Jobs Kenya

Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA

  • Development of IRC Kenya Strategic Plan (Nairobi)

    Development of IRC Kenya Strategic Plan (Nairobi)

    Requisition ID: req16131
    Purpose and objective of the assignment:
    The overall purpose of this assignment is to support IRC in development its 3 year strategic plan by providing recommendations to the country program and supporting with the SAP development process that does not underscore the Kenya vision 2030.. IRC Kenya has already started engaging in numerous conversations around the SAP and it will be undertaking more exercise to review its objectives, context analysis, people’s priorities, local systems capacities (stakeholder analysis), IRC added value,  diversity, equality and inclusion. All these analysis will be staff driven which means the exercise will be a self reflection.
    This assignment aims to build and complement this exercise by allowing an outsiders professional views to augment those that will be drawn through staff consultation, basically having an independent consultant guide  the whole process to enrich the final product and ensure IRC Kenya fulfils its mandate. IRC globally has five strategic outcomes to deliver among its program, the great focus of Kenya program has been in 1 or 2 outcomes, given the vision to grow across the outcomes; it is important for the consultant to provide guidance on where IRC can be of an added value given the country, region and global expertise. IRC Kenya has been looking to engage further in ASAL counties like Kajiado, Isiolo, Samburu, Moyale, Baringo, Garissa, Wajir, West Pokot, Kitui, Tana River among others. This assignment will clarify for IRC Kenya the counties to work in the new strategy with clear justification based on different variables.

    Guiding points for the assignment include but are not limited to:
    Given the IRC’s role in country to date, what has been going well so far and what has been challenging?
    Given the different scenarios, contexts and dynamics how should IRC understand its role in the country at the moment?
    What Crisis should IRC be addressing and how should it respond to them and the people affected?
    What are the main issues that are causing harm in Kenya and how are these crises likely to evolve in the next three years?
    What are the steps the country program needs to take to make it more competitive in new bids and funding opportunities?
    Help analyze the funding and donor landscape
    What new programming areas can IRC focus on beyond what it is currently doing?
    Which new counties should the country program consider working in?
    What partnership organizations can IRC consider working in for better contribution, performance and results?
    understand the conflicts and crises dynamics that are causing harm to people, the needs and capacities of communities.
    How can we put clients at the center of our work and reach the most vulnerable people?
    What are the roles, capacities and strategies of local actors and systems and what do we need to learn to determine how we can best ‘add value’ by complementing and reinforcing local actors and systems.
    Understand the current refugee status in Kenya, consider  the priority country needs through context analysis and use the findings to  to support the revision strategy?
    Help IRC staff fit in ideas from this assignment into the SAP being developed at the moment. This will be discussed and agreed between IRC and the consultant.
    Summarize national and county governments strategic priorities for the period of the strategic implementation.

    Methodology:

    Hold initial reflection and scooping meetings with the country team to guide the context analysis/funding analysis/stakeholder analysis.
    Key informant Interviews with management, staff, other CSOs, donors, Technical Unit, Regional Unit, local and national government officials
    Literature review of existing program documents
    National level information gathering and consultation with civil society organizations including potential local partners.
    Staff surveys
    Workshops for SMT plus staff from IRC during the SAP development exercise
    Other methods deemed fit by the consultant

    Deliverables:

    The final report should be analytical and user-friendly detailing key findings and providing clear and forward looking recommendations. The report will be submitted in English and   should includes: Executive summary, background (including Strategic Plan development process), context analysis,  stakeholders analysis, funding analysis, vision and mission statement , strategic priorities, vision statement, target clients and geographical area profiling, gender equality and diversity equality and inclusion, outcome and scale and program modalities.
    A summarized PowerPoint presentation
    Final report appendixes – stakeholders mapping, donor mapping, context analysis, data analysis, clientele description and rationale, geographical areas or crisis/conflicts description.
    Work with the SAP Coordinator and other SAP support staff in putting information together as guided.

    The Contractor will submit to IRC the following materials:

    Inception report to be discussed with IRC;
    Draft report to be discussed with IRC;
    3 years strategic plan
    Final report

    Time Frame and Level of Effort 
    The period of the contract may be staggered from June to August. The consultant is expected to carry out all the preparation required to roll out the as per the suggested timeframe.
    Qualifications
    Qualifications of Lead Consultant (Consultant to determine number of personnel needed to accomplish task)

    Advanced University degree (Master Level) in Development studies, Development economics, Socio-economic studies, or other related field. Additional areas of experience could include poverty reduction; economics, business administration or management.
    Minimum of 7 years of relevant practical field experience within  the following areas: Organization assessment and development plans,  and institutional strengthening, strategic planning and experience in shaping change management …….
    Demonstrated experience in conducting assessments for purposes of advising organizations and institutions on strategic plans
    Deep knowledge of Kenya vision 2030 and the big four agenda objectives is a key qualification.
    Understading of the CIDPs of the ASAL counties IRC Kenya seeks to implement in, Garissa Integrated Social and Economic Development Plan- GISDEP and Kakuma and Kalobeyei Integrated Social and Economic Develoment Plan- KISDEP in refugees hosting counties is another key knowledge.
    Has an experience with development funding mechanisms such as WB. IFC, USAID and FCDO to GoK and development organizations such as DRDIP, IDA19, PAMOJA, among others
    Demonstrated experience of working with NGOs in Organization Development.
    Understanding of working with organizations in transition is an added advantage
    Proved previous working experience consisting of substantial involvement in assements,, evaluations and/or reviews in related areas.
    Demonstrated analytical, writing and reporting skills
    Prior work experience in ASAL counties and refugee work in Kenya is an added advantage
    Demonstrated publications record, covering research, technical, and policy areas;
    Networks with relevant private and public sector institutions;
    Extensive computer skills including excel, word and power point.
    Fluency in written and spoken English

    The attachments to the proposal should include:

    CVs of proposed consultants (s) and past performance references
    Cover letter outlining relevant experience and skills against qualifications listed.
    List of related publications/reports and or similar work conducted before
    Summary budget to complete contract, including: 1) estimated total number of days required for the consultants and staff; 2) daily rates; 3) travel costs; accommodation, logistics and 4) any additional equipment & supplies costs.

