Jobs Kenya

Company Address: Address NA

  • Data & Database Assistant Accountant Data Analyst

    Data & Database Assistant Accountant Data Analyst

    Ref number 3218
    Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 
    Classification: General staff
    Contract duration/type: 1 year with annual extensions expected
    Responsibilities
    Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)
    Key activities & responsibilities to achieve this objective:

    Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
    Understand relevant parts of data indicator sheets
    Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
    Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
    Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

    Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets
    Key activities & responsibilities to achieve this objective:

    Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
    Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
    Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
    Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
    Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
    Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
    Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
    Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
    Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
    Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
    Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

    Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines
    Key activities & responsibilities to achieve this objective:

    Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
    Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
    Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
    Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

    Internal Relationships

    Reporting and Evaluation Coordinator
    Communications Officer
    Program coordinators/officers
    Field staff
    Monitoring officers

    Reporting Responsibilities (which reports/documentation does this role produce)

    Data summaries
    Statistical reports
    Reports received and missing from field staff (summaries/dashboards)

    Requirements

    Secondary school certificate, B or higher
    Computer training certificate (MS Office programs)
    Diploma or certificate not required but desirable.
    Quick and accurate typist
    Intermediate + MS Excel skills
    Good communication skills
    Excellent computer/information system skills, including resource management system
    Attention to detail and accuracy, organizational skills
    Good team player
    Able to work at a high pace without constant supervision
    Database experience
    Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

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  • Program Coordinator Financial Controller Software Engineer

    Program Coordinator Financial Controller Software Engineer

    Ref Number 3212
    Duma Works is recruiting a Program Coordinator for Abacus; someone with a fundamental understanding of investing and personal finance.
    About us
    Abacus is an award-winning financial software and services company based in Nairobi, and building a pan-African financial services platform. We are driven by “Why not”, the pursuit of excellence and value curiosity and ability to learn over everything else.
    The Money Academy is a program developed by Abacus to inform, educate and empower people especially its users on the Personal Finance, Investing, and Financial Management. The program was developed after realization of the gap in financial knowledge for a majority of people who have a keen interest in Investing and financial growth. It’s an intensive program that involves interactive discussions, incorporation of games and tools to enhance learning, and follow up one on one sessions.
    The team at Abacus developed Tajiri a prototype board game that helps its players understand the opportunities and how to capture them in the Kenyan market, practically get to make financial decisions, and enhance team work.
    We are looking for someone with a fundamental understanding of investing and personal finance. You will oversee, design, develop, coordinate, and run both large- and small-scale training programs.
    Responsibilities

    Design, develop and review comprehensive programs for training, including personal finance topics, skills training, and corporate trainings
    Select the ideal training methods or activities for a particular purpose and audience (online, role playing (Tajiri board game), mentoring, on the job training, professional development classes, etc.)
    Market and promote the Academy’s programs to the public, corporate clients and other stakeholders
    Conduct needs assessments, identifying skills or knowledge gaps and opportunities for new programs and markets
    Develop and manage partnerships and sponsorships
    Analyze and incorporate new training methods and techniques
    Develop and prepare educational/training aids and materials
    Evaluate effectiveness of training courses and provide summary reports to management, determining impact of training on clients and corporate goals
    Maintain a database of curriculum, materials, and training records
    Recruit trainers and teachers, oversee training and remuneration.

    Requirements

    Fundamental understanding of investing and financial products
    Grasp of business principles and processes (P&L management)
    Great planning skills with ability to work autonomously and manage own schedules and timelines
    Basic understanding of web development, online marketing and social media management
    Strong sales and closing skills
    Great interpersonal skills
    Ability to craft simple yet informative proposals and superior presentation skills
    Excellent English written and spoken skills
    Excellent negotiation skills
    Good knowledge of MS office
    High energy and motivation with the ability to handle pressure and deliver quickly

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  • Outbound Sales Representative

    Outbound Sales Representative

    For this task we are looking for a candidate with a structured mindset who is field oriented and understands the trade well.
    Job Responsibilities

    Scout for prospects that have office furniture needs
    Collect market data and be able to report back with accuracy
    Take part in sales training
    Build and maintain strong and healthy relations with customers
    Various other tasks will be given
    Plan, prepare and present persuasive approaches and pitches to potential corporate clients
    Assess the needs of the corporate clients and provide viable solutions while meeting sales targets
    Identify and grow opportunities within assigned territory achieving set sales targets
    Attend corporate client meetings
    Grow and retain existing corporate accounts by presenting new solutions and services to them
    Market intelligence in the office furniture industry

