Jobs Kenya

Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA

  • Grants Manager

    Grants Manager

    Requisition ID: req25537
    Job Description
    What works to prevent violence – impact at scale (what works ii / ww2)
     
    Programme Scope

    IRC is seeking three Grants Managers to support a seven-year Programme funded by the UK’s Foreign, Commonwealth and Development Office (FCDO) to improve prevention and response to violence against women and girls. The ‘What Works to Prevent Violence – Impact at Scale’ Programme will build on the success of its predecessor (‘What Works I’) to prevent and contribute to eliminating violence against women and girls (VAWG) by:
    Systematically designing, implementing and rigorously evaluating a range of approaches to scaling up violence prevention efforts, translating proof-of-concept evidence into robust, largescale Programmes and strategies.
    Designing, piloting and testing new theory-driven violence prevention approaches (innovation).
    Strengthening long-term capability and capacity to deliver cutting-edge, evidence-based violence prevention Programmes across the Programme’s grantees, the UK Government (principally FCDO), and developing country governments; and
    Using evidence to influence a more effective, scaled-up global response to end VAWG.

    The Purpose of the Role
     
    The Grants Manager is responsible for managing a portfolio of grants to be allocated to awardees during the period of the fund management under the What Works 2 contract. Each Grant Manager will be expected to manage up to eight grants each. The Grants Manager will play a critical role in ensuring timely and accurate grant reporting, tracking grant spending, developing spending plans, and managing internal disbursement of grant funding to awardees.  
     
    The role will also provide key support to the Senior Operations Manager, Fund Management, and work closely with Programme Finance Coordinator and Finance Officers to coordinate programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations and other key functions as required.
    Scope and Authority 
    Authority:

    This position has no direct line management authority but has authority to advise the What Works II Finance Officers and Senior Operations Manager.
    Responsibility for Resources:
    This position is not a budget holder but is required to manage and oversee grants budgets
    Responsible for monitoring portfolio of grants (progress and spending reports); and preparation of donor financial and narrative reports for a portfolio of smaller grants and contracts;
    Responsible for risk management and compliance of allocated grants in collaboration with the Awards Management Unit’s Compliance Team; and
    Supports the Senior Operations Manager, Fund Management on other Fund Management tasks as required. 

    Key Working Relationships

    Position reports to: Senior Operations Manager, Fund Management
    Other Internal and/or external contacts: 
    Internal:  What Works 2 team including Programme Finance Coordinator and Finance Officers; regular communication with other IRC departments, including Grants, Operations and Analytics Team (GOAT) for Technical Excellence, Finance, and the Awards Management Unit
    External:  Interact with grantees with regards to technical and finance/contract management.

    Key responsibilities

    Grant Management and Monitoring
    Support the full life cycle of funding rounds as follows:
    Develop, co-facilitate and guide competitive partner selection processes to identify partners for this project;
    Review proposals and budgets and support key technical staff in this task before Project Lead sign off; and
    Support Partner Identity and Background Review (vetting/due diligence) processes and documentation, including completion of the report and/or review of submitted reports and by senior officers.
    Support in the agreement and review appropriate partnership agreement type and draft agreement, taking into account the due diligence outcomes and specific project and donor requirements.
    Coordinate technical support required for the effective management of the grants.
    Coordinate the management and monitoring of grants funded portfolio following the award, and ensure that the funded projects continue to comply with the terms and conditions set in the grant agreement.
    Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status.
    Contribute to the What Works 2 programme grants risk register, to identify, monitor and mitigate against any key risks to programme delivery, and update the Senior Operations Manager, Fund Management.
    Support and participate in timely and effective grants funded portfolio program, finance, and compliance review and reflection (monitoring), and work with the fund management staff, Technical Coordinators, M&E and finance staff to address any project performance issues.
    Update the What Works 2 grants management portal as required. 
    Attend and actively participate in all grant/contract related meetings. 
    Manage and coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for grants/contracts.
    Utilize existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats to enhance grants management.
    Work closely with Finance Officers, Programme Funding Coordinator, Senior Operations Manager, technical unit and headquarters-based finance staff to ensure accuracy of the WWII grants reports and promptly identify and advise the WWII Team on areas of concern.
    Undertake regional monitoring visits to grant partners and project sites (subject to travel and security approvals)
    Financial Management and Compliance 
    Work closely with What Works 2 Finance team to ensure accurate reports are produced in a timely manner, and that confirmed expenditure reports and forecasts are submitted to FCDO, as agreed.
    Maintain an overview of grants funded portfolio and monitoring and ensure that appropriate controls and decisions are made regarding timely release of funds to grantees.
    Support the Project Finance officer in preparing and reviewing milestones calculation ensuring grantee costs are reflective of required costs.
    Work with the project team to develop tools to implement sound financial management (e.g. cash flow management tools, invoice trackers, forecasting).

