Jobs Kenya

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  • Finance & Budget Analyst Technical Sales Coordinator

    Finance & Budget Analyst Technical Sales Coordinator

    Duma Works is recruiting a Finance and Budget Analyst for our client, Technoserve.
    Ref No 3336
    Reports to: Regional Program Director – SAPFF
    Travel: 20%
    Grade: 10a

    TechnoServe Background
    TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries.
    We are a nonprofit organization that develops business solutions to poverty by linking people to information, capital and markets. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.
    Program Description
    TechnoServe collaborates with Partners in Food Solutions (PFS), a non-profit organization that aggregates and links the corporate volunteer expertise of leading food companies—General Mills, Cargill, Bühler, DSM, Hershey and Ardent Mills—with promising food industry entrepreneurs in Africa.
    Under the anticipated USAID-funded Alliance for Inclusive and Nutritious Food Project, TechnoServe will work alongside PFS to engage local food companies, identify their growth challenges, and link them with volunteer experts from PFS corporate partners.
    The project will build the efficiency and inclusiveness of food processing sectors – improving production and profitability, increasing linkages with smallholder farmers, and growing distribution channels to better reach Base of the Pyramid (BoP) markets. Implementation is anticipated for up to five years delivering services across Ethiopia, Tanzania, Kenya and Zambia.
    Job Responsibilities
    Budget Preparation and Monitoring

    Support detailed country activity-based budget development closely linked to work plans.
    Build capacity of country teams to understand and manage the budget.
    Prepare a monthly report to track expenditure against budget for each project country. Lead country calls to review budget variances and plan for the future.
    Participate in quarterly burn rate calls with VP East Africa.
    Lead mid-year reviews of the project budget.
    Support annual budgeting, forecasting and year planning, and ensure that they are consistent with TechnoServe’s guidelines and procedures

    Financial Management and Analysis

    Provide financial and accounting oversight to the project regional and country operations.
    Establish and ensure compliance with budget codes. Ensure that all financial data recorded in the financial management system across the project countries has the mandatory dimensions.
    Review monthly accounting transactions using online NAV accounting tools and follow up with Country Project accountants to fix errors noted before they are posted.
    Ensure all accounting data in the system are updated, reconciled and fully supported in accordance with USAID rules and regulations.
    Liaise with country Finance Controllers to ensure timely completion of month-end procedures and that the results are posted on time.
    Liaise with the Regional Finance Analyst to ensure timely and accurate preparation of quarterly financial reporting to the donor (SF425) and accruals.
    Monitor project partner expenditures against budget. Review disbursement to partner including review of partners’ financial reports and documentation before posting in NAV system.
    Maintain accounting records.

    Compliance Oversight

    Maintain high levels of confidentiality in relation to sensitive and confidential commercial and business financial decisions and issues.
    Provide pro-active advice to ensure optimal financial systems, reporting and maintenance of TechnoServe’s accounting policies, financial procedures and guidelines.
    Ensure that all processes and procurements adhere to corporate policy, legal and contractual obligations, and corporate and donor standards.

    Staff Capacity Building

    Regularly travel to project countries to provide support to the teams in budget management and adherence to financial procedures.
    Provide orientation to new staff on financial systems as required.
    Provide training and capacity building in team meetings.

    Requirements

    Minimum of a bachelor’s degree in finance, accounting, business, public administration, or a related field.
    At least 5-7 years accounting and finance experience with projects funded by donors, including USAID. At least 2 of these years must be in a leadership role.
    Knowledge of GAAP and FAR/USAIDAR strongly preferred.
    Excellent written and verbal communication skills and relevant computer software skills, including computerized accounting systems. Experience with NAV an advantage.
    Ability to work independently and diplomatically in a multi-cultural environment.
    Previous work experience in at least one of the project countries required; experience in additional countries an advantage.
    Willingness to travel extensively among project countries.
    Excellent English skills.

