Responsibilities for the Executive Assistant Job
Administrative Support
Support the DG to follow up on action items as assigned to respective staff members or external stakeholders.
Act as liaison for the DGs office by maintaining efficient and effective communication channels between the office of the DG, Board Chairman, Directors, CAK Departments and external customers.
Handle routine matters, determine and refer as appropriate.
Oversee the smooth running of outsourced support services including tea, water and cleaning services and other hospitality services as required.
Oversee the security of office records/classified materials, equipment and office machines.Maintain inventories of office equipment and supplies, monitor utilization of consumables and requisition of additional supplies.
Coordinate local and international travel for the DG.
Organize for meetings and forums under the DGS office. This includes organizing logistics such as venue (internal or external), refreshments and facilities required.
Clerical Support
Oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses for the DGs office.
Sit in weekly HOD meetings, take minutes, keep records of the same and follow up on action items.
Typing documents, recording dictation in shorthand and transcribing in written form as assigned in the DG’s office.
Receive and screen the DGs correspondence, filing, registry, letters, reports, memos and respond to routine correspondence.
Maintain the DG’s diary, calendar and schedule of appointment appropriately and inform DG accordingly to approve or change.
Receive and screen incoming calls and visitors
Executive Assistant Job Qualifications
Bachelors degree in business administration or related field;
Diploma in secretarial studies will be an added advantage;
Excellent knowledge of office administration in a busy office; and
Proficiency in ICT
At least 5 years’ experience in a similar position; and
Experience in customer service.
Company Address: Address Kenya Railways Staff Retirement, Benefit Scheme Block ‘D’, 1st Floor, Haile Selassie Avenue.
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Executive Assistant
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Knowledge Management Assistant Procurement Officer
This position reports to the Senior Advocacy Officer.Principal Responsibilitiesa) Knowledge Management• Participate in planning, designing, coordinating and implementing comprehensive knowledge management initiatives and strategies.• Identify and obtain required resources and ensuring accessibility of these resources to the Authority and its stakeholders.• Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.• Develop mechanisms for leveraging on existing knowledge within the Authority• Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.• Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools• Serve as key contact for data requests by responding to queries and by assisting clients in accessing Knowledge Management tools and resources• Utilize knowledge bases, networks, communities of practice and other sources to synthesize responses to queries• Provide oral and written responses and briefings for queries by staff and managers and by external clients• Contributes to knowledge management resources by preparing best practices and capturing global practices through written stories and video debriefings.Required QualificationsEducation and Knowledge• Bachelors degree in Knowledge Management, Information science/library science, or related discipline;• Specialist knowledge in e-library; and• Proficiency in ICT.Experience• Over three (3) years relevant experience gained from reputable organizations;• Diverse experience in developing and implementing knowledge management programmes that contribute to strategic objectives in a reputable institution; and• Working knowledge of educational media and technology including the internet and its utilization for electronic learning.Skills and Competences• Ability to communicate within and outside the Authority;• Ability to write complex reports;• Analytical skills;• Organization and inter personal skills; and• Ability to work under pressure, prioritize and multi task.
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Human Resource and Administration ICT Assistant System Auditor Senior Advocacy Officer
Job reference: CAK/8.10./2016
The Authority runs a one (1) year Young Professionals Programme (YPP) to expose the participants to the Competition Policy and law management with the objective of motivating and thereof deepening interest and capacity in this field.
The Authority invites applications from suitably qualified applicants for the year 2017 programme.
Required Qualifications
Applicants must have a minimum of Master’s Degree in Law or Economics or Business related course from a recognized University and must be below thirty (30) years of age.
The successful candidates will be under a one (1) year training programme and will be paid a monthly stipend.
At the end of the programme, all the professionals will be subjected to an interview for the purpose of issuance of a certificate.
Successful professionals may be absorbed into the permanent workforce of the Authority depending on availability of a vacancy.