    Communications

    Maintain regular communications with grantees and build relationships with strategic programme partners
    Maintain effective communication with Partnership Excellence Team to ensure effective fund management

    Job Requirements

    Skills, Knowledge and Qualifications:
    Degree in gender, social work, public health, international development, or related field (or equivalent work experience in a relevant field)
    Between 5 to 7 years of related and demonstrable work experience, preferably for an International Non-Governmental Organization managing a considerable number of grants or contracts
    Excellent organizational skills
    Excellent interpersonal and communication skills, with the ability to effectively liaise with a variety of people in a multi-cultural environment and work in a virtual team
    Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance

    Experience:

    Experience managing a portfolio of grants and projects throughout implementation, including monitoring progress against milestones, budget, risk and compliance
    Knowledge of working on grant making funds and good understanding of project/grant management cycle, including assessments, selection, contract, implementation, monitoring and evaluation
    Understanding of project management methodology 
    Ability to develop excellent relationships with multiple project partners and stakeholders including governments, donors, and civil society
    Experience working closely and managing relationships with grantees
    Ability to communicate effectively with colleagues and project partners, in writing, face to face or on the telephone
    Ability to define and communicate (written / verbal) grant management processes tailored to specific requirements
    Proven ability to operate in a complex organisation, across functions and work on own initiative as well as collaboratively as part of diverse teams
    Ability to meet deadlines, and to work in a pressurized environment
    Ability to manage a complex and varied workload, work under pressure, and travel regularly to insecure environment
    Excellent written and oral English communication skills. Other language skills are an asset
    Excellent IT skills (Word, Outlook, PowerPoint, Excel).

    Desirable

    Experience with commercial contracts, including FCDO
    Knowledge of FCDO’s rules and regulations 
    Prior experience working in countries where IRC operates
    Project Management Skills
    Other language skills
    Experience in feminist grant making

    Apply via :

    rescue.csod.com

  • Sr. Advisor, Change Management and Strategic Initiatives

    Sr. Advisor, Change Management and Strategic Initiatives

    Requisition ID: req25425
     
    Job Overview/Job Summary

    The Senior Advisor will build and continually optimize lean governance systems to facilitate strategic and transparent decision-making. You will play a central role in supporting a positive team culture and learning environment, and communicating about our work internally. You will also serve as a strategic thought partner to Airbel leadership, leading the coordination and communication of our Diversity, Equity, and Inclusion (DEI) work, and agile change management initiatives.

    Governance and Knowledge Management

    Build and improve lean and efficient governance systems and processes to facilitate streamlined strategic decision-making, risk mitigation, and implementation of quality projects; ensure clear transparency around decision-making; centralize and organize departmental information

    Manage, continually optimize, and streamline team governance and quality assurance processes
    Lead on establishing departmental indicators, data collection processes, and reporting
    Establish and track return on investment of our portfolio
    Foster strong knowledge flows within the department by streamlining information collection, capture, and sharing

    Team culture and learning

    Co-lead creation, implementation, and evolution of Airbel’s strategy to support a positive team culture and foster learning

    Support a diverse and distributed team to ensure a shared sense of mission and community, and to uphold quality standards
    Build distributed/remote team working norms and infrastructure
    Strengthen opportunities for remote team building
    Lead structure and content for sharing events/moments, including team retreats, learning series and/or one-off sessions; help colleagues connect to one another
    Create efficient systems for soliciting team feedback and monitoring engagement

    Internal Communications

    Support internal communications to ensure team members have clear and coherent mental models about how initiatives fit together and enhance Airbel’s profile across the IRC

    Create team communications materials such as FAQs, talking points, decks, and email drafts to align leadership messaging and ensure effective team communication
    Develop IRC communications content to clarify links with IRC’s Strategy100, enhance Airbel’s profile, and share key lessons learned and foster knowledge sharing
    Engage strategically in opportunities for knowledge sharing with the broader IRC
    Own and foster the relationship with IRC’s internal communications team

    Diversity, Equity, and Inclusion

    Lead coordination and communication of Airbel’s work to enhance Diversity, Equity, and Inclusion (DEI)

    Cultivate an environment of sharing lessons learned, active feedback loops with clients and partners, non-retaliation, and commitment to continually improving
    Oversee monitoring of Airbel’s DEI action plan
    Convene and facilitate Airbel leadership integrating DEI commitments into their regular business processes
    Work with relevant stakeholders to generate communications and knowledge management standards that facilitate DEI

    Strategic initiatives / Change Management

    Support change management for ad hoc strategic projects at the direction of the Associate Director of Planning and Chief Research and Innovation Officer

    Develop and lead the execution of roadmaps for change management
    Work with senior management at the outset of change programs to pressure test, challenge proposed requests for change to ensure minimum team burden and maximum positive impact for Airbel’s clients
    Create lean change management plans for Airbel leadership and work with them to implement in their dispersed teams
    Set metrics and analyze progress to better understand the success of efforts, and make shifts to overall change management strategies, as needed

    Requirements

    6-8 years of progressive experience in internal communications, governance, and/or agile change management
    Exceptional communication and strategic thinking skills to engage with leadership
    Experience conveying technical information in easily digestible formats for broader audiences
    Experience managing organizational change initiatives, and large-scale, cross-functional projects
    Experience addressing complex adaptive problems, while productively and creatively delivering products of the highest possible value; experience with agile management
    Dedication to and knowledge of best practices in diversity, equity, and inclusion work
    Strong interpersonal skills and ability to build relationships remotely
    Experience working in an international organization with a dispersed workforce
    Experience capturing and sharing knowledge with a diverse and distributed workforce
    Excellent writing, presentation and meeting facilitation skills
    High level of proficiency with MS Office, documents management solutions and project management tools
    Fluency in another IRC working language a plus
    Quantitative data analysis skills a plus

    Reporting To

    Associate Director of Planning

    Direct Reports

    NA

    Key Internal Contacts

    Jeannie Annan, Chief Research & Innovation Officer
    Airbel Leadership Team
    Internal Communications colleagues