    Qualifications

    Must be confident and articulate when expressing yourself
    Must be able and willing to aggressively sell office furniture
    A business related degree is an added advantage
    At least 1 to 2 years experience in Corporate Sales
    Consistent track record in achieving sales targets
    Excellent planning and organizational skills
    Ability to multi-task and get things done to completion
    A Team player with good interpersonal and communication skills
    Excellent networking and prospecting skills
    1- 2 years sales experience from the B2B industry in Kenya

    Competences

    Field oriented
    Structured mindset
    Proactive mindset and likes to take initiative
    Ability to think analytical and plan effectively
    Ability to build strong relations with customer
    Drive and commitment
    Honesty and integrity
    Confident and able to overcome challenges
    Professional appearance
    Its an added advantage to have an existing portfolio of previous clients to convert
    Good communication skills
    Proven Sales Track Record
    Strong English language skill

  • Marketing Creative Manager Junior Accountant Manufacturing Sales Representative Governance Administration Officer

    Marketing Creative Manager Junior Accountant Manufacturing Sales Representative Governance Administration Officer

    Job description
    Job Responsibilities

    Conceives and executes marketing strategies and programs to increase profitability.
    Overseeing and developing marketing campaigns
    Completes operational requirements by scheduling and assigning employees; following up on work results.
    Maintains staff by recruiting, selecting, orienting, and training employees.
    Maintains staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
    Manages marketing communications activities.
    Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    Identifies current and future customer requirements by establishing rapport with potential and actual customers and other persons in a position to understand service requirements.
    Ensures availability of merchandise and services by approving contracts; maintaining inventories.
    Formulates pricing policies by reviewing merchandising activities; determining additional needed sales promotion;studying trends.
    Markets merchandise by studying advertising, sales promotion, and display plans; analyzing operating and financial statements for profitability ratios.
    Secures merchandise by implementing security systems and measures.
    Protects employees and customers by providing a safe and clean store environment.
    Maintains the stability and reputation of the company by complying with legal requirements.
    Determines marketing strategy changes by reviewing operating and financial statements and departmental sales records.
    Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
    Maintains operations by initiating, coordinating, enforcing program, operational, personnel policies and procedures.
    Contributes to team effort by accomplishing related results as needed.

    Qualifications

    Marketing Background is a must
    An individual who upholds honesty and integrity.
    Excellent communication skills – being polite, clear and direct when communicating Outgoing and self-confident
    Leadership skills, comfortable making decisions and taking responsibility
    Able to plan and prioritize, and think on your feet when the plan goes out the window
    Understanding of business principles for decision-making
    At least 5 -10 years in a similar role
    Sound knowledge in Microsoft Office proficiency and ERP

    Deadline for receiving applications: Friday, 19th December 2017
     

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  • Director of Data Science Junior Accountant Assistant Property Manager

    Director of Data Science Junior Accountant Assistant Property Manager

    Ref No 3172
    Duma Works is recruiting a Director of Data science for one of our clients; ​a​ ​high-growth​ ​edtech​ ​company​ ​in​ ​Nairobi.
    Job Responsibilities

    Developing and executing a cutting-edge data science program that impacts the lives of our learners, generates social and financial returns for partners, and delivers business intelligence to the entire team;
    Running analysis between the company’s database and the databases of our multinational partners (banks, MNOs, agribusinesses, research consortiums, etc.) to identify correlations that will translate into major product innovations in both predictive and prescriptive analytics;
    Developing and sourcing solutions to integrate with the company platform that will process unstructured text received from learners in order for our system to better respond to their questions, direct learners to relevant content, and infer user traits;
    Designing strategies for accessing and generating training data sets, improving data privacy and security, and automating computation;
    Mining the millions of interactions in our system to uncover new opportunities for product development;
    Attracting, structuring, and coaching a team of data scientists and analysts;
    Publishing white papers on the technical innovations behind our impact;
    Contributing thought leadership with industry executives at the multinational organizations partners with;
    Participating in community events, trade meetups, and industry workshops in Nairobi and globally.