    Apply via :

    rescue.csod.com

  • Budget and Procurement Associate

    Budget and Procurement Associate

    Open to Expatriates: Not Applicable
    Job Description
    The IRC has defined a new strategic mission & vision, along with initiatives and key processes to meet strategic objectives. The IT department provides reliable and scalable application development and infrastructure for the IRC’s offices around the world, including technologically challenging locations. IRC’s ITHQ department includes 70 professionals primarily in the US & Nairobi and over 150 IT professionals in 40 counties supporting 13, 000 staff globally.
     The IRC IT Team seeks to achieve excellence in financial and procurement management by providing accurate and timely financial and procurement information to IRC’s key stakeholders and by adhering to established procurement and financial practices and principles. The IT Department is responsible for planning, developing, monitoring, an IT budget of over $25 million to sustain IT operations and projects worldwide.
     
    Job Overview/Summary
    Supervised by the Manager for  IT Procurement & Vendor manager the Budget and Procurement Associate will be will work closely with key IT stakeholders,  Global Supply Chain, Finance and other key business stakeholders in establishing and maintaining excellent management of budgeting, procurement, and vendor management delivery outcomes that supports the IRC mission.
     
    Major Responsibilities:

    Budget and Finance

    Generate scheduled and ad hoc budget reports for IT Leadership.
    Analyze and support IT management on decision making related to annual budgets and ongoing funding decisions.
    Generate and analyze the monthly and quarterly actual reports for IT Department and Senior Leadership Board in a timely manner and work with project owners to identify issues and opportunities for cost savings
    Support semi- annual and annual IT budget development cycles.
    Leverage IRC’s financial systems to improve reporting and analysis capabilities for the IT department.
    Perform other duties as assigned

     Procurement and Vendor Management

    Support the execution of IT procure-to-pay processes such as perform quote, purchase requests, purchase order, and invoice management, review, and reconciliation using Integra Financial (D365) system.
    Provide feedback and assistance to ensure business continuity and improvement of the IT procurement processes

     Reconcile and manage IT’s payment requests, receipt of goods against vendor invoices
     Update IT contracts and Statements of Work in the ServiceNow database on a scheduled basis
     Manage and control the access to contracts and Statement of Work (SOW) documents as appropriate
     Perform other IT procurement and vendor management-related duties as assigned

    Job Requirements

    Minimum two-year college, preferably in Business Administration, Supply chain, or Finance.
    2 plus years progressive budgeting, procurement, and vendor management experience at a large multinational corporation or NGO.  
    Proven knowledge in complex financial and procurement analysis and expertise working on budgets and procurement.
    Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with colleagues in a diverse multi-cultural environment
    Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced team environment and the ability to apply creative problem-solving skills
    Flexible work attitude: the ability to work productively in a team environment & independently and ability to meet unexpected demands
    Excellent computer skills:  MS Office, with advance knowledge of Microsoft Excel.
    Knowledge of ServiceNow, and other cloud-based planning tools such as Microsoft PowerBI, ERP systems and BOX (document management) is desirable.

    Apply via :

    rescue.csod.com

  • DEI internal communications manager

    DEI internal communications manager

    Diversity, equality and inclusion (DEI) is a global organizational priority for the International Rescue Committee (IRC) and a vital part of our Strategy100. We are seeking an interim DEI Communications Manager to engage, inform and inspire IRC’s 15,000+ staff across 40 countries around our DEI progress and initiatives. If you would like to work with an organization making a positive impact, this role is for you!
    This is an exciting interim position from June to December 2021 which will play a pivotal role while the formal IRC DEI structure is being set up. The role will be charged with providing consistent and compelling communications to our employees during this critical period. You will report to the global Internal Communications Director and in management in partnership with the DEI Interim Lead.
    Major Responsibilities:

    Create, collate and distribute the all-staff email every month in four languages (DEI Digest)
    Lead the monitoring of metrics and feedback for the DEI Digest and use it to continually adapt and innovate to best meet our staff’s needs.
    Provide support to the DEI team in developing communication content and material for different audiences.
    Collaborate closely with key DEI partners across all IRC regions and countries to ensure all updates are collected and provide communications counsel as appropriate.
    Provide communications support for the DEI strategy roll out and DEI initiatives e.g. new lexicon, demographic survey, HR equity program etc.
    Update the Equality page on the IRC intranet, RescueNet, and supervise the DEI communications and Equality email inboxes.
    Work with the IRC DEI Council and internal communications director (who sits on the Council) to ensure the Council’s activities are communicated to relevant partners in a timely and coherent manner.
    •Provide overall support to the internal communications team, ensuring a DEI lens is applied to internal communications content.
    •Provide support to internal communications team with the global and NYHQ Huddles, providing a DEI perspective to all Huddles (virtual town hall meetings) and DEI updates are woven into content.
    •Research, write and publish DEI-related stories and videos for RescueNet and other key internal communications channels (key newsletters, regular communications to managers etc.)
    •Perform other job-related duties as assigned, to support the global internal communications with its overall agenda.

