Company Address: Address Madonna House, Westlands Nairobi Kenya

Quality Controller

Job Summary
The Quality Controller is responsible for the quality, food safety and esthetics of the product. The QC follows through on set processes and ensure adherence to good manufacturing practices (GMP), food safety, Safe Quality Food (SQF) standards and product quality standards.
Job Responsibilities

Maintains quality standards of the products.
Understand customer needs and requirements to develop effective quality control processes.
Ensure that local and international standards are adhered to and licensing, permitting and recognition of the adherence is secured as required
Devise and review specifications for products or processes
Ensure that all products from raw material through to finished goods adhere to the standards as required by the Company
Set requirements for raw material or intermediate products for suppliers and monitor their compliance
Ensure adherence to health and safety guidelines as well as legal obligations
Oversee all product development procedures to identify deviations from quality standards
Inspect final output and compare properties to requirements
Approve the right products or reject defectives
Collecting and analyzing samples in the Laboratory while keeping accurate documentation and perform statistical analysis
Submit detailed reports to appropriate executives
Be on the lookout for opportunities for improvement and develop new efficient procedures

Requirements

Diploma or BSC in Food Science and Technology.
Must have a thorough understanding of quality requirement for receiving of raw materials, in-process and finished good storage and distribution.
Must be able to supervise and train staff working in quality section.
At least 3 years working experience in a large food processing company that is ISO certified.
Must have experience in preparing solutions for analysis i.e. standard K O H and any other Laboratory reagents.
Must have worked in busy food processing Laboratory.
Must have knowledge of H.A.C.C.P and implementation or ISO standards.

October 23, 2024
Hotel Manager

The manager’s main functions are planning, organizing, controlling and directing The Hotel Products and Systems.
The Hotel Products

The Hotel coffee lounge and restaurant
The Hotel Gardens
The Hotel Conference Facility and Recreation

The Hotel is a new establishment that requires a manager who is flexible and perceptive enough to help in the creation of an organisational structure for the daily co-ordination of the different departments.
Job Roles
The manager therefore must be able to;

Supervise and oversee operations of all employees in The Hotel.
Manage the establishment of culinary standards.
Develop and maintain up-dated operations manuals for all staff.
Inspect the establishment several times daily and suggest, where necessary, correct storage methods to comply with Health & Safety regulations.
Check food preparation, individual costs, quality, quantity inventories and portion control.
Maintain cleanliness and maintenance of the facility and create a system for proper standard control.
Plan and control of the duty rosters.
Work with Executive Chef in the preparation and management of the department’s budget.
Assist in coordinating the preparation of the annual budget.
Control and monitor departmental costs to ensure performance against budget.
Provide input for probation and formal performance appraisal discussions in line with company guidelines.
Be familiar with property safety, First Aid, Fire and Emergency procedures.
Drive profits and sales through marketing ideas
Create events that boost and maximise sales
Create seamless ways to integrate all The Hotel products and services.
Perform other duties that may be delegated by the Board of Management through the CEO.

Qualifications

Management certificate (apprenticeship/diploma/BA/BCOM/BSc)
MBA is an added advantage.
Minimum five (5) years management experience in a 4 or 5 star hotel.
International experience preferred
Excellent written and verbal communication skills.
Ability to identify and delegate tasks effectively.
Excellent organisational and time management skills.

October 23, 2024
Sales Executives

Job Responsibilities

Undertaking aggressive sales to achieve set sales targets continuously.
Conducts market research and develops sales plans and updates periodically based on changing market scenarios and insights from the prior quarters.
Identify business opportunities by prospecting different clients and visiting the potential customers for new business.
Prepare and deliver appropriate presentations on products/ services to existing and potential clients.
Negotiate the terms of sales agreement and closing sales.
Ensure any samples requested by clients are delivered in a timely manner to the client and follow up to ensure they are returned or paid for.
Follow up on client orders and escalate any bottlenecks being experienced.
Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities.
Create and send accurate monthly reports that indicate Plan vs achieved sales, Reasons for any shortfalls and Next month targets/ Projections.
Reply to Request for Proposals, Tender Notices, and Price Quotations in a Timely manner. Submit a competitive analysis, budgeting, expected closure price and customer details for management review.
Ensure that the customers clear their dues within existing timelines. Work with the accounts to identify any delays and with the Operations to mitigate any issues being seen at the client end.
Obtain Customer survey feedback within a stipulated period of time and initiate progressive actions towards such feedback.
Any other duties as directed by the management

Qualifications

Bachelor’s Degree or Diploma in Sales and marketing or business management from a recognized learning institution.
Minimum of Five years’ in a similar role.

Competencies

Specific knowledge and experience in the Printing industry or FMCG.
General knowledge of Quality Assurance, Project management and Health and Safety regulations.
Ability to manage numerous tasks in an environment of competing demands and deadlines.
Proficient written and verbal communication skills.
Ability to work independently with little direction.
Attention to detail and Innovative,
Excellent interpersonal skills.
High customer orientation.

October 23, 2024
Executive Assistant / PA

Position Overview:
This is someone brilliant to proof read contracts, legal documents, create proposals and yet an administrator to be that excellent Executive Assistant.
The Executive Assistant must juggle multiple projects simultaneously and be the point person within an extremely busy, fast paced organization and enjoy receiving visitors, including arranging conference calls and scheduling meetings.
Role and Responsibilities
Manage overall communication and administrative functions for the CEO

Manage and maintain the CEO’s calendar and email account.
This includes coordinating appointments on their behalf with their direct reports and the committees, responding to emails and managing direct calls to appropriate parties or take messages.
Filter emails, highlight urgent correspondence and print documents
Organize inbound email into the appropriate folder and any relevant information to be copied into the correct file on the hard drive
Drafts and reviews reports, executive summaries, newsletters where applicable
Coordinates executive travel and accommodation requirements in connection with others to ensure arrangements in place for the CEO match his requirements
Manage the monthly executive dashboard on sales reports and ensure it is submitted on a timely manner to the CEO.
Ensure the CEO is fully briefed on, or prepared for, any engagements he is involved in.
Greet visitors and determine whether they should be given access to specific individuals
Sourcing and ordering stationery and office equipment for the CEO’s office

Information Management

Ensures meeting protocol is followed by all stakeholders including the regional teams as per request.
Ensure periodical reporting to key stakeholders on current status is done.
Ensure all personal and confidential information of visiting guests are properly filled, maintained and filed in a secure place.

Manage and improve the Travel experience

Manages complex travel for the executive team and corporate guests including air, ground and hotel arrangements. Creates itineraries and ensures communications with all appropriate parties.
Capitalizes on the travel agents database building relationships to leverage on great travel pricing deals ensuring the best value.
Reconcile corporate credit cards for travel and miscellaneous expenses incurred by the Executive Team. Assists in planning company-sponsored events, parties, board meetings, etc

Job Qualifications

Bachelor degree, preferably with Business Administration, Law, Public Relation and/or Information Technology option
Minimum of 3-5 years of post-undergraduate full time work as an Executive and/or Personal Assistant
Good knowledge and experience in using Microsoft Office Suite
French speaking will be an added advantage.

Personal Attributes

Keep abreast of organizational issues and have a general understanding of the organization’s aims and objectives.
Role model of PA Behavioural skills I.e. maintaining Discreteness, flexibility and Tech and internet savvy
Self-motivated. Maintain calmness under pressure and capable of thinking on their feet in a crisis and dependable to get things closed.
Well organized and can plan the administrative workload taking initiative in resolving issues as quickly in an appropriate manner.
Proactive. Competently dealing with situations in their boss’s absence and should be confident enough to delegate work
Strong written and verbal communication skills
Good working knowledge of Microsoft Office
High energy and enthusiasm level: willingness to do whatever necessary to get the job done
Work experience in fast growth environment with strong organization skills.
Agile and resilient

