Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA

Human Resources Partner – Program Delivery Support Protection Officer

Job Overview/Summary:

The Human Resources Partner (HRP) for Program Delivery will support country program’s leadership and Regional HR Directors through leading the HR department of the assigned country program and ensuring HR priorities and results are achieved. When on assignment, they serve as a thought partner for the Country Director on all people matters and be in charge for the overall management and implementation of IRC’s Human Resources Policies and Procedures as well as global, regional and country specific priorities. They will coordinate closely with the Regional HR Director to ensure that organizational HR policies, processes and priorities are adapted to the specific context of each location, adequate and known to staff. The HRP will devise a training and skill building plan for the HR team and ensure transfer of knowledge. When not deployed, they will provide technical support and lead on special projects as designated. This role will serve in a roving capacity which might evolve and change over time to support IRC and CRRD’ Country Programs continued growth, and innovation.
This position is open for candidates national of their own countries in globally approved locations where IRC is present and registered.

Key Responsibilities:

HR Management and Leadership Support (Minimum 50% of the Job, In person or remote)
Devise and deliver a planned HR approach to attracting, developing, inspiring and retaining the right people with the right skills to achieve strategic, high-quality programmatic outcomes.
Identify workforce needs, identify human resource and competency gaps, and devise a development and workforce plan to facilitate staff development and retention.
Actively participate in proposal design and grants opening and review meetings (GRMs, GOMs) specifically guiding on organizational structure, position scoping, demographic/staffing analysis and other inputs critical to ensure strong HR foundation to support program quality and timely implementation.
Assess the critical metrics for the operational scorecard and lead on inputs to both, country and regional ones.
Observe and analyze monthly HR data such as turnover rates, time to fill, workforce composition, etc., to diagnose and identify priorities and evaluate effectiveness of relevant HR programs.
Set strategy for recruitment. Develop candidate rosters, actively network and employ innovative, creative recruiting methods to attract and hire the best talent.
Review and approve country job positions, review job descriptions and make recommendations, ensuring accuracy and consistency.
Lead on the selection and recruitment of all senior-level (band level 5 and above) positions and ensure their proper onboarding.
Deliver international HR management, including policy, process and employee relations management.
Lead the performance management process with guidance from Regional and HQ HR. Create a plan to implement the annual and mid-year reviews, conduct training on goal setting, use budgets to organize development activities and work one-on-one with managers and employees to create country wide development plans. Through various initiatives and actions, embed a culture of regular feedback.
In coordination with Global Comp. and Benefits team, define and review salary structure; coordinate annual compensation review process and compensation adjustments.
Devise staff care action plans that elevate morale and support the social, physical, and psychological well-being of staff; create emergency staff care interventions.
Be responsible for HR-related administrative duties and support compliance with existing legal and governmental reporting requirements. Ensure all legal obligations are fulfilled in compliance with local jurisdictions.
Lead all employee relations with professional grit with the aim of empowering employees and supervisors to have the tools and resources vital to resolve disagreements with mutual respect.
Call out behavioral issues, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out.
Coach supervisors in resolving appropriate disciplinary plans of action in a judicious manner. Follow-up disciplinary measures and related employment law matters.
Act as impartial mediator in disciplinary procedures and ensure it is administered in a fair manner and meets all legal and labor regulations and requirements.
Handle any lay-offs or reductions in workforce in partnership with senior and regional management and to maintain compliance, due diligence, communications and staff well-being.
Develop HR policies as per the need of the country program.
Play a critical role in any change initiative, either by initiating and driving the change or by serving as a facilitator for changes that other leaders and departments initiated.
Contribute to the development of the in-country Gender Action Plans. Support the work of Gender Champion team and Women@Work resource groups.

HR Operational Support

Provide HR technical support and carry out any special projects.
Undertake technical assessments or evaluations of HR structures, policies and/or activities in line with global CRRD HR priorities.
Assist in the creation and launch of new CRRD HR policies, procedures, tools, training materials, data analysis, etc.
Analyze data, note trends and flags, and provide recommendations to drive data-driven decision making in talent-related management processes.
Participate in global and regional conferences and meetings, leading sessions as required.

