Job Overview / Summary (What and Why):
The Regional HR Director will lead and facilitate the development of a highly effective, strategic HR function in the Horn and East Africa and Yemen (HEAZ/Y) that ensures the organization has the structure, culture and talent needed to deliver on program goals and effectively serve its beneficiaries. This individual will direct and facilitate the delivery of key HR services and infrastructure in line with the IRC’s Human Capital Strategy for efficient and effective services at multi-levels. They will drive the implementation and adaptation of HR global initiatives and practices across the region. The regional HR Director serve as advisor and counsel to maximize staffing resources and performance, ensures economy and efficiency of work processes, and contains institutional risk.
Major Responsibilities:
Direct and oversee the collaborative identification and development of annual and multi-year human resource strategies such as workforce planning, job performance improvement, HR capacity development, etc. to ensure the right talent at the right time and in the right place. Identify and facilitate development of standards, tools, and resources. Devise and implement metrics.
Evaluate and facilitate HR functional capacity and service delivery for HEAZ/Y. Implement collaborative actions to facilitate the evaluation and development of HR services and infrastructure. Build knowledge, expertise, and capacity leveraging internal and external resources. Ensure effective HR service systems and delivery at multi-levels as confirmed by key stakeholders. Measure and evaluate.
Oversee global delivery and implementation of IRC HR global systems, standards, and initiatives. Ensure effective adaptation at all levels and compliance with the spirit and intent of labor regulations and donor requirements. Secure feedback and suggested improvements. Measure and evaluate.
Direct development and delivery of training and other capacity building efforts. Identify and access internal and external resources to provide timely and effective technical assistance.
Serve as a strategic partner providing advice and counsel to maximize staffing resources and performance, ensure economy and efficiency of work processes, and contain institutional risk. As needed, s erve as primary liaison for all HR matters.
Perform other duties as assigned and contribute to the success of the HR department and function at IRC.
Key Working Relationships:
Position Reports to: Chief Human Resources Officer based in New York City with a critical matrixed relationship to the Regional Director HEAZ/Y
Indirect Resources :
Country HR Coordinators
National HR Practitioners
Designated HR Focal Points
Other Internal and/or external contacts (describe the nature of departments or groups the position influences or requires support from to accomplish objectives):
Regional Director, Deputy Directors, Country Directors
HQ leadership across multiple departments
Functional HR Teams (C&B, Talent Management, Talent Acquisition, and HRIS)
Finance, General Counsel Global Supply Chain, and IT colleagues
Job Qualifications:
Master’s degree preferred, minimum 10 to 15 years of progressive HR professional experience with a minimum of 5 years as a regional manager or director or equivalent education and experience.
Demonstrated success as an HR generalist supporting employee groups of 500+ employees in multiple locations within the region or global environment required. Experience within the NGO sector will be an added advantage.
Demonstrated success in supporting key senior management and building relationships.
Broad knowledge and experience in employment law, compensation, organizational planning, organization development, employee relations, and training and development
Strong collaborator with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units required
Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced, high volume environment and on deadline; aptitude for problem solving and decision making needed
Superb written and verbal communication skills required.
Capable of managing conflict and conflicting views.
English fluency required (French proficiency a plus)
Ability to regularly travel to countries within the region
Strong knowledge of HRIS systems preferred
SPHR, GPHR, CIPD or other HR professional certification are highly valued
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Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA
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Regional Human Resource Director Supply Chain Intern
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Senior Protection Manager
Purpose of the Role
While leading the Protection team and working with other partners, the Manager will ensure adequate participation, appropriate delivery, and sustained impact of all Protection and governance interventions which are under power and safety outcomes under the 2020 SAP IP. This position will support all aspects of technical design, implementation, monitoring and evaluation of the Protection activities; development of implementation strategy/approaches and guidelines including providing feedback to partners for purposes of improving progamme quality.
Programme
Key Responsibilities: Overall responsibility for the management of the Protection Programme while providing technical and programmatic support to the communities, partners and GoK on refugee protection and forced migrants.
Create and execute systems (work plans, spending plans etc) to ensure that set deadlines are met and targets achieved
To supervise and mentor the protection and safe programming officers working in the protection program towards achievement of goals
Working closely with the Protection Staff, undertake analysis of data/assessment findings to inform on design of Protection programming strategies and approaches that are sustainable.
Participate in the development of new proposals, budgets and concept notes in coordination with the Deputy Director Programs and Deputy Director Grants and Accountability.
