Somali language skills is highly advantageous;
Proficient in Microsoft office suite trouble shooting with advanced knowledge of Outlook and email hosting;
Advanced knowledge of MS Access is a big advantage;
Exceptional written and verbal communication skills;
A strong sense of ethics and honesty with attention to detail is mandatory;
Good organizational skills and the ability to keep absolute confidentiality as needed.

LOCATION:
Nairobi, Kenya with extensive travel throughout Somalia as needed.
Duration:
One year renewable for up to an additional two years.

October 23, 2024
Program Coordinator

Job Desccription
OBJECTIVE
The Program Coordinator will assist the Deputy Chief of Party (DCOP), and the Chief of Party (COP), in managing the project through effective tracking of the implementation progress of the Pool of In-Kind Activities (PIKA) portfolio, PIKA design pipeline and support for the overall delivery of the project. The Program Coordinator will act as surge program management capacity to the team and will support the transition and/or onboarding of the new Field Coordinators, Program Development Officers (PDOs) and Grants Manager. The Program Coordinator will support the field offices through regular visits and implementation of the overall direction of the project.
PRIMARY RESPONSIBILITIES
Responsibilities include, but are not limited to the following:

Support the DCOP in providing surge capacity to the program team in field offices.
Support the COP and DCOP in the overall strategic guidance and technical leadership, ensuring effective development of PIKA and Grant Under Contract (GUC) activities, including project formulation and implementation.
Track progress of the implementation of the PIKA portfolio, through various trackers and through regular conversations with the program team. Coordinate relevant support of implementation processes from the Nairobi office, in consultation with the COP and DCOP.
Provide support to the Senior Management Team (SMT team), including COP, DCOP, Procurement Director, Operations Manager and Director of Engineering, in the tracking of the action points from the SMT meetings and priorities.
Lead national program initiatives, guiding the Field Coordinator for national grants and coordination of the activities. For example, coordination with the relevant ministries, the media and communication work, as well as sorting out the implementation bottlenecks. Examples of the national initiatives include, though are not limited to: Mogadishu International Book Fair, Women’s Basketball Tournaments, women’s cultural festival, etc.
Provide programing guidance, and On-the-Job Training (OJT) support to the new Field Coordinators, Grants Manager, PDOs and Program Activity Specialists (PAS).
Support the DCOP in contributing to and/or leading the programming inputs into the annual work plans and quarterly reports.
Track end-date of the PIKAs and alert the responsible field coordinator to act accordingly for all program documentation and close-out requirements.
Liaise with the Somali government, including maintaining national-level relationships and forming new ones, as appropriate.
Contribute to project deliverables such as, success stories, quarterly reports, annual reports and annual work plans.
Mentor, guide and supervise staff, at the request of the DCOP and COP, through regular field visits.
Perform other duties as assigned by the DCOP and/or COP.

REPORTING AND WORKING ARRANGEMENTS
The Program Coordinator will report to the Deputy Chief of Party and will travel a significant amount of time (up to 50%) in Somalia
Minimum Requirements

Must have at least three years’ experience in activity design and administration, management and oversight.
Minimum of a Bachelor’s degree in peace building, conflict management, social
sciences, international development, international relations/affairs, business, management, political science, law, or other related field.
Familiarity with US Government procurement policies and procedures.
Demonstrated ability to communicate effectively in English, both verbally and in writing.
Experience managing multiple, quick-impact activities at the same time.
Prior work experience in fragile state contexts.

Preferred Qualifications

Previous USAID experience

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It’s a place where you can apply your skills to some of the world’s most challenging, interesting, and meaningful projects worldwide. It’s a place that values the diversity of our areas of practice and our people. It’s what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

October 23, 2024