    Apply via :

    rescue.csod.com

  • Senior Policy Advisor Helpdesk Support Technician

    Senior Policy Advisor Helpdesk Support Technician

    Requisition ID: req25411
    Responsibilities
    Define IRC’s influence strategy for education

    With the Senior Director and ELT, establish the strategic direction for the external policies and practices the IRC seeks to influence to achieve the biggest impact in early childhood development and education in conflict and crisis contexts.
    Identify strategic opportunities, tactics and audiences that will most effectively influence policies and practices of our targets and raise our profile as needed to achieve impact.
    Seek out and appraise opportunities for policy advocacy and engagement on a regular basis; be disciplined and discriminating in this appraisal to make best use of scarce resources.
    Alongside the Director, County Support, help Country Offices to understand, deliver and advocate for IRC’s education strategy.
    Internal influence and profile raising around IRC’s education portfolio including preparing presentations, Brown Bags, engagement with Senior Leaders across the organization, preparing regular updates for an internal audience through newsletters etc. 
    Work closely with the Policy and Advocacy Department to integrate education / ECD into global objectives for humanitarian reform and high-level talking points for IRC’s CEO.

    Execute Global Education Strategy

    Execute, and oversee strategic opportunities, including but not limited to:
    Arrange and attend meetings to further IRC’s education policy goals;
    Draft talking points and accompanying materials for presentations and present as needed,
    Write/edit think pieces and content showcasing IRC’s programs and evidence;
    inputting into global consultations and frameworks;
    horizon scan global trends/donor developments and policy landscape;
    Choreograph key policy events with support from the Education TU Unit Manager;
    Maintain a collection of core briefs and policy documents for use by program teams; Country Offices and headquarters.

    Perform high level Chief of Staff duties to support the Senior Director for Education and other organizational leaders

    Identify strategic relationships, meetings and fora for IRC senior leadership on education and early childhood development; escalate opportunities; seek and appraise requests for senior leadership’s time or other commitment.
    Coordinate and participate in opportunities alongside senior leadership; ensure follow-up.

    Key Working Relationships

    Position Reports to:  Senior Director, Education.
    Position directly supervises:  No current direct reports, potential for supervision of consultants, specialists, or officers as work evolves.
    Indirect Reporting: Director, Country Support and Director Special initiatives and ECD, US and European Policy and Advocacy Departments.
    Internal: position is part of Education Leadership Team and the Education Technical Unit. Works closely with colleagues in Communications.  
    External: education in emergencies, development and humanitarian stakeholders, policy makers and advocates.

    Professional Profile
    Success in this position requires an individual with strong policy and advocacy skills, expertise in development or humanitarian settings and a keen interest in furthering IRC’s strategy and vision. Expertise in education is preferred but not essential.
    Work Experience:

    A minimum of 10 years of relevant experience, with field and programmatic experience in a donor, NGO or comparable international agency required.
    Experience and familiarity with donors, peer agencies and national contexts required, preferably in education, humanitarian and transitional, post-crisis contexts.
    Experience and expertise raising funds from bilateral, multilateral, and private donors.

    Demonstrated Skills and Competencies:

    Self-directed, able to independently set priorities and solve problems with minimal guidance; comfortable working for a supervisor who is remotely located.
    Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast-paced environment and develop positive relationships with locally and remote based staff.
    Highly effective strategic planning, policy development and execution.
    Private and statutory business development/ fundraising.

    Education: Master’s in relevant field.
    Language Skills: Excellent spoken and written English essential. Proficiency in additional IRC relevant languages (Arabic, French, Spanish, Kiswahili, etc.) strongly preferred

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Grants & Budget Manager Subcontracts Manager Medical Officer In- Charge

    Grants & Budget Manager Subcontracts Manager Medical Officer In- Charge

    Job Overview/Summary:
    The IRC’s Airbel Impact Lab designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying the IRC’s deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, rigorous research, and multi-disciplinary problem-solving in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, openness and expertise, and a desire to think afresh with the experience of a large-scale implementing organization. 
    The Grants & Budget Manager will join the Airbel Impact Lab’s operations team to help us deliver high-quality grants and financial management across our portfolio. Airbel is currently leading the implementation of two large, multi-country FCDO Commercial Contracts, and this role will focus primarily on support across these two projects.
    Reporting to the Grants & Partnership Coordinator, you will work closely with Project Leads and Contract Finance Coordinators to provide internal financial analysis, support budget realignments and tracking, ensure timely and accurate reporting, maintain contract records, and coordinate with subcontractors for budget delivery.
    Key Responsibilities:

    Review, track, and analyze expenditures for assigned Airbel grants and contracts; review Budget Versus Actual reports on a regular basis to ensure expenses are in line with grant requirements
    Assist in managing overall budget and tracking expenditures of Airbel contracts, reviewing any questionable charges with scrutiny.
    Support grants team on the effective setup and management of grants processes, including facilitating Project Opening Meetings, creation of procurement and spending plans with technical leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
    Create spending plans and manage expenditure according to projections; hold monthly meetings with project leads to review expenditure and update spending plans.
    Track expenses and maintain a BvA on all contract funding streams by reviewing general ledger transactions, provide accurate and up-to-date financial reporting for Project Leads, and liaising with Country Program office finance and grant staff where necessary.
    Coordinate budget realignments and reforecasts with subcontractors and project staff.
    Create templates and standardized tools for contract management and reporting.
    Support Airbel staff in reviewing and submitting for approval travel expense reports, purchase requisitions/orders, contract payments and other finance transaction, coordinating with Accounts Payable (AP) as needed.
    Manage and coordinate the approval of agreements, amendments, cost extensions, and no-cost extensions for Airbel contracts and sub-contracts.
    Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout the project life cycle; Work with relevant Airbel and HQ-based finance staff to ensure accuracy of financial reports.
    Coordinate with grants staff across other IRC departments and country programs to track and manage staff funding allocations.
    Manage OTIS (Opportunity Tracking Information System) workflow for agreements, amendments and reporting
    Maintain high-quality knowledge and information management for contract files and documentation.