    Qualifications

    8+​ ​years​ ​of​ ​professional​ ​experience​ ​in​ ​data​ ​science,​ ​statistics,​ ​or​ ​mathematics​ ​with​ ​at​ ​least​ ​3​ ​years​ ​in​ ​a management​ ​capacity;
    Master’s​ ​degree​ ​preferred​ ​but​ ​not​ ​required;
    Advanced​ ​technical​ ​knowledge​ ​of​ ​R;
    Practical​ ​experience​ ​developing​ ​algorithms​ ​through​ ​ML​ ​and​ ​non-ML​ ​techniques​ ​to​ ​develop​ ​analytical​ ​products;
    Experience​ ​with​ ​classification,​ ​cluster​ ​analysis,​ ​data​ ​mining,​ ​database​ ​architecture,​ ​and​ ​visualization.
    Experience​ ​leading​ ​and​ ​training​ ​high​ ​performing​ ​technical​ ​teams;
    Ability​ ​to​ ​live​ ​and​ ​work​ ​in​ ​Nairobi​ ​full​ ​time;

    Compensation​ ​and​ ​Benefits:
    We​ ​aspire​ ​to​ ​be​ ​competitive​ ​on​ ​compensation​ ​although,​ ​as​ ​an​ ​early-stage​ ​social​ ​enterprise,​ ​many​ ​on​ ​the​ ​team​ ​work​ ​just below​ ​market​ ​rate.​ ​To​ ​make​ ​up​ ​for​ ​that,​ ​staff​ ​are​ ​able​ ​to​ ​participate​ ​in​ ​the​ ​company’s ​employee​ ​share​ ​program.​ ​We​ ​also​ ​offer a​ ​comprehensive​ ​health​ ​insurance​ ​package​ ​and​ ​will​ ​cover​ ​the​ ​cost​ ​of​ ​a​ ​work​ ​permit​ ​for​ ​foreign​ ​staff.​ ​Other​ ​benefits include​ ​monthly​ ​airtime​ ​allowance,​ ​extra​ ​leave,​ ​a​ ​stocked​ ​kitchen,​ ​and​ ​plenty​ ​of​ ​ping-pong​ ​and​ ​foosball.

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  • Digital Marketer & Graphics Designer

    Digital Marketer & Graphics Designer

    Job Responsibilities

    Plan and execute all digital marketing, including SEO/SEM, marketing database, email, social media and display advertising campaigns
    Design, build and maintain our social media presence( Facebook, LinkedIn, Twitter, Instagram, Snapchat, deep linking and Q&As etc)
    Coordinate the creation of digital content (e.g. website, blogs, press releases etc)
    Measure and report performance of all digital marketing campaigns, and assess against goals (ROI and KPIs)
    Identify trends and insights, and optimize spend and performance based on the insights
    Collaborate with agencies and other vendor partners
    Measure performance of digital marketing efforts using a variety of Web analytics tools (Google Analytics, WebTrends etc.)
    Reporting and strategies with budgets to ensure we are tapping into the correct market.
    Listings on other websites and optimizing OTAs (online travel agencies)
    Constant engagement with clients through after sale emails, promotional emails and bulk SMS (Uwazii Mobile Platform)
    Work with Sales and marketing teams to drive SEO in content creation and content programming
    Execute tests, collect and analyze data and results, identify trends and insights in order to achieve maximum ROI in paid search campaigns

    Requirements

    Knowledge with designing software.
    Adobe, CorelDraw, Video editing software, Creativity, etc.
    Good communication in English language.
    Office administrative skills.
    Excellent skills with digital design tools (Adobe Photoshop, Illustrator, InDesign etc.)
    Proven graphic designing experience.
    Possession of creative flair, versatility, conceptual/visual ability and originality.
    Demonstrable graphic design skills with a strong portfolio.
    Ability to interact, communicate and present ideas.
    Up to date with industry leading software and technologies [In Design, Adobe Illustrator, Dreamweaver,
    Photoshop, BRIDGE (all CS Suite) etc.]
    Highly proficient in all design aspect