    Job Requirements:

    Strong communications and employee engagement experience, particularly in a humanitarian organization setting and with multi-cultural, international audiences.
    Outstanding writing, editing and proofreading skills, as well as the journalistic ability to source stories from employees.
    Creative editorial and visual storytelling skills, beyond listing facts and details.
    Tech savvy person with proven skills using digital and video communications and eagerness to pick up new tools quickly. Intranet and video-editing experience is also helpful.
    Networking and relationship-building skills to collaborate inside and outside the organization.
    Confidence to counsel senior executives and colleagues and lead through influence and persuasion, guiding their acceptance of communication techniques.
    Experience operating in a fast-paced environment and easily pivoting when required.
    Highly organized, with strong time management skills.

    Preferred experience & skills:

    Highly proficient in Microsoft Office suite.
    Proven ability to work effectively with colleagues at all levels.
    Ability to handle and work through change in a proactive and positive manner.
    Good knowledge of French and/or Arabic is desirable but not required.

    Working Environment:

    This role will require working remotely full time
    Applicants must have a home or alternate workspace they can effectively complete their work from during regularly scheduled work hours.

    The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Equality, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
    IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, Egalite, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

    Interested and qualified candidates should forward their CV to: using the position as subject of email.

    Apply via :

    rescue.csod.com

  • Health Manager

    Health Manager

    Location: Hagadera, Kenya

    Job Description

    Under the direct supervision of the Field Coordinator and technical guidance from the Senior Health Coordinator, the Heath Manager shall be responsible for the overall designing and implementation of the Health program that encompasses CHP and Clinical Services sectors. S/he will also be responsible for implement evidence based primary health care service delivery. He/she shall be expected to supervise and ensure improvement and maintenance of the health indicators as per SPHERE/UNHCR/WHO standards at the Camp.
    Key Responsibilities
    Program Management

    Identify health program opportunities by assisting the health staff to carry out assessments; draft health sector proposals, budgets and plans of action.
    Provide overall coordination of all the departments under the health program i.e., pharmacy, laboratory, Inpatient, and outpatient etc.
    In coordination with the Field Coordinator, formulate curative program goals, objectives, and intervention strategies.
    Review health programs through periodic field & facility visits. Ensure that program implementation strategies are compatible with overall program goals and objectives.
    Coordinate all referrals of refugee patients as per UNHCR referral guidelines.
    Coordinate and lead the health promotion, immunization, diseases surveillance activities at camp level.
    Participate in the Outbreak Control Coordination Team (OCT) and carry out community-based public health interventions during communicable disease outbreaks.
    In liaison with the Field Coordinator develop and implement strong integrated community health strategies using appropriate tools to maximize project impact on the beneficiaries
    Set high quality performance indicators ensuring adherence to technical standards and donor guidelines.
    Lead and organize camp-wide health campaigns including vitamin A supplementation campaigns, National Immunization Days (NIDs) and other similar campaigns.
    Seek out and nurture quality partnerships with community structures Ministries of health and strategic partners, including international NGOs.
    Foster inter-program linkage, exchange information and experiences and contribute actively to protection and disaster risk reduction mainstreaming.

    Human Resource Management

    Monitoring and supervising the Health staff both national and refugee to make sure that work is done properly and efficiently.
    Routinely supervise staff performance according to their job description and provide written feedback in a timely manner.
    Develop ongoing education programs for health staff.
    In coordination with the Field Coordinator, periodically monitor, evaluate, and make appropriate recommendations regarding health, and living conditions of IRC field staff and assist with ensuring that proper health measures are in place according to IRC health requirements.
    Review personnel issues and concerns of health staff and assist with resolving and implementing solutions.
    Identify personnel needs for field-level activities and in coordination with the Human Resources Lead, assist in recruitment of staff.
    Orientate new field staff members on personnel health and safety issues, and diseases unique to the area of operation.
    In coordination with the Field Coordinator and HR Lead, authorize medical evacuation of staff.
    Recommend promotions, disciplinary action, and termination.
    Directly supervise the Medical Officer In charge, Clinical Officer In Charge, Nursing Officer In charge, Pharmacist, Laboratory in charge, Senior RH/CHP/HIV Officer, CHP Officers among others.

    Grants Management

    Contingent upon provision of routine financial reports to the field, ensure adherence to budgets by reviewing expenditures and spending patterns.
    Recommend grant and budget revisions to the Field Coordinator and the Health Technical Team.
    Provide recommendations and interventions to correct any identified deviations that impact budget adherence.

    Reporting

    Supervise closely the morbidity and mortality trends together with all the other health indicators to ensure that prompt actions are taken.
    Attend meetings concerning overall health program issues.
    Supervise regular review and revision of training manuals to maintain consistency with the acceptable protocols.
    Maintain updated libraries of manuals and other resources at all field sites.
    Keep the Field Coordinator advised of all developments and issues through weekly situation reports.

    Representation & Coordination

    Develop and maintain effective working relationships with external partners – including UNHCR and other implementing agencies, Local Organizations, community-based organizationsleaders and other IRC sectors to enhance cooperation and coordination.
    Ensure presence in coordination meetings in absence of Health Coordinator and ensure relevant coordination-related data is shared with the health sectors.
    Participate in interagency health working groups or committees as required.