    Key Working Relationships:

    Position Reports directly to:  Grants & Partnerships Coordinator, Research & Innovation
    Position directly supervises: N/A

    Demonstrated Skills and Competencies:

    Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
    Demonstrated experience managing complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
    Excellent budget management skills including experience tracking expenses and developing spending plans, including high proficiency in Excel.
    Experience working with subawardees and partners, including partner financial monitoring and reporting.
    Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment with minimal supervision.
    Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones.
    The ability to work independently and productively in a fast-paced environment – pro-activity and initiative to problem solve within the job parameters is essential; strong analytical problem-solving skills.
    Fluency in English, both verbal and written is required

    Bonus if you also have:

    Experience with donor-funded contracts, and milestone/payment-by-results based contracts.
    Experience working on FCDO commercial contracts.
    Fluency in French and/or Arabic.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Sr. Advisor, Change Management and Strategic Initiatives

    Sr. Advisor, Change Management and Strategic Initiatives

    Requisition ID: req25425
     
    Job Overview/Job Summary

    The Senior Advisor will build and continually optimize lean governance systems to facilitate strategic and transparent decision-making. You will play a central role in supporting a positive team culture and learning environment, and communicating about our work internally. You will also serve as a strategic thought partner to Airbel leadership, leading the coordination and communication of our Diversity, Equity, and Inclusion (DEI) work, and agile change management initiatives.

    Governance and Knowledge Management

    Build and improve lean and efficient governance systems and processes to facilitate streamlined strategic decision-making, risk mitigation, and implementation of quality projects; ensure clear transparency around decision-making; centralize and organize departmental information

    Manage, continually optimize, and streamline team governance and quality assurance processes
    Lead on establishing departmental indicators, data collection processes, and reporting
    Establish and track return on investment of our portfolio
    Foster strong knowledge flows within the department by streamlining information collection, capture, and sharing

    Team culture and learning

    Co-lead creation, implementation, and evolution of Airbel’s strategy to support a positive team culture and foster learning

    Support a diverse and distributed team to ensure a shared sense of mission and community, and to uphold quality standards
    Build distributed/remote team working norms and infrastructure
    Strengthen opportunities for remote team building
    Lead structure and content for sharing events/moments, including team retreats, learning series and/or one-off sessions; help colleagues connect to one another
    Create efficient systems for soliciting team feedback and monitoring engagement

    Internal Communications

    Support internal communications to ensure team members have clear and coherent mental models about how initiatives fit together and enhance Airbel’s profile across the IRC

    Create team communications materials such as FAQs, talking points, decks, and email drafts to align leadership messaging and ensure effective team communication
    Develop IRC communications content to clarify links with IRC’s Strategy100, enhance Airbel’s profile, and share key lessons learned and foster knowledge sharing
    Engage strategically in opportunities for knowledge sharing with the broader IRC
    Own and foster the relationship with IRC’s internal communications team

    Diversity, Equity, and Inclusion

    Lead coordination and communication of Airbel’s work to enhance Diversity, Equity, and Inclusion (DEI)

    Cultivate an environment of sharing lessons learned, active feedback loops with clients and partners, non-retaliation, and commitment to continually improving
    Oversee monitoring of Airbel’s DEI action plan
    Convene and facilitate Airbel leadership integrating DEI commitments into their regular business processes
    Work with relevant stakeholders to generate communications and knowledge management standards that facilitate DEI

    Strategic initiatives / Change Management

    Support change management for ad hoc strategic projects at the direction of the Associate Director of Planning and Chief Research and Innovation Officer

    Develop and lead the execution of roadmaps for change management
    Work with senior management at the outset of change programs to pressure test, challenge proposed requests for change to ensure minimum team burden and maximum positive impact for Airbel’s clients
    Create lean change management plans for Airbel leadership and work with them to implement in their dispersed teams
    Set metrics and analyze progress to better understand the success of efforts, and make shifts to overall change management strategies, as needed

    Requirements

    6-8 years of progressive experience in internal communications, governance, and/or agile change management
    Exceptional communication and strategic thinking skills to engage with leadership
    Experience conveying technical information in easily digestible formats for broader audiences
    Experience managing organizational change initiatives, and large-scale, cross-functional projects
    Experience addressing complex adaptive problems, while productively and creatively delivering products of the highest possible value; experience with agile management
    Dedication to and knowledge of best practices in diversity, equity, and inclusion work
    Strong interpersonal skills and ability to build relationships remotely
    Experience working in an international organization with a dispersed workforce
    Experience capturing and sharing knowledge with a diverse and distributed workforce
    Excellent writing, presentation and meeting facilitation skills
    High level of proficiency with MS Office, documents management solutions and project management tools
    Fluency in another IRC working language a plus
    Quantitative data analysis skills a plus