  • Warehouse Administration Officer Platform Engineer Warehouse Manager

    Warehouse Administration Officer Platform Engineer Warehouse Manager

    Ref No 3157
    Job Description
    Duma Works is recruiting a Warehouse Administration Officer (Mombasa). The hiring firm is an agricultural supply chain platform in East Africa that provides supply chain services to clients who want to improve their agriculture supply chain services.
    About Us
    We are an agricultural supply chain platform operating in East Africa that provides procurement and distribution services to clients that want to improve their agriculture supply chain services and in turn deliver essential farming inputs and other value adding products to clients and consumers in rural Africa.
    Purpose of Assignment
    Under the direct supervision of the Inventory Manager(Mombasa), the Warehouse Administration Officer will provide general office administration services by implementing administrative systems, procedures and policies and monitoring administrative tasks to their successful completion. In addition, he/she will responsible for processing orders in the EPR systems.
    Qualifications

    Bachelor Degree in Business Administration or related field.
    Accounting knowledge.
    A minimum of 3 years of work experience in an accounting or administrative post.
    Ability/Experience with using ERPs (SAP) required.
    Proficiency in Microsoft Office (Word, Excel, Power point, Access)
    Past experience working in a Warehousing company will be an added advantage.

    Job Responsibilities

    Receive and efficiently process orders from the Suppliers.
    Relay orders to the Warehouse Manager and ensure they are attended to within 24hours.
    Handle Supplier ERP system.
    Manage and account for the warehouse petty cash ensuring that expenditures are supported with relevant documents.
    Maintain the warehouse asset register, proposing the purchase of new assets and ensure available assets are in good condition.
    Manage administration workflow. Schedule and assign administration tasks, study and implement cost reduction methods in task execution and develop reporting procedures for administration work.
    Ensure that the telephones, water, internet and sanitation facilities are available and well maintained.
    Maintain accurate records of administration tasks. This includes schedules for office cleaning, repairs, maintenance of the office assets etc.
    Manage the cleaning team.
    Respond to general enquiries and attend to walk in visitors, receive incoming calls and forward to relevant persons/take messages for unavailable persons.
    Issue, control and collect gate passes for visitors, trucks related to loading or offloading activities.
    Receive and responds to all inquiries made at the reception by providing directions, instructions, or other general information or referring such inquiries to the appropriate persons.
    Develop and implement an effective filing system for all warehouse operations related documents such as delivery notes and GRN.
    Support the undertake of periodic warehouse stock audit.
    Prepare administration quarterly reports: This includes but is not limited to: warehouse supplies usage, calls received and concerns noted and any other administration reports that may be required from time to time.
    Resolve administrative problems and challenges by coordinating the administration docket effectively and identifying solutions to recurrent problems.
    Perform other related duties as required by the Inventory Manager or the Directors of the company.

    Competencies:

    Demonstrated written and oral communication skills.
    Knowledge of general office machines.
    Ability to supervise.
    Time keeper.
    High degree of discipline and punctuality.
    Perfect organization skills.
    Ability to work in high-pressure context.

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  • Personal Assistant

    Personal Assistant

    Job Responsibilities
    Serve as the point person for office manager duties including:

    Maintenance
    Mailing
    Supplies
    Equipment
    Bills
    Errands
    Shopping
    Schedule meetings and appointments
    Organize the office layout and order stationery and equipment
    Maintain the office condition and arrange necessary repairs
    Organize office operations and procedures
    Coordinate all office equipment
    Ensure that all items are invoiced and paid on time
    Manage contract and price negotiations with office vendors, service providers and office lease
    Provide general support to visitors, prepare for visits. Arrange visas, hotels etc.
    Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
    Liaise with facility management vendors, including cleaning, catering and security services
    Plan in-house or off-site activities, like parties, celebrations and conferences

    Requirements

    Proven experience as an Office manager, Front office manager or Administrative assistant
    Knowledge of office administrator responsibilities, systems and procedures
    Proficiency in MS Office (MS Excel and MS Outlook, in particular)
    Hands on experience with office machines (e.g. printers)
    Excellent time management skills and ability to multi-task and prioritize work
    Attention to detail and problem solving skills
    Excellent written and verbal communication skills
    Strong organizational and planning skills in a fast-paced environment
    A creative mind with an ability to suggest improvements

    Personality

    Hands on mentality
    Able to deal with very direct communication
    Pro active
    Not afraid to bring up new ideas/give comments on current ideas etc.
    Friendly face, representative
    Reliable
    Somebody with at least 5 years working experience in an international environment, a big multinational or working for a European company.