    Qualifications

    Degree in Medicine and Surgery from a recognized institution or an equivalent with preferably master’s in public health.
    Must be registered with Kenya Medical and Dentist Board and allowed to practice in Kenya.
    Excellent organizational and program management experience, including with staff and implementation work plans, budget management and monitoring and evaluation.
    Excellent leadership, communication, and facilitation skills.
    Excellent interpersonal, coordination and networking skills.
    Experience with situation analysis and health assessments.
    Experience in capacity building and mentoring staff.
    Experience in pharmacy inventory management.
    Excellent problem-solving skills and ability to handle pressure and improve.
    Ability to live in a high security environment.
    Excellent digital literacy: MS Word, Excel, Power-point, Outlook, and the internet.
    Proficiency in English language and Somali is an added advantage.

    Required Experience & Competencies

    3 years’ experience in tropical medicine or public health in developing countries.
    Training and at least three years’ experience in health program design and management.
    Experience in working with multicultural/ multinational individual including displaced communities with diverse cultural and ethnic backgrounds.
    Experience contributing to the design, management and reporting of international development programmes or projects including Previous financial and/or grant management experience is a plus.
    Capacity to lead a variety of activities simultaneously and take initiative.
    Prioritization, planning, and project coordination skills.
    Analysis, problem-solving, sound judgment.
    Drive, pro-activeness, action, and results orientation; continuous improvement.
    Interpersonal and teamwork skills; including oral communication, writing and presentational skills.
    Ability to work comfortably in an international, multi-cultural, multi-partner environment, and establish harmonious working relationships, both within and outside the organization.

    Standards of Professional Conduct: The IRC and IRC workers are required to conform to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and implements policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

    Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowance.

    Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

    IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

    Disclaimer

    Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes.

    Apply via :

    rescue.csod.com

  • Consultancy For Workforce Assessment (Nairobi)

    Consultancy For Workforce Assessment (Nairobi)

    The IRC Kenya was registered in Kenya in 1992 and has been implementing refugee assistance projects in Kakuma and Hagadera refugee camps focusing on providing primary healthcare services, targeted nutritional services, quality reproductive health, and HIV related services, as well as the protection and empowerment of women and girls. 
    IRC Kenya works is situated in Nairobi (with sub offices in Pangani, Kawangware and Rongai), Kakuma refugee camp, Hagadera refugee camp and Lodwar. With a staffing base of 355 national staff and 1053 auxiliary staff.
    For the last 5 years, the funding that the Country program has been receiving has reduced significantly, while the needs of our clients have increased, hence the country program has had to maintain quality service delivery with a minimal staffing base.  This has therefore necessitated the need to conduct a workforce/functional assessment in order to determine the staffing needs of the organization.
    2. PURPOSE OF CONSULTANCY  
    The purpose of the consultancy is to conduct a workforce assessment, and use the results of the assessment to provide strategies that can help the IRC close the gap between the current workforce and the workforce needed to support IRC’s mission and vision and to facilitate decision making of IRC Kenya senior management team in regards to the workforce gaps of the country program. The Consultant will be expected to complete a series of deliverables outlined in the Terms of Reference. This document defines the overall objective of the consultancy, the expected outcome and activities, timelines and reporting for the workforce assessment consultant.
    3. OVERALL OBJECTIVE OF THE CONSULTANCY
    Analyze the current workforce, business processes and forecast our present and future workforce needs based on the current client demands, recommend a fit for purpose and an optimal structure and ways of working/culture for IRC Kenya in alignment with IRC’s vision and within budget parameters.
    Specific Objectives
    a) Review expectations of IRC Kenya and make recommendations about priority functional focus.
    b)Review all current roles and look at the optimum way these can be organized to be more effective and efficient.
    c) Review Diversity in the Country office and across various departments
    d) Recommend proposed new ways of working including essential behaviors and approaches, and communication mechanisms to support the structure.
    e)Recommend structural options within clear budget parameters including reporting lines.
    f) Review the current skill mix and staffing complement based on the perspective of the Roadmap/ Strategic Framework to determine if there are gaps between the required and available workforce.
    g) Develop an implementation plan for the suggested changes.
    4. Expected outputs
    The consultant will be expected to deliver a concise and action-oriented report, detailing the findings and recommendations of this exercise, including:

    The scope of the exercise and process followed (inc. criteria, methodology, information and data sources, supporting and reference documentation)
    An overview of the existing organizational structure, its challenges and any proposed changes
    An implementation plan for the proposed changes.

    5. Activities
    The consultant will conduct the review in coordination with IRC Kenya’s Senior Management Team and the Human Resources department. Activities will include but will not necessarily be limited to the following:

    Review of IRC strategies at the global and Kenya levels
    Discussions with the SMT to understand and decide on current strengths and weaknesses and  urgent areas for review
    Prepare a work plan within two weeks of deployment
    Review information on the existing structure and functions of each department
    Interview current a sample of role holders, supervisors, managers to understand the practical application of the responsibilities
    Analyze and evaluate the current roles and determine the need as regards to demand

    6. Location of the review
    Nairobi with visits to the field offices in Lodwar, Kakuma and Dadaab where possible due to travel restrictions in the camps locations.
    7. Timeline of the review
    A reasonable review timeline will be agreed upon with the consultant, as per workplan that will be agreed upon.  
    8 Reporting
    The consultant will produce and present to the Country Director and the HR Coordinator, a final report detailing the findings, recommendations and an implementation plan.
    Qualifications

    Masters/Degree in human resources, organization development, or similar from a recognized institution.
    Evidenced experience in conducting a functional/organizational review and/or workforce assessments for a similar organization (Integrated programming with significant health interventions).
    Ability to undertake activities in a participative and consultative manner, ensuring counterparts and stakeholders actively participate and develop understanding and ownership
    Experience in, and knowledge of IRC programs would be an added advantage
    Advanced certification in development of pay and benefits structures would be an added advantage