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Legal Officer Senior Legal Officer Knowledge Management Investigations Officer Senior ICT Officer Driver
Ref No. CAK/01.11/2018
ResponsibilitiesCoordinating provision of legal advisory services to the Authority;
Coordinating the Authority’s litigation function;
Representing the Authority before the Competition Tribunal;
Undertaking drafting of laws and regulations;
Monitoring legal and regulatory compliance;
Reviewing, advising, and making recommendations on new legislation, subsidiary rules and regulations;
Undertaking Governance Audits;
Coordinating Gazettement of the Authority’s decisions and other relevant matters;
Preparing preventive legal strategies for management of disputes;
Coordinating implementation of legal risk mitigation measures;
Ensuring realization of Departmental deliverables of the Authority’s Strategic Plan and Performance Contract;
Coordinating development of Departmental work plans and budgets; and
Coordinating drafting and reviewing contracts, leases and other conveyance documents; and
Providing necessary support in the Board Secretarial function.Qualifications
Minimum eight (8) years relevant work experience;
Bachelor of Laws degree from a recognized institution;
Postgraduate Diploma in Legal Studies from Kenya School of Law
Master’s Degree in Law or other relevant social science from a recognized University;
Admitted as an Advocate of the High Court of Kenya;
Member of the Law Society of Kenya;
A Valid Practicing Certificate;
Management Course lasting not less than four (4) weeks
Certified Public Secretary, Kenya (CPSK);
Membership of the Law Society of Kenya and Institute of Certified Secretaries of Kenya (ICPSK);
Proficiency in computer applications;
Good communication and interpersonal skills ; and
Fulfilled the requirements of Chapter Six of the Constitutiongo to method of application »
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Young Professionals Opportunities: Five (5) Positions: 2019
Job Description
The Authority runs a one (1) year Young Professional Programme (YPP) to expose the participants to the Competition Policy and Law Enforcement with the objective of motivating and thereof deepening interest and capacity in this field.
The Authority invites applications from suitably qualified applicants for the Calendar year 2019.
Qualifications.
Applicants MUST have a minimum of Masters Degree in Law, Economics or Business related course from a recognized University and MUST be below thirty (30) years of age.
Terms and Conditions
The successful candidates will be under a one (1) year training contract and will be paid a monthly stipend. At the end of the programme, all the Young Professionals will be required to write a paper on Competition Policy and Law prior to issuance of a certificate. Successful professionals may be absorbed into the permanent workforce of the Authority depending on the availability of a vacancy.
Requirements of Chapter Six of the Constitution of Kenya.
Shortlisted candidates will be required to obtain and submit copies of clearance certificates from the following Agencies during the interview:Kenya Revenue Authority
Higher Education Loans Board
Ethics and Anti-Corruption Commission.
Criminal Investigations Department
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Systems Auditor, Internal Audit
Job Description
Plan and conduct risk based internal audits of various departments including operational, compliance, system and value for money audits in line with Authority’s Annual Audit Plan as approved by the Board Audit Committee.
Perform general and application control reviews for simple to complex computer information systems.
Perform information control reviews of internal control procedures to include system development standards, operating procedures, system security, programming controls, communication controls, back ups, disaster recovery and systems maintenance.
Prepare audit reports and working papers to ensure that adequate documentation exits to support the completed audit conclusions.
Conduct discussions with Senior Management on key audit issues and recommendations through exit meetings at the end of the audit assignments.
Follow up on implementation of audit recommendations and prepare statistics on the number of audit issues outstanding, resolved and prepare summary of action taken or to be taken to resolve unresolved issues.
Perform other adhoc audit assignments relating to governance, risk management and control as appropriate to the Authority.
Provide support to the External Auditors – both statutory by KENAO or other auditors, covering Financial and System Audits.
Carry out audit reviews of the strategic plan to ensure its implementation in line with set timelines.Qualifications
Bachelor’s degree in Finance and Accounting or Business related filed.
Full professional qualifications in Certified Public Accounting (CPAK) and/or Certified Internal Auditor (CIA) and/or ACCA;
Certified Information Systems Auditor (CISA) and/or Certified Information Security management; and
Fraud examiner (CFE) as an added advantage.Experience Required
At least 3 years Internal Audit Systems Audit experience gained from reputable organizations; and
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Mergers & Acquisition Internship
This program aims at exposing the graduates joining the labour market to a real work environment in order to enhance their employability. The program is open in the following functions of the Authority;
Internship Program RequirementsMergers and Acquisitions- Bachelors degree in Economics
Beneficiaries of the Authority’s Young Professionals program, Industrial Attachment and Apprenticeship will not be eligible;
Beneficiaries of the internship program from any other institution are not eligible;
The applicant must be a graduate, who has graduated with a first Bachelors degree within a period of not more than one year from the graduation day; and
Must be below 27 years of age.