Human Resource Manager Job Responsibilities
Contribute to the development of staff performance appraisal systems with the support of senior management
Conduct scheduled (quarterly) performance appraisals on team.
Development of Induction programme for all new hires.
Administering the induction programme to new employees as well as ensuring they have all the necessary equipment tools and required knowledge to work effectively.
Ensuring all employees are regularly upgrading their skill sets
Maintenance and updating of all employee records and contracts.
Ensuring HR policies are compliant with the local legal frame work at all times.
Development of an employee termination process.
Management of the Termination process
Development and management of the employee benefits program; making recommendations to management based on studying of benefits needs and trends.
Maintains company pay plan by conducting periodic surveys as well as scheduling and conducting job evaluations, to ensure overall competitiveness as a place of work.
Qualifications for the Human Resource Manager Job
At least 5 years’ experience
Bachelor’s Degree or Master’s degree in Human Resource Management or related field.
Desired Skills Reporting
Administrative Writing
Research
Verbal Communication
Orienting Employees
Organizational Effectiveness
Confidentiality
Time Management
Analyzing Information
Company Address: Address NA
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Human Resource Manager
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Finance and Administration Manager Laboratory Technician
The Finance and Administration Manager will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
The Finance and Administration Manager will be assigned ongoing responsibilities in finance, including bookkeeping, Quick-books transaction entries, report preparation, bank reconciliation, and others, as well as in administration, including: inventory management and reconciliation, vehicle and logistics, procurement, asset management, and others.
Specific roles and responsibilities include:
Finance and Accounting
Prepare and maintain accurate, timely financial records for the organization in accordance with standard accounting procedures
Develop, implement and ensure compliance with internal financial policies, procedures and control mechanisms
Ensure all statutory remittance and reporting requirements of the organization are met
Prepare all necessary information for annual returns and audits
Develop and maintain financial accounting systems for cash management and control
Bank account reconciliation
Manage cash flow and prepare in advance for cash flow needs
Oversee bookkeeping and payroll functions
Track and account for assets
Contribute to financial systems implementation, budget preparations, expenditure tracking, and financial reporting and accounting
Help ensuring effective internal controls and minimising risks
Maintain books, record transactions via Quick-books, reconcile discrepancies
Contribute to monthly close procedures, including bank reconciliation
Preparation of monthly and quarterly financial reports and oversight of company audits
Maintain accurate records for all company transactions
Administration
Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, logistics etc
Assist with local procurement, ensuring full compliance with company policy
Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
Pro-actively make recommendations for better work methods for improved efficiency and company profitability
Open and close the office at agreed times
Oversee administrative functions including provision of necessary equipment and material for the work environment, leases, contracts, asset registry, key registry.
Contribute to preparation of Board and management meetings
Supervise accounting team, assign tasks to the team members and follow up to ensure completion of quality and timely work
Working together with HR & Logistics counterparts, oversee appropriate development of roles and structures, and work plans, to manage the organization’s procurement, distribution, logistics and administration functions
When needed, support HR activities in the process of recruiting, training and development
Give input into staff performance appraisals and ensure appraisals are done on time
Performance management including disciplinary action where needed, with the support of HR and senior management
Contribute to the import process and product costing
Any other duties as assigned by Directors
Requirements and Qualifications
Bachelor Degree (Finance, Accounting, Commerce)
CPA-K professional certification
Skills and Experience
5 years professional experience in similar or relevant roles (finance-administration posts of supervisory & managerial levels)
Advanced skills in standard bookkeeping/accounting software(s)with particular reference to QuickBooks
Advanced Microsoft Office software skills, especially Excel
Strong communication ability both written and verbal, able to train others
Knowledge of import process (primary business)
Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
Able to supervise a team, follow up on delegated tasks
Willingness to continuously learn and be open to feedback to improve individual development
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Sales Executive Insurance Staff Country Director Site Operations Manager Head Bartender
Job Purpose: Outbound sales for a major office furniture company. Sales person will be responsible for winning new clients and converting leads into sales.
Duties and Responsibilities
Creating and maintaining sales pipelines
Maintaining and developing relationships with existing customers
Visiting potential customers for new business
Providing customers with quotations
Negotiating the terms of an agreement and closing sales
Gathering market and customer information
Recording sales and order information
Ensure customers are provided with accurate and timely information on sales transactions.
Responsible for accuracy of information, updating and monitoring of information from input to completion of the order.
Assist in ensuring availability of sample materials in the showroom.
Deal effectively with customer complaints and provide timely resolution.
Answer telephone inquiries promptly and professionally.
Contribute to the Business Development and any sales related work in the team.
