Company Address: Address Le’Mac Building 1st Floor, Nairobi – Kenya

  • Finance Manager – Updated

    This job post has been updated. Scope of work

    The Finance Manager is critical for driving financial growth, ensuring compliance, and implementing efficient processes to meet our strategic objectives. The ideal candidate will be a dynamic leader with strong expertise in financial management and reporting (Including grants reporting) in NGOs or not-for profit sector, proficiency in ERP systems, compliance to institutional policies, local legal and tax laws, internal and external auditing and team development within a fast-paced work environment.

    Desirable Skills and Qualifications

    Post-graduate qualifications (Masters or PhD) or equivalent in business administration or related field.
    Professional Qualifications in Finance or Accounting – Minimum of CPA(K).
    Membership to professional bodies – Must be a registered member of ICPAK with good standing.
    Minimum of 8 years of experience in an Accounting / Finance field, with at least 3 years in a management role within a large organization, preferably an NGO or other not – for- profit organization.
    Exceptional financial acumen, with experience managing large budgets and ensuring financial accountability.
    Strong Financial analysis and analytical skills including problem-solving skills with a data-driven approach to decision- making.
    Computer literacy and strong knowledge of Advanced Excel skills.
    Proficiency in the use of ERP or comparable organizational management systems.
    Strong report writing skills, mainly Financial and Management reporting.
    Knowledge of key compliance legislation for not-for profit sector.
    Strong leadership and people management skills with a proven track record of building and leading high-performing teams.
    Excellent strategic planning and organizational skills, with the ability to manage multiple priorities and projects simultaneously.
    Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
    Honest, encourages openness and transparency; demonstrates highest levels of integrity.
    Develops and encourages new and innovative solutions.
    Holds oneself and others accountable for making decisions and managing resources to deliver on the responsibilities.
    Agile worker, future-oriented and a strategic thinker.

    ZAF offers a very competitive package that includes a family medical cover, pension scheme, annual leave of 25 working days, and other benefits.

    The monthly basic salary will range from KES 400,000 – 500,000.
    The position will be based in Nairobi, with a physical office and flexible work-from-home possibilities and occasional travels to the project areas.
    The job is often not an 8 am – 5 pm job. The job has flexibility, and is also, requiring high skills of work-life balance, and a strong sense of responsibility.
    Experience is needed to work in a self-driven and ambitious, fast – paced environment, carrying the heavy responsibility of delivering the mission of ZAF.
    Interested and qualified candidates should include:
    A detailed application letter expressing interest.
    A detailed resume and copies of academic and professional certificates.
    Three work referees with contact information.
    Indicate your current and expected remuneration/salary.

    Submit their applications by email to jobs@ziziafrique.org by January 5th 2025, clearly indicating the position title on the subject line of the email.

    Apply via :

    jobs@ziziafrique.org

  • Payment Accountant

    Payment Accountant

    JOB PURPOSE

    The Payment Accountant is responsible for ensuring efficient and accurate processing of payments within the organization. This role involves receiving and registering invoices, uploading them into the payment system, and generating payment vouchers to facilitate timely disbursements. The Payment Accountant will also produce regular reports on payment processing status, ensuring transparency and accuracy in financial records. Additional responsibilities include downloading, filing, and organizing all supporting documents for audit and compliance purposes, as well as performing essential banking activities to support the organization’s financial operations. This position is critical in maintaining smooth payment processes, ensuring financial integrity, and supporting overall financial accountability. 

    KEY RESPONSIBILITY/TASKS/DUTIES

    Policy Responsibilities

    N/A

    Managerial/ Supervisory Responsibilities

    Interns

    Operational Responsibilities / Tasks

    BANK AND MOBILE MONEY MANAGEMENT (40%)