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  • Sales & Marketing Manager

    Sales & Marketing Manager

    Overall Responsibilities
    Sales and Marketing Manager’s work is to improve the organization’s market position and achieve financial growth.He/She will define the long-term organizational strategic goals, managing staff, buildskey customer relationships, identify business opportunities,negotiates and closes business deals. In addition, maintain extensive knowledge of current market conditions.
    Job Responsibilities

    Identifies trendsetter ideas by researching industry and related events, publications, and announcements; tracking individual registrars and their accomplishments.
    Locates or proposes potential business deals by contacting potential partners through discovering and exploring opportunities.
    Screens potential business deals by analyzing market strategies, deal requirements, potential,and financials;
    Develops negotiating strategies and positions by studying integration of new venture with company strategies and operations; examining risks and potentials; estimating partners’ needs and goals.
    Meets marketing and sales financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    Closes new business deals by coordinating requirements by; developing and negotiating agreements and integrating agreement requirements with business operations.
    Protects organization’s value by keeping information confidential.
    Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
    Work with technical staff and other internal colleagues to meet customer needs.
    Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends.
    Identify opportunities for campaigns, services, and distribution channels that will lead to an increase in sales.
    Using knowledge of the market and competitors, identify and develop the company’s unique selling propositions and differentiators.
    Submit weekly progress reports and ensure data is accurate.
    Ensure that data is accurately entered and managed within the company’s CRM or other sales management system.
    Forecast sales targets and ensure they are met by the team.
    Track and record activity on accounts and help to close deals to meet these targets.
    Work with marketing staff to ensure that prerequisites (like prequalification or getting on a vendor list) are fulfilled within a timely manner.
    Ensure all team members represent the company in the best light.
    Present business development training to marketing staff
    Research and develop a thorough understanding of the company’s people and capabilities.
    Understand the company’s strategic goal and purpose so that will continual to enhance the
    company’s performance
    Preparing, proposals, PowerPoint presentations and sales displays
    Fundraising for KeNIC’s activities

    Qualifications

    Bachelors degree in marketing from a reputable institution
    Minimum 5 years
    Member in good standing of CIM or MSK
    Strong communication skills and IT fluency
    Creative talents and the ability to solve tough problems
    In-depth knowledge of ICT industry and its current events
    The ability to handle pressure and meet deadlines
    Digital Marketing Experience
    Networking and public speaking
    People management
    Marketing Concepts
    Financial Planning and Strategy

  • Accountant Technical Sales Coordinator Finance & Budget Analyst

    Accountant Technical Sales Coordinator Finance & Budget Analyst

    Ref No 3221
    Duma Works is recruiting an accountant for one of our clients in Nairobi; a leading piping solutions provider in the East African region.
    Department :Finance
    Team :Accounts Team
    Reporting to the Chief Accountant
    Accountant Job Responsibilities

    Ensure books of account are up to date on Real-time basis.
    Prepare accurate Bank reconciliations on a daily basis.
    Ensure all statutory returns are filed within deadlines.
    Ensure Individual Balance Score Card Weightage is achieved.
    Receiving and Posting of Invoices after ensuring accuracy.
    Preparing Payments after reconciliations and ensuring all documents are in order.
    Preparing and filing of Statutory returns within deadlines.
    Participate in Stock take at regular intervals.
    Other tasks as may be assigned by the Chief Accountant or the Finance Director

    Requirements

    Degree in business related courses preferably Finance and Accounting.
    CPA-K or ACCA
    Minimum of 3 years experience in a similar position in a commercial organization preferably in a manufacturing Industry.
    Must have worked with an ERP system

    Knowledge and Skills:
    Functional Skills:

    Knowledge of IFRS
    Keen to details
    Knowledge all applicable KRA Acts and mandatory returns, processes and dates

    Generic Skills:

    Proficient with MS Office.
    Proficient with any Payroll software.
    Proficient with any ERP software.

    Behavioral Skills:

    Smart working
    Team Player
    Good communication skills.
    To be able to work without supervision.

    Interface

    With Internal Customers.
    HR Team
    Warehouse Team
    Procurement Team
    Production Team
    Maintenance Team
    Sales Team
    Quality Control Team
    All Directors

    Typical KPIs

    No supplier complaint for delayed or incorrect payment.
    No missed Statutory deadline.

