Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA

Finance Assistant

Employment Category: Fixed TermEmployment Type: Full-TimeOpen to Expatriates: NoLocation: Kakuma, KenyaJob DescriptionFinance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Kakuma and ensuring there is enough cash to implement the program activities.Key Responsibilities

Maintain petty cash at the set limit ensuring no cash shortage at all times.
Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
Prepare the petty cash upload spreadsheet to upload stage ready for review by Finance Officer before submission to Nairobi Finance
Monitor and track cash advanced to program and support staff on a monthly basis ensuring that liquidation reports are prepared and correction journals raised ready for review by finance officer
Incentives payments after receiving correctly coded and approved incentives staff payrolls from finance officer
Perform supervised petty cash counts every Friday
Ensure that all cash received is duly receipted, coded and promptly banked
Prepare all check disbursement vouchers. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the check
Ensure that once checks are signed they are collected by vendors and signed for proper identification of the person collecting and details indicated in the checks release register
Assist in preparation of bank reconciliation statement on a monthly basis for Kakuma bank account
Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing
Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all cash and cheque disbursement vouchers. Ensure that files with original documentations are sent to Nairobi on a monthly basis and duplicate files are maintained for field use.
Act as a bank agent for Kakuma bank account.
Carrying out finance officer duties in his/her absence.
To represent finance in weekly tender committee meetings when nominated to do so
Be receptive to the training IRC will give to develop your technical and professional competence
Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course
To act at all times in accordance with US and Kenyan Law and Standard accounting practice.
Any other duties as may be assigned by supervisor.

Key Result Areas

Timely payments of suppliers and incentive staffs using fully authorized vouchers as per the authority delineation chart
Timely monitor and tracking of advances and processing of liquidations
Maintain up to date filling system for the financial documents and correspondence
Keep online update of the cash book spread sheets and reconciliation of the cash on a daily basis
Perform supervised petty cash counts every Friday
Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing.

Qualifications

Bachelor’s degree in Accounting, or Finance or CPA II.
Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage.
The candidate should be mature, with stable personality and ability to maintain confidentiality.
At least three years of finance and accounting experience in a similar post
Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
Knowledge of Microsoft Office software.
Excellent interpersonal, organizational, and time management skills
Supportive personnel management style and ability to work in and as a team
Strong leadership skills
Excellent spoken and written English.
Fluency in Turkana/Somali will be an added advantage

Please make sure to include copy of Certificate of Good Conduct in your application.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Administration Officer

Job Description:
The Admin officer is responsible for specific aspects of Administration and Supply Chain Department support at the Livelihoods Resource Center in Rongai. This covers Office Administration, Human Resource and Supply Chain support department.
Responsibilities:
Reception Coverage and Mailing Services

Receive and screen all incoming calls and visitors, and forward to respective officers.
Make calls on staff as requested, and maintain accurate log of calls and account for this on telephone bills.
Record and deliver telephone messages.
Ensure reception is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.
Ensure reception coverage at all times, and proper handover when you are away.
Receive all incoming mail and distribute to staff.
Prepare and dispatch all outgoing to the field mail.
Log incoming invoices, sign and distribute to relevant staff.
Act as focal point of courier services and advise of any issues arising.
Ensure timely renewal of IRC subscriptions e.g fire inspection certificates for Rongai office
Provide Administrative support to supply chain department as requested.
Support with office supply chain needs, raising of PRs as requested by program staff and support with Administrative requests.
Supervise the office Assistant and ensure that roles are well executed.

Utilities Management & SC Support

Ensure timely payment of utilities
Maintain tracking system for utilities and update on monthly basis.
Make requests for purchase of office supplies
Issuing of gate pass to any equipment, items getting out of IRC office.
Raising of operation Online PR’s in the BVA system under supply/admin department i.e travel and cab request PR’s.
In charge of office consumables supplies and office stationery supplies in the office
Supervising and booking boardroom for staff meetings in coordinated way
Supervising of tender bid register as they come
Liaising with the office management for any repairs and maintenance services
Reporting any security concerns to the project management and the safety and security manager.
Provision of effective and efficient administrative support services to the project staff
Day-to-day efficient operations of the administrative and supply chain department services in the office.

Qualifications:

Diploma in Business Administration and Management, or other related field.
At least 4 years’ experience in administration and management in a busy office, preferable with Non-governmental organization.
Customer service skills
Excellent computer skills: Word, Excel, email
Knowledge of administrative rules and regulations.
Demonstrated ability to perform wide range of inter-related complex administrative services.
Excellent communication skills.
High level of personal initiative, pro-active problem solving and analytical skills.
Ability to work with minimum supervision.
Knowledge of listening skills.

October 26, 2024
Supply Chain Clerk

Requisition ID: req6243Job Title: Supply Chain ClerkSector: Supply ChainEmployment Category: Fixed TermEmployment Type: Full-TimeOpen to Expatriates: NoLocation: Lodwar, KenyaJob DescriptionTo carry responsibility for the integrity of the IRC’s inventory management system. To be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.Key Responsibilities

Understand, implement and / or maintain standard IRC stores management policies and procedures
Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s)
Manage casual laborers in the warehouse
Ensure the maintenance of warehouse building(s), fittings and equipment
Implement and ensure clear safety procedures
Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures
Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities
In conjunction with the Logistics assistant and the Procurement Officer, maintain quality control in receipt of machines and spare parts.

General Logistics.

Responsible for the shipping of goods and cargo for Lodwar, Dadaab, Garissa and Kakuma
Assist in data entry for the IRC PROLOG in terms of receipts and dispatches in and out of the office
Ensure cleanliness of the warehouse.
Goods reception /issue, prepare delivery report
Assist in receiving all deliveries in conjunction with the Logistics Assistant.
Report all air departing conveyances and other logistics operations to the Logistics assistant & Procurement officer.
Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards on weekly basis.
Responsible for updating prologs inventory system, generating monthly report on time.
Keep track of fuel liquidation for both vehicle and generator. Responsible in fueling all hired and IRC vehicles.
Sign for receipt of goods (spare parts) or reject as appropriate in conjunction with the Logistics Assistant.
Update Warehouse Register and pass documents to central files for further processing.
Make arrangements with transport team regarding the delivery of specimen to respective labels
Scan payments and saving in Box.
Any other job assigned by the supervisor

Cargo Dispatch

Prioritize air cargo transport in coordination with the program department and field sites.
Where necessary organize or carry out the transportation of goods to the carrier premises for onward air shipment.
Carry out cargo bookings with other agencies/carriers (UNHAS, WFP, ECHO flights).
Carry out way billing of all air conveyances.
Supervise the airfreight loading and documentation follow up.

Warehousing and Inventory

Monitor security of IRC’s storage and supplies destined for the various field sites.
Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
Update the stock record cards regularly.
Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

Qualifications

Minimum two years’ work experience in a warehouse supervisory capacity
Knowledge of generic warehouse management systems and forms
Secondary school education
Diploma/certificate in procurement and supplies management
Physically mobile, able to lift 30kg without strain
Competent in spoken and written English
Good mathematical skills
Competent use of pc especially spreadsheets (format / sort / filter)
Strong sense of personal integrity
Attention to detail
Strong supervisory skills
Ability to multi-task
Team spirit and problem solving abilities
Please make sure to include copy of Certificate of Good Conduct in your application.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Administration Officer/Receptionist Business Training and Apprenticeship Officer Clinical Officer HIS Intern

Open to Expatriates: No
Job Description
The Admin officer/Receptionist is responsible for specific aspects of Administration and Supply Chain Department support at the Livelihoods Resource Center in Rongai. This covers Office Administration, Human Resource and Supply Chain support department.
Key Responsibilities.
Reception Coverage and Mailing Services

Receive and screen all incoming calls and visitors, and forward to respective officers.
Make calls on staff as requested, and maintain accurate log of calls and account for this on telephone bills.
Record and deliver telephone messages.
Ensure reception is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.
Ensure reception coverage at all times, and proper handover when you are away.
Receive all incoming mail and distribute to staff.
Prepare and dispatch all outgoing to the field mail.
Log incoming invoices, sign and distribute to relevant staff.
Act as focal point of courier services and advise of any issues arising.
Ensure timely renewal of IRC subscriptions e.g fire inspection certificates for Rongai office
Provide Administrative support to supply chain department as requested.
Support with office supply chain needs, raising of PRs as requested by program staff and support with Administrative requests.
Supervise the office Assistant and ensure that roles are well executed.

Utilities Management & SC Support

Ensure timely payment of utilities
Maintain tracking system for utilities and update on monthly basis.
Make requests for purchase of office supplies
Issuing of gate pass to any equipment, items getting out of IRC office.
Raising of operation Online PR’s in the BVA system under supply/admin department i.e travel and cab request PR’s.
In charge of office consumable’s supplies and office stationery supplies in the office
Supervising and booking boardroom for staff meetings in coordinated way
Supervising of tender bid register as they come
Liaising with the office management for any repairs and maintenance services
Reporting any security concerns to the project management and the safety and security manager.

Key Result Areas:

Provision of effective and efficient administrative support services to the project staff
Day-to-day efficient operations of the administrative and supply chain department services in the office.

Qualifications

Diploma in Business Administration and Management, or other related field.
At least 4 years’ experience in administration and management in a busy office, preferable with Non-governmental organization.
Customer service skills
Excellent computer skills: Word, Excel, email
Knowledge of administrative rules and regulations.
Demonstrated ability to perform wide range of inter-related complex administrative services.
Excellent communication skills.
High level of personal initiative, pro-active problem solving and analytical skills.
Ability to work with minimum supervision.
Knowledge of listening skills.

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October 26, 2024
Supply Chain Intern Medical Officer Data Analyst

Requisition ID: req6120Job Title: Supply Chain InternSector: Supply ChainEmployment Category: InternJob DescriptionUnder the direct supervision of the Supply Chain Assistant (Warehouse) and overall guidance of the Logistics Manager, the Supply Chain Intern will provide clerical and administrative support to the Logistics team at IRC Kenya Country office in Nairobi. S/He will work closely with other supply chain staff, including procurement and administration.Key Responsibilities

Support the Logistics team in handling of warehousing, transport and other logistical tasks and documentation
Update the daily stock tracking sheets and forward to supervisor for approval
Compile suppliers’ delivery documents for payment and submit to Supervisor for review prior to submitting to Procurement to raise payment requests.
Support the Drivers to prepare monthly vehicle fuel consumption and maintenance reports and submit to Logistics Manager for review
Filing of supply chain documents in an organized format as agreed with supervisor.
Expedite delivery of ordered goods and services; follow up on partial deliveries and ensure all purchase orders are fully serviced
Assist in sending/ receiving of shipments, mailbags and medical samples to/from the field sites
Support Logistics and Procurement teams to follow up on clearing of imported goods at the airport
Any other duties assigned by the supervisor.

Qualifications

Minimum Bachelor’s Degree in Procurement / Logistics / Business Administration or a closely related field.
Fluent English (written and spoken)
Competent with using Computers and computer packages ( Word, Excel and Outlook)
General knowledge of logistics and administrative procedures and tools
Good numeracy skills
Takes personal initiative to learn
Ability to work with minimum supervision.
Flexibility and willingness to work long hours if necessary.
Strong sense of personal integrity.
Attention to detail.
Good organization and multitasking skills

Please make sure to include copy of Certificate of Good Conduct in your application.Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.DisclaimerPlease take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.orgor report to the nearest police.

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October 26, 2024
Deputy Regional Director-East Africa

Job Description
The Deputy Regional Director (DRD), East Africa (EA) will have significant management and international experience, a passion for humanitarian relief and development work, relevant language skills, and be capable of thoroughly understanding and successfully overseeing program design and delivery in Ethiopia , Kenya, Somalia, South Sudan, Uganda, Yemen and Zimbabwe. The DRD will ensure the quality of IRC’s programs, develop new program opportunities, and drive performance and results in the region. S/he is expected to be an outstanding communicator and team leader, and a committed humanitarian.
SCOPE OF WORK
The Deputy Regional Director will support the Vice President EA Region in overseeing IRC’s engagement and programming in response to the humanitarian crises impacting the East Africa region. In addition, the DRD will engage with regional INGO, UN, and donor representatives, to position IRC on regional initiatives and to further IRC’s strategic goals. The DRD will also be actively engaged in business development opportunities, especially around multi-year, high value projects. The DRD will be based in Nairobi and report to the Vice President EA Region.
POSITION OVERVIEW
The Deputy Regional Director will oversee program design and implementation in IRC’s country programs in the East Africa region. S/he will be an ambassador for organizational priorities and goals to these country programs and supporting country programs to implement IRC’s Strategy 2020.
Exercising the delegated authority of the Vice President, the DRD provides a range of strategic, programmatic and operational management support to country programs and regional colleagues. A key function of the role is to navigate the organization on behalf of the country programs. The DRD will travel regularly to country offices to provide management support, including exceptional management of specific issues as required, and to monitor program quality. A significant portion of the DRD’s time will be spent on business development activities, regional representational activities, Strategic Plan monitoring, and staff mentoring.
KEY RESPONSIBILITIES

Strategy

Work closely with the Vice President to ensure that the IRC’s global strategy is understood and guides decision-making throughout the region.
Drive institutionalization of the Outcomes and Evidence Framework, IRC’s program design tools.
Support delivery of country-level strategy action plans (SAPs). Facilitate and coordinate regional participation in global strategy discussions, initiatives and pilots.
Oversee implementation of SAP monitoring mechanism and review process, including leading annual SAP reviews and reporting.
Build consensus around a common vision of what shared success in the East Africa looks like, including developing and tracking appropriate indicators.

Leadership & Coordination

Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
Provide leadership to increase country programs’ coordination, collaboration, communication and harmonization of programming.
Drive seamless coordination between programming and operations and across sectors and outcomes, with the objective of improving the quality of IRC programs and impact on the people IRC serves.
Facilitate close and efficient coordination of regional staff’s support to the country programs, and with headquarters departments on common programming, operational and funding issues.
Coordinate with regional INGOs, Donors and UN representatives in Nairobi, ensuring that IRC’s remains a key partner in coordination mechanisms hosted in Kenya.

Innovation & Program Quality

Manage the region’s relationships with the Technical Units (TUs), and support TU-country program collaboration to optimize impact on program quality within and across country programs.
Strengthen the region’s readiness to respond to new emergencies in line with global IRC emergency response and preparedness guidelines.
Facilitate sharing and learning across countries, and support country programs to incorporate learning from other regions into project design and operations management.
Coordinate the region’s engagement with IRC’s R&D lab.
Engage the regional team and country programs in on-going context analysis to ensure IRC programs are continually adapted to the evolving contexts across the region.
Ensure that programs are designed and implemented in support of IRC’s vision of cost-effective, outcomes-driven and evidence-based interventions that are responsive to the local context and the priorities of our beneficiaries.
Where applicable support country teams to adopt and use industry-standard remote management practices and maximize program quality and controls.

Business Development & Partnerships

In coordination with the IRC’s Awards Management Unit, provide focused business development support to country programs, building country capacity to win multi-year and high value projects.
Take go/no-go decisions regarding pursuit of regional funding opportunities. In coordination with Country Directors, engage in strong regional-level representation with governments, donors, international and local NGOs.
Ensure timely submission of competitive, responsive and high-quality proposals that align with country priorities identified in Strategy Action Plans, and support country program colleagues in negotiations with donors.
Oversee the design and implementation of IRC’s work in partnership to support and build capacities of local civil society and other key stakeholders, positioning IRC as a valued INGO partner.
Participate in shaping policy positions and advocacy messages pertaining to the overall humanitarian situation and IRC’s response in the East Africa region.
Advise country programs in networking and alliance-building activities, promoting cross-sectoral engagement with the private sector, universities, research institutions, and other potential “non-traditional” partners.
Support the development of country business development plans which marry the priority outcomes identified in each country SAP with the priorities of existing and new donors.

SUPERVISORY RESPONSIBILITIES: Regional M & E Coordinator , Regional Emergency Coordinator & Policy & Advocacy Advisor.
KEY WORKING RELATIONSHIPS

Internal: Vice President East Africa; East Africa Country Directors and staff; other East Africa regional staff; HQ and UK colleagues in various departments
External: Donors; NGO representatives; UN officials; and Media

Qualifications

7-10 years in senior program management roles, with several of these being in an international NGO.
Post-graduate qualification or equivalent relevant experience in a relevant discipline.
A diverse background in programs, with strong understanding of M&E, strong analytical skills, and experience leading strategic planning processes
Demonstrated ability to influence peer agencies, local government and community leaders to work effectively towards a common and agreed upon result.
Demonstrated ability to evaluate and implement best practices and processes affecting multiple technical specialties to achieve rapid, consistent and high quality outcomes.
Demonstrated expertise in representation and negotiations, resulting in securing significant new opportunities for the organization
Highly-developed interpersonal and communication skills including influencing, negotiation and coaching. Must be able to give direction from a variety of management styles and roles.
Demonstrated ability to work independently with limited supervision
Strong commitment to the IRC’s mission, purpose and values
Fluency in French is highly preferred;
Previous experience with IRC is desirable

Other Information: This position is based in Nairobi, Kenya and will require up to 40% of time spent traveling within the region.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Driver Volunteer Clinical Officers

Requisition ID: req5622Employment Category: Fixed Term
Open to Expatriates: NoLocation: Nairobi, KenyaJob DescriptionWorking under the supervision of the Transport Officer, the Driver is responsible for driving IRC vehicles, maintaining them, keeping record of movements, fuel, tools and confirm safety of the vehicle, passengers, cargo and other road users. Adhere to IRC, policy, rules and regulations.Key Responsibilities

Driving of IRC vehicles allocated by your supervisor.
Performing daily routine maintenance checks.
You are responsible of maintaining the IRC vehicle Log sheets on daily basis.
Responsible of maintaining vehicle cleanliness.
Confirm the vehicle allocated has sufficient fuel.
Ensure that the road license, inspection stickers, insurance certificate and any other mandatory documents of the vehicle(s) allocated is up to date.
Confirm that vehicle is equipped with; first aid kits, tools, jerk, wheel spanner and spare wheel.
Ensure safety of vehicle(s) allocated.
Ensure the safety of passengers and pedestrians.
No carrying any unauthorized passenger and cargo.
Stay in sync with all local road laws and highway code
Align with all security directives and radio etiquette.
Be conversant with inbuilt communication systems, winches, and 4×4 accessories.
Report and follow up repairs, service and maintenance of vehicles.
Perform any other duties as may be assigned.

Qualifications

Thorough method of working with ability to work in high pressure to pursue multiple tasks simultaneously to successful conclusions.
Positive attitude with good sense of humor.
Committed teammate.
Ability to live and work in conditions of limited comfort.
Basic computer skills (Word, Excel).
At least Three (3) years’ experience working as a Driver.
Valid driving License.
Valid Certificate of Good Conduct.
Previous NGO relevant work experience.
Experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
Female candidates are encouraged to apply.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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October 26, 2024
A Project Lead Consultant For Electronic Medical Records System At Irc Kakuma Maternity Nurse Volunteer Nurses Volunteer Nurses

The Kakuma refugee camp is situated in Turkana County in north-western Kenya and hosts 150,263 refugees, mainly of South Sudanese (54.7%) and Somali (25.3%) descent, as well as thirteen other nationalities including Congolese, Ethiopian, Burundian, and Eritrean that account for 20% of the population.
The IRC implements integrated health services in the camp under the mandate of the United Nations High Commissioner for Refugees (UNHCR) involving, clinical services, community health, nutrition, RH/HIV/AIDS and WPE programs (Women Protection and Empowerment).
As the lead health implementing partner, the IRC operates 5 health facilities in the camp, 1 level 4 Hospital (IRC General Hospital), 1 level 3 health facility (Health Center) and 3 level 2 health facilities (Clinics). A network of community health workers is also implemented by IRC applying the community health strategy.
Objective of the consultancy

To assess the IT infrastructure, IT equipment’s and connectivity status of the Kakuma program including the clinics and confirm that it will efficiently support a cloud based EMR.
Create user flow diagram to map user journey and front-end experience for the EMR system.
Design the initial structure of the EMR system and its components with lo-fi design mock ups.
Develop training materials and roll-out plan for end users
Come up with a change management approach for the end users of the system.
Comprehensively learn and understand the ALL IRC health processes and workflows and ensure that these processes are documented and interpreted accurately to the software designer before and during the development of the system.
Ensure the design of the EMR encompasses all the functional requirements of the various departments (Triaging, outpatient,laboratory, pharmacy,NCDs, eye clinic, and inpatient wards) at the IRC hospitals and clinics at Kakuma.
Verify the functional requirements and identify duplicates in the requirements, and draft a checklist of evaluation criteria for the developer procurement.
Meet with clinicians, and national staff in all the departments at the hospital and clinics and identify a suitable category of super-users of the system and work on a training plan for the staff. These are users of the system who will double up as support leads within their clinics in case of any challenges on the system.
Conduct an assessment of all staff JD’s that will be affected by the introduction of the system and ensure that adequate measures including trainings will be implemented for the same.
Conduct a conference room test exercise with dummy data simulating an actual IRC scenario. This will be done with the EMR committee who will have assisted during the requirements and design phase of the system.
Conduct a user-acceptance training with the super users before the system goes live. This is an exercise that aims to check whether the flow of data in the system actually meets the current IRC business processes.
Develop a go-live checklist that every clinic must meet before going live. This will be a document that contains all the necessary pre-requisites to be met before the system goes live in any particular clinic.
Select a suitable pilot clinic where the system will go-live before full roll out to the rest of the facilities.
Ensure that all issues coming up after go-live are documented and resolved within the required service level agreement.
Develop a guide book and knowledge base about the system.

Expected Outcomes:

A functional EMR system that is able to support an effective and efficient patient health care provision at IRC hospitals and clinics (flow of patients from triage to the point of discharge or referral). With a unique identification system (Bio metrics/Individual UNHCR Number/National Identification Number)
A system that is able to link all the departments in the hospitals (Consultation rooms, Emergency Department , Lab, Pharmacy, Radiology, Wards, theater, Ophthalmology, WPE consultation), and the clinics within the Camp, and be able to store patient information for ease of access/reference at any facility by authorized operating providers; keeping all records confidential.
A system that Incorporates all the data capturing tools e.g, enabling timely generation of reports delivery based on program indicators.
Track the consumption of drugs and medical supplies at the pharmacy, laboratory and other departments within the hospitals and clinics, with an ability to generate periodic (daily, weekly, monthly) consumption reports of the commodities.
Capture all the health data at all points of care and generate reports

Tasks to be performed:
In liaison with the Senior Field Coordinator, Senior Health Technical Coordinator and the Design monitoring and Evaluation Coordinator the project lead consultant will be expected to:

Verify the EMR requirements as proposed by the field staff
Identify duplicates in the requirements and amend appropriately
Draft the book of processes,
Draft a checklist of evaluation criteria for the software developer procurement
Develop a request for proposals (RFP) for software developer procurement
Support the IRC management in the identification of a suitable software developer
Supervise the work of the software developer.
Test the EMR deliverables at each stage.
Provide training for all user users.

Share monthly progress reports to the IRC Senior Management Team detailing the activities accomplished and pending activities regarding EMR implementation.
The IRC Role:

The IRC will fully engaged the project lead consultant for a period of 6 months. He/She will the based at the Kakuma Refugee Camp
The IRC will facilitate transport of consultant to and from Kakuma field site
The IRC will cater for accommodation of the consultant while in Kakuma.
The consultant will pay for their meals (breakfast, lunch and dinner) during their stay as per the staff welfare guidelines.
The IRC will avail all relevant materials and resources to design, develop, pilot and roll out a functional EMR system in Kakuma field site
The IRC will support in the logistics at Kakuma field site including office space and movements at the camp.

Date and Period of consultancy
The consultancy will last not less than six months beginning from July 2019 or as agreed by both parties.
Qualifications
The IRC is seeking the expertise of a project lead consultant with a background in Health, IT as well as M&E with experience in humanitarian contexts to conduct support in designing, develop and roll out a functional Electronic Medical Records (EMR) system at the general hospital and clinics in Kakuma field site.
Kenyan nationals are encouraged to apply. International allowances are not available for this position.
IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer:
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

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October 26, 2024
Senior Manager Internal Audit

Sector: ComplianceEmployment Category: RegularOpen to Expatriates: NoJob DescriptionReporting to the Senior Director Internal Audit, the Senior Manager Internal Audit will lead or conducti audits of the IRC’s international and U.S. locations and functions. The audits will be designed to assist management in achieving the IRC’s strategic, operational, reporting and compliance objectives. The audits will focus on evaluating the design and operating effectiveness of global and local processes and controls.The Senior Manager Internal Audit will not only strive to provide the highest level of professional service but also maintain the highest ethical standards and due professional care in their work.Major Responsibilities

Develop and maintain relationships with key stakeholders.
Plan and lead or conduct country, U.S. program and functional audits, special reviews and investigations.
Draft audit reports that include conclusions and recommendations to correct identified deficiencies and review with appropriate location/function management.
Ensure adherence to the Institute of Internal Auditors professional standards.
Monitor progress of the corrective actions by management to correct identified deficiencies.
Assist the Senior Director Internal Audit in developing annual audit plans that addresses significant risks of the organization.
Assist the Senior Director Internal Audit in continuously improving the audit process through new tools and techniques.

Key Working RelationshipsPosition Reports to: Senior Director Internal AuditIndirect ReportingPosition directly supervises:Other Internal and/or external contactsInternal: All levels of the IRC’s international, U.S. program and headquarters’ departments at the headquarters, region and local country or U.S. locationsExternal: Limited contact with external auditors, 3rd party contractors and donors.QualificationsEducation: Bachelor’s degree in business related field.Certificates or Licenses: CPA/CA or CIAWork Experience

5 to 7 years of external or internal auditing experience
Minimum of 3 years supervisory experience
Experience working in the Not-for-Profit or INGO sectors or grant supported organizations

Demonstrated Skills And Competencies

Excellent knowledge of auditing and risk management principles and theory
Excellent knowledge of COSO’s Internal Control – Integrated Framework
Excellent leadership skills
Excellent project management skills
Excellent English written and oral communication skills
Demonstrated ability to present and explain complex issues
Demonstrated ability to negotiate and achieve consensus of recommendations to reduce risk or improve operations
Proficiency with MS Office Word, Excel, PowerPoint and VISIO

Language Skills: Fluency in French or Arabic a plusWorking Environment

Position is based in Nairobi, Kenya with a standard office work environment
Travel up to 50% including travel to underdeveloped countries

October 26, 2024
Grants Coordinator

Requisition ID: req5315Job Title: Grants CoordinatorSector: GrantsEmployment Category: Fixed TermEmployment Type: Full-TimeOpen to Expatriates: YesLocation: Nairobi, KenyaJob DescriptionThe International Rescue Committee in Kenya currently seeks a short term Grants Coordinator to cover this position while the role is recruited (2 months). The Grants Coordinator TTA/short-term hire will be coming in a time where the country program is undergoing a busy fundraising period with several major funding opportunities in the pipeline. The Grants Coordinator will be working on different donor opportunities and awards management including UNHCR, ECHO, BPRM, UNFPA, USAID, & DFID among others. The Grants Coordinator is overall responsible for proposal development, grants management, partnerships, donor communications and donor reporting, and directly supervises the two Grants Managers. This position has close working relationships with the Technical Coordinators, Deputy Director of Operations, Finance Controller, Supply Chain Coordinator, Country M&E Manager, as well as regular communications with field-based staff. The position will report to the Country Director based in Nairobi with possible travel to field sites.Job Description/ResponsibilitiesBusiness Development

Work with the Deputy Director of Programs (DDP) to support business development strategies that are aligned with the IRC’s Kenya’s Strategy and Strategy Action Plan (SAP) outcomes and based on analysis of local needs and gaps.
Identify key proposal and donor-related information linked to new funding opportunities and communicate to relevant staff.
Support the country office in organizing and leading program design workshops for all new business development opportunities.
Lead on the writing of new proposals and development of donor budgets, and maintain an efficient system for proposal development. Maintain clear responsibilities outlined for management, programs, finance and operations departments – that yields timely, high quality submissions.
Engage with senior management to address any issues during the proposal development process.
Ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS).
Be the primary interlocutor for the HQ-based (NYC and London) Kenya focal points with regards to proposal processing.
Coordinate proposal and project/program revisions (issuing and management of timelines and development processes, writing and editing as needed, providing review, liaison with reviewers, etc.)

Grants Management

Manage and provide overall oversight of the grants portfolio (15-18 grants, including institutional and private donors) including but not limited to: conducting grant management meetings (GOM, GRM, GCM, monthly BvA); coordinating with different departments to follow up on action points and pending issues to ensure proper grants management; responding to ad-hoc HQ, donor, and IRC Kenya and staff requests and questions related to compliance; updating and disseminating grants trackers.
Work closely with Finance department to monitor expenditure rates / spending levels across all grants, and provide feedback to field leads and departments heads on key issues.
Manage all agreement reviews, revisions, amendments and budget realignments, including OTIS approvals
Have a deep understanding of donor policies, regulations and procedures and train other team members in these areas
Provide support to and advise technical / field coordinators on various project management issues, such as budget management, work plan implementation, indicator tracking, and achievement of project objectives/outputs.

Donor Communication and Reporting

Ensure that reports are timely, constructive, clear, organized, and responsive to donor needs.
Support the DDP and the CD to maintain positive and constructive relationships with donors, in-country and abroad.
Provide liaison or representation to donors at different coordination fora/meetings as the need arises and/or in the absence of regular donor focal points.
Serve as focal point for all donor communications related to contractual, budget or administrative issues.
Ensure that effective channels of internal and external communications relating to grants are established and respected.

Partnership Management

Identify relevant partners and partnerships models to support fundraising strategy, taking in to account developing conditions within the local context.
Engage potential partners during project design phase of relevant proposals.
Oversee the PEER process for all new partners and on partners’ risks and recommend capacity building actions accordingly.
Lead in drafting sub-grant agreements and modifications, acting as focal point with HQ for review and approval, and facilitate signature by IRC and partners.
Coordinate with Finance and Program departments for internal review and clearance of all financial documentation and reporting associated with sub-grants.
Act as grants compliance focal point by identifying partners’ sub-grant compliance risks and incidents (such as activity implementation or reporting delays, or missing program documentation), making recommendations for further action.

Qualifications

Previous experience managing a diverse donor-funded programs a must, experience managing UNHCR, ECHO, UNFPA and PRM grants a plus.
Fluency in English in addition to superior writing/editing skills in English.
Budget development, management and monitoring skills required, must be able to develop a donor budget (both IRC format and donor).
At least 3-4 years of experience working in grants management and business development.
Direct experience in building the capacity of national NGOs and working with local partners including a clear understanding of NGO capacity building.
Experience working with and coordinating with donors including UNHCR, EU, ECHO, foundation donors, UN, DFID, USAID etc. and knowledge of specific donor guidelines and priorities.
Demonstrated excellence in proposal and report development and writing.
Demonstrated excellence in multi-tasking, time management, and flexibility.
The ability to take the initiative and proven ability to work creatively, innovatively and effectively to make decisions with limited direct supervision.
Sound knowledge of donor regulations (in particular UN agencies, ECHO, US Government donor).
Good communicator with strong organizational, time management and analytical skills
Excellent interpersonal, cultural and diplomatic skills
Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes.

October 26, 2024