Provide all necessary technical expertise to the Protection team in all Protection related activities and where appropriate and to other IRC programmes.
Conduct regular field visits, supervision and monitoring of all Protection related activities to ensure quality implementation
Take direct lead in planning of all Protection activities in collaboration with the Field Managers and other technical program leads.
Contribute towards development of IRC’s country strategic plan, in the protection sector
Facilitate close collaboration between IRC and project implementing partners
Ensure appropriate monitoring and evaluation of protection activities to guarantee effective implementation according to set standards
Support other protection programs as needed
Support the Deputy Director in Durable Solutions activities such as ReDSS Initiative (Regional Durable Solutions Secretariat) among others.
Security With support from the Security Manager monitor the security situation and development in IRC operational areaswith implications for staff safety and for program implementation;
Oversee implementation of the IRC Kenya Security Management Plan where applicable.
Capacity Building & Human Resource Management Directly manage, supervise and mentor ProtectionProgram staffBuild the capacity of the protection program staff to improve their range of capabilities related to the protection program and its activities
Support the Deputy Director – Programs to train IRC staff in Durable Solution strategies.
Ensure that all performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency;
Support in Identifying training needs for program support staff members and make appropriate recommendations to the DDP, DDO, DDGA and the CD;
Ensure that administrative matters that relate to the roleare carried out in accordance with IRC HR and administration policies;
Support efforts that will ensure that all IRC staff comply with the IRC Code of Conduct/IRC WAY and other relevant policies pertaining to staff conduct.
Reporting Report on the progress of all Protection activities highlighting any anticipated programme delays and proposing solutions in order to meet deadlines.
Produce initial drafts of all Protection related donor reports and support the Grants unit in finalizing the same before submission to the donor.
Contribute in compiling study and assessment reports including technical reviews of the same when called upon
Contribute in the design of M&E tools and implementation of the same in all Protection related activities -
Procurement Manager, Pharmaceuticals and Medical Equipment
Major Responsibilities:
Manage end to end supply chain process for pharmaceutical, nutrition products, medical devices and medical equipment requirements for francophone countries that IRC operates in.
Serve as subject matter expert for drug procurement, medical devices and equipment and service providers related to pharmaceutical regulatory and donors’ requirements
Support in the development of processes to ensure compliance related to key supply chain requirements such as quality control, cold chain storage and distribution
Per Health program requests, provide technical advice and guidance about importation process, sourcing information and review large pharmaceuticals orders placed by country programs to minimize inappropriate procurement
Demonstrate expertise in contract negotiations and cost management
Support Senior Procurement Manager in developing category strategies
Manages RFX, RFP process, templates and strategy
Lead strategic supplier relationship management to continually identify process improvements and cost reduction opportunities
Well versed in analysis of spend data and cost models for continuous improvement
Maintain relationships with various business functions across the organization including health unit, legal, and regional/country offices
Monitor and forecast upcoming levels of demand and track inventory levels
Lead supplier selection and pre-qualification process globally
Conduct Quality Control and pharmacovigilance activities, when deemed necessary or as an element of routine supplier management.
Conduct/organize regular and ad hoc inspections of IRC suppliers and their manufacturers, to safeguard the quality of supplies delivered to IRC beneficiaries.
Job Requirements:
Experience in sourcing both pharmaceuticals, medical devices and equipment
Experience of medical logistics and pharmaceutical supply chain systems in developing contexts
Experience with managing medical warehousing facilities in support of NGO health programs
Successful experience in audit/assessments and the implementation of supply chain management improvements
Knowledge of developments and trends within pharmaceuticals industry
Knowledge of risk management, with the ability to identify and address anticipated issues
4-6 years of Procurement related experience. Pharmacist preferred
NGO experience preferred with understanding of institutional donors’ policies relating to pharmaceutical procurement and management
Extensive knowledge of pharmaceuticals related quality systems such as GDP and GMP
Ability to establish supplier specifications, measure conformance and identify process improvement opportunities that are defined in conjunction with internal customers is critical to this position
Driven to meeting or exceeding milestones
Ability to provide fact based advice and development of market and industry analysis
Has proven knowledge of procurement industry cost structures and drivers
Experience working in Africa desired
Fluency in French and English essential
General knowledge of applicable laws and regulations
Excellent problem solving and negotiation skills
Knowledge of Access, Excel, PowerPoint, Word as well as experience implementing and using procurement systems
Bachelor’s degree preferably in Pharmacy, or equivalent pharmacy qualification
Complexity of products and projects requires high quality project and program management skills and a proven ability to manage change both internally and externally -
Field Office Coordinator Orthopedic Surgeon Senior Field Coordinator Nutrition Manager
Job description
Manage day to day HR & Admin, finance, logistics and security tasks of the field office
Ensure adherence to NRC policies, handbooks, procedures and SOPs/guidelines
Ensure adherence to Security and Risk Management policy and procedures
Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
Provide support in the training and development of staff
Provide support to project implementation at field office level
Coordinate representation meetings with the UN, partners and authorities
Promote the rights of IDPs/returnees in line with the advocacy strategy
Under the supervision of the Consortium Manager he / she oversees SPARK Consortium programme and operations in Kakuma and Kalobeyei in accordance with NRC strategy and mandate.