    Accurately capture and upload payment requests in the organizational banking system and contact account signatories for approvals as per the bank mandate.
    Manage banking, accounts, and balances effectively and efficiently, foreign exchange management and cash flow management.
    Following up any outstanding items in bank and communicating any issue relating to beneficiary bank details/swift communications to clear any gaps between our banker and beneficiary’s banker.
    Ensure the rightful payee is paid i.e., the contractor’s bank details match those provided for payment processing.
    Ensure all payees are promptly informed when their payments are remitted, the amount paid and the purpose for which payment is made.
    Manage bank accounts and account balances by ensuring no account goes into overdraft and no cheque bounces.
    Monitor market forex rates and recommend to management as and when to change the foreign currency to local currency.
    Provide bank correspondences on behalf of the organization.
    Draft account opening or closing correspondences to the bank, filling in all relevant bank forms in accordance with board resolutions as advised by the immediate supervisor.
    Generation and uploading of all payment confirmations
    Reviewing of all payments uploaded in the system for accuracy and completeness of supporting documents, Budget line and program.
    Following up any outstanding items in bank and communicating any issue relating to beneficiary bank details/swift communications to clear any miscommunication between our banker and beneficiaries’ banker.
    Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.

    PAYMENT PROCESSING (40%)

    Receive and review invoices for accuracy, completeness, and compliance with organizational policies.
    Register incoming invoices in the nancial system to ensure accurate record-keeping.
    Upload registered invoices to the payment system, ensuring timely entry for processing.
    Verify invoice details in the payment system to con rm accuracy before proceeding with payments.
    Generate payment vouchers for each transaction, ensuring they are correctly coded and contain all necessary details.
    Timely upload all payments for processing to the accounting system
    Follow up on payments to ensure timely approvals.
    Generate and distribute regular reports on the status of payment processing, highlighting pending and completed payments.

    DOCUMENT MANAGEMENT (10%)

    Download and file all supporting documents related to payments, maintaining an organized filing system for easy retrieval.
    Update the shared drive reporting template on payment

    COMPLIANCE AND AUDIT SUPPORT (10%)

    Ensure all payment activities comply with relevant policies, procedures, and regulatory standards.
    Provide supporting documentation and reports for audits and respond to audit queries related to payment processing

    OTHERS

    Attend, and fully participate in staff meetings and retreats as required.
    Write bimonthly and annual progress reports and use these as the basis for monthly and annual engagements with the line supervisor.
    Perform other duties as may be required from time to time.

    Job Dimensions:

    Financial Responsibility:

    None

    Responsibility for Physical Assets

    None

    Decision Making:

    Position makes decisions for self.

    Job Influence:

    Works as part ofthe Operations team.

    Working Conditions:

    Normal working conditions; Workdays, 40-hour week.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

    Bachelor’s degree in accounting/finance or related

    Professional Qualifications / Membership to professional bodies

    CPA Part 3

    Previous relevant work experience required.

    Atleast three years of professional workexperience
    Computer literacy and strong knowledge of MicrosoftExcel

    Functional Skills: Behavioral Competencies/Attributes:

    communication skills (both oral and written)
    Critical and problem-solving skills
    Strategic thinking skills
    Excellent presentation skills
    Time management Skills
    Excellent verbal and written communicationskills
    Strong Interpersonal and diplomacy Skills
    Sound planning, organizational, facilitationand coordination skills.
    People management skills
    Attention to detail
    Negotiation skills
    Flexibility and ability to work well under pressure

    Application deadline: 21st November, 2024
    Send your application to jobs@ziziafrique.org copying in dwere@ziziafrique.org

    Apply via :

    jobs@ziziafrique.org

  • Director of Operations

    Director of Operations

    ZAF seeks to strengthen her Operations Directorate by recruiting an Operations Director to oversee the overall leadership of all aspects of finance, human & IT resource management, procurement and administration, nurturing a sense of collective ownership for sustained growth, financial health, and impact. The Director of Operations will act as the Chief Operating Officer (COO) for the organization, responsible for coordinating the formulation, execution, tracking and performance monitoring of the ZAF overall strategy. A key deliverable will be to ensure that ZAF programs are executed efficiently, effectively, and in alignment with the stated strategic goals and organization policies. The ideal candidate will be a dynamic leader with experience in operations management, strategic planning, financial management and team development within a fast paced environment, preferably in the not-for profit sector.

    Responsibilities

    Finance (25%)

    Lead the financial management and reporting of Zizi Afrique Foundation and oversee the implementation of the finance and administration policies.
    Monitor cash flow and maintain operating reserves adequate to ensure smooth running of the organization.
    Review monthly financial statements including but not limited to revenue, assets and expenses.
    Provide regular updates on expenditure to the Senior Management Team and project managers to support budget tracking and expenditure.
    Be the custodian of all organizational budgets and contracts, and the head of organizational accountability.
    Lead internal audit for system compliance and improvement. Coordinate the execution of audit and risk, ensuring the closure of all identified audit and risk matters.