    Reporting To

    Associate Director of Planning

    Direct Reports

    NA

    Key Internal Contacts

    Jeannie Annan, Chief Research & Innovation Officer
    Airbel Leadership Team
    Internal Communications colleagues

    Apply via :

    rescue.csod.com

  • Senior Policy Advisor Helpdesk Support Technician

    Senior Policy Advisor Helpdesk Support Technician

    Requisition ID: req25411
    Responsibilities
    Define IRC’s influence strategy for education

    With the Senior Director and ELT, establish the strategic direction for the external policies and practices the IRC seeks to influence to achieve the biggest impact in early childhood development and education in conflict and crisis contexts.
    Identify strategic opportunities, tactics and audiences that will most effectively influence policies and practices of our targets and raise our profile as needed to achieve impact.
    Seek out and appraise opportunities for policy advocacy and engagement on a regular basis; be disciplined and discriminating in this appraisal to make best use of scarce resources.
    Alongside the Director, County Support, help Country Offices to understand, deliver and advocate for IRC’s education strategy.
    Internal influence and profile raising around IRC’s education portfolio including preparing presentations, Brown Bags, engagement with Senior Leaders across the organization, preparing regular updates for an internal audience through newsletters etc. 
    Work closely with the Policy and Advocacy Department to integrate education / ECD into global objectives for humanitarian reform and high-level talking points for IRC’s CEO.

    Execute Global Education Strategy

    Execute, and oversee strategic opportunities, including but not limited to:
    Arrange and attend meetings to further IRC’s education policy goals;
    Draft talking points and accompanying materials for presentations and present as needed,
    Write/edit think pieces and content showcasing IRC’s programs and evidence;
    inputting into global consultations and frameworks;
    horizon scan global trends/donor developments and policy landscape;
    Choreograph key policy events with support from the Education TU Unit Manager;
    Maintain a collection of core briefs and policy documents for use by program teams; Country Offices and headquarters.

    Perform high level Chief of Staff duties to support the Senior Director for Education and other organizational leaders

    Identify strategic relationships, meetings and fora for IRC senior leadership on education and early childhood development; escalate opportunities; seek and appraise requests for senior leadership’s time or other commitment.
    Coordinate and participate in opportunities alongside senior leadership; ensure follow-up.

    Key Working Relationships

    Position Reports to:  Senior Director, Education.
    Position directly supervises:  No current direct reports, potential for supervision of consultants, specialists, or officers as work evolves.
    Indirect Reporting: Director, Country Support and Director Special initiatives and ECD, US and European Policy and Advocacy Departments.
    Internal: position is part of Education Leadership Team and the Education Technical Unit. Works closely with colleagues in Communications.  
    External: education in emergencies, development and humanitarian stakeholders, policy makers and advocates.

    Professional Profile
    Success in this position requires an individual with strong policy and advocacy skills, expertise in development or humanitarian settings and a keen interest in furthering IRC’s strategy and vision. Expertise in education is preferred but not essential.
    Work Experience:

    A minimum of 10 years of relevant experience, with field and programmatic experience in a donor, NGO or comparable international agency required.
    Experience and familiarity with donors, peer agencies and national contexts required, preferably in education, humanitarian and transitional, post-crisis contexts.
    Experience and expertise raising funds from bilateral, multilateral, and private donors.

    Demonstrated Skills and Competencies:

    Self-directed, able to independently set priorities and solve problems with minimal guidance; comfortable working for a supervisor who is remotely located.
    Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast-paced environment and develop positive relationships with locally and remote based staff.
    Highly effective strategic planning, policy development and execution.
    Private and statutory business development/ fundraising.

    Education: Master’s in relevant field.
    Language Skills: Excellent spoken and written English essential. Proficiency in additional IRC relevant languages (Arabic, French, Spanish, Kiswahili, etc.) strongly preferred

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Grants & Budget Manager Subcontracts Manager Medical Officer In- Charge

    Grants & Budget Manager Subcontracts Manager Medical Officer In- Charge

    Job Overview/Summary:
    The IRC’s Airbel Impact Lab designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying the IRC’s deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, rigorous research, and multi-disciplinary problem-solving in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, openness and expertise, and a desire to think afresh with the experience of a large-scale implementing organization. 
    The Grants & Budget Manager will join the Airbel Impact Lab’s operations team to help us deliver high-quality grants and financial management across our portfolio. Airbel is currently leading the implementation of two large, multi-country FCDO Commercial Contracts, and this role will focus primarily on support across these two projects.
    Reporting to the Grants & Partnership Coordinator, you will work closely with Project Leads and Contract Finance Coordinators to provide internal financial analysis, support budget realignments and tracking, ensure timely and accurate reporting, maintain contract records, and coordinate with subcontractors for budget delivery.
    Key Responsibilities:

    Review, track, and analyze expenditures for assigned Airbel grants and contracts; review Budget Versus Actual reports on a regular basis to ensure expenses are in line with grant requirements
    Assist in managing overall budget and tracking expenditures of Airbel contracts, reviewing any questionable charges with scrutiny.
    Support grants team on the effective setup and management of grants processes, including facilitating Project Opening Meetings, creation of procurement and spending plans with technical leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
    Create spending plans and manage expenditure according to projections; hold monthly meetings with project leads to review expenditure and update spending plans.
    Track expenses and maintain a BvA on all contract funding streams by reviewing general ledger transactions, provide accurate and up-to-date financial reporting for Project Leads, and liaising with Country Program office finance and grant staff where necessary.
    Coordinate budget realignments and reforecasts with subcontractors and project staff.
    Create templates and standardized tools for contract management and reporting.
    Support Airbel staff in reviewing and submitting for approval travel expense reports, purchase requisitions/orders, contract payments and other finance transaction, coordinating with Accounts Payable (AP) as needed.
    Manage and coordinate the approval of agreements, amendments, cost extensions, and no-cost extensions for Airbel contracts and sub-contracts.
    Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout the project life cycle; Work with relevant Airbel and HQ-based finance staff to ensure accuracy of financial reports.
    Coordinate with grants staff across other IRC departments and country programs to track and manage staff funding allocations.
    Manage OTIS (Opportunity Tracking Information System) workflow for agreements, amendments and reporting
    Maintain high-quality knowledge and information management for contract files and documentation.

    Key Working Relationships:

    Position Reports directly to:  Grants & Partnerships Coordinator, Research & Innovation
    Position directly supervises: N/A

    Demonstrated Skills and Competencies:

    Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
    Demonstrated experience managing complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
    Excellent budget management skills including experience tracking expenses and developing spending plans, including high proficiency in Excel.
    Experience working with subawardees and partners, including partner financial monitoring and reporting.
    Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment with minimal supervision.
    Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones.
    The ability to work independently and productively in a fast-paced environment – pro-activity and initiative to problem solve within the job parameters is essential; strong analytical problem-solving skills.
    Fluency in English, both verbal and written is required

    Bonus if you also have:

    Experience with donor-funded contracts, and milestone/payment-by-results based contracts.
    Experience working on FCDO commercial contracts.
    Fluency in French and/or Arabic.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Advisor, Supply Chain Information Systems

    Advisor, Supply Chain Information Systems

    Job Overview
    Support and enable International Rescue Committee, Inc.’s adoption of use of our Microsoft D365 ERP, Project Integra, across its global footprint.  Coach, advise, and train country program Supply Chain focal points and teams in the intersection of Global Supply Chain policies, procedures, and best practices, and Integra functionality.  Serve as Supply Chain focal point for documenting business processes and requirements with system capabilities and functional designs, evaluating Supply Chain business process and ERP best practices against governmental, regulatory, legal, and donor-specific requirements, as appropriate, and designing and executing a repeatable implementation process.  Evaluate supply chain organizations, processes, and tools and recommend organizational, process, and system improvements as appropriate.  Develop and implement improvements, and lead organizational change in the country program Supply Chain teams.  Secure cross-functional alignment with key global groups including the Integra Global Project Team, IT, Finance, AMU, and Human Resources.
    Major Responsibilities:

    Coach, advise, and train country program users in Integra supply chain functionality
    Promote, monitor, and assist country program teams usage of the Integra system
    Capture issues and problems, and resolve or escalate as appropriate.  Ensure that country program Supply Chain teams receive updates and training as needed, and align with other Global SuperUsers to ensure consistent guidance across the global Integra Supply Chain user community
    Establish meeting protocols and points of contact, schedule, coordinate, and facilitate training, and be accessible and recognizable as an enabling resource for the supply chain staff in each country program
    Review existing documented supply chain business processes for procurement, planning, logistics, and fixed asset and inventory management, and ensure that the Integra system functionality aligns with the corresponding business processes
    Lead and facilitate cross-functional Integra improvement projects with stakeholder groups, including the Integra Global Implementation Team, Supply Chain, Finance, AMU, and other groups
    Escalate tactical and strategic issues, problems, and business challenges, to appropriate cross-functional colleagues and leads, to precipitate efficient and effective resolution
    Champion organizational change, and creatively and effectively influence Supply Chain and cross-functional colleagues in support of Integra adoption

    Job Requirements:

    6 to 8 years of progressive supply chain experience with expertise across planning, procurement, logistics, inventory management, and fixed asset management
    Excellent language skills in English and French are essential requirements
    Excellent problem solving, communication, and influencing skills within a matrixed environment
    Proven coaching and training, project management, process mapping, and process documentation skills
    Experienced user of ERPs, data warehouses, Excel, Word, and PowerPoint
    Strong capability to articulate complex concepts into understandable language for diverse audiences
    Bachelor’s degree, or equivalent, required

    Apply via :

    rescue.csod.com

  • SEL Technical Advisor Nutrition Officer (Kakuma)

    SEL Technical Advisor Nutrition Officer (Kakuma)

    Requisition ID: req25135
    Major Responsibilities:
    Technical Leadership:

    Lead the further development of IRC’s SEL and school-based mental health approach, reflecting IRC-generated and global evidence as well as current debates on its effectiveness in advancing learning, mental health, and social-emotional learning outcomes.  
    Identify opportunities and make recommendations for further expansion and strengthening of school-based mental health and violence prevention to complement SEL universal approaches.
    Draft and/or review SEL/mental health/safe school technical narratives of proposals, including relevant budgets required for project delivery, technical activities, and ensuring alignment to IRC’s education and cross-sectoral outcomes.
    Work with regional Education Technical Advisors (TAs) to provide SEL technical support to country teams in program design and content development/adaptation
    Alongside regional TAs, conduct technical training in SEL, as well as ongoing technical coaching for country program staff as needed.
    Together with the Curriculum TA, and with strong input from country teams, partners and clients, provide technical support to HQ and country teams in the innovative adaptation of content from context to context.
    Seek out opportunities for learning and sharing innovative SEL practices in order to advance IRC’s leadership role in the sector.
    Share cross-context learning with HQ and country program staff to support peer learning; as well as work across sectors such as protection and economic recovery and development.
    Further partnerships with other agencies and institutions that have evidenced-based programming to support learning and wellbeing.
    Develop partnerships with local/regional organizations as appropriate to increase delivery options for SEL content and guide the development of guides/tools for media use.