Mentor, monitor and coordinate implementing partners in Kakuma to ensure that the consortium partners operate in line with the implementation plan and the established standards.
Coordinate information and communication among Consortium Partners and with the Consortium Management Unit.
Closely work with monitoring and evaluation team to monitor on the implementation progress of the project activities.
Coordinate cross cutting activities between the partners (assessments, data collection, meetings, reports).
In coordination with the Consortium Manager and the Area Mangers of the partners represent the consortium in external meetings providing timely feedback reports to Area Manager and Consortium Manager
Submit monthly progress report on SPARK activities to Consortium Manager.
Travel as dictated by the needs of the programme, security and staff
Undertake other tasks allocated by the Consortium Manager
Qualifications
University degree preferably in development studies, community development, economic and other social sciences
At least three years of working experience in field offices and teams coordination
Experience working with Non-Governmental organizations,
Good communication skills and ability to conduct training
Strong in managing difficulties and challenges mainly from the local actors
Understanding of conflict sensitivity, protection and do no harm
Computer skills
People-centred management skills
Desirable local language skills
Education field
Social science
Administration / Organisation / Management
Education level
College / University, Bachelor’s degree
Personal qualities
Handling insecure environments
Working with people
Planning and delivering results
Communicating with impact and respect
Managing resources to optimize results
Language: English
We offer
Duty station: Kakuma, Kenya
Contract duration: 12 months with possibility of extension.
Salary / benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for NRC Kenya.
Miscellaneous info
Travel: Some travelling must be expected
Search criteria:
Location: Kenya
Industry: Emergency Relief
Special field: Finance Administration / Office Work / HR
Role: Worker
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Nutrition Manager- Hagadera
Key ResponsibilitiesProgramming
Develop an annual nutrition sector work plan in Daadab
Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines
Conduct nutritional surveillance in the camp based on agreed camp wide methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans.
Assist in response and management of any nutrition emergencies e.g. acute food shortages in the camp and participate in the development of disaster preparedness systems.
Promote mother infant and young child feeding best practices in the camp.
Supervise and monitor the hospital patient’s diet including the special diets for chronic diseases.
Oversee implementation and integration of comprehensive growth monitoring program
Participate actively in execution of operational research in the camp
Participate actively in annual nutrition surveys in the camp
Plan and actively involve the community in marking recognized nutrition related days
Coordinate with UNHCR, WFP other implementing partners and health facilities to ensure maximum effectiveness of the nutrition project.
Human resource Monitoring and supervising both national and refugee staff to ensure work is performed efficiently
Routinely monitor staff performance according to their job description and provide written feedback in a timely manner
Oversee continuous training programs for the nutrition staff as well as organizing trainings with consultants as per the annual work-plan & budget
Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions
Participate in recruitment of health staff as appropriate
Recommend promotions, disciplinary action of nutrition staff to FC
Foster integration of the nutrition program with other health sector programs within IRC Daadab.
Directly supervise the nutrition team in the camp.
Supply chain Work with the supply chain team to develop accurate and timely quarterly nutrition orders
Monitor utilization of IRC issued nutrition supplies; monitor and track IRC nutrition sector assets
Review of all nutrition program purchase requisitions
Monitoring and reporting Closely monitor and make sure nutrition performance indicators are within the recommended sphere standards
Attend meetings concerning nutrition program issues
Keep the FC/ nutrition coordinator informed of all developments through regular reports
Attend all health and nutrition coordination meetings and management meetings in the field.
Compile weekly, monthly reports and donor reports.
Finance and grant management Prepare spending plans for the program based on the available budget
Attend and participate in monthly budget review meetings, with records of updated expenditure records and spending plans
Ensure adherence to the nutrition program budget by reviewing expenditure
Provide recommendations and interventions to correct any identified deviations that impact on budget adherence
OtherPerform any other duty as directed by the supervisorKey Result Areas
Successful implementation of annual nutrition sector work plan as per the proposal targets.
Monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the camp.
Promotion of mother infant and young child feeding best practices in the camp.
Monitor all nutrition program expenditure against budgets and ensure an appropriate burn rate.
Ensure steady supply of all the nutrition program supplies.
Ensure nutrition surveillance and assessments are continuously conducted.
Timely submission of monthly and donor reports.
Capacity building of nutrition staff.
Maintain nutrition team as per the budget specifications.
Represent IRC in nutrition meetings.
Required Qualifications
MUST have a Bachelor’s degree in nutrition dietetics
Masters in Public Health Nutrition preferred.
MUST be a registered by KNDI
Required Experience & Competencies
A minimum of 3 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child health/nutrition care at program management level is required
Experience in designing and implementing nutrition surveys and other methodologies,
Knowledge in computer statistical packages such as SMART and basic data analysis skills.
Experience in managing a nutrition program in emergencies or among refugee/ displaced populations an advantage.
Working in resource poor environment and complex emergencies
Strong analytical skills, sound judgment and the capacity to think and plan strategically, including the ability to produce high quality programs through development implementation.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector. -
Governance & Rights Coordinator
Responsibilities for the Governance & Rights Coordinator Job
Program development and management
Work with the Deputy-Director for Programs (DDP), Grant and Fund raising Coordinator, sector coordinators, Governance technical advisers and field staff to design, implement and review governance programming approaches and strategies for the IRC Somalia program
Contribute to the development and implementation of the Country Strategic Action Plan and the Outcome and Evidence Framework for Somalia through committed investment in achievement of the plan objectives, meeting milestones and regular review of plans
Lead and oversee proposals development within the Governance sector, support program development within other sectors pertaining to mainstreaming of governance approaches
Oversee the implementation of all governance programming activities according to implementing strategies, procedures, work plans as well as donor requirements in order to achieve project deliverables.
Work with sector coordinators to ensure that approaches such as Do No Harm, Conflict Sensitive Analysis, Social Network Analysis and Power Analysis are integrated to inform project design and implementation within all sectors.
Promote coordination and cooperation, joint action and sharing of good practices and lessons learned between partner organizations and institutions.
Program monitoring and evaluation
With the M and E manger, oversee the development and use of quality monitoring information systems, and impact evaluation tools. Ensure that the data produced is used to inform decision-making and improve program quality
Monitor program implementation against work plans and overall project objectives, documenting progress and achievements
Ensure that program team are regularly using the monitoring for action tools and standards as well Comprehensive Online Measurement Effectiveness Tools (COMET) system.
Ensure effective and high quality reporting, monitoring and evaluation systems for both internal and external use capturing best practices to support program decision-making
Conduct donor reporting, as required, in coordination with other Grants team, Outcome Area Leads, Program Coordinators, M and E manger and the DDP
Lead in collaboration with REL Unit and the M&E advisor and lead the program impact evaluation in the Governance related Outcome Areas.
Finance and Grants Management
Conduct with the Governance & Rights team regular budget versus actual (BVA) analysis;
Assist in the development and realignment program budgets in collaboration with Finance Controller
Ensure the proper management of program budget with respect to IRC and donors procedures, policies and requirements
Ensure the implementation of project activities in line with approved budgets and spending plans
Governance & Rights Coordinator Job Requirements
Master’s degree or equivalent in public administration, economics, political science or a related technical field
Prior experience (minimum 5 years) in governance, protection, women’s protection sectors in a relevant management/ advisory role.