    Apply via :

    rescue.csod.com

  • Finance Officer

    Finance Officer

    Employment Category: Fixed Term
    Open to Expatriates: No
    Job Description
    The Finance Officer has overall responsibility for supporting the finance functions for the assigned Field Offices & the country program. The Finance Officer responsibilities include internal control, accounting data base management, reconciliation and verification of payment, budget and treasury and cash management functions.
    Key Responsibilities
    Field Office Training & Support

    By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
    Identify areas of staff development and recommend to the finance manager & Fin Coordinator for their L&D development plan.
    Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
    Temporarily cover field finance staff position while they are away from their duty station
    Work with the finance managers on identifying gaps for capacity building of the partners and develop a capacity building plan for them
    Any task assigned by the supervisor.

    Internal Control

    Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements for all field sites.
    Ensue that the establishes finance and supporting function policies, systems and procedures, implemented in all IRC office.
    Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported
    Follow up with field and main office staff to liquidate outstanding balance
    Closely supervises all financial activities and keeps the Finance Manager/Finance Coordinator advised of all situations which have the potential for a negative impact on internal controls or financial performance.
    Support the Finance Manager & Finance Co during external, internal, donor or government audits process.
    Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
    Ensure that statutory deductions are remitted to relevant gov’t office on timely manner.

    Treasury and Cash Flow Management

    Support the team for timely preparation, review and approval of all monthly bank account and cash reconciliations for the Field office assigned at any given time.
    Coordinates the preparation of Cash Transfer Requests for field offices and ensures that appropriate balances are maintained to facilitate program implementation.
    Assist the filed finance manager on facilitating of introduction or removal of signatories from IRC bank account.

    Budget development, Budget Monitoring & Prepare Donor Reports

    When vital, working with program staff to prepare grant budgets to support new proposals or realignments.
    Assisting in preparation of cost allocation processes that align with donor regulations.
    Attend all Grant Opening and Closing Meetings when required.
    Assist in preparation of donor financial reports as per the donor agreements & contracts.
    Prepare BvA and actively participate in BvAs review meeting and provide feedback on all finance related action points and closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actual.

    Document Management

    Ensure internal system of record retention are in compliance with IRC policy and the local laws.
    Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
    Assist the field team on retention of documents, accurate and detailed filing of financial documents & vouchers as well as coordinating online Archiving of financial documents.
    Control access to financial records to authorized staff only.

    Qualifications

    Bachelor’s degree in Accounting, Finance, Business Administration or CPA II.
    Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage.
    The candidate should be mature, with stable personality and ability to maintain confidentiality.

    Required Experience & Proficiencies:

    Good written and verbal skills in the English language.
    Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
    Ability to carry out responsibilities independently with minimal technical support from within the program organization.
    Must be a patient and good communicator who can function in an interpersonal environment involving a diversity of cultures, languages, and personal interests and agendas.
    Please make sure to include copy of Certificate of Good Conduct in your application.

    Apply via :

  • Regional HR Coordinator – East Africa

    Regional HR Coordinator – East Africa

    Job Title: Regional HR Coordinator – East Africa
    Open to Expatriates: Not Applicable
    Location: Nairobi, IHUB, Kenya
    Job Description
    EA Regional HR Coordinator will join a global team and eight (8) HR country-based HR practitioners whose mission is to ensure a strong HR foundation in support of high quality programs for IRC’s beneficiaries. Under the supervision of the Regional  Human Resource Director and in close collaboration with country program HR and Country Leads, the EA Regional HR Coordinator will: (1) Coordinate EA HR activities across different countries cultivating a “one IRC team” approach that leverages HR economies of scale and benefits from shared learnings; (2) Provide top-tier HR client service and support as the front-line HR focal point for regional staff and country leads; (3) Lead regional HR projects in support of country program strategies, consulting and collaborating with country program and Headquarters stakeholders in the areas of policy and program development, learning and development, capacity-building, compensation, performance management, recruitment and staff care. 
    Additionally, this individual as a member of the IRC Global Human Resources team will share responsibility and accountability for the delivery of global initiatives.
    The Regional HR Coordinator will provide surge HR support (when needed) and may occasionally serve as Acting HR Lead in a country program.
    Key responsibilities

    EA HR Coordination

    Provide project management, HR analysis and generalist HR support for a diverse region including organizational design input, policy design and team integration activities
    Devise HR interventions with a DEI  and staff care lens to address critical HR issues in areas including orientation and on-boarding, training and development, employee relations, recruitment and staff care
    Instill a “one IRC team” approach across different countries / borders to ensure HR learnings and best practices are shared on a consistent and regular basis through regular meetings and trainings
    Coordinate regional or HQ-led HR activities across the multiple operational hubs
    Consolidate and provide analysis and recommendations on monthly and quarterly Strategic HR Metrics in collaboration with the HR Shared Services Comp & Ben and Analytics Manager
    Collaboratively design learning and development strategies, programs and tactical projects to address specific needs derived from evidence-based assessments
    Foster remote management excellence through modeling of and training on best and innovative practices
    Regularly travels to country programs to provide in-person HR leadership, support and/or technical trainings

    Regional/International HR Generalist Support

    Serve as the “front-line” HR generalist to provide technical HR advice in response to regional staff policy inquiries, requests, basic employee relations issues and exit management
    Provide HR orientation for new regional employees and support supervisors in creation of robust on-boarding plans
    Support the in-country HR teams in the design and delivery of effective orientation plans to all new incoming International Staff
    Design quarterly regional learning and development plans
    Create, manage and update regional team organization charts, reports and files
    Deliver IRC Way compliance and code of conduct training to all regional staff