    People Management (25%)

    Oversee recruitment, orientation, training, and performance management of all personnel, and
    oversee the implementation of the HR policies.
    Establish and maintain a work environment that attracts and retains talent for delivery of impact.
    Ensure staff are well-motivated and developed to deliver on their roles.
    Implement a suitable and effective performance management system.
    Oversee payroll management for the entire organization.
    Oversee and facilitate staff meetings.
    Lead, coach, develop, and retain high-performance team members in the operations directorate.

    Procurement and Administration (20%)

    Lead the development and implementation of organizational procurement and administration policies.
    Oversee the daily operations to ensure effective program delivery and operational efficiency.
    Oversee compliance on all matters of procurement and administration.
    Ensure adequate systems and technologies that support the organization in the execution of its work.
    Develop and maintain organization-wide policies, procedures, and standards to ensure compliance with local laws and regulations and organizations vision and mission.
    Work closely with the procurement team in negotiating the best deals with suppliers which deliver the best value for money.
    Sustain effective IT systems for efficient running of business at Zizi Afrique Foundation.
    Manage all office related matters including leases, ergonomics and staff welfare.

    Strategic Leadership and Operational Oversight (30%)

    Lead governance in respect to audit and risk, including managing the annual financial audit and reporting cycle.
    Develop and implement operational strategies that align with the organization’s mission and objectives.
    Collaborate with the Executive Director and senior leadership team to define and drive the organization’s strategic vision and goals.
    Review and present regular reports to the Executive Director, Board of Directors, and donors.
    Ensure compliance with all organizational policies and local laws, including donor regulations and reporting requirements.
    Lead the creation of resources for sustainability of Zizi Afrique Foundation.
    Work closely with program managers to evaluate program outcomes and refine strategies for maximum impact.
    Provide induction on organization operations to new staff and long-term consultants and ensure all staff are regularly trained and up to-date with the operations systems and platforms.
    Participate in the maintenance and implementation of the Strategic Plan.
    Perform other duties as assigned.

    Desirable Skills and Qualifications

    Post-graduate qualifications (Masters or PhD) or equivalent in business administration or related field.
    Professional Qualifications /Membership to professional bodies – Finance or management professional, CPA-K or equivalent; or any other business-related professional body.
    Minimum of 10 years of experience in operations management, with at least 5 years in a senior leadership role within a large organization, preferably an NGO or other not – for- profit organization.
    Strong leadership and people management skills with a proven track record of building and leading high-performing teams.
    Excellent strategic planning and organizational skills, with the ability to manage multiple priorities and projects simultaneously.
    Exceptional financial acumen, with experience managing large budgets and ensuring financial accountability.
    Strong analytical and problem-solving skills, with a data-driven approach to decision making.
    Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
    Proficiency in the use of ERP or comparable organizational management systems.
    Knowledge of key compliance legislation for not-for profit sector.
    Honest, encourages openness and transparency; demonstrates highest levels of integrity.
    Develops and encourages new and innovative solutions.
    Holds oneself and others accountable for making decisions and managing resources to deliver on the responsibilities.
    Agile worker, future oriented and a strategic thinker.

    Apply via :

    www.linkedin.com

  • Research Consultant

    Research Consultant

    Background

    The goal of the greening TVET project is to ensure green skills of women and youth are promoted and poverty and hunger reduced in rural areas of Kakamega, Makueni and Kajiado, Kenya. This project is currently being implemented in three institutions: Latia Agribusiness Solutions, Bukura Agricultural College and Makueni Agriculture College; and two learning institutions: Baraka Agriculture College and Miramar International college
    Towards this goal, the project combines complementary strategic approaches which include:
    Support the strengthening of curricula for Green Skills especially in courses such as postharvest loss reduction, nutrition and food security, and value addition. The trainings should include financial literacy, social life skills, and group dynamics, to bridge skills mismatch and increase the employability of the graduates.
    Enhance training of participating institutions on financial literacy and business management for them to pass on the corresponding competences to the young people and women during their education.
    Map all successful local agripreneurs/practitioners as mentors to support the training and establishment of youth- and women-led green businesses.
    Connect with experienced local agripreneurs/practitioners to engage in training apprentices in their green businesses and offer industrial attachments.
    The project’s strategy is further outlined by one outcome area and by four complimentary outputs, combining both quick and lasting results with positive spillover effects:
    1,500 women and young people (together at least 60% women) in Kajiado, Kakamega and Makueni County acquire technical, economic and life skills in various value chains.
    The role of TVET Institutions in green skills development is enhanced.
    Youth and women receive a green education and find green (self) employment after completion.
    The vocational training offer in green competences is known and appreciated by a broad public.
    The capabilities and capacities of the partner organizations (Zizi and ADS) are enhanced and professionalized.