Experience in community development, governance mainstreaming and/or (local) institutional strengthening strongly desired
Experience in program design, technical writing and budget development and management. Project management experience in post-conflict context an advantage
Practical experience working on institutional capacity assessments, analysis of results, and recommendations for appropriate interventions
A strong understanding of structures and management systems within service delivery sectors
Demonstrated ability for rapid analysis of very complex issues, strong decision-making, and translation of programmatic priorities into operational strategies
Strong skills in higher level program monitoring approaches including use of systematic evaluation tools
Skills in communicating, knowledge-sharing and coordinating across sectors and work with consortiums
Knowledge of local governance in protracted and post-conflict contexts, and of gender and inclusion strategies
Must be comfortable working as part of a larger team in a complex, fluid and demanding management environment
Motivation and drive to develop and grow the sector within the country program
Willingness to live most of the time and travel within Somalia for designing and monitoring programs, staff interactions, and meeting with relevant stakeholders
Fluent in English. Working knowledge of Somali a distinct advantage
IRC leading the way from harm to home. -
Governance & Rights Coordinator (Somalia Country Program)
Job Description/Responsibilities
Program development and management Work with the Deputy-Director for Programs (DDP), Grant and Fund raising Coordinator, sector coordinators, Governance technical advisers and field staff to design, implement and review governance programming approaches and strategies for the IRC Somalia program
Contribute to the development and implementation of the Country Strategic Action Plan and the Outcome and Evidence Framework for Somalia through committed investment in achievement of the plan objectives, meeting milestones and regular review of plans
Lead and oversee proposals development within the Governance sector, support program development within other sectors pertaining to mainstreaming of governance approaches
Oversee the implementation of all governance programming activities according to implementing strategies, procedures, work plans as well as donor requirements in order to achieve project deliverables.
Work with sector coordinators to ensure that approaches such as Do No Harm, Conflict Sensitive Analysis, Social Network Analysis and Power Analysis are integrated to inform project design and implementation within all sectors.
Promote coordination and cooperation, joint action and sharing of good practices and lessons learned between partner organizations and institutions.
Program monitoring and evaluation With the M and E manger, oversee the development and use of quality monitoring information systems, and impact evaluation tools. Ensure that the data produced is used to inform decision-making and improve program quality
Monitor program implementation against work plans and overall project objectives, documenting progress and achievements
Ensure that program team are regularly using the monitoring for action tools and standards as well Comprehensive Online Measurement Effectiveness Tools (COMET) system.
Ensure effective and high quality reporting, monitoring and evaluation systems for both internal and external use capturing best practices to support program decision-making
Conduct donor reporting, as required, in coordination with other Grants team, Outcome Area Leads, Program Coordinators, M and E manger and the DDP
Lead in collaboration with REL Unit and the M&E advisor and lead the program impact evaluation in the Governance related Outcome Areas.
Finance and Grants Management Conduct with the Governance & Rights team regular budget versus actual (BVA) analysis;
Assist in the development and realignment program budgets in collaboration with Finance Controller
Ensure the proper management of program budget with respect to IRC and donors procedures, policies and requirements
Ensure the implementation of project activities in line with approved budgets and spending plans
Representation, Coordination and Advocacy Network and partner with the relevant local authorities within Somalia, local NGOs, donors, other INGOs and UN bodies on relevant technical issues and develop effective partnerships
Identify opportunities for funding for concepts and ideas developed by the IRC and partners
Represent IRC in external coordination meetings with UN/ NGOs, donors, partners and government in Nairobi and within Somalia
Develop and maintain internal and external relationships, and network to promote program linkages; working with the IRC technical unit and participation in the sector coordination
Human Resource Management Line manage program manager(s) and oversee staff (officers and assistant officers) within the governance sector
Recruit, orient and manage sector staff, creating and maintaining a work environment that promotes high performance, teamwork, trust, mutual respect, and empowers staff to take responsibility
Provide technical performance management (setting of objectives, appraisals and development plans) for staff and develop a capacity building plan for staff working on Governance related programs.
Lead capacity building activities for staff on governance within other sectors.
Position and person requirements Master’s degree or equivalent in public administration, economics, political science or a related technical field
Prior experience (minimum 5 years) in governance, protection, women’s protection sectors in a relevant management/ advisory role.
Experience in community development, governance mainstreaming and/or (local) institutional strengthening strongly desired
Experience in program design, technical writing and budget development and management. Project management experience in post-conflict context an advantage
Practical experience working on institutional capacity assessments, analysis of results, and recommendations for appropriate interventions
A strong understanding of structures and management systems within service delivery sectors
Demonstrated ability for rapid analysis of very complex issues, strong decision-making, and translation of programmatic priorities into operational strategies
Strong skills in higher level program monitoring approaches including use of systematic evaluation tools
Skills in communicating, knowledge-sharing and coordinating across sectors and work with consortiums
Knowledge of local governance in protracted and post-conflict contexts, and of gender and inclusion strategies
Must be comfortable working as part of a larger team in a complex, fluid and demanding management environment
Motivation and drive to develop and grow the sector within the country program
Willingness to live most of the time and travel within Somalia for designing and monitoring programs, staff interactions, and meeting with relevant stakeholders
Fluent in English. Working knowledge of Somali a distinct advantage -
Senior Field Coordinator
Job Purpose/Objective
The Field Coordinator leads IRCs response in the Kakuma Field Site and is responsible for supporting, coordinating and supervising timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program. The Senior Field Coordinator provides supervision and leadership to both program and operational teams in the field site, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security and ICT. The Senior Field Coordinator will be responsible for grant management and reporting. The Senior Field Coordinator will be responsible for direct supervision and monitoring Human Resources, Administration, Logistics, Finance and all program functions to ensure strict compliance to all IRC procedures/policies. The Senior Field Coordinator will oversee day to day management of Staff Safety and security during all phases of field operations. The Senior Field Coordinator works in close coordination with the Country Director, Deputy Director Programs, Technical Coordinators, Finance Controller, Senior HR Coordinator and SC Coordinator to ensure that programmatic and operational strategies are implemented in the field site. The Senior Field Coordinator will from time to time represent the IRC Kakuma program in various coordination forums. The Senior Field Coordinator reports to the Deputy Director Operations and will be responsible for the following.
Responsibilities and specific tasks:
Program Management
Oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor and evaluate work plans and monitoring &evaluation mechanisms as agreed with the Deputy Director Programs.
In close collaboration with relevant Technical Coordinator(s), lead the field-based teams in the development of new proposals and initiatives for the Kakuma field site in accordance with the country program strategic plan and IRC program framework.
Participate in the development of budgets for program proposals in conjunction with the grants and finance departments.
Grants Management and Reporting
In close coordination with the Grants department and the relevant Technical Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing meetings.
Review operational aspects of internal and external reports from the field site and ensure timely submission as required
Lead review of Budget vs. Actual expenditure on a monthly basis with staff, ensuring timely and accurate feedback to the relevant Technical Coordinator(s) and the Grants, Finance and Supply Chain departments.
In collaboration with the Technical Coordinator(s) address any over/under expenditure issues through jointly developed corrective plans.
Monitoring & Evaluation
Ensure appropriate M&E activities are carried out regularly by program staff in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program (re-)design);
Support in Identifying gaps in M&E systems and make recommendations for improvements;
Strategic Planning
Support the integration of program activities to create coherent, quality and complimentary programming; Specific focus to ensure strong integration of program support functions with direct program related activities
Participate in workshops at field level to establish and monitor annual operating plans for the strategic plan;
Ensure that all project activities are consistent with established best practices and IRC’s Program Framework principles.
Human Resource Management
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Ensure all staff in the field site know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for professional Conduct. Document and address breaches of policy and disciplinary issues in coordination with the Senior HR Coordinator in a professional manner and in line with the letter and spirit of the relevant policy.
Ensure the Performance Management cycle is implemented and documented timely for all staff in the field site. Ensure feedback from technical coordinators is sought and incorporated in performance management cycles of program managers and heads of department, including but not limited to technical performance and capacity building needs.
Provide direct supervision to the field site’s HR lead, ensuring recruitment, staff orientation, and payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures.
Ensure that staff have capacity development plans in place based on documented capacity needs assessments exercise. Work with the appropriate technical resource (for example the Technical Coordinators) to achieve this
Finance and Supply Chain and ICT Management
In close coordination with the Finance department, lead the development and management of annual, comprehensive and inclusive field operating budgets.
Oversee the financial management of field office operations by the Program Managers, and the Finance staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Nairobi of cash transfer needs;
Ensure proper financial, supply chain and ICT management systems and control mechanisms are in place and adhered to in line with the IRC’s global and in-country finance and supply chain policies.
Oversee the carrying out of supply chain support operations by Kakumasupply chain staff, including procurement (both local and through Nairobi), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
Provide supervision and leadership to the field site’s finance and supply chain teams.
Review and ensure timely submission of monthly and annual finance and supply chain reports from the field site as required.
Security Management
Act as IRCs Security Focal Point for the field site.
Ensure all staff in the field site know and understand IRC Kakuma’s security regulations; Document and address breaches of policy and disciplinary issues in coordination with the Security Manager.
Monitor the Kakuma security situation, attend security meetings and inform the Security Manager, and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports.
Participate in the review and update of the country Security Management Plan.
Assist the Security Manager in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
Assist the Security Manager with developing training plans for staff and conducting trainings.
Representation and Coordination
Represent the IRC with local government authorities (administrative, sectoral and security officials), non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate.
Represent the IRC with beneficiaries and communities to encourage accountability to those we serve
Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRC’s Kakuma response.
Coordinate IRC program activities with relevant officials and other humanitarian agencies;
Assist in the preparation of regular reports to keep partners and stakeholders informed of IRC’s activities;
Key Result Areas
Strategic Leadership in effective program design and implementation, grant compliance with key focus on the IRC Country Strategic Plan and the IRC Global Program Framework.
Effective representation of the IRC in key forums (GoK, Partners, stake holder, donor) articulating IRC programming, country strategies and seeking to strengthen coordination/partnerships.
Continuously monitoring and analysis of the Humanitarian situation/context of Turkana County to inform on strategic design of the IRC programming.
Continuously monitoring and analyzing the safety and security situation within the County that would inform on development of contextual Advisories and SOPs that would ensure staff safety during all IRC operations.
Optimal and effective resource utilization in the overall IRC operations through implementation approaches in both programming and operations
Contribute towards development of the IRC policies, procedures and ensure adherence and compliance by all field staff
Required Qualifications
Graduate degree in Development Studies, International Relations or similar OR relevant technical qualification (Health, Engineering, Livelihood, Gender etc) preferred.
At least 5 years experience of implementing multi-sectorial humanitarian relief or development projects in Africa or similar context preferred.
Required Experience & Competencies:
Experience of working in complex emergency settings implementing and managing either Primary Health, WASH, GBV, Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee settings.
Knowledge of and experience in working with and coordinating with international and national partner organizations.
Experience managing a UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added advantage
Excellent written and oral communication skills
Budget development, and strong budget management experience
Excellent org. skills with demonstrated ability to manage large amounts of information and prioritize work
Good security management skills preferred.
Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
Good working knowledge of computer software: MS Word, Excel & email applications required; MS Access, Project & GIS preferred.
Personal Characteristics:
Strong sense of personal integrity.
Attention to detail.
Strong supervisory skills.
Ability to multi-task.
Good interpersonal and communication skills.
Team spirit and problem solving abilities.
Willingness to live and productively work in insecure, unstable and/or harsh environments
Flexibility and adaptability
Desire to learn
Cultural sensitivity -
Human Resource Director
Job Overview / Summary (What and Why): The Regional HR Director will lead and facilitate the development of a highly effective, strategic HR function in the Horn and East Africa and Yemen (HEAZ/Y) that ensures the organization has the structure, culture and talent needed to deliver on program goals and effectively serve its beneficiaries.
This individual will direct and facilitate the delivery of key HR services and infrastructure in line with the IRC’s Human Capital Strategy for efficient and effective services at multi-levels.
They will drive the implementation and adaptation of HR global initiatives and practices across the region.
The regional HR Director serve as advisor and counsel to maximize staffing resources and performance, ensures economy and efficiency of work processes, and contains institutional risk.
Major Responsibilities:
Direct and oversee the collaborative identification and development of annual and multi-year human resource strategies such as workforce planning, job performance improvement, HR capacity development, etc. to ensure the right talent at the right time and in the right place. Identify and facilitate development of standards, tools, and resources. Devise and implement metrics.
Evaluate and facilitate HR functional capacity and service delivery for HEAZ/Y. Implement collaborative actions to facilitate the evaluation and development of HR services and infrastructure. Build knowledge, expertise, and capacity leveraging internal and external resources. Ensure effective HR service systems and delivery at multi-levels as confirmed by key stakeholders. Measure and evaluate.
Oversee global delivery and implementation of IRC HR global systems, standards, and initiatives. Ensure effective adaptation at all levels and compliance with the spirit and intent of labor regulations and donor requirements. Secure feedback and suggested improvements. Measure and evaluate.
Direct development and delivery of training and other capacity building efforts. Identify and access internal and external resources to provide timely and effective technical assistance.
Serve as a strategic partner providing advice and counsel to maximize staffing resources and performance, ensure economy and efficiency of work processes, and contain institutional risk. As needed, serve as primary liaison for all HR matters.
Perform other duties as assigned and contribute to the success of the HR department and function at IRC.
Key Working Relationships:
Position Reports to: Chief Human Resources Officer based in New York City with a critical matrixed relationship to the Regional Director HEAZ/Y
Indirect Resources :
Country HR Coordinators
National HR Practitioners
Designated HR Focal Points
Other Internal and/or external contacts (describe the nature of departments or groups the position influences or requires support from to accomplish objectives):
Regional Director, Deputy Directors, Country Directors
HQ leadership across multiple departments
Functional HR Teams (C&B, Talent Management, Talent Acquisition, and HRIS)
Finance, General Counsel Global Supply Chain, and IT colleagues
Job Qualifications:
Master’s degree preferred, minimum 10 to 15 years of progressive HR professional experience with a minimum of 5 years as a regional manager or director or equivalent education and experience.