Travel Required – 20% of the Time

October 23, 2024
Finance Administrator

Job Details
Responsibilities include maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements.
If you have a background in Finance and knowledge of bookkeeping activities, we’d like to meet you.
Ultimately, you will help us manage and allocate our resources effectively.
Responsibilities

Create and update spreadsheets of daily transactions
Manage accounts receivable and payable
Review and process reimbursements
Prepare budgets
Maintain reports on financial metrics, including investments, return on assets and growth rates
Keep records of invoices and tax payments
Manage company’s liabilities (e.g. insurance premium)
Identify and address account discrepancies
Participate in payroll processes
Report on financial projections (e.g. liquidity and cash flow)

Job Requirements

Proven work experience as a Finance Administrator, Finance Assistant or similar role
Hands-on experience with accounting software, like QuickBooks
Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
Good understanding of bookkeeping procedures
Time-management and organization skills
Confidentiality
BSc degree in Finance, Accounting or Economics

The candidate will be stationed in Mombasa Ukunda.

October 23, 2024
Investment Advisors Mechanic

Our Client is a Kenyan Investment firm that engages in Regional Investment Banking, securities, investment management and other financial services with both individual and institutional clients.
They seek to recruit motivated individuals to join the Private Wealth Section as Investment Advisors.
Job Responsibilities

Looking after high net worth individuals of the Private Wealth team by providing suitable investment advice across a range of assets classes from cash deposits, fixed income, equities, real estate and private equity.
Network, generate leads and grab opportunities to sell the spectrum of investment opportunities that are both onshore and offshore.
Managing client investment portfolios and assisting clients to build their investment strategies.
Develop relationships with clients to maximize their revenue potential
Assess the client’s overall financial picture, understand their needs and develop a solid investment plan
Assist with strategizing and implementing the team’s marketing initiatives
Meeting clients regularly to provide investment updates
Keep abreast of new industry’s trends and research market to back up investment consulting
Comply with all industry rules and regulations
Trade execution
Product development

Qualifications

Track record of 1-2 years of successful investment guidance
Ability to analyze market’s financial data and to provide appropriate data-based advice
Strong communication (written and verbal), negotiation and presentation skills
Accuracy, attention to detail and the ability to explain complex information clearly and simply
Excellent PC knowledge and ability to operate database systems
CFA Qualified is a Bonus
Bcom / BS degree in Finance or related field

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October 23, 2024
Office Administrator Office Administration Internships

Our Client, an outdoor advertising agency based in Nairobi, seeks a dynamic, result and target oriented individual to join its dedicated team immediately as an Office Administrator(Contract Vacancy).
This is a contract role of up to 3 months and the main purpose for this role is to ensure effective running of the company’s business by providing administrative support, coordinating with Technical and Sales Teams in all projects and ensuring all financials and book keeping are attended to as required.
Roles for the Office Administrator Job

The office is in good state as cleanliness and hygiene are maintained
An efficient filing system is in place through document control and maintain records through filing, retrieval, retention, storage, compilation, coding, and updating
Perform human resource duties as may be required such as keep an up to date record of all staff matters and personnel files including annual leave and sickness records.
You know where company licenses and insurance policies are and are the custodian of office security and assets.
All company courier services are harmonized
There is an adequate inventory of office stationery supplies, kitchen supplies and company asset register
The sales and technical team can depend on your support for end to end project implementation
You know which clients to target through online research and internet marketing
You provide data and help sales team through lead qualification
You are in control of calendar management and meeting arrangement
Petty cash is spent within limits, all invoicing done on time and customers happy with your services in regards to their payment processing.

To be successful in this role, you need the below competencies:

Strong organization and administrative skills, attention to detail is essential
Ability to handle pressure
Strong Customer Service Orientation
Good planning and organizing skills
Can think on their feet
Has integrity and is trustworthy
Proficiency with MS Office Suite
Hands on experience with ERP and CRM systems
Excellent communication skills
Presentation skills and ability to demonstrate the use of company’s products and services

Requirements

Diploma/Degree in Business Related Course
3-5 Years’ experience in a similar environment
Available to start IMMEDIATELY.