    HR Project and Program Management

    Under the guidance of Regional HR Director, liaise with global focal points in Compensation and Benefits, Talent Management, Talent Acquisition, Gender Equality, DEI, Duty of Care, Employee Relations etc. to devise and deliver initiatives in line with IRC’s Strategy100
    When needed, actively participate in the planning, delivery and implementation of global HR initiatives including HRIS, policies and procedures, monthly and quarterly metrics, compensation and benefits and other pilots and programs across the region
    Provide day to day support to HR Leads and practitioners with tools, templates, resources and information
    Co-ordinate and advance best practices for annual and mid-year performance management across the region
    Coordinate IRC’s Talent Management initiatives and programs, utilizing metrics for continuous improvement
    Participate in employee engagement action planning and interventions with the aim of improving morale, team cohesion, learning and development and other prioritized areas
    Review, analyze and approve country program international job position requests including compensation and organizational review; Provide recommendations, ensuring accuracy and consistency.
    Provide ad-hoc surge HR support during emergency and new grant implementation phases when it comes to areas such as recruitment, orientation, etc.
    Review and co-design regional and country program HR policies
    Contribute to design and facilitation of regional HR Conferences and Capacity-Building workshops
    Attend to other requests and projects as assigned by the Regional HR Director

    Key Working Relationships: 

    Position Reports directly to:  EA Regional Human Resources Director 
     Key Internal Relationships: 

    Country program Team: HR Directors, HR practitioners, Country Directors. Senior Management Teams, Deputy Directors, etc.
    All Regional staff especially RVP ,  Regional Staff Care Senior Specialist and other Functional Regional Directors and Technical Advisors
    HQ HR Team
    Other Regional HR Directors and teams: close collaboration with other Regional HR teams on various areas such as Global Recruitment, Employee Relations, Talent Management, Staff Care, etc. 

    Key External Relationships:  INGO counterparts; IRC legal counsel; HR associations and networks

    Job Requirements

    Proven acumen as an HR generalist including 6 – 8 years of experience in the areas of training and development, HR administration, compensation, policies and procedures, employee relations, organizational design and workforce planning
    Successful implementation of HR activities at a global or regional level working with multiple stakeholders, across cultures and at a range of organizational levels, and/or comparable HR experience in medium to large country programs ($10 – $50M+, 200 employees+)
    Demonstrated success as an HR professional in emergency response, conflict zones and/or humanitarian aid sector strongly preferred. 
    Undergraduate study in HR, Business, International Relations or related field is required. MBA is a plus.
    Strong track-record of training and capacity-building including provision of one-on-one coaching, designing and delivering training programs, measuring efficacy and implementing systematic improvements
    Observance of a professional HR philosophy focused on creating solutions to tough problems and balancing necessary compliance/policy enforcement with a steadfast commitment to client service and support
    Comfortable delivering on strategic HR initiatives, tactical assignments, HR administration and project management – moving seamlessly from one to another on a daily basis
    Must possess a highly collaborative, inclusive, consultative and resourceful work style.
    Outstanding interpersonal, presentation, verbal and written communication skills
    Ability to work within a highly matrixed and complex agency organizational structure and to adapt to shifting priorities
    Excellent project management and organizational skills including creation of detailed work plans and superior time management
    Advanced proficiency in MS Outlook, Word, Excel and PowerPoint, HRIS 
    Ability to travel up to 20% within the region
    Outstanding interpersonal, facilitation, verbal and written communication skills in English

    Apply via :

    rescue.csod.com

  • Senior Protection Officer

    Senior Protection Officer

    Sector: Protection and rule of law
    Open to Expatriates: No
    Job Overview
    IRC is seeking a Senior Protection Officer, based in Nairobi under the direct supervision of the Senior Protection Manager. The Senior Protection Officer will contribute to the successful implementation of protection activities under the Building Incomes and Leveraging Livelihoods for Youth (BILLY) Project. Main responsibilities will include rights awareness raising, training on refugee rights, provision of legal information, facilitating referrals, capacity strengthening and contributing to advocacy for the rights of forced migrants.
    Major Responsibilities

    Plan and implement protection activities, i.e., information sessions, rights awareness raising, training workshops on refugee rights, provision of legal information, capacity strengthening, and advocacy targeting clients, government, and the public.
    Undertake literature/legislation reviews related to the protection of refugees and forced migrants in Kenya, prepare reports outlining the findings and recommendations.
    Support supervisor in delivering trainings to multiple partners, including government authorities.
    Support the Senior Protection Manager in lobbying and advocacy actions aimed at advancing the rights of refugees, asylum seekers and other forced migrants in Kenya.
    Provide accurate advice to clients in accessing assistance and services and in certain cases, aid in accessing these documents by administrative support.
    Work closely with caseworkers to identify and address clients’ needs including through referrals to humanitarian partners, government, or UN agencies.
    In close coordination with the livelihoods team, identify cases requiring administrative, registration and legal advice or assistance.
    Establish appropriate Standard Operating Procedures for case management.
    Contribute towards protection program development and proposal writing.
    Contribute to implementation of Accountability mechanisms, protection principles are gathered.
    Prepare and maintain detailed program and activity work plans.
    Review developed legal content for distribution to clients.