    Timeline and Outputs

    The execution of this Agreement becomes effective as of 16th October 2024 and will end on 11th November,2024 (20 Professional days).
    The consultant will work closely with the Green Business Project Team and will from time to time submit and share the progress of activities as agreed. The required key outputs will include:
    Inception report
    Finalized tools and plans for fieldwork.
    Fieldwork report highlighting the key findings from the data collected.
    First draft of the tracer study report
    Presentation of the preliminary findings and validation by various stakeholders
    Final tracer study report including a summary of the employability outcome.
    Quantitative and Qualitative data sets
    Human interest stories documented during the tracer study (must be supported with consent forms for photos or videos taken)

    Qualifications

    Possess an advanced degree in research, monitoring and evaluation, education, education research, or related fields especially of international standards.
    Have knowledge of youth development, women, and issues related to TVET education.
    Have proven experience in conducting impact assessment and analysis.
    Demonstrated understanding of a range of quantitative research approaches for understanding social norms, structures,cultures, and practices of the communities, preferably toward TVET education.
    Strong written and verbal communication skills.
    Ability to take field notes, document field processes, and analyze quantitative and qualitative data.
    Fluent in Spoken and written English.
    Detail-oriented, with high-quality standards for work and a proven track record of success.

    Interested consultants should submit a detailed proposal (8 pages max) outlining their understanding of the task, proposed approach, work plan budget, and CV/profile of key personnel (with at least 3 referees). Please submit by email under the heading ‘Green Business Project Tracer Study’ to info@ziziafrique.org and a copy sent to wodondi@ziziafrique.org to reach not later than 24th September, 2024.
     

    Apply via :

    info@ziziafrique.org

  • Research Consultant

    Research Consultant

    Background

    The goal of the greening TVET project is to ensure green skills of women and youth are promoted and poverty and hunger reduced in rural areas of Kakamega, Makueni and Kajiado, Kenya. This project is currently being implemented in three institutions: Latia Agribusiness Solutions, Bukura Agricultural College and Makueni Agriculture College; and two learning institutions: Baraka Agriculture College and Miramar International college
    Towards this goal, the project combines complementary strategic approaches which include:
    Support the strengthening of curricula for Green Skills especially in courses such as postharvest loss reduction, nutrition and food security, and value addition. The trainings should include financial literacy, social life skills, and group dynamics, to bridge skills mismatch and increase the employability of the graduates.
    Enhance training of participating institutions on financial literacy and business management for them to pass on the corresponding competences to the young people and women during their education.
    Map all successful local agripreneurs/practitioners as mentors to support the training and establishment of youth- and women-led green businesses.
    Connect with experienced local agripreneurs/practitioners to engage in training apprentices in their green businesses and offer industrial attachments.
    The project’s strategy is further outlined by one outcome area and by four complimentary outputs, combining both quick and lasting results with positive spillover effects:
    1,500 women and young people (together at least 60% women) in Kajiado, Kakamega and Makueni County acquire technical, economic and life skills in various value chains.
    The role of TVET Institutions in green skills development is enhanced.
    Youth and women receive a green education and find green (self) employment after completion.
    The vocational training offer in green competences is known and appreciated by a broad public.
    The capabilities and capacities of the partner organizations (Zizi and ADS) are enhanced and professionalized.