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  • Marketing Officer Quantity Surveyor Technical Sales Consultant

    Marketing Officer Quantity Surveyor Technical Sales Consultant

    Duma Works is recruiting a Marketing Officer for Watervale Investments- Moko Furniture.
    About Moko
    Innovation, creativity, collaboration and care lead everything we do at Moko. An idea that comes from a team member can turn into a product or an activation that will delight our customers. It is with this innovative and collaborative spirit that we are starting to revolutionize the Kenyan home one piece of furniture after the other.
    The Napstar in action
    Moko’s goal is to change the way people experience their everyday home. We have recently launch our line of mattresses and are soon launching our first sofa collection. We’re looking for a young individual who will introduce our customers to the Moko’s Dream world while supporting the market research
    The ideal Napstar Officer is an analytical person who has a passion for engaging customers and tell the Moko story. They are self-motivated and keen to learn on the job. They enjoy taking on a variety of tasks from running marketing activation in a sleeping station to running market research surveys and they strive to achieve the best possible outcome.
    Responsibilities
    Run Marketing Activities

    Plan and execute marketing activation activities in malls and other locations for Moko’s mattresses ensuring that KPIs set are met
    Train and manage Moko Brand Ambassadors to animate the marketing activation in line with the brand spirit
    Keep an up to date record of leads and customers generated by each marketing activation and ensure that Brand Ambassadors complete all their reports on time
    Propose new ideas about ways to engage our customer with our brand and suggest improvements about marketing activation activities
    Support digital marketing team to generate and gather content for marketing and social media campaigns

    Offer Customer Care for our Customers

    Follow up on leads to coordinate when orders can be placed and mattresses delivered
    Coordinate with the “Dreamliner” delivery team to arrange home deliveries to customers
    Ensure that payments are collected and logged in our system
    Assist customers in case of queries such as replacement of the product or assistance with product guarantee

    Support Market Research

    Conduct market research and customers’ insights collections (both online and offline) through surveys or 1:1 interviews
    Arrange for focus group discussions and 1:1 interviews as requested by the Brand Operation Manager and Head of Branding
    Summarize data collected from market research and offer recommendations
    Collect testimonials from customers and provide any insightful feedback to management to develop our products and our brand

    Qualifications

    A preference for 1-2 years’ experience in a role with sales or customer relations responsibilities
    Previous marketing experience is a plus, but not a requirement
    Extremely strong interpersonal skills and success developing productive professional relationships
    An enthusiastic individual with outstanding problem solving skills to assist customers in their purchase and after sales journey
    Strong analytical skills and attention to detail—ability to analyze data and proactively identify and address issues with customer accounts
    An initiative taker who enjoys working independently once you receive clear directions from the manager
    Proficient with Microsoft Word and Excel
    Eager to join a young, quickly-growing organization and team

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  • Operations Coordinator Logistics

    Operations Coordinator Logistics

    About the role
    As the Operations Coordinator, you will oversee operations follow up and customer experience management for some of our key accounts. You will ensure we continually offer great service to our clients and bring up client’s feedback to management for corrective actions.
    Responsibilities

    Preparation and reviewing of quotes for the accounts
    Drive the negotiations to attain the best rates from vendors
    Running freight coordination operations in General Cargo and Household goods.
    Organizing deliveries and pickups, clearing operations along with clearing agent, making sure of fast invoicingand customer satisfaction.
    Organizing booking with the shipping lines and airlines for all outbound shipments, based on received rates.
    Keeping the clients constantly updated on the status of their shipments
    Organizing regular meetings with the clients to get feedback and understand ways to improve the service.
    Consolidate information gathered and make recommendations to management on improvement of the operations.
    Responsible for managing front of the house operations – taking client phone calls and walk-ins, and fieldingcommunications with vendors, prospective vendors, KRA/Customs…
    Occasionally extend your support to other functions aimed at achieving the goals of the organization.