     Curriculum Development & Capacity Building:

    Working closely with country teams, partners and clients, test, pilot, refine, and contextualize SEL materials to country-specific projects and context, including the creation of new content and/or the adaptation of existing content.
    Contribute to further development of training (teacher, caregiver, stakeholder) curriculum, child-facing content, and teacher-facing content to explicitly improve SEL skills.
    Develop and adapt SEL curricula and materials for youth and adults, including teachers and caregivers.
    Assist, as needed, with integration of SEL into reading and math materials.
    Conduct training in the above listed content at the field level when requested.
    Train external actors (partners, governments, etc.) on SEL as requested.

    Research & Learning:

    Support country teams in designing learning agendas and, alongside our Airbel Research Lab, identifying appropriate SEL assessment tools as well as monitoring and evaluation of SEL programs as needed.
    Help analyze data to inform program course correction and broader strategic decision-making to ensure that IRC’s programs are based on evidence and are evidence-generating.
    Develop strategies for testing, piloting, and tracking use of existing and newly developed content.
    Present IRC research findings across contexts and relevant conferences.

    Additional:

    Support the packaging (layout, design) of relevant content.
    Support the creation of appropriate PR and communications materials that raise our profile with donors, partners, and other key actors.

    Key Working Relationships:
    Position Reports to:  Deputy Director – based in IRC headquarters
    Position directly supervises:  This position could potentially supervise one or more specialist team members and on occasion consultants and/or interns.
    Other Internal and/or external contacts:
    Internal:   Works most closely with the Curriculum Technical Advisor on content development and adaptation; as well as the Education Technical Advisor for West Africa to support our work on SEL implementation research and teacher well-being.  In addition, work with Regional Education Technical Advisors and the Early Childhood Development team to advance SEL and mental health across our education portfolio. Maintains regular relationships with other sector technical advisors in violence prevention and response, health, economic recovery & development, governance, and our emergency response unit.  Interacts with IRC internal departments including business development, external relations, and our advocacy departments.    
    External:  Serve as IRC program representative in outside regional meetings and global meetings (as needed) and academic forums with donors, other non-governmental organizations, inter-agency groups and foundations. Engage regularly with partners, including academic partners, to ensure programmatic and research collaborations remain on track.
    Job Qualifications:
    Education: Mater’s/post-graduate degree in education, education psychology, social work, human development or relevant field or equivalent combination of education and experience is required. Participation in ongoing training courses and sharing of knowledge and skill sets within the unit is desired.  
    Work Experience: A minimum of 5 years of implementing and/or managing education programs that have a strong school based SEL intervention in humanitarian or crisis settings. Experience in human centered design, technical tools and materials development, monitoring and evaluation, and research in relation to education is highly desired. Experience in strategy development and working across sectors or disciplines is highly desired.
    Demonstrated Skills and Competencies: Demonstrated expertise in education program design, SEL curriculum development and adaptation,  skill assessment, with the ability to turn concepts and strategy into measurable action.  Strong verbal and written communication skills.  Demonstrated commitment to renewing and maintaining currency with best practices.  
    Language Skills: Fluency in English is a non-negotiable requirement; proficiency in French preferred
    Working Environment: This position can be based from IRC’s Headquarters in New York, NY with flexibility for remote work. Up to 30% travel may be required.  

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Research Program Coordinator

    Research Program Coordinator

    Requisition ID: req25014
    Research and Innovation Department

    The IRC’s vision is to lead the humanitarian field by implementing high-impact, cost-effective programs for people affected by crisis and by using our learning and experience to shape policy and practice. To achieve that vision, the IRC’s technical units provides technical assistance to IRC’s country program staff and shares what we learn to influence policy and practice.
    The technical units have three central objectives that we work towards:
    Guide program design to achieve outcomes by incorporating the best available evidence
    Build technical capacity of country program staff to implement, measure and continuously improve programs
    Influence the IRC, peer agencies and donors to use proven interventions and generate new evidence to achieve change in peoples’ lives
    The Research and Innovation Department (Airbel Impact Lab) supports the various technical units across the IRC to conduct or backstop research studies and innovation projects, and also leads initiatives that provide resources for country programs to design and implement programs based on existing evidence. 

    Health Technical Unit

    The Health Technical Unit is organized in four sectors; primary health, reproductive health, environmental health, and nutrition. The structure emphasizes a clear division of roles between staff focusing on comprehensive technical assistance to countries and staff providing specialized support and thought leadership.