Key Working Relationships:

Position Reports directly to: Director of HR Planning and Operational Excellence.
On assignment, the position holder will report to the assigned Country Director and Regional HR Director – management in Partnership.

Other Internal and/or external contacts:

Country: Country SMT and Extended Management Team
Regional: Regional HR Director and other Regional HR Team.
HQ Compensation & Benefits, Talent Management, Employee Relations, Duty of Care and HR Ops Directors. General Counsel Office. Ethics & Compliance Unit (ECU.
Key External Stakeholders: The INGO HR forums and working groups; INGO and UN HR staff; Legal counsel; Social Security, Ministry of Interior; Ministry of Labor, etc.

Job Requirements:
Work Experience:

Minimum 8 years of relevant work experience as thoughtful HR Business Partner preferably in the non-for-profit sector, with experience in humanitarian organizations a distinct advantage.
Successful implementation of HR activities at a country or regional level working with multiple collaborators and partners, across different regions and at a range of organizational level
Strategic experience leading an HR function for large budget programs in the INGO sector is strongly preferred.

Demonstrated Skills and Competencies:

A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct
Excellent project management and organizational skills including creation of detailed work plans and superior time management
Ability to deliver high quality work on schedule
Solid written and verbal communication
Ability to anticipate and assess situations accurately and recommend/implement effective courses of action required.
Strong facility with analysis and practical use of HR data
Highly collaborative, inclusive, consultative, and resourceful work style
Outstanding interpersonal, presentation, verbal, and written communication skills
Ability to work within a highly matrixed and sophisticated agency organizational structure and to adapt to shifting priorities
Exceptional discretion and confidentiality in dealing with critical material
Ability to handle stress and function effectively under challenges
Excellent judgment, tact, initiative, creativity, critical thinking, problem solving, organizational skills, and self-motivation.
Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to improve cooperation and productivity.
Analytical ability in creating effective HR solutions while adhering to labor laws.

Language/Travel:

English and French are required, while Arabic or Spanish is desired.
Travel: minimum 50% across all IRC country programs and global regions.

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October 30, 2024
Mental Health and Psychosocial Support Technical Advisor

Specific Responsibilities:

The MHPSS Technical Advisor (TA) will provide parental leave coverage for the incumbent. The MHPSS TA will spend their time delivering technical assistance in-person and remotely to country program colleagues and coordinate mental health and psychosocial support within the health unit and in collaboration with other units such as the violence prevention and response unit, education and research and learning. This is position will be entirely field facing, supporting the technical quality of MHPSS programs in West and Central Africa, Latin America and Asia. The Technical Advisors’ specific responsibilities are as follows:

Engaging in business development and program design:

Support country program staff to design programs and projects, ensuring that they are:

Aligned with the IRC’s strategy, which includes supporting country program staff with contextualizing outcomes and the theories of change, and selecting interventions based on the best available evidence and the local context;
Responsive to client needs and preferences
Based on sound context and gender analysis

Support use of indicators for country programs aligned with existing IRC MHPSS Health indicators
Review technical quality of proposals, including review of technical MHPSS strategies, interventions and activities and ensuring alignment to IRC’s outcomes and IRC MHPSS Framework
Input into go / no go decisions on proposals
When necessary, write technical narratives of proposals in addition to regular review of technical narratives, workplans, and any program reports
Provide input on budgets required for project delivery
Engage with donors and do outreach in support of country programs

Building technical capacity of country program staff to ensure ongoing program quality and innovation:

Assist in hiring, mentoring, and technical support to MHPSS and Health staff in country programs
Establish and/or strengthen country programs MHPSS capacity building plans and MHPSS monitoring and evaluation standards
Conduct technical MHPSS training and ongoing technical coaching for country program staff, including on IRC outcomes, theories of change, evidence and indicators.
Share cross-context learning with country program staff across regions, for example through community of practice efforts
Support senior country program staff recruitment and onboarding
Coordinate closely with other technical teams in country and technical advisors (e.g. Health, Women’s Protection and Empowerment, Child Protection and Protection Rule of Law, and M&E) to ensure MHPSS approaches across technical teams and activities remain aligned with best practices
Advocate for the participation of MHPSS staff in country level coordination mechanisms, for example MHPSS Working Groups