    Qualifications

    3-5 years of experience ideally from a shipping, logistics background
    You have experience in Relocation and Household goods operations
    You have a track record of successfully managed client’s experiences
    You know how to communicate to stakeholders from diverse geographic and socio-economic backgrounds
    You have a vibrant personality and are a natural relationship builder
    You have outstanding organizational and coordination abilities
    You have 2-3 years driving experience with valid BCE driving licence.
    Ability to plan, organize, prioritize and perform multiple tasks in an orderly, efficient manner
    You have excellent email writing skills, clear and concise while still maintain a courteous expression
    Proficient in MS Office (Word, Excel, Outlook, Power Point)

    Competences

    You are highly adaptable and will easily blend with our tight team.
    You are confident to express your thoughts and give recommendations to management
    You take a proactive approach in addressing new situations and challenges
    Are open and comfortable working in an open and transparent culture, to receive feedback, positive or negative
    Are excited to work in a dynamic organization that blends start up and traditional approaches to management.
    You are open to flexible working hours and at the same time willing to stretch into longer working hours as perjob requirements.

    Other information

    This opportunity is based in Nairobi, Kenya. We will arrange a 3-month probation period with learning and performance objectives.

  • LCS Coordinator Spares Credit Risk Analyst Administrative Assistant Chief Technology Officer Real Estate Sales & Marketing Executive

    LCS Coordinator Spares Credit Risk Analyst Administrative Assistant Chief Technology Officer Real Estate Sales & Marketing Executive

    Duma Works is recruiting a LCS Coordinator Spares for our client, Krones LCS Center East Africa Ltd. The company provides after sales services to clients in the fields of process, filling and packaging technology.
    Department: LCS SalesReporting Structure: LCS Sales Manager
    Overview
    The LCS Coordinator Spares will contribute to the organizational goal by ensuring interactions with customers and Krones internal for all matters relating to spare part quotations and orders.
    Responsibilities

    Coordinate all enquiries, quotations and orders for Spares products
    Clarification of all queries before orders are placed
    Follow-up on status of each order with the supply chain department and keep customer informed on the status.
    Use the escalation procedure to prevent order delays by being pro-active
    Keep internal role players informed on status of key orders timeously
    Process invoicing and shipping documentation accurately and timeously.
    Work closely with the Finance Department to clear any queries and/or discrepancies.
    Follow-up with customers on OPEN quotations to ascertain status of a potential order.
    General administration/filing

    Requirements

    Degree/Diploma in Business Management or Purchasing and Supplies
    Minimum 1 year experience in a similar role

    Personal competencies

    Self-motivated, independent, solution orientated, deadline driven individual with good time management skills
    Good communication skills ( written and verbal)
    Excellent sales & negotiation skills
    Attention to detail
    Ability to work under pressure
    Strong business administration skills
    Client focused

    Specific Job Skills

    Pricing knowledge
    Customer relations

    Computer Skills

    MS Office
    SAP

    Application deadline: 5th April 2018

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  • Tour Consultant

    Tour Consultant

    Job Responsibilities

    Ability to handle effectively all aspects of Tour Operations such as itinerary planning, reservations, tour quotations and customer service
    Must possess knowledge of different inbound and outbound destinations
    Should have thorough knowledge of the East African Tourism product & designing of International itineraries and costing
    Design flexible tour packages, excursions, safaris and other related services in regards to tours to meet the needs of different clients.
    Manage customer inquiries and aim to exceed their expectations.
    Evaluate and recommend tours and travel costing that are competitive in the industry
    Prepare proposals and make client presentations
    Explore and identify new business opportunities in a competitive and rapidly changing industry
    Ensure client quotations are followed up for sales conversion.
    Research and constantly source for interesting product packages to meet consumer demands.
    Write & translate itineraries.
    Brief clients before a trip to ensure smooth travel,Liaise with hotels and airlines for group bookings,Liaise with tour operators / partners in other destinations.