    Health Systems Research Programme Consortia (RPC)

    The IRC is expected to receive funding to lead Ensuring Quality Access and Learning (EQUAL) for Mothers and Newborns in Conflict-Affected Contexts Consortium, a research consortium funded through DFID’s ‘Filling the Gaps in Evidence: Building Stronger And More Resilient Health Systems Research Programme Consortia (RPC)’ mechanism.  The IRC-led RPC aims to produce high quality evidence that improves the health of the poorest and most vulnerable people in developing countries. The IRC is partnering with Institute of Human Virology Nigeria, Johns Hopkins Center for Humanitarian Health, Somalia Disaster Resilience Institute, Sudd Institute (South Sudan), and Université Catholique de Bukavu (DRC).  The objective of this project is to produce rigorous, operationally relevant research and evidence to improve maternal and neonatal health in low-income, conflict-affected contexts.  This project will produce evidence that is accessible to decision-makers influencing strategic investment, policy and programming to improve MNH, at the national and global level. 

    Major responsibilities

    The Research Program Coordinator supports contract management across the entire program, working closely with the EQUAL Consortium CEO, Research Directors, and the rest of the project team to deliver an ambitious program of research and research uptake activities. The role involves liaising across multiple research and program specialist units within IRC, academic consortium partners, IRC country offices, the Awards Management Unit (AMU), and FCDO to deliver the project in a high-quality, effective, and efficient manner. A significant focus of the position is to ensure that the project meets the high standards and requirements of FCDO contracts.

     Project Management and Monitoring & Evaluation (40%)

    Work with the project team to develop project plans, including full logical frameworks and key performance indicators
    Support the CEO to implement adjustments to account for any gaps in reporting/data collection and work closely to address them
    Coordinate with the Finance Coordinator to ensure the budget and forecasts reflect current activity plans
    Support the CEO in project monitoring tool development and strategies/templates and implementation of Project Cycle Meetings
    Assist and coordinate technical staff, partners, and field offices to implement project tracking tools, including those for contract compliance with support from AMU Program and Grant Support (PGS) team
    Maintain an in-depth knowledge on donor and government policies and support colleagues to ensure that Partners’ responsibilities are tracked and evaluated, and that updates on their contract management performance are communicated in a timely and professional manner to appropriate stakeholders
    Maintain comprehensive and standardized electronic files for the project, and ensure project team and partners have access to relevant records
    Facilitate project coordination, information-sharing, and guidance on donor rules to IRC and Partner’s project staff
    Main and update risk register and systems to analyse risks throughout project lifecycle
    Supervise and complete special projects as assigned by the EQUAL Consortium CEO that may fall outside of this job description
    Supervise EQUAL program manager and ensure s/he is providing adequate administrative support to the project, including for organizing meetings, events, and travel

    Partner coordination and compliance (40%)

    In coordination with the project team and AMU PGS, work with partners’ staff to develop project documents including monitoring plans, sub-contracts, and activity plans;
    Coordinate any due diligence processes and revisions for sub-contracting;
    Supervise and coordinate partnership processes in accordance with IRC’s processes as defined by AMU C&P.

    Working with AMU PGS:

    Ensure that Partners’ responsibilities for donor compliance are tracked and evaluated;
    Ensure that updates on contract management performance are communicated in a timely and professional manner to appropriate stakeholders;
    Identify partner capacity strengthening and mentoring needs in regards to FCDO terms and conditions, and organize appropriate activities to meet such needs;
    Ensure that the project team and Partners are aware of all relevant FCDO communication, changes in their regulations, and meetings or conferences.

    Reporting (20%)

    Coordinate the production of all narrative reports from partners, the IRC project team and field offices, and provide feedback to improve product quality, accuracy, and style.
    Support the Finance Coordinator as needed to obtain necessary inputs from partners on financial reporting
    Be responsible for preparing donor reports and information,  compliance questions and project challenges for submission by AMU PGS.
    Support the EQUAL Consortium CEO to implement adjustments to account for any gaps in reporting/data collection and work closely with field teams and partners to address them.
    Work closely with the Finance Coordinator as well as AMU PGS to develop and execute contracts in accordance with the payment by results model.

    Key Working Relationships:

    Position reports to: EQUAL Consortium CEO
    Position indirectly reports to: N/A
    Position directly supervises: Program manager
    Internal contacts: Regular contact with consortium staff, Research and Innovation department teams, and Health Technical Unit teams, Awards Management Unit staff, and country program staff.
    External contacts: Researchers and finance and grants teams from partner organizations in the consortium. 

    Job Requirements:
    Minimum Requirements  

    Bachelor’s level education in public health or a related subject
    3-5 years of experience with demonstrated organisation, coordination, and project management skills including grants or contract management and developing project management documents
    Excellent written English including the ability to edit, synthesise information and produce high quality reports  
    Ability to work (read and write) in French 
    Experience and interest in global health
    Proven ability to operate in a complex organisation, across functions and work on own initiative and collaboratively as part of diverse teams
    Ability to manage a varied workload, work under pressure, prioritise and meet deadlines
    Strong interpersonal and communication skills including an ability to communicate effectively with staff at all levels and across regions/countries
    Excellent IT skills (Word, Outlook, Excel)
    The ability to work productively and accurately while under pressure in a fast-paced, demanding environment;
    Flexible work attitude: the ability to work in a team environment and independently and ability to meet unexpected demands;
    Ability to work as part of a team as well as on own initiative.
    Ability to multi-task and prioritize effectively

    Preferred requirements

    Experience of managing donor-funded contracts highly desirable
    Experience working on DFID/FCDO commercial contract
    Experience and interest in maternal and neonatal health
    Experience and interest in humanitarian contexts
    Good understanding of logframes and monitoring and evaluation frameworks
    Working environment
    Ability and willingness to travel internationally to humanitarian contexts (up to 20% of time)

    Apply via :

    rescue.csod.com