  • General Manager Executive Assistant

    General Manager Executive Assistant

    Ref No 3152
    Duma Works is recruiting a General Manager in Nairobi for one our clients in the film industry.
    Purpose
    To Manage and Control the Company’s operations and to give strategic guidance and direction to the CEO to ensure that the Company achieves its mission and objectives.
    Directly Reports To: The CEO
    Indirectly Reports To: The Board
    General Manager Job Responsibilities

    Manage and control the work and resources of the Company and ensure the recruitment and retention of the required numbers and types of well-motivated, trained and developed staff to ensure that it achieves its mission and objectives.
    Prepare a corporate plan and annual business plan and monitor progress against these plans to ensure that the Company attains its objectives as cost-effectively and efficiently as possible.
    Provide strategic advice and guidance to the Chairman and the members of the Board, to keep them aware of developments within the industry and to ensure that the appropriate policies are developed to meet the Company’s mission and objectives and to comply with all relevant statutory and other regulations.
    Establish and maintain effective formal and informal links with major customers, relevant government departments and agencies, local authorities, key decision-makers and other stakeholders generally, to exchange information and views and to ensure that the Company is providing the appropriate range and quality of services.
    Develop and maintain research and development programmes to ensure that the Company remains at the forefront in the industry, applies the most cost-effective methods and approaches, provides leading-edge products and services and retains its competitive edge.
    Prepare, gain acceptance, and monitor the implementation of the annual budget to ensure that budget targets are met, that revenue flows are maximised and that fixed costs are minimised.
    Develop and maintain an effective marketing and public relations strategy to promote the products, services and image of the Company in the wider community.
    Represent the Company in negotiations with customers, suppliers, government departments and other key contacts to secure the most effective contract terms for the Company.
    Develop and maintain Total Quality Management systems throughout the Company to ensure that the best possible products and services are provided to customers.
    Develop, promote and direct the implementation of equal opportunities policies in all aspects of the Company’s work.
    Oversee the preparation of the Annual Report and Accounts of the Company and ensure their approval by the Board.

    Requirements

    Degree in any related field.
    MBA would be an added advantage
    Post Graduate Diploma in Leadership Management/Strategic Management.
    At least 10 years’ senior level experience of management of people and resources and proven record of success in senior level general or commercial management, preferably in a related industry.

    Key Performance Indicators
    (SMART = Specific, Measurable, Achievable, Realistic and Timebound. For example: To produce x number of y by the end of each month with z mistakes or complaints.)

    Staff Productivity
    Company Profitability
    Staff Turnover rates
    Customer Satisfaction
    Staff Effectiveness
    Management of Company Resources.

    Skills/Knowledge

    Excellent communication skills
    Excellent Leadership skills
    Excellent interpersonal skills
    Excellent Networking skills
    Excellent negotiation skills
    High emotional intelligence
    Excellent Problem Solving skills
    Planning and Organization skills
    A wide Knowledge of the Industry
    Understanding of Financial Management.
    Very High Level of Commercial Awareness.
    Awareness of the Global Markets and economy
    Awareness of Current affairs

    Personal Attributes
    (3-must, 2-should, 1-preferably)

    Self driven – 3
    High integrity – 3
    Diplomatic – 3
    Team leader – 3
    Dynamic – 3
    Highly productive – 3
    Pleasant and friendly – 3
    Goal oriented – 3
    Ability to network – 3
    Decisive – 3
    Smart and presentable – 3
    Responsible – 3
    Consistent – 3
    Strict adherence to deadlines – 3
    Flexible and resilient – 3
    Confidentiality- 3

    Special Work Conditions

    Regional and Global Exposure

    Career Path Progression

    Company Directorship

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  • Project Accountant Computer Teacher Graduate Sales Internships

    Project Accountant Computer Teacher Graduate Sales Internships

    Ref Number 3144
    Duma Works is recruiting a Project Accountant for one our clients; a non- profit firm that deals with farm produce to ensure food security in Africa.
    Job Responsibilities

    Reviewing all postings of expenditures.
    Request for funds towards expenditures, on all budget lines of the particular project they are responsible for.
    Prepare financial reports of these expenditures monthly for the program manager to review and submit. This particular project is large, covers several geographies, and has a very heavy and frequent financial reporting requirement (required for the reimbursement of the company’s expenditures in line with budget).

    Requirements

    Bachelor degree in Accounting, Finance, or related + CPA at least near
    3+ years professional experience as an Accountant.
    Exposure to financial management & reporting on donor funds in a non profit setting a strong preference.
    QuickBooks is the preferred software.

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