Back-up and rotate through multiple sales support functions
Educational Qualifications and Experience:
Diploma in Sales & Marketing or related field
3 years experience in Sales or Marketing
Knowledge and Skills Requirements:
Be presentable, trustworthy and reliable
Strong customer-service, planning, problem-solving, organizing, selling and negotiating skills
Ability to work within diverse teams
Possess relevant IT skills
Must be result oriented and aiming at self-development
Good communication, interpersonal and leadership skills
Must have the ability to handle pressure and be self-motivated
Must have demonstrated history of driving sales in excess of 500,000/= per month (that is our bare minimum)
Attention to detail
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Accounts Payable Officer
Job Summary
We are looking for an AP/Payroll Accountant to join our accounting team! Reporting to the CFO, this position performs routine, straightforward, standardised duties of limited to moderate complexity.
Carries out clerical activities associated with financial and business record-keeping, such as accounts payable, cost records, and bank deposits. Maintains records of department expenditures.
Uses judgement to ensure transactions are in accordance with generally accepted accounting principles.
Accounts Payable Job Primary Job Responsibilities/Essential Functions
Reviews invoices for appropriate documentation and approval prior to payment.
Prioritises invoices for payment by due date/discount date and processes for payment accordingly.
Prints and obtains signatures on all accounts payable cheques.
Distributes signed checks as required.
Processes approved vendor payments in SAP
Maintains all accounts payable reports, corporate accounts payable files, and multiple tracking spreadsheets.
Continuous monitoring and maintenance of vendor remittance information.
Answers vendor inquiries and researches vendor account discrepancies.
Maintains the AP files.
Assists monthly closings by drafting various journal entries and working with Controller to meet necessary deadlines.
Process all vendor requests to be added to system by Controller.
Calculate, process payment, and file monthly Statutory taxes & VAT on a timely basis.
Maintains records of all internally submitted purchase orders, matches to invoices, and advises of deviation from procedure.
Prepares year-end analysis of accounts, and provides vendor account activities upon request.
Bank Reconciliations.
Payroll
Enters all payroll data for monthly payroll processing.
Organises and maintains complete payroll records.
Maintain and update employee incentive spreadsheets.
Other payroll related duties as necessary.
Requirements for Accounts Payable Job Two years’ experience in a busy accounting field.
CPA part 2
Analytical skills
Must have experience in spread sheets.
Prior experience in payroll processing is preferred.
Prior experience in SAP is an added advantage. -
Business Development Manager
Essential Duties and Responsibilities:
Selling products – Edible Oil , Crude Oil + Refined Oil , Soya Cake/Soya Meal/ Sunflower Cake/ Cotton Cake/Sunflower & Soya oil between the 3 locations in Kenya ( Nairobi, Thika, Nakuru )
Assist in Clearing Forwarding ( Imports and Exports of the products ).
Handle Logistics & Deliveries
Preparing weekly, monthly sales projections and inform H.O for future orders.
Deliver best quality products and ensure Customer satisfaction is a priority
Take references from existing customers and get more customers on board.
Prepare an annual sales and marketing strategy and budget.
Continuously monitor and report on achievements on a weekly, monthly and annual basis.
Prepare weekly sales and marketing reports for submission to the Chief Executive Officer and Managing Director.
Revise strategies weekly based on marketing reports and sales performance and submit to the Chief Executive Officer and Managing Director.
Ensure all customer inquiries and requests are appropriately responded to on time.
Oversee product research and development according to market trends and customer demand.
Oversee all advertising, publicity and brand management.
Lead on customer satisfaction surveys and report to management to inform on implications/future sales strategies.
Coordinate feasibility studies on proposed products.
Liaise with line departments with regards to performance on manufacturing, transportation of goods to customers, and invoicing.
Appraise the performance of the Marketing and Sales team members.
Review requests by line managers to recruit new employees and make appropriate recommendations to the Human Resource Department.
Any other duties assigned by the Chief Executive Officer / MD / Directors.
Requirements:
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
Excellent computer proficiency (MS Office – Word, Excel and Outlook)
Must be able to work under pressure and meet deadlines.
Maintaining a positive attitude and providing exemplary customer service
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
2-5 years experience working in a similar position.
Bachelors Degree in Sales and Marketing, Business development or a related field.
Reports to: MD / Head Sales -
Personal Assistant
Personal Assistant Job Duties
To provide administrative and executive assistance to the CEO of the organization while maintaining high levels of confidentiality and integrity. Public relations
Office Management & PA
Administration of contacts with local authorities & companies
Phoning companies to check contact details & set appointments
Build & maintain contact databases
Type and send letters & Email with good spelling
Search the Internet
Work as a hostess on trade fairs
Work autonomously
Required skills for Personal Assistant Job
Enjoy contacting people and being pleasant and courteous over the phone
Good computer skills
Proficiency in English and Swahili
Degree in any field
Sharp attention to detail
Smart and presentable
Excellent and pleasant telephone conversation skills including telesales
Excellent communication skills
At least 2 years experience -
Sales Development Representative Intern
Job Purpose: As a Sales Development Representative (“SDR”) you are a master of building pipeline (Sales Qualified Leads) within specific geographies and/or campaigns.