Demonstrated success as an HR generalist supporting employee groups of 500+ employees in multiple locations within the region or global environment required. Experience within the NGO sector will be an added advantage.
Demonstrated success in supporting key senior management and building relationships.
Broad knowledge and experience in employment law, compensation, organizational planning, organization development, employee relations, and training and development
Strong collaborator with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units required
Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced, high volume environment and on deadline; aptitude for problem solving and decision making needed
Superb written and verbal communication skills required.
Capable of managing conflict and conflicting views.
English fluency required (French proficiency a plus)
Ability to regularly travel to countries within the region
Strong knowledge of HRIS systems preferred
SPHR, GPHR, CIPD or other HR professional certification are highly valued -
Roving Supply Chain Coordinator
JOB SUMMARY: The primary objective of the position is to build local and regional supply chain management capacity in IRC country programs via both remote and in-country support activities. It requires the occupant to have a thorough understanding of all aspects of the humanitarian supply chain, donor and IRC policies, including but not limited to needs assessment, procurement, warehousing and inventory management, transport, and information management. When not deployed on a roving assignment, the Roving Supply Chain Coordinator will support Regional Supply Chain Director (RSCD) for HEAZ in developing a high standard of Supply Chain excellence to maximize program support, efficiency and results. In addition the Roving Supply Chain Coordinator will provide in ground and remote technical supply chain support to IRC offices worldwide when required. The success of this role require close collaboration with RSCD, country leadership, program teams, country supply chain operations and GSC based in NY.
Major Responsibilities:
Under the direct supervision of the Regional Supply Chain Director, the Roving supply chain coordinator will be responsible for the following based on an agreed Terms of Reference for each deployment:
*1. Compliance: *
Conduct assessments of field supply chain policies, procedures, controls, and performance in designated countries;
Develop and support implementation of improvement plans.
Deputy Director for Operations and/or County Director is promptly informed of any areas of concern or potential or suspected violations.
Provide constructive support to other functions to ensure effective, compliance to policies & procedures.
Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. establish an asset register or assist country in implementing elements of an audit corrective action plan);
2. Training & Outreach:
Provide training to field-staff on basic IRC supply chain policies, procedures, and ERP software.
In Coordination with the Regional Supply Chain Director, oversee the development and delivery of enhanced orientation and training materials and approaches for supply chain and non-supply chain staff;
Proactively develop the skills of IRC staff to understand and utilize Supply Chain tools and services to design and implement quality programming.
Review and provide feedback on assigned supply chain reports submitted by country offices;
3. Staff Management:
Conduct interviews with applicants for supply chain positions where required for Country programs / Field offices
Provide face to face (when in-country) and remote orientation to newly hired field based supply chain staff, at IRC regional office and in designated countries;
Temporarily fill senior field-based supply chain positions, such as Supply Chain Coordinator;
Act as a Regional Supply Chain Director at her/his absence.
4. Technical Management & Systems:
Participate in the development and implementation of GSC ERP system.
Manage discrete aspects of the supply chain function (i.e. procurement; warehousing; fleet) if deployed, or assist the GSC with providing technical support for these functions at the regional level;
*Professional Standards * The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
*Key Working Relationships: *
Position Reports to: Regional Supply Chain Director Position directly supervises: N/A unless specified during deployments Other Internal and/or external contacts:
Internal: Regular relationships with regional and country Supply Chain staff at all levels, Deputy Director of Operations and Country Directors. Interacts with IRC Program departments and technical units and advisors. Actively participate in global and regional supply chain, conferences, and leading sessions as required. External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.
*Job Qualifications: *
Education: Bachelor’s Degree required; advanced professional certification in supply chain management and/or emergency response management strongly preferred.
Work Experience: At least 5 years of experience in managing humanitarian supply chain; Strong financial management and budgeting skills; Demonstrated ability to develop and roll-out supply chain policy and SOPs; Clear training and coaching ability; Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.
Demonstrated Skills and Competencies: High degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines; Strong computer and communication equipment skills, including Microsoft Office applications. Must be able and authorized to drive manual transmission 4WD vehicles.
*Language Skills: * Fluency in English required. Good working knowledge of French and/or Arabic would be an added advantage
Working Environment: 75% travel/deployment
Sector: Supply Chain
Location: Kenya
Employee Type: Regular
Employee Category: Full Time