    Timeline and Outputs

    The execution of this Agreement becomes effective as of 16th October 2024 and will end on 11th November,2024 (20 Professional days).
    The consultant will work closely with the Green Business Project Team and will from time to time submit and share the progress of activities as agreed. The required key outputs will include:
    Inception report
    Finalized tools and plans for fieldwork.
    Fieldwork report highlighting the key findings from the data collected.
    First draft of the tracer study report
    Presentation of the preliminary findings and validation by various stakeholders
    Final tracer study report including a summary of the employability outcome.
    Quantitative and Qualitative data sets
    Human interest stories documented during the tracer study (must be supported with consent forms for photos or videos taken)

    Qualifications

    Possess an advanced degree in research, monitoring and evaluation, education, education research, or related fields especially of international standards.
    Have knowledge of youth development, women, and issues related to TVET education.
    Have proven experience in conducting impact assessment and analysis.
    Demonstrated understanding of a range of quantitative research approaches for understanding social norms, structures,cultures, and practices of the communities, preferably toward TVET education.
    Strong written and verbal communication skills.
    Ability to take field notes, document field processes, and analyze quantitative and qualitative data.
    Fluent in Spoken and written English.
    Detail-oriented, with high-quality standards for work and a proven track record of success.

    Interested consultants should submit a detailed proposal (8 pages max) outlining their understanding of the task, proposed approach, work plan budget, and CV/profile of key personnel (with at least 3 referees). Please submit by email under the heading ‘Green Business Project Tracer Study’ to info@ziziafrique.org and a copy sent to wodondi@ziziafrique.org to reach not later than 24th September, 2024.
     

    Apply via :

    info@ziziafrique.org

  • Regional Administrative Officer 

Finance Officer

    Regional Administrative Officer Finance Officer

    Position Summary
    Key Responsibilities
    TRAVEL AND EVENT PLANNING (40%)

    Assist with the preparation and execution of conferences, workshops and other events run by RELI in the region and country specifics. Ensure the following logistics are made:
    Timely requisition of venues, transport arrangements and other conference/workshop materials.
    Liaise with meeting venues both domestically and internationally to ensure all necessary arrangements have been made.
    Liaise with the procurement officer on all travel bookings including accommodation.
    Obtain necessary information on flight itineraries for RELI members.
    Coordinate regional and inter-departmental meetings inclusive of setting agendas, taking notes, and following up on action plans as required.
    Schedule and calendarize virtual and physical meetings ensuring all intended participants are invited.
    Ensure all meeting documents are shared ahead of the meetings.
    Generate requests, receive invoices, fill output analyses, prepare payment vouchers and submit payments for suppliers and consultants in a timely manner ensuring reconciliation of expenses against approved budgets.
    Prepare RELI members for various conferences/learning opportunities by obtaining all relevant information regarding the conference, including its registration and other requirements.
    Maintain the RELI Regional Calendar of events – both external and internal. Research on conferences RELI members can contribute and participate.
    The Regional Administrative Officer role will be responsible for providing administrative support to the region (Kenya, Uganda and Tanzania) including travel and meeting/event planning, procurement and payment processing, and documentation of regional activities. Additionally, the job holder will support the RELI senior manager in handling RELI Africa board related activities.

    SUPPORT PROGRAM ACTIVITIES (40%)

    Support the collation and maintenance of the RELI regional and country specific database including the membership database.
    Assist in maintaining project documentation including monthly regional activity report and filing system.
    Ensure various RELI reports are collated and accessible to all the RELI secretariat members.
    Review activity budgets as sent by leaders/assist in preparation of activity budgets and track the overall RELI Africa budget.
    Prepare claim forms as required.
    Prepare contract request spreadsheet for new consultants and interns across the region.
    Support in administrative duties such as printing, photocopying and scanning.
    Conduct simple data analyses and propose for publication as RELI knowledge products.
    Draft, review and comment on documents and publications.
    Serve as point of contact for RELI members and other RELI stakeholders for updates or requests of information on the regional activities.
    Manage dispatch of materials to the region (Uganda and Tanzania) and maintain a record of the same.
    Take stock of RELI materials in the store and maintain an accurate record.

    GOVERNANCE (15%)

    Coordinate the development of board papers and sharing board papers 2 weeks before the meetings.
    Schedule, attend and document all the RELI Africa board meetings.
    Share calls for funding proposals and coordinate with RELI leaders for submission of quality applications.
    Assist with administrative duties in the RELI senior manager/CEO’s office.

    OTHER (5%)

    Attend, fully participate and document network and staff meetings and retreats as required.
    Perform such other duties as may be required from time to time.
    Write one blog per quarter and one academic paper per year.