    Partnerships and Coordination

    Participate in relevant meetings, working groups and coordination meetings.
    In collaboration with the Senior Protection Manager, develop and maintain effective working relationships with multiple partners such as the government, UN agencies, community leaders, national and international organizations.
    Liaise directly with communities, government, partners, and UN agencies on refugee protection to ensure coordination and effective implementation of activities.
    Participate in joint protection activities with the government, UN agencies, international organizations, national organizations, and donors.

    Monitoring and Reporting

    Support the Senior Protection Manager in assessing progress (against project objectives) and identify implementation issues, provide solutions, and implement modifications as required.
    Maintain an up to-date activity tracking tool of all protection related activities.
    Contribute to development of IRC internal reports and donor reports.
    Work closely with the IRC colleagues in supply chain, finance, and grants to ensure timely implementation and compliance of program activities.
    Ensure implementation of the agreed upon work plans and share relevant information and direction to improve quality and achieve timelines.

    Staff Support

    Provide technical guidance, on the job mentoring and coaching for caseworkers.
    Ensure ongoing training and targeted capacity building of caseworkers.
    Review performance of caseworkers and provide encouraging approaches to address issues identified. Update

    Qualifications
     

    Four to six years’ experience working in the field of Protection, Social Protection, Community engagement or related fields.
    Experience working with refugees, asylum seekers and other forced migrants desirable.
    Experience working with a humanitarian organization.
    Knowledge of refugee protection issues, refugee context
    Knowledge of national, regional, and international legal frameworks governing management of refugees.
    Bachelor’s degree in Law, political science, social sciences, or another relevant field.
    Excellent analytical, writing skill and fluency in English.

    Preferred experience & skills:

    Development of training materials and facilitating training workshops for a range of partners on refugee protection.
    Collaboration with the affected population, government, UN agencies, national and international organizations
    Excellent understanding of protection principles, human rights, and protection case management
    Legal environment analysis to advise programming.
    Advocacy for favorable legislation governing management of refugees.
    Strong interpersonal and time-management skills; shown ability to prioritize and deliver on time.
    Strong supervisory and organizational skills
    Great attention to detail
    Strong analytic problem-solving skills
    Ability to work both independently and in a multifaceted, cross-functional team.
    Proficient in Microsoft Office suite (Word, Excel, PowerPoint etc.)
    Please make sure to include copy of Certificate of Good Conduct in your application.

    Apply via :

    rescue.csod.com

  • Training and Capacity Advisor, Humanitarian Action (Nairobi)

    Training and Capacity Advisor, Humanitarian Action (Nairobi)

    Open to Expatriates: Yes
    Location: Nairobi, IHUB, Kenya
    Job Description
    Humanitarian crises are becoming longer and more complex, stretching humanitarian actors’ abilities to provide assistance and protection. The Humanitarian Action section of the Emergencies and Humanitarian Action Unit supports the IRC, country programs and emergency teams to reach people in need, understand complex crises and promote humanitarian principles. This role will lead development and delivery of the IRC’s guidance and training for supporting humanitarian action, including humanitarian access, humanitarian negotiation, engaging armed actors and remote management. It will work closely with the section’s access, ethics and analysis teams as well as colleagues in EHAU, country programs, Protection and Rule of Law and Safety and Security to strengthen and support the capacity of IRC and partners to provide humanitarian services.
    Major Responsibilities:

    Lead the development of the IRC’s guidance and tools for supporting humanitarian action including humanitarian access, negotiation, engaging armed actors and remote management.
    Ensure collaborative roll out of guidance through systematic dissemination and socialization.
    Support the development of staff competency to apply guidance and tools through training and coaching/mentoring to identified practitioners across the IRC and partners.
    Lead IRC’s partnerships with professional development centers in relevant subject areas to bring training and skills-building to scale.
    Provide technical support and advice as requested to country programs, emergency teams and partners.
    Ensure the capture of learning and knowledge from operations and training to contribute to and improve guidance and performance over time.
    Maintain currency with methods, approaches and professional developments in humanitarian action in complex environments. 

    Job Requirements
     
    Work Experience: 

    Significant practical experience in humanitarian access, humanitarian negotiation, civil-military coordination or related competencies.
    Experience with collaborative/inclusive development of tools, guidance and learning materials for/with practitioners.

    Demonstrated Skills and Competencies: 

    Advanced skills in humanitarian negotiation, humanitarian-military relations and/or engagement with armed groups
    Excellent ability to produce user-centered, effective, and responsive guidance, tools and materials
    Proficiency in delivering training and coaching support to individuals, teams and/or partners
    Expertise in applying humanitarian principles in practice
    Knowledge of legal and normative frameworks for humanitarian action
    Strong communication, diplomatic and interpersonal skills
    Ability to summarize sophisticated topics and information inclusively, clearly and succinctly.

    Language Skills: Proficiency in English required. Proficiency in additional relevant language, such as French, Arabic or Spanish preferred.
    Working Environment: This role is based in Nairobi. Up to 40% international travel may be required, including to environments affected by armed conflict.
     The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
    The Emergencies and Humanitarian Action Unit strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a unit and deliver the best possible services to our clients. 
    Narrowing the Gender Gap: The International Rescue Committee is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including flexible hours (when possible), maternity leave, transportation support, and gender-sensitive security protocols.

