Jobs Kenya

Company Address: Address Nairobi Box 21123 Nairobi 00505 Kenya

  • Accountant

    Accountant

    The primary purpose of the position is to assist the Finance & Resources Manager in their responsibilities by ensuring adherence to key financial controls, debt collection, reconciling key ledgers and producing draft management accounts ready for review.
    Accountant Job Responsibilities
    To maintain the sales ledger by:
    Importing customer invoices to the sales ledger.
    Ensuring flight invoices reflect fuel surcharges and waiting charges.
    Reconciling invoiced hours to hours flown and to investigate reasons for differences between hours flown and hours billed.
    Liaising with the maintenance team to ensure accurate billing of stores sales and external maintenance work.
    Reconciling the sales day book to the accounting software (PSF).
    Sending invoices and statements to customers.
    Banking customer payments and entering the payments into the sales ledger.
    Allocating customer payments to invoices.
    To ensure timely receipt of monies from customers by:
    Regularly reviewing the sales ledger to identify unpaid invoices.
    Contacting customers whose accounts become overdue, liaising with them and agreeing settlement arrangements.
    Reporting debt collection problems to the Finance and Resources Manager.
    Visiting customers to discuss outstanding debts, where necessary.
    Reviewing customer deposits and reporting back to the Finance and Resources Manager, with recommendations.
    Preparing a monthly bad debt provision report for review with the Finance and Resources Manager.
    To assist with purchase Ledger processing and control by:
    Reconciling Air Passenger Service changes (APSC) reports prepared by the Operations Department to the accounting records and adjusting as necessary.
    Inputting fuel delivery receipts into the fuel processing system on a regular basis.
    Arranging payment of Air Passenger Service changes.
    Checking the Africair statement prepared by the maintenance team, inputting details into PSF and arranging payment of amounts due.
    To assist with cash and bank control by:
    Preparing monthly bank reconciliations of all Bank Accounts.
    Reconciling M-Pesa statements.
    Preparing monthly reconciliation of credit card statements.
    Providing cashiering services in the absence of the cashier and inputting payments into the on-line banking software ready for authorisation in the absence of the accounts senior.
    To ensure that the Programme complies with its taxation responsibilities by:
    Preparing and submitting monthly VAT returns.
    Ensuring VAT is accurately recorded in PSF including the VAT control account.
    To assist with monthly management and financial reporting by:
    Reconciling monthly movement in stock levels in the electronic stores ledger (WASP) to PSF, ensuring all stock movement correctly accounted for and investigating any irregularities.
    Produce a monthly journal for accrued income after reconciling invoicing for third party maintenance work to cost of sales.
    Grossing up debtors and creditors.
    Raising journals for inter programme aircraft usage.
    Preparing and processing inter-company transactions.
    Undertaking the monthly currency revaluation.
    Producing the month end file by the 10th working day of the month, including Lead Schedules and key reconciliations.
    Checking the accuracy of the Trial Balance by reconciling to Lead Schedules prior to review by Finance & Resources Manager.
    Producing the first draft of the management accounts ready by the 12th working day of the month for review by the Finance & Resources Manager.
    To maintain the filing and archiving system relative to own area of responsibility by:
    Filing all documents into the filing system on a regular basis;
    Assisting staff and auditors in retrieving documentation from the filing system and archives as requested.
    To handle other financial matters by:
    Assisting with the tasks of other members of the department when they are not present;
    Deputising for the financial aspects of the Finance & Resources Manager role.
    To participate in the spiritual life of MAF.
    Other reasonable responsibilities as may be required by your line manager.
    Qualifications for the Accountant Job
    Completion of Secondary School certificate with aggregate of at least B plain (Essential)
    Satisfactory completion of Bachelor’s degree. (Essential)
    Certified Public Accountant (CPA-K) registered with ICPAK, or ACCA finalist. (Essential)
    Experienced in producing monthly VAT returns. (Essential)
    A minimum of (5) five years’ relevant work experience in accounting professional practice. (Essential)
    Working knowledge of PSF accounting software.
    Experience of working in aviation sector.
    Experience of multi-currency accounting.
    Experienced user of on-line banking software.
    Personal Qualities:
    Good English language skills. (Essential)
    Good interpersonal & organization skills. (Essential)
    Analytical with a keen eye for detail. (Essential)
    Job Type:
    Personal Attributes:
    There is an occupational requirement for the post holder to be a born again and committed Christian.

    Interested candidates who meet the essential requirements above should send a motivation letter and a copy of your updated C.V, to ken.recruitment@mafint.org on or before 29th September 2017 at 4:00pm.You will need to be able to demonstrate that you meet all of these requirements so please do not apply for this role unless you are able to demonstrate compliance.NB: Only Shortlisted candidates shall be contacted.

    Apply via :

    ken.recruitment@mafint.org

  • Flight & Freight Dispatch Assistant

    Flight & Freight Dispatch Assistant

    The primary purpose of the position is ensuring efficient coordination of incoming and outgoing passengers, freight and mail on MAF flights.
    Flight & Freight Dispatch Assistant Job Responsibilities
    To ensure an efficient co-ordination of incoming and outgoing passengers, freight and mail on MAF flights.
    Dispatching MAF flights departing and arriving at Customs:
    Receive, store, record and dispatch incoming and outgoing freight and mail of MAF flights
    Weighing, labelling, and loading freight and mail on MAF aircraft at the hangar and customs
    Ensure outgoing mail is collected from reception and dispatched in labelled mail bags.
    Ensure incoming mail is collected from aircraft and registered at reception.
    Co-ordinating Freight and mail handling with other MAF departments and bases.
    Occasionally picking or dropping freight from customs, AIMAIR and customers organisations.
    Checking in and out passengers travelling on MAF flights
    Assisting pilots opening the hangar doors.
    Assisting pilots at customs with loading and unloading MAF aircraft
    Filing flight plans for MAF flights, presenting them at the Briefing Office in the Control Tower and collecting and distributing Notams and General Declaration forms.
    Arranging, loading and unloading of the passengers comfort bags for MAF flights
    Paying various KCAA certification fees and processing pilots licensing.
    Transport passengers and cargo to and from customs/security in a MAF vehicle.
    Processing post flight paperwork and entering techlog details into Wingman.
    Flight following for MAF aircraft on HF and V2track
    Recording HF transmissions received in flight following book.
    Prepare tickets, manifests, general declarations, flight folders and flight plans when requested by bookings.
    Aircraft cleaning, interior and exterior polishing, tidying and preparation of aircraft for passenger use in accordance with the operational requirements.
    Refuelling in accordance with the operational requirements and with instructions from the relevant supervisor
    Being alert to, and reporting all observed defects with aircraft, materials and equipment.
    Operating ground power unit for MAF flights.
    Doing other MAF duties as may be reasonably assigned by the Freight and Dispatch Co-ordinator and the BaseOperations Manager
    Qualifications for the Flight & Freight Dispatch Assistant Job
    Completed Secondary school certificate with a minimum of C+ average
    Completion of a recognised Flight Operations and Dispatch course.
    Secondary school certificate with a minimum of C+ average
    Completion of an ICAO and KCAA prescribed course in Dangerous Goods Awareness.
    Valid driver’s license
    Good communication skills

    Interested candidates who meet the requirements above should send a motivation letter and copy of updated C.V, to ken.recruitment@mafint.org on or before 11th July 2017 at 4:00pm. 

    Apply via :

    ken.recruitment@mafint.org

  • Business Development Manager

    The primary purpose of the position is to increase the impact and scope of flight operations in Kenya, especially those from our new sub-base in Marsabit. The successful candidate will do this by close interaction with partners (both existing and prospective) and tailoring MAFs flight solutions to the existing and future needs of isolated people in Kenya.
    Business Development Manager Job Responsibilities
    To understand the scope of the spiritual and humanitarian needs in Kenya:
    Monitor various sources of information to build up a picture of the needs.
    Create a database/knowledge base of information relating to spiritual and humanitarian needs and partner activity.
    Identify gaps in the provision of spiritual and humanitarian engagement with isolated people in Kenya, and create opportunities for MAF to proactively engage with partners to fill these gaps.
    To develop strategic opportunities for MAF in Kenya by:
    Strengthening partnerships with current partner organisations (customers)
    Working with current partners to increase the provision of flight services, and to create new opportunities for MAF to add value to their ministries
    Identify and develop relationships with new partner organisations, and seek to develop opportunities to add value to their operations/ministries through the provision of MAF air services.
    Develop and maintain a social media presence in relation to MAFs current flight activities in Kenya
    Speak on behalf of MAF at Churches, business meetings, forums and other events
    To undertake the day to day management of the business development task by:
    Carrying out surveys, talking to passengers, arranging meetings with decision makers in partner organisations
    Maintaining a database of partner information including their activities, future plans, past flight activity and trends.
    Creating draft flight proposals for partners, proposing new routes for shuttle flights, pursuing ‘Memorandum of
    Understanding’ agreements with partners
    Develop SMS, Whatsapp, email and other avenues for sharing availabiltiy of spare seats, payload and flight legs.
    To foster Partnership Development by:
    Building strategic alliances and collaborative networks with other organisations in order to increase the impact of MAF services
    Maintaining an up to date and thorough understanding of MAF’s operations in Kenya
    Working as part of the team to implement and embed agreed procedures and processes where relevant.
    Qualifications for the Business Development Manager Job
    University education or equivalent experience in business development
    Aptitude in verbal, numerical and abstract reasoning
    Demonstrated ability to be able to build and maintain good relationships with all levels of the organisation
    Valid driver’s license
    Personal Qualities:
    Excellent communication skills including public Speaking
    Strong interpersonal skills
    Self-starter, strategist, analytical, commercially focused and a team player
    Conditions:
    Job Type: Fixed Term Contract for 1 yearJob Location: Nairobi with frequent travel to Marsabit.
    Personal Attributes:There is an occupational requirement for the post holder to be a born again and committed Christian

    Interested candidates who meet the requirements above should send a motivation letter and copy of updated C.V, to ken.recruitment@mafint.org on or before 12th July 2017 at 4:00pm.NB: Only Shortlisted candidates shall be contacted.

    Apply via :

    ken.recruitment@mafint.org

  • Area Head of Maintenance

    Area Head of Maintenance

    ROLE SUMMARY

    To provide oversight and management for MAF Kenya Maintenance Control including management and oversight of technical records and the Technical Records Officer. To provide Maintenance Control support to MAF Tanzania, MAF South Sudan and MAF Chad. 

    RESPONSIBILITIES
    To ensure the airworthiness and serviceability of all aircraft listed on MAF Kenya, MAF Tanzania and MAF Chad s’s Air Operator’s Certificates by:

    Ensuring all required maintenance (scheduled and unscheduled), all Airworthiness Directives, mandatory and cost effective modifications are accomplished in a timely manner and to an approved standard;
    Ensuring that all defect rectification is performed, taking into account the Minimum Equipment List (MEL) and in accordance with approved methods;
    Ensuring that a Certificate of Release to Service is issued after inspection, maintenance or defect rectification;
    Ensuring that the hours, landings and cycles information of each aircraft are updated in the MAF approved maintenance scheduling software.

    To ensure that the required aircraft and programme documentation is current and complete by:

    Establishing and maintaining an Aircraft Maintenance Programme (AMP) for each aircraft type in accordance with the latest revision of the recommended maintenance schedules and airworthiness limitations issued by the Type Certificate Holder;
    Managing the effective performance of the technical records department including line management of the Technical Records Officer;
    Ensuring that the MEL for each aircraft is current and reflects the latest revision of the Master MEL;
    Ensuring that a full library of documentation required for the maintenance of the aircraft is held in current amendment state;
    Establishing and maintaining an Aircraft Technical Log system;
    Ensuring that the Maintenance Control Manual is always kept current in relation to Airworthiness Authority requirements; 
    Ensuring correct certification and storage of aircraft maintenance logbooks.
    Ensuring that the Certificate of Airworthiness is kept current for each aircraft.

    To actively participate in the Quality and Safety Management Systems by:

    Seeking opportunities for continual improvement;
    Co-operating with quality and safety audits as applicable;
    Utilizing the problem reporting system;
    Using safe working practices including the use of PPE.

    To manage the effective and efficient use of resources by:

    Developing cost effective contracts with Approved Maintenance Organisations for the accomplishment of required maintenance activities and modifications and to arrange supervision of the contracted work;
    Providing a clear work order or contract to the maintenance organisation or ground services contractor;
    Maintaining optimum coordination between the maintenance service provider and the Flight Operations departments in Kenya, Chad, Tanzania and South Sudan
    Organising visits to Chad, Tanzania and South Sudan to liaise with Ops staff.
    Liaising with the Quality departments in Kenya, Chad, Tanzania and South Sudan to effect timely corrective actions in response to non-conformities;
    Cooperating with and giving necessary assistance to Quality Auditors;
    Recommending changes to documented processes and procedures;
    Participating in regular Safety Action Group and Quality meetings as required.

    In additon to the HOM role, support the MAF Kenya AMO at agreed times to perform efficient and effective maintenance and repair of aircraft and associated systems by:

    Performing all work in accordance with applicable standards and practices
    Participating in team decisions and activities 
    Certifying work as required
    Completing all required documentation 
    Supervising both scheduled and unscheduled maintenance work in the hangar as required 
    Assigning tasks to the Technicians and Engineers as necessary 
    Provide mentoring and training to AMO staff by participating in the aircraft maintenance 

    To participate in the spiritual life of MAF by:

    Attending corporate daily prayer meetings to hear about the work of MAF and to spend time in prayer and worship with other staff members
    Encouraging other team members to attend corporate prayer meetings
    Leading or participating in spiritual sessions of prayer and biblical reflection within the team
    Demonstrating commitment to the vision, mission, values and beliefs of MAF
    Actively working and living in accordance with the evangelical Christian beliefs of MAF
    Maintaining your own spiritual development and relationship with God e.g. through individual prayer and reflection days
    Other reasonable responsibilities as may be required by your line manager

    ACCOUNTABILITY

    The Area Head of maintenance is responsible to the Accountable Manager (AM) of the Kenya AOC, and in part to the AM of the Tanzania and Chad AOC’s. Due to the nature of the setup of the operations, with the largest part of the aircraft fleet operating in South Sudan, close and immediate liaison with the MAF SSD Ops Manager in South Sudan is essential to be effective in this role.

    RECRUITMENT REQUIREMENTS
    Essential Desirable
    Education and Qualifications:

    Secondary School Completion Certificate
    EASA or equivalent Maintenance Engineer 
    Licence with appropriate type ratings
    Aptitude in verbal, numerical, abstract and mechanical reasoning
    KCAA License in any category.

    Job Related 
    Experience:

    Three years experience maintaining fixed wing aircraft including at least one year certifying aircraft for release to service
    Experience in tracking and scheduling maintenance tasks

    Personal Qualities:

    Ability to make decisions based on values driven framework, particularly when resolving conflicting priorities
    Ability to communicate clearly across both geographical and cultural boundaries
    Excellent written and spoken English
    Computer literate
    Demonstrated Christian maturity

    Key Behaviours:
    Key Behaviour group 
    Team Leader

    Service Orientation (Core)
    Emotional Resourcefulness (Core)
    Living our Values (Core)
    Quality
    Thinking and Problem Analysis
    Decision Making and Initiative
    Resource Management
    Getting the Work Done
    Communication and Information Handling
    Learning
    Relationship 
    Management

    Time required in job to reach effective performance:

    Induction period – 6 months
    Time to reach effectiveness – 1 year in position

    RELEVANT KNOWLEDGE
    MAF Knowledge:

    Purpose, vision and organisational culture. Staff Handbook. Maintenance scheduling software. MAF policies, procedures and standards (e.g. Technical Standards Manual, Maintenance Control and Procedures Manuals, etc.). Organisational structure. Decision making processes.
    Programme Knowledge:
    Programme strategic plans. Local cultures and customs. History of MAF programmes. Names and personal details of team members

    Apply via :

    careers-mafint.icims.com

  • Communications Officer

    Communications Officer

    Overview
    Mission Aviation Fellowship is a Christian organization. As a worldwide partnership we operate over 135 aircraft from bases in more than 30 countries, serving about 2,500 destinations; these aircraft are used to enable aid and development agencies, missions, national churches and other local groups; serving together to bringing help, hope and healing. MAF in Kenya has 2 aircraft based at Wilson Airport, where our Operations Centre is located. MAF in Tanzania has 2 aircraft based in Arusha.
    At Wilson Airport we are also supporting the maintenance of 5 aircraft in Juba, South Sudan. The flight program in both countries supports the ministries of the different organizations serving in Kenya, South Sudan and Tanzania.
    We currently have a vacancy for the position of  Communications Officer for Kenya and Tanzania, based in Nairobi.
    Responsibilities

    You will work as part of the MAF International Communications team and you will provide a frequent and detailed flow of information from the programmes to the wider MAF community. You will also work towards increasing awareness of MAF’s services within Kenya, with the aim of helping expand our work in-country.  

    Qualifications, Skills & Experience

    A higher qualification in Journalism, Communications or related subject; Fluency in Swahili and English and a minimum of two years of experience in a communication-based role, ideally in a mission/NGO setting.
    In previous jobs you will have gained experience with gathering, organizing and presenting information in an engaging and informative manner; you know how to write good stories, know how to take good photos and shoot and edit video.
    You have excellent communication skills; great attention to detail and have worked with people from different cultures and backgrounds. You are flexible towards others and to circumstances; you are willing to travel at short notice and you are a committed Christian who fully agrees with MAF s statement of faith.
    Other expectations are all explained in more detail in the attached profile.

    Apply via :

    careers-mafint.icims.com

  • Finance Officer

    Finance Officer

    We currently have a vacancy in our Finance department for the position of Finance Officer. You will work as part of the Finance team and assist the Finance Manager in his/her responsibilities, primarily through the management of the purchase ledger; the processing of the monthly payroll; and accurately creating and processing accounting journals.

    Responsibilities

    There will be a variety of responsibilities in your role, some of which will be: taking full responsibility for the preparation of the monthly payroll; the main responsibility for the upkeep of purchase ledger, including
    the payment of invoices and the preparing and processing prepayment, accruals and other accounting journals.

    Qualifications

    Bookkeeping or basic accounting qualification; KCSEs (or equivalent) level Maths and English at grade C or
    above; Knowledge and understanding of Kenyan labour and tax law as it relates to payroll; Good English language skills;
    Experience of working with computers especially spreadsheets and accounts software;
    Experience of working reliably with money.
    Other Expectations: As a job holder we expect you to actively work and live in accordance with the evangelical Christian beliefs of MAF. We expect you to have excellent verbal and written English and experience in working well with customers.

    If you think this is the right job for you, please send your letter of introduction and your current CV addressed to: Mr. Ken Brown, Finance manager ken.recruitment@mafint.orgClosing date for sending in your letter is Friday 4 December.

    Apply via :

    ken.recruitment@mafint.org

  • Stores Officer

    Stores Officer

    Responsibilities:

    Issuing and receiving of all aircraft spares, tools and equipment;
    Preparing Africair invoices ready for payment in a format specified by the Finance Department;
    Processing sales of spares to other MAF programmes, AIM, outside clients including; Invoicing, recording receipts, and handling of cash;
    Preparing the stock journal spreadsheet ready for checking and processing by Finance;
    Storing spare parts, tools and consumables correctly;
    Performing periodic stock checks and shelf life expiry stock;
    Recording and filing all paperwork associated with spares, tools and consumables;
    Invoicing for all maintenance work on third party aircraft;
    Processing the hiring out of tools to outside customers;
    Delivering and collecting parts or tools to and from overhaul shops;
    Administering the batching process;
    Purchasing, checking oil and grease usage records on a regular basis;
    Sourcing of spare parts from Air Operators at Wilson Airport;
    Filling in and undertaking the duties of the Stores Supervisor when required;
    Verifying customers invoices to ensure they are billed as per the works done (for parts and prices);
    Preparing import and export documentations for spares;
    Liaising with clearing agents to ensure parts are cleared in time;
    Binning of received parts;
    Tools calibration control;
    Undertaking any other duties which may be reasonably asked by your Line Manager

    Qualifications:
    (Essential):

    Secondary school completion certificate with minimum C plain average;
    Successful completion of a Diploma in purchasing and supplies or similar;
    Completion of a recognized course in computers or significant experience working with the same;
    Experience working in an aviation related field would be highly valued;
    At least 2 years’ experience in a similar role.
    Holder of a valid driver’s license and proficiency to drive saloon cars and manual pickups.

       Key Attributes:

    Attention to detail;
    High degree of accuracy;
    Team player;
    Customer friendly and service oriented disposition;
    High degree of integrity;
    Can work under minimum supervision;
    Self-driven;
    Good communication skills;

     Job type:

    Permanent position.

     Personal Attributes:

    There is an occupational requirement for the post holder to be a born again and committed

  • Office & Accommodation Manager Aircraft Maintenance Technician

    Office & Accommodation Manager Aircraft Maintenance Technician

    The primary purpose of the position is to effectively manage MAF’s operations, properties, and facilities.
    Responsibilities Office & Accommodation Manager Job
    Provide a clean, safe and welcoming environment at the Operations Centre.
    Manage the upkeep, safety and security of MAF properties and rented houses
    Co-ordinate MAF staff and Programme visitors travel arrangements
    Manage departmental finances and ensure continued supply of MAF stationery and consumables
    Ensure that all furniture is maintained in a good working condition
    Ensure that, under the auspices of the Programme Manager, MAF-Kenya is compliant with occupational health and safety policies and requirements.
    Providing administrative support to the Country Director.
    Qualifications Office & Accommodation Manager Job
    Must have a Bachelor’s Degree in Business Administration or a relevant Course
    Practical knowledge of Customer service and Occupational Health and Safety knowledge will have an added
    advantage.At least 3 years’ experience in Management level.
    Personal Attributes
    There is an occupational requirement for the post holder to be a born again and committed Christian.
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