The Job holder will be responsible for providing comprehensive administrative support to the Chief Executive Officer. This include planning, organizing, directing and controlling in accordance with laid down policies and procedures, delegated authorities and guidelines.
Responsibilities for the Personal Assistant Job
Ensuring communication, planning schedules, appointments, meetings, reports, presentations and associated tasks are well organized for the Chief Executive Officer.
Planning and organizing board and management meetings
Managing and prioritizing workflows to ensure that meeting reports, minutes, correspondence and matters for attention are dealt with in a professional and timely manner.
General administrative support to the Chief Executive Officer in the controlling of daily activity and diary management
Develop and maintain a contact database for clients, vendors, key stakeholders, regulators, etc. and ensure that this is updated on a regular basis.
Ensure all documents from the Chief Executive Officer are professionally styled and presented in accordance with corporate standards.
Draft communication correspondences on behalf of the Chief Executive Officer.
Verify all expenses and claims and forward to finance for payment.
Plan and organize local and international travel, accommodation and visa arrangements, scheduling of meetings/visits, co-ordination with travel agencies
Ensure parking arrangements and access control for external visitors are reserved
Ensure that all physical and electronic records including confidential and sensitive society documents are safely kept and a record of the same retained at all times.
Screening telephone calls, enquiries and requests for the CEO and delegating where appropriate.
Qualifications for the Personal Assistant Job
Minimum KCSE C
A University Degree in Business Administration or Public Relation or its equivalent. Proven track record in successfully working with a CEO/Director level functions in financial institution, and/or other related fields.
Excellent organizational skills, time management skills, administrative skills, prioritization competence, with accuracy and attention to details.
Proactive attitude and ability to take initiative
A good team player/leader.
Strong interpersonal skills, outgoing personality, and ability to work independently on strict deadlines.
Superior oral and written communication skills.
At least four (4) years’ work experience in a reputable organization in a similar or equivalent position
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