    Apply via :

    rescue.csod.com

  • Regional Emergency Director -East Africa Regional Emergency Director – Great Lakes

    Regional Emergency Director -East Africa Regional Emergency Director – Great Lakes

    This role can be based in Kenya, Uganda, Somalia, Zimbabwe, Ethiopia or South Sudan.
    As Regional Emergency Director (RED), you will provide strategic and operational leadership to building emergency response capacity and implementing high quality responses in the East Africa Region. In close collaboration with technical and operational counterparts, you will advise and guide decision making for Country, Regional and Emergency and Humanitarian Action Unit (EHAU) leadership around where, when, and how IRC will build capacity and respond to emergencies and you will coordinate and lead support to emergency responders at country level. You will be responsible for ensuring that IRC’s work on emergency capacity strengthening, preparedness and response meet both IRC’s and international standards.
    The RED is a senior position within regional and EHAU management teams. In this role, you are responsible for assuring quality of IRC’s emergency response and preparedness activities within their region. A central component of this role is to facilitate collaboration and coordination between country, regional and EHAU technical and operational counterparts, assuring cohesive and connected support to country programs.
    Responsibilities

    Response Management (approximately 40% of time): The RED will lead the regional and HQ support for emergency response management led by countries within your region. With support from regional and EHAU leadership, and in collaboration with country teams, you will coordinate resources, guide strategy, and serve as the primary support for emergency responders. This includes:

    Ensure the timely planning and implementation of contextualized emergency responses, which are aligned with IRC standards, policies, and global best practice.
    Promote and support high-quality emergency needs assessments to inform response decisions and strategies.
    Promote decisions and strategy development that are informed by analysis of humanitarian context.
    Advise go, no-go response decisions, provide guidance and sign-off on response strategies.
    Advise and support on securing funding opportunities, donor compliance, and donor engagement to execute response strategies.
    Coordinate technical, operational, financial, and human resources to support response activities.
    Lead on response evaluation, information sharing and knowledge management around emergency responses to promote learning within and across regions.
    Deploy as needed to lead emergency responses e.g. for start-up, for large or particularly complex responses, or as a gap fill in ongoing responses.
    Support deployed EHAU Emergency Country Directors and Team Leads, e.g. through sharing of contextual knowledge, coordination, information sharing with regional colleagues, facilitation of donor conversations, strategic guidance etc.& security inputs and support to emergency responses.
    Support Emergency Response team-led (ERT) responses as needed.
    Collaboratively work with country programs and EHAU to ensure smooth management and operational transition to country programs after response.

    Emergency Preparedness and Capacity Strengthening (approximately 40% of time): The RED will be the lead for coordination and implementation of emergency preparedness and capacity strengthening initiatives. This includes:

    Support development of an overarching IRC global emergency capacity building and preparedness framework.
    Using IRC’s global framework, lead the development of a region-specific plan for emergency capacity building.
    Assure the quality implementation of the regional plan by providing direct support and coordinating with technical and operational counterparts within country, regional and EHAU teams.
    Lead in measuring and tracking progress against preparedness and capacity goals, information sharing and knowledge management to promote learning within and across regions.
    Coordinate the provision of mentorship from various functional areas to CPs, including direct deployment to build emergency capacity/readiness as required.
    Support country programs to achieve partnership objectives by providing capacity strengthening to partners in areas related to emergency preparedness and response.

    Strategic Leadership (approximately 20% of time): In support of regional and organizational priorities the RED will:

    Serve as the primary focal point in the region to coordinate across relevant technical units, country teams and partners to drive our efforts to strengthen capacity, competencies and to grow the impact of DRR, DP and Resilience programming across the region.
    Assure effective community of practice and learning across the IRC country teams in the region to information, share learning, build on strengths, and support continuous improvement.
    Ensure that the IRC remains responsive to emerging humanitarian issues and maintains its position as a leading humanitarian agency.
    Oversee the process to identify and monitor the regional humanitarian environment against key indicators and provide regular updates on the regional situation to EHAU, regional and country program leadership.
    Represent the IRC in relevant humanitarian meetings, fora and workshops at regional level, ensuring collaboration with other humanitarian agencies, the UN, etc. and coordinate information sharing on current and emerging humanitarian methodologies, approaches, techniques and policies.
    Act as focal point for emergency-related crisis analysis.

    Key Working Relationships and Accountability

    Position Reports to: The RED will report to the Deputy Regional Director and the Director of Delivery EHAU, through a management in partnership relationship.
    Position supervises: Emergency Focal Person in Country Programs (Management in Partnership) where relevant.
    Works closely with: Country Program Senior Management Teams, Regional Senior Management Teams and the Emergencies and Humanitarian Action Unit Response Management Team.

    Qualifications

    A leader with specific geographic experience in delivering complex humanitarian emergency preparedness and response programs within the East Africa Region.
    A professional with substantial experience in senior (regional) management roles and dynamic levels of responsibility.
    Extensive lived experience and deep understanding of the East Africa Regional context.
    Proven operational analysis and management skills, including project management.
    A thorough and critical problem solver, who can think analytically, plan strategically and implement long term goals while remaining adaptive and flexible to changing circumstances.
    A strong communicator who is committed to open and transparent communication.
    high integrity and ethical standards with excellent interpersonal skills, collegial behavior, high energy, positive and creative leader.
    A consistent record serving as a role model, empowering others to translate vision into results; effective at delegating the appropriate responsibility, accountability, and decision-making authority.
    A receptive and collaborative team leader who adaptively manages and supports development of direct and indirect reports.
    High dedication to cultivate and maintain positive, safe and protective working environment of gender equality, diversity, equity, and inclusion.
    Demonstrated ability to successfully work in fast-paced, often insecure, and stressful environments.
    Professional fluency in written and spoken English required.
    Ability to travel up to 60% of the year.

    The IRC strives to build diverse and inclusive teams at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a unit and deliver the best possible services to our clients.
    The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation
    We are committed to closing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including flexible hours (when possible), maternity leave, transportation support, and gender-sensitive security protocols.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :