Company Address: Address Madonna House Annex, 1st Floor, Rm A104 Westlands Road, Westlands Nairobi, Kenya

Administrative Assistant Snr. Farm Manager

Key Roles & Responsibilities

Answering telephone calls and if needed, direct calls to appropriate personnel.
Welcoming visitors to the office and introducing them to the appropriate personnel.
Preparing and emailing a report on weekly activities to agents
Ensure proper filing and easy retrieval of documents, both in hard and soft copies.
Provide basic and accurate information in person as well as on email.
Receive sort and distribute daily mail/deliveries.
Update calendars and schedule meetings the director.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges).
Providing a range of reports depending on what is requested by the manager or sales associates.
Overseeing the general appearance of the office, as well as keeping supplies well stocked.

Key Skills & Qualifications

Diploma or Degree in relevant field.
Two (2) years of experience working as an office admin.
Proficiency in use of Microsoft Word and Excel.
Experience with QuickBooks is an added advantage
Good telephone / Reception / handling skills
Possess very strong interpersonal relationship and skills.
Perfect time management skills to ensure services to guests are not delayed.
Possess good interpersonal skills, vibrant attitude and amicable personality
Men are also encouraged to apply.

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October 29, 2024
Project Coordinator (Solar System Installations)

Key Roles & Responsibilities

Schedule all new installations and agree with client on dates and timings. Ensure continuous feedback/update via telephone or email to client/sales representative on the progress of the installation.
Manage day to day interactions with clients either directly or indirectly receiving both internal and external calls, mail and walk in clients in the technical department.
Coordinate with sales team and technicians on all installations and agree with sales on installation dates and timings. Also ensure continuous feedback/update via telephone or email to sales person on the progress of the installation.
Identify and allocate resources (human, motor vehicles) to installations, ensuring relevant materials and/or tools are prepared beforehand
Have an up-to-date technical diary showing all works in progress, duration and necessary resources
Invoicing and requisition of items from stores
Monitor installations daily and ensure on-time error free delivery
Effectively enforce set project standards and SOPs
Track technicians lead time and revenue generated by each team member
Ensure checklist and installation reports are completed fully, signed off and filed in the Customers Technical File.
Prepare and present weekly report on installation activities for the previous week, and a monthly report on statistics of interest in the service contract business, showing contracts serviced, increase in new accounts, and lost contracts if any
Enforce service contracts attendance by coordinating with customer service department and
Coordinate and follow up with team leaders on installation complains and ensure their speedy resolve.
Participate in Office Kaizen and 5s
Any other duty that you may be assigned

Key Skills & Qualifications

Bachelors Degree in Energy/ Electrical Engineering and/or related technical field.
ERC License Holder is an added advantage
At least 3 years technical experience in the solar industry.
Hands-on, team management skills.
Ability to work in a dynamic environment in a small team and enjoy multi-tasking and working under pressure to achieve deadlines.
Planning and organizational skills.
Ability to project a positive image for him/ herself and the company.
Good team player with a commitment to value-based leadership.
Credibility and flexibility to deal with people at variety of levels.
Highly Analytical.
Quick learner, capable of grasping the structure & intricacies of the energy business & markets.
High business acumen.
Excellent presentation and communication skills.
Strong relationship building skills with a high degree of responsiveness, reliability and integrity.
Self-motivated with persuasive, enthusiastic and client-centric focus.

Interested and qualified candidates should send their applications specifically to sourcing@gaprecruitmentco.ke latest by Saturday 6thMay 2023.Indicate email subject as Project Coordinator (Solar System Installations).

Apply via :

sourcing@gaprecruitmentco.ke

October 29, 2024
Technical Sales Executive- Solar System (Nairobi) Executive Driver Technical Sales Executive- Solar System (Mombasa) Policy Officer – Climate Change

Job Purpose

Achieve and exceed assigned sales targets.
Develop sales opportunities by prospecting, soliciting and identifying potential accounts
Building rapport with customers while providing technical information and explanations
Preparing and presenting quotations

Roles & Responsibilities

Identify current and future customers service requirements
Establishing personal rapport with potential and actual clients in a position to understand power backup needs & requirements.
Provide product, service and technical information.
Establish new accounts and service contract accounts by identifying potential customers, planning and organizing sales call schedule.
Create service contracts.
Arrange for demonstration and trial installations of equipment products and services.
Partner with real estate companies, and solicit SWH business in new upcoming estates.
Prepare quotations and directly present to clients and demonstrate how our product meets clients needs.
Personally hand-over your clients systems, ensuring that you give basic training on usage.
Accurately diagnose problems with installed equipment’s, giving feedback to clients as appropriate.
Monitor competitors products, strategy, new technology and activities
Prepare and deliver technical presentations including pre-sale technical assistance and product education.
Visit prospective clients at commercial, industrial or other establishments to show samples, catalogues, and to inform them about product principles and advantages/gains and/or long-term benefits.
Manage accounts debt collections and payments in line with company credit policies.
Prepare reports as directed by the Team leader: SWH & PBU, or the Sales Manager

Strategic reporting

Document all sales activities, generate reports and keep records on transactions with clients.
Maintain accurate records of all sales and prospecting activities including sales calls, presentations, closed sales, and follow-up activities.
Maintain a data base for contractors, quantity surveyors, architects, real estate agents, commercial and medium/small scale developers etc. who can partner with our organization
Contribute to technical sales effectiveness by identifying short-term and long-range issues that must be addressed; providing information and commentary pertinent to deliberations; recommending options and course of action; implementing directives and giving a one-point lesson (OPL)
Advise management on strategic issues relating to product lines materials, new proposals and problem areas.

Key Skills & Qualifications

University Degree in electrical & electronics, renewable energy, energy engineering, B. Com/business administration with related professional qualifications in sales and marketing.
Proven track record in technical sales & marketing. Able to deliver beyond set targets (Kshs.3M per month)
Should hold Solar Technician Training for T1&T2 License & Solar Technician training for T3 License.
Thorough knowledge of SWH and PBS products/systems and installation, and all our product range.
Basic knowledge in troubleshooting of SWH & PB system installations
Up to speed with company policies and processes, including excellent use of Navision
A clear geographical knowledge of the region will be an added advantage

Ideal Qualities

High levels of Integrity
Proactive, self-driven, and results oriented individual
Easily adoptable to different cultures
Strong organization and planning skills
Self-motivated and loyal.

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October 29, 2024
Driver

Key Roles & Responsibilities:

Passenger transport, including transport of official delegations from Germany.
Carrying out daily maintenance checks on the vehicles. Ensuring all vehicles are roadworthy before starting on their journey including tyres, petrol, oil and lubricants.
Accurately completing journey record sheets for all journeys in official vehicles.
Maintaining passenger safety by ensuring that they wear their seat belts and, if in an armored vehicle, they receive a passenger brief.
Submitting all purchase receipts to the Transport Manager and ensuring that any mechanical faults are reported to the Transport Manager.
Maintaining a high degree of confidentially and discreteness in discussions and travels involving the nature of the role, passengers and destinations.
Driving of authorized passengers to meetings and functions in and around Nairobi and also up-country.
Meeting of authorized passengers at, or deliver them to, Kenyan airports as required.
Any other duties as assigned by the Head of Section, Transport Planner or Transport Manager, including, but not restricted to covering for colleagues during official absences.

Essential Qualifications:

A valid & clean driving license with excellent knowledge of Nairobi and its environs.
At least 5 years work experience as a driver/chauffeur.
Fluent in English and Kiswahili.
Should be team player, and have excellent organizational skills as well as a polite conduct.
Should be in very good physical constitution and health.
Willingness to work flexible hours, including weekends and public holidays.

Desirable Qualifications:

Previous experience working in same capacity at a diplomatic mission
Previous road safety trainings
Experience driving armored vehicles
Knowledge of German is an added advantage

Apply via :

www.careers-page.com

October 29, 2024
Project Coordinator- Mombasa

Job Purpose:
To excel in this role, the Project Coordinator will be accountable for managing projects from inception to completion while ensuring all project/business objectives are met. This individual will develop the overall project plan and manage the complete deployment of all applications, deliverables, products, and services as part of such projects.
Key Responsibilities:

Attending site meetings and preparing project status reports in liaison with the head of projects.
Manage and control project scope, schedule, and cost with no supervision.
Manage all areas impacted by the project stakeholders.
Manage the adherence to health, safety, and quality standards.
Manage the communication of project status to all stakeholders.
Manage and report on project financials as you coordinate cross-functional teams.
Manage large and/or multiple concurrent projects.
Oversee the preparation of designs and work specifications; develop work plans, schedules, budgets and forecasts; secure project staff and resources.
Study and understand engineering drawings.
Provide technical and analytical guidance to the project team.
Develop and improve client relationships.
Risk identification and mitigation.
Other duties as required.

Required Qualifications and Competencies:

BS/BA degree preferred: project management, electrical engineering, technology, or equivalent experience.
Knowledge in CCTV, Access Control System, PAVA and Barrier System installations.
2-3 years of project management experience in the electrical industry.
Strong technical knowledge of medium/high voltage electrical distribution systems and distribution automation solutions.
Excellent interpersonal & knowledge of industry safety standards and processes.
Strong technical leadership abilities and interpersonal skills.
Experience with utility customers and utility applications.
Excellent verbal, written communication and negotiation skills.
Excellent organizational and time management skills.
Excellent problem-solving skills.
Must be a motivated team player, detail oriented, and one who enjoys undertaking challenges and new responsibilities.

Apply via :

www.careers-page.com

October 29, 2024
Receptionist

Key Responsibilities:

Greet clients and visitors in a professional and courteous manner.
Answer and transfer incoming phone calls. Make and return calls upon being so instructed. Take messages on behalf of the recipients
Manage the use of the front desk telephone including that in the board room/meeting rooms
Receive all correspondence, documents and pleadings served on the firm, acknowledge receipt by stamping, dating and signing on both the firms copy and the service copy.
Liaise with the Registry Clerk to ensure that the correspondence, documents or pleadings served on the firm are placed in the respective files and immediately placed on the desk of the attending advocate.
Schedule appointments for the firms advocates
Manage the use of the firms boardrooms/meeting rooms.
Provide administrative support, including managing and distributing mail, faxing, and photocopying documents.
Maintain records, including filing and updating client information.
Ensure that the reception area is clean, organized, and presentable at all times.
Assist the procurement team to order for office supplies, receive deliveries and confirm that they tally with the invoiced items and manage inventory.
Assist with other administrative tasks as needed.

Required Qualifications and Competencies:

Customer Service & Telephone Etiquette Training
Office Administration Training
Proficiency with Microsoft Word, Excel, and PowerPoint.
University Degree in a relevant area
Minimum of 2 years experience as a receptionist in a law firm or legal environment is preferred but not mandatory.
Excellent communication skills, both verbal and written.
Professional appearance and demeanor.
Strong organizational skills and attention to detail.

Apply via :

www.careers-page.com

October 29, 2024
Finance Officer

Key Roles & Responsibility.

Preparing vouchers for payments and checking that all documents are in order
Bookkeeping and general ledger work in accordance with Swedish Ministry for Foreign Affairs practices and procedures for financial management
Payments to suppliers including bank transfers and petty cash management
Prepare monthly accounts and reconciliations
Payroll and statutory payments for local staff
Prepare payments of travel claims for local and expatriate staff
Other administrative tasks and reporting when necessary
Assure the above being handled efficiently and in a timely manner in accordance with Swedish Ministry for Foreign Affairs practices and procedures for financial management
Liaise closely with all members of staff, including expatriate staff, this requires good interpersonal skills

Skills, Qualifications & Experience

Bachelors in accounting or other similar education, working towards full ACCA /CIMAG examinations or CPA
A minimum of 5 years experience, working with bookkeeping, payments and payroll as the main tasks
Currently/recently working in a role as bookkeeper/ finance officer, or in a similar role in the private sector, NGO or in an international organisation
Knowledge of payroll and statutory payments
Taking initiative, being driven and organised are essential qualities to succeed in the role
Proficiency in basic MS Office programs: Word, Outlook, PowerPoint, Excel

Other essential qualifications

Excellent command of English, both written and oral skills
Problem solver, excellent administrative and organisational skills
Being an effective team player and good communicator
Being discreet, reliable and have a high level of integrity
Strong work ethic, showing punctuality and working according to sharp deadlines
Passionate and committed learner, ability to learn, adapt to new guidelines, reach and report on agreed results

Added advantages:

Knowledge of tax legislation and other statuary payments in Kenya

What to expect as an employee;

Medical Insurance + Pension benefits (subject to 5 years employment)
28 days of annual leave
Gym allowance
Competitive remuneration

Apply via :

www.careers-page.com

October 29, 2024
Accounts Receivable Intern Accountant – Manufacturing

Roles & Responsibilities.

Assist in preparing and mailing invoices to customers
Receive Payments and accurately post amounts paid to customer accounts.
Contact clients and send reminders to ensure timely payments.
Visit clients to follow up on payments
Posting Withholding Taxes
Support in verifying accounts by reconciling statements and transactions
Report on the status of accounts receivable as per the company policy
Prompt Customer Complaint resolution
Analysing sales data for anomalies.
Updating and maintaining records of expenditure

Minimum Qualifications.

Should Hold a bachelors degree in finance or Accounting
CPA is added advantage
Good with accounting software Tally and Zoho books
Have at least 1-2 years in Accounts
Should be proficient in MS Excel and MS Word.
Must be an analytical, detail, and results-oriented individual.
Must have the ability to work within strict deadlines and limited supervision
Must have impeccable integrity and diligence.
Ability to communicate effectively.

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October 29, 2024
Accountant – Manufacturing Pre-Sales Executive- Software Solutions

Job Purpose: Our client is a well-established group of businesses mainly a manufacturer of packaging materials and also has a series of hardware outlets. They seek to hire a keen and well experienced accountant whose primary responsibility will be to provide an all-round accounts related activity of the group.
Key Roles & Responsibilities;

To accurately register, code and process invoices for payment ensuring that all invoices are approved in accordance with the company delegation of authority limits.
Follow-up and resolve invoice queries externally and internally.
Ensure monthly reconciliation of vendor accounts.
Financial and profitability analysis of the companys Projects
Generate aging and other vendor reports as required.
Ensure accurate recordings and treatment of Withholding Tax & VAT
Provide ad-hoc support to the financial accounting team
Petty cash management
Preparation of employee contracts
Ensure the asset register is updated and up to date with the current prices of the older assets purchased.
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
Revenue collection within the agreed contractual payment terms.

Required Qualifications;

Bachelors of Commerce Degree and CPAK
A minimum of five (5) years work experience with at least 3 years as a lead accountant.
Demonstrable knowledge and experience in accounts in billing and account receivable.
Knowledge & experience in preparing final company accounts and statutory filing will be an advantage.
Hands on experience on MS Excel

Core Competencies:

Strong communication and interpersonal skills
Sound knowledge and understanding of accounting principles best practices
Strong strategic, analytical, and organizational skills
Experience developing and managing budgets, training, developing, supervising, and appraising employees
Ability to work on own initiative, meet tight deadlines and balance priorities to achieve results
Demonstrated ability to increase productivity and continuously improve methods, approaches, and departmental contribution

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October 29, 2024
Pre-Sales Executive- Software solutions Insurance Sales Executive

Roles & Responsibilities.

Working closely with Sales to ensure the successful closure of the sales process
Prepare cost estimates and technical proposals such that it meets client’s requirement
Managing the sales bid process by responding to RFIs & RFP.
Carrying out tender responses, answering and expanding on functional / technical requirements within complex tender documents of potential clients
Assist the sales team in qualifying potential customers Working with the Pre-Sales Manager and the Business Development Manager to ensure that all sales documentation and collateral is kept up to date and relevant
Keeping abreast of market trends and product & competitor landscapes by actively researching and maintaining a thorough understanding of our own products and competitor strengths and weaknesses
Require written and communication skills to create sales presentations and verbal communication skills to present ideas and speak confidently.
Generate more leads by building relationships with customers and proactively seeking new sales opportunities by conducting market analysis developing new relationships with prospective clients
Must be able to communicate professionally in written responses
You have excellent interpersonal and communication skills and are adept at working with multiple stakeholders
Hands on experience in working with Microsoft Office

Minimum Qualifications.

Bachelor’s Degree from any major is preferable
At least 2 years working experience, will be an advantage having sales experience in the software industry.
Good understanding of Tender Management Process
Skilled in preparing/analyzing complex technical specifications & bids
Excellent communication and negotiation skills in both written and spoken
Relationship management skills.

go to method of application »

Use the link(s) below to apply on company website.

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October 29, 2024