    Qualifications

    Bachelor’s degree in business administration, Psychology, Sociology or any other related field.
    6 years’ experience in similar role preferably in INGO environment.
    High level of drive and personal motivation, coupled with the presence required to interact effectively with senior personnel in the region.
    Excellent oral and written language proficiency in English.
    Programme and project management.
    High degree of professionalism, commitment, reliability and integrity.

    Personal Skills

    Planning and Organization skills
    Data and Budget management
    Problem solving
    Fostering teamwork
    Communication

    Competencies

    Good understanding of operations, including operational challenges faced in the countries of operation.
    Strong communication and interpersonal skills: demonstrated ability to work effectively across and within a large, complex non-profit organization, both laterally and vertically, and diplomatically communicate with a variety of people in a multi-cultural environment.
    Excellent organizational skills: the ability to work independently in a fast-paced, detail-oriented environment and efficiently organize the workflow of a fast-paced team.
    Proven attention to details: the ability to track and process multiple details simultaneously and accurately.
    Strong visual skills: the ability to assist with preparation of charts and graphs in Excel and PowerPoint.
    Flexible work attitude: the ability to work productively in a team environment and independently.
    Trustworthy with an ability in maintaining confidential information.
    Solid writing and editing skills: the ability to draft and edit professional documents and correspondence in English.
    Strong computer skills: ability to work effectively and accurately with MS Outlook, Word, Excel, PowerPoint, and to adapt to new applications.

    go to method of application »

    Qualified and interested candidates can send their applications to jobs@ziziafrique.org by October 6, 2023.

    Apply via :

    jobs@ziziafrique.org

  • Program Officer – Assessment and Advocacy

    Program Officer – Assessment and Advocacy

    Job Description:

    Action for Life skills and Values is currently seeking services of a Program Officer on Assessment and Advocacy.
    The Program Officer will offer support to the implementation of the strategy ensuring it builds and strengthens the ALiVE collaborative approach.
    The officer will work in the Assessment and Advocacy Unit, provide conceptual input, and coordinate the work of teams in multiple locations implementing the activities relevant to the project. 

    Scope of Work and Responsibilities:
    Assessment

    Support all technical and operational aspects of ALiVE assessment initiatives 
    Work closely with VaLi/RELI Network member organisations to understand and document country-level assessment initiatives of life skills and values and provide support through capacity building workshops as well as knowledge sharing sessions.
    Support coordination and collaboration to conduct country fieldwork.
    Support external organizations in the design, administration and analysis of assessments using ALiVE tools.
    Participate in local and/or international conferences and events disseminating the work of ALiVE. 

    Evidence-based advocacy 

    Boost the implementation of the ALiVE advocacy strategy. 
    Conceptualize and produce advocacy products on works related to life skills and values to improve SEL in the Global South. 
    Work with the project team to conceptualize and implement the peer forums, and policy dialogues.
    Communicate with the assessment, system, action, research and learning hub team members to coordinate and ensure participation in policy dialogues on life skills and values. 
    Work closely with education stakeholders on matters related to life skills and values. 
    Write and coordinate blog posts, newsletters, articles, and external communication pieces about the assessment and related actions on life skills and values. 
    Support post VaLi-A conference activities with the various stakeholders including the Ministry of Education and RELI member organizations.Cross-cutting responsibilities
    Project planning and implementation: Provide support in the preparation of project work plans, timelines and ensuring that project activities are implemented as planned.
    Monitoring, Evaluation and Learning: Provide support in gathering project related data and sharing with the responsible team members.
    Reporting and compliance: Provide support in the preparation of project reports on components related to assessment and advocacy. Ensure compliance with organizational policies and practices.

    Qualifications

    Bachelor’s degree in international relations, education, development studies, or a related field
    5+ years of experience in developing and implementing advocacy strategies.
    Strong understanding of policy issues related to the organization’s mission and goals.
    Excellent communication skills
    Ability to work independently and as part of a team.

    Interested candidates who fully meet the above criteria are invited to send their applications to jobs@ziziafrique.org along with the following: a) Cover letter (indicating interest and past experiences from similar projects)An updated Curriculum Vitae (with references) Applications are to be submitted on or before 1700 (EAT) on 10th August 2023. The subject of the application letter or e-mail should be read Program Officer-Assessment and Advocacy.

    Apply via :

    jobs@ziziafrique.org

  • Human Resource Officer

    Human Resource Officer

    Zizi Afrique Foundation is hiring an experienced HR Officer (HRO) based in Nairobi. We’re an organization focused on driving impact in Kenya’s education sector through research, advocacy, and innovation. As a mid-sized organization with 30 staff members, we offer a friendly environment centered around Ubuntu, Respect, and Curiosity.

    Reporting to the Director of Operations, the HRO will support HR processes and organizational development. The ideal candidates for this position should have 8-10 years of HR experience and thrive in a fast-paced environment, and where the staff are closely-knit in human contact.

    Duties and responsibilities:

    HR Policy Review and Implementation

    Keeps apace with developments in the regulatory environment and advice the Executive Director on necessary policy reviews
    Leads occasional review of the HR policies and procedures
    Is a custodian of the Organization HR Policies and procedures, including enforcement of the staff code of conduct and the diversity, equity and inclusion policies
    Oversees, trains, and supports the management team in applying the HR policies, including disciplinary procedures
    Drafts board papers regarding HR aspects
    Support in personnel planning and budgeting

    Recruitment, Employee Support and Performance Management

    Develop and review Job Descriptions for existing and new positions
    Leads staff recruitment and hiring processes, including advertisement, interviewing, reference checking and contracting
    Manages the staff separation and exit processes
    Onboards new staff through a comprehensive induction program with all departments
    Supports the Executive Director in managing staff welfare, and grievance handling
    Manages the staff compensation and benefits packages as per internal policies and local law requirements
    Liaises with insurance providers to efficiently take care of staff health and safety
    Manages the daily worksheets platform, and prepares simple briefs to the Executive Director
    Coordinates the staff performance cycle, including target setting, quarterly and annual staff appraisals 
    Updates and prepares the monthly staff payroll and liaises with the finance department in respect to any changes that affect the annual budget

    Record Management

    Manages confidential HR staff records
    Collects HR data and information as required and prepares basic reports
    Manages leave records for the organization, including the HR software
    Attends Management team meetings to present briefs on HR

    Staff Training and Development

    Coordinates the identification and documentation of staff training needs
    Manages the staff training budget and schedules
    Coordinates all other aspects to yield staff motivation and satisfaction.

    Minimum Requirements

    Bachelor’s degree in human resource management or equivalent
    8-10 years’ experience in a similar HR role
    Registered (and up to date) member of the Institute of HR

    Skills and Attitudes

    Excellent knowledge of various HR functions such as pay & benefits, recruitment, on boarding, evaluation, training & development
    Good understanding of labor laws and disciplinary procedures
    Proficient in MS Office
    Outstanding organizational and time-management skills
    Excellent communication and interpersonal skills
    Strong integrity and ethical standards

    What we Offer

    A humane and homely work environment, with a very active staff welfare
    A challenging and dynamic work environment, quite fast-paced
    Intellectual environment where ideas are shared and challenged
    Competitive salary (KES 250,000-280,000) with benefits including a super health insurance, pension scheme and lunch
    Space to innovate, and the expectation of independent working.

    Send your cover letter and CV to jobs@ziziafrique.org, addressed to the Human Resources Manager, Zizi Afrique. Your expected pay must be stated in your cover letter. The deadline is 2nd August,2023. In the subject line of your email, clearly state the position title. NOTE THAT ONLY EMAILED APPLICATIONS WILL BE CONSIDERED. Please note that only short-listed candidates will be contacted, and canvassing will lead to automatic disqualification.

    Apply via :

    jobs@ziziafrique.org

  • Data Officer 


            

            
            Consultancy – External Auditor

    Data Officer Consultancy – External Auditor

    Duties and responsibilities:

    Support development and ensure availability of programs data collection tools.
    Provide an oversight on quality data collection, collation, data entry and analysis of results using statistical techniques and provide performance reports as required.
    Provide supportive supervision for data collection and entry.
    Conduct field visits as required for trouble shooting data issues. 
    Develop, review and maintain copies of data collection forms (ensuring accurate updating as needed) and support documentation for data management. 
    Maintain databases back up and filing systems for the programs data. 
    Perform and document procedures for data preparation including data cleaning, standardization and data analysis. 
    Ensure data management procedures have set timelines and meet established deadlines. 
    Participate in programs data and progress reviews as required with the Directorate of Programs and partners. 
    Ensure stock taking and supply of data collection tools and/or forms is done in a timely manner. 
    Conduct data quality and assurance audits for the programs data. 
    Lead in the development of a data management systems that supports field teams for timely submission of data. 
    Support and contribute to the write-up of programs report.

    Others:

    Attend, and fully participate in staff meetings and retreats as required.
    Support the development of bimonthly and annual progress reports for the Directorate.
    Perform other duties as may be required from time to time.

    Academic Qualifications:

    Bachelor’s Degree in Economics, Statistics, Mathematics, Business administration, or any other relevant field.

    Other Qualifications

    Knowledge of statistics and experience using statistical packages for analyzing datasets (STATA, Advanced Excel, SPSS, R etc.)

    Previous relevant work experience required.

    At least three (3) years’ relevant experience in programmatic information management and managing databases.
    Strong administrative skills, organizational skills, and attention to detail.
    Proficient with computer technology and Microsoft Office applications
    Knowledge of working in donor funded projects is desirable.
    Must have good writing and analytical skills.
    In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least two other data analysis and visualization tools.

    Send your cover letter and CV to jobs@ziziafrique.org, addressed to the Human Resources Manager, Zizi Afrique. In the subject line of your email, clearly state the position title. The deadline is July 14, 2023

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    Use the emails(s) below to apply 

    Apply via :

  • Program Officer – Assessment and Advocacy

    Program Officer – Assessment and Advocacy

    Job Description:

    Action for Life skills and Values is currently seeking services of a Program Officer on Assessment and Advocacy.
    The Program Officer will offer support to the implementation of the strategy ensuring it builds and strengthens the ALiVE collaborative approach.
    The officer will work in the Assessment and Advocacy Unit, provide conceptual input, and coordinate the work of teams in multiple locations implementing the activities relevant to the project. 

    Scope of Work and Responsibilities:
    Assessment

    Support all technical and operational aspects of ALiVE assessment initiatives 
    Work closely with VaLi/RELI Network member organisations to understand and document country-level assessment initiatives of life skills and values and provide support through capacity building workshops as well as knowledge sharing sessions.
    Support coordination and collaboration to conduct country fieldwork.
    Support external organizations in the design, administration and analysis of assessments using ALiVE tools.
    Participate in local and/or international conferences and events disseminating the work of ALiVE. 

    Evidence-based advocacy 

    Boost the implementation of the ALiVE advocacy strategy. 
    Conceptualize and produce advocacy products on works related to life skills and values to improve SEL in the Global South. 
    Work with the project team to conceptualize and implement the peer forums, and policy dialogues.
    Communicate with the assessment, system, action, research and learning hub team members to coordinate and ensure participation in policy dialogues on life skills and values. 
    Work closely with education stakeholders on matters related to life skills and values. 
    Write and coordinate blog posts, newsletters, articles, and external communication pieces about the assessment and related actions on life skills and values. 
    Support post VaLi-A conference activities with the various stakeholders including the Ministry of Education and RELI member organizations.Cross-cutting responsibilities
    Project planning and implementation: Provide support in the preparation of project work plans, timelines and ensuring that project activities are implemented as planned.
    Monitoring, Evaluation and Learning: Provide support in gathering project related data and sharing with the responsible team members.
    Reporting and compliance: Provide support in the preparation of project reports on components related to assessment and advocacy. Ensure compliance with organizational policies and practices.

    Qualifications

    Bachelor’s degree in international relations, education, development studies, or a related field
    5+ years of experience in developing and implementing advocacy strategies.
    Strong understanding of policy issues related to the organization’s mission and goals.
    Excellent communication skills
    Ability to work independently and as part of a team.

    Interested candidates who fully meet the above criteria are invited to send their applications to jobs@ziziafrique.org along with the following: a) Cover letter (indicating interest and past experiences from similar projects)An updated Curriculum Vitae (with references) Applications are to be submitted on or before 1700 (EAT) on 10th August 2023. The subject of the application letter or e-mail should be read Program Officer-Assessment and Advocacy.

    Apply via :

    jobs@ziziafrique.org