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October 23, 2024
Head of Credit Control Sales Executive

Our client, a leader in the printing industry seeks to hire a Star for their open vacancy of Head of Credit Control.
The successful individual will be responsible for overseeing the credit control section activities including but not limited to management of credit approval process in line with the terms of reference of the credit control committee, periodic review of the credit terms and limits of debtor accounts and making recommendations for review of the same, follow up on collection of debt, managing legal matters in relation to debt recovery, involvement and monitoring debtor account management and reconciliations and supervising the credit control team.
Job Responsibilities

Credit application, credit enhancement forms and related supporting documentation are reviewed on time and the right recommendations made to the credit control committee
All customer receipts including withholding vat certificates received are posted to the correct accounts
Reconciliations of receipts to invoices are done correctly and regularly
Management of key accounts in respect of reconciliations and debt collections in liaison with the sales representatives are done as per company policy
Any debtor related queries are responded to and resolved
Overdue debts in liaison with sales representatives are frequently done
You are monitoring consignment account activities
You are liaising with lawyers on the cases related to the collection of problematic debtors
Communication with customers is done effectively
There is a periodic review of new customer accounts created to ensure the accuracy of data and correct classification of customers
You have generated and compiled various reports required by management related to credit control
You compile and make recommendations to the credit control committee on bad and doubtful debt provision and write-offs
You periodically review any unutilized credit balances in the customer accounts
All contracts and agreements with customers for consignment arrangements, tender pricing, contracts are well maintained etc
You make a periodic review of the credit control policy and making recommendations for any changes to the credit control committee
Your team is mentored and inspired to perform beyond and above expectation.
You are a team player and can perform any other duties as may be specified from time to time falling within the scope of the finance team as a whole

Qualifications

ACCA/ CPA (K)/ CCP qualification
Bachelor’s Degree in Management/ related field
Minimum of 5 years relevant experience of which at least 2 years should have been in a similar role in a commercial organization
Computer literate with strong skills in Microsoft Office
Exceptional skills in Microsoft Excel would be an added advantage
Working knowledge of Kenyan tax laws especially the Kenyan VAT Act
Working knowledge of SAP B1 will be an added advantage
Excellent communication, analytical, problem solving and decision-making skills

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October 23, 2024
Human Resources Manager

Job Responsibilities

Business objectives are aligned with employees and management in designated business units.
The management sees you as their Consultant in all matters HR.
You are successfully acting as an employee champion and change agent.
You anticipate HR-related needs and proactively communicating the same with the Business Management.
You seek to develop integrated solutions by formulating partnerships across all units to deliver value-added service to management and employees that reflect the business objectives of the organisation.
You seamlessly take on international responsibilities as the need arises.
The teams see you as their Coach and Mentor.
You are fully aware of all legislation in regards to employment and advise the management accordingly.
You have an effective level of business literacy about the company’s financial position, its midrange plans, its culture and its competition.

Requirements

You are passionate about people and endeavour to bring out the best in an individual.
You have a working knowledge of multiple human resource disciplines, including compensation practices, organisational diagnosis, employee and union relations, diversity, performance management, recruitment and selection and employment laws.
You have a minimum of 5 to 7 years’ experience resolving complex employee matters.
You are tech savvy.
You have a strong Business Acumen.
You possess excellent Communication skills, written and verbal.
You can wear the hats of Consultant, Mentor, Coach, Counselor, Disciplinarian etc.
You value your Ethics when practising HR.
You have a global & cultural Awareness.
You are an accredited member of IHRM and possess/in the process of obtaining a Practising Certificate

October 23, 2024
Researcher

Do you want the opportunity to work from home in Nairobi?
Their Offer:

Basic salary and potential bonus salary
24 days of paid vacation per year
Opportunity to work from home
Education + Continuous Coaching

Job Requirements

Strict with spelling and language
Write fast and largely
Speaks and writes fluent English
Fast and stable internet connection
Computer knowledge: You are a computer user and you have basic knowledge of technology and internet.
Experience as a Researcher within sales.

October 23, 2024