You leverage emails, networks, and social selling tools available to introduce brands to the Duma Works platform.
As an SDR, you will work closely with the SDR and Sales teams to:
Update current leads as needed
Generate new business opportunities to fuel pipeline and growth in EAST AFRICA
Utilize business and industry knowledge to research accounts, identify key players, generate interest, create/identify compelling events, and develop accounts
Manage, track, and report on all activities and results using specified tools
Job Qualifications
Recent grad or working towards a degree or diploma in a Business related program
Experience working in a full time position
Positive and energetic phone skills, excellent listening skills, strong writing skills
Knowledge of business process, roles, and organizational structure
Passionate about technology, business, and winning
Proficient in using LinkedIn
Comfortable working on the internet and using search engines
Excellent verbal and written communication skills
Strong organizational and time management skills
Ambitious, results-oriented and target-driven mentality
Job Perks
Open and fun shared working environment/culture
This position could lead to a part-time or full-time opportunity in the future -
Production Manager
Roles and Responsibilities
Help in overseeing the production process.
Have overall responsibility for training of operators in the factory.
Ensure production is done in a timely manner and within quality guidelines.
Raise issues, problems and breakdowns with the engineering team as soon as possible and support in timely resolution.
Work with the Process Engineer to prepare the production schedule.
Supervise and motivate factory workers.
Ensure that all factory operators clock in and out every day and that records are accurate and this is checked and verified on a daily basis.
Work with HR on hours for monthly salaries as well as working with factory workers requests for leave and any other HR related issues.
Deal with people – a large part of the Production Manager’s job is dealing with people. It is important to treat people with respect.
Work with department heads to uphold and implement the company’s policies and goals
Ensure maintenance of all machinery/ production planning and stock outs
Daily production reports – updated in the system.
Applicant Requirements
Technical background (manufacturing), either education and/or work
A good communicator
Good team spirit
High energy
Computer literate, specifically email, word, and excel
More than 5 years of experience in a leading role in production
Thorough knowledge of budgets, capital projects, product cost, margin analysis.
Ability to lead, motivate and develop employees.
Excellent communication (verbal and written) and interpersonal skills.
Ability to develop new manufacturing process, techniques and flows, provide proper and thorough training and achieve successful implementation -
Sales Technician
Job Responsibilities
Have in-depth technical knowledge about our products, their technical specifications and their pros and cons
Conducting customer need analysis and presenting the customer with possible solutions
Understanding a product’s functionality and possible problems and figuring out a way to handle them
Determining the best products to meet the requirements of a customer
Providing technical expertise on products and/or service
Taking part in exhibitions, conventions and other events to help in the sales of products and/or service
Making a sale
Skills
Have a good understanding of the workings and meaning of technical specifications of digital photographic equipment
Be able to multi-task
Be good in spoken English communication
Be able to translate technical jargon so that people can understand it
Be well organized
Have business acumen
Be able to work under pressure
Be good in promotion and sales
Be good at handling technical resources
Have good presentation skills
Be able to make efficient demos within a specific period of time
Be able to focus and pay attention to detail
Be customer-oriented
Be friendly and approachable
Experience
2 Years’ experience in sales of similar equipment such as smart phones or digital cameras
Education Diploma in one or more of the following fields
Sales
Auto electrics
Media and photography
Hours 9:00am – 9:00pm Location Karen, Nairobi -
Finance & Administration Manager Front Office Manager Business Development
Job Description
The Finance and Administration (F&A) Coordinator will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
The F&A Coordinator will be assigned ongoing responsibilities in finance, including bookkeeping, Quick-books transaction entries, report preparation, bank reconciliation, and others, as well as in administration, including: inventory management and reconciliation, vehicle and logistics, procurement, asset management, and others.
Specific roles and responsibilities include:
Finance
Contribute to financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting
Help ensuring effective internal controls and minimising risks
Maintain books, record transactions via Quick-books, reconcile discrepancies
Contribute to monthly close procedures, including bank reconciliation
Assist in the preparation of monthly and quarterly financial reports
Admin
Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, travel and logistics
Conduct local procurement, ensuring full compliance with company policy
Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
Provide active support to the Customer Service Team and Installations Team as needed
Pro-actively make recommendations for better work methods for improved efficiency and company profitability
Minimum Qualifications and Experience
Education: Bachelor’s degree in Accounting, Business Administration, Procurement and Logistics or related education. Certification in CPM a plus but not required
3+ years of relevant experience with increasing levels of responsibility
Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
Proficient with Microsoft Office systems
Proficiency in Quick Books is highly desirable
Must be able to read, speak, write, and understand the English language
Willingness to continuously learn and be open to feedback to improve individual development
A six-month trial period will be expected.
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