    Qualifications

    Tourism Management Degree / Tours & Travel Degree / Business related degree.
    MUST have at least 4 years’ experience as a tour consultant
    Experience in liaising with international travel agents /partners,Excellent planning and organizational skills.
    Self –motivated, Confident and outgoing personality.
    Ability to multi-task and get things done to completion.
    A Team player with good interpersonal and communication skills.
    Excellent networking and prospecting skills

  • Web Designer Accountant

    Web Designer Accountant

    Ref No 3118
    Duma Works is recruiting a Web designer for one of our clients in Nairobi; a leading business strategy and operations support services firm.
    Responsibilities

    Website design and development incorporating information graphics using tools such as PHP, HTML, JavaScript, CSS, Adobe Photoshop and Adobe Illustrator.
    Website maintenance involving updating and editing the website with relevant content.
    Redefine designs within the constraints of cost and time.
    Present finalized ideas and concepts.
    Develop interactive designs that will engage with clients/customers.
    Contribute ideas and design artwork to the overall brief.
    Database management.
    Create advertisement media such as product catalogues, in-house and external advertisements in line with business objectives.
    Use the Internet to build customer loyalty through online engagement programs.
    Execute visual elements in projects including online graphics and offline material.

    Requirements

    Diploma in Web Design, Computer science or a related field.
    Minimum 1 year experience in web development field.
    Excellent knowledge and experience in PHP, JavaScript, CSS, HTML, Joomla/WordPress
    Experience in graphics design with knowledge in Fireworks, PhotoShop, Illustrator Corel Draw and any other.
    Ability to design creative, original and fun graphics that keep up with quality standards.
    Must be a creative thinker with the ability to see the big picture.
    Should be resourceful and proactive.
    Must be able to work with tight deadlines.
    Should possess excellent communication and interpersonal skills

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  • Structural Engineer Legal Officer Procurement Manager Tour Consultant

    Structural Engineer Legal Officer Procurement Manager Tour Consultant

    Ref No 3293
    Duma works is looking to recruit a Structural Engineer for Esto Africa: a reputable Real Estate Development firm in Kenya.
    About the Job
    Esto Africa , a real estate consultancy and construction firm, seeks to recruit a competent, highly motivated and resultoriented individual for the position of Structural Engineer who will be responsible for analyzing, designing, planning and research structural components to achieve design goals and ensure the safety and comfort of users or occupants
    Responsibilities

    Providing structural design and supervision inputs in respect of projects undertaken by the company
    Production of design using AutoCAD or any other computer programs as necessary
    Preparation and production of project reports
    Undertaking in-house design reviews,Liaising with clients and other consultants in the course of the project,Preparation of contract documents and any other related documents
    Supervision of employees/ trainees who may be placed under your guidance, Attending to site inspections and site meetings

    Qualifications

     Bachelor’s degree in civil and structural engineering
    At least 3– 4 years relevant work experience in structural design and detailing of building structures
    Excellent communication and interpersonal skills
    Demonstrates sound work ethics
    Proficient in AUTOCAD/ARCHICAD

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  • Data & Database Assistant Digital Marketing Manager Truck Driver

    Data & Database Assistant Digital Marketing Manager Truck Driver

    Ref No 3218
    Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 
    Contract duration/type: 1 year with annual extensions expected
    Responsibilities
    Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)
    Key activities & responsibilities to achieve this objective:

    Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
    Understand relevant parts of data indicator sheets
    Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
    Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
    Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

    Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets
    Key activities & responsibilities to achieve this objective:

    Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
    Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
    Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
    Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
    Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
    Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
    Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
    Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
    Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
    Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
    Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

    Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines
    Key activities & responsibilities to achieve this objective:

    Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
    Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
    Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
    Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

    Internal Relationships

    Reporting and Evaluation Coordinator
    Communications Officer
    Program coordinators/officers
    Field staff
    Monitoring officers

    Reporting Responsibilities (which reports/documentation does this role produce)

    Data summaries
    Statistical reports
    Reports received and missing from field staff (summaries/dashboards)

    Qualifications

    Secondary school certificate, B or higher
    Computer training certificate (MS Office programs)
    Diploma or certificate not required but desirable.
    Quick and accurate typist
    Intermediate + MS Excel skills
    Good communication skills
    Excellent computer/information system skills, including resource management system
    Attention to detail and accuracy, organizational skills
    Good team player
    Able to work at a high pace without constant supervision
    Database experience
    Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

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