Project delivery support:

Work with country program colleagues and the Health Technical Advisors to help analyze data to inform course correction as needed
Review and share program-specific tools/resources/curricula and work with technical unit specialists to contextualize and adapt global and country-specific materials
Help define approach to teaming/partnering with other organizations
Support specific MHPSS focused projects within country programs

Management and Coordination:

Coordinate and plan with country coordinators and primary health care technical advisors the technical assistance country programs receive.
Coordination with TAs across the Health Unit
Coordinate with MHPSS TAs within health and VPRU units for joint MHPSS initiatives
Coordinate with other unit TAs as per country programs needs and requests
Manage and mentor MHPSS consultants and interns where applicable.

Key Working Relationships:

Position Reports to: Senior Technical Advisor, Specialized Health Programs

Position directly supervises: This position will not supervise any staff

Other Internal and/or external contacts:

Internal: Regular communication with education, violence prevention and response, health, economic recovery & development, governance, research, evaluation and learning, and gender equality technical unit teams. Close relationships with regional and country program teams. Interacts with IRC internal departments, including business development, external relations and advocacy departments, to keep them informed of program activities.

Job Qualifications:

Education:

Psychologist/Psychiatrist/Social Worker with Master of Public Health.

Work Experience:

A minimum of 5 years of international field experience, of which at least 3 in managerial/coordination positions with Non-Governmental Organizations in humanitarian or post-conflict settings.
Experience in technical tools and materials development and monitoring and evaluation is highly desired.
Experience in strategy development and working across sectors or disciplines is highly desired.

Apply via :

rescue.csod.com

October 30, 2024
INEE Coordinator, Psychosocial Support and Social Emotional Learning Volunteer Nurses

Job Description

The Inter-agency Network for Education in Emergencies (INEE) is an open, global network that works to ensure all persons the right to quality education and a safe learning environment in emergencies and post-crisis recovery. INEE is composed of more than 15,000 practitioners, students, teachers, staff from UN agencies, non-governmental organizations, donors, governments (including Ministries of Education), and universities who work together within a humanitarian and development framework. INEE was conceptualized in 2000 at the World Education Forum in Dakar where UNHCR, UNESCO and UNICEF took forward Strategy Five of the Dakar Framework for Action and convened the First Global Consultation on Education in Emergencies (Geneva, 2000). INEE has since grown to a network of more than 15,000 individual members and 130 partner organizations in 190 countries. Guided by a Steering Group and agreed upon bylaws, INEE serves its members through the core functions of community-building, convening diverse stakeholders, maintaining knowledge management, amplifying and advocating, facilitating and learning, and providing members with the resources and support they need to carry out their work on education in emergencies.

INEE’s 2018-2023 Strategic Framework presents the network’s vision for how to reach its overarching goal:

To ensure the right to a quality, safe, and relevant education for all who live in emergency and crisis contexts through prevention, preparedness, response, and recovery.

The Strategic Framework outlines four strategic priorities that will enable the network achieve its goal:

Provide thought leadership and global advocacy
Strengthen capacities to deliver quality, safe, relevant, and inclusive education for all
Provide, curate, and organize knowledge to inform policy and practice
Strengthen and diversify the INEE membership

INEE’s current Thematic Priorities will support these priorities through collective action that includes a focus on:

Learning Continuum: Early Childhood Development, primary, secondary, education for young people and youth, Professional Development
Cross-cutting Issues: Inclusive Education (specifically Gender, Disabilities, and other responses to discrimination), Psychosocial Support and Social Emotional Learning (PSS-SEL), Child Protection in Humanitarian Action-EiE (CPHA-EiE),
Targeted Interventions and Modalities: Accelerated Education, Distance Education
Underpinning our work with best practices and evidence in understanding the best interests of learners, educators, parents and communities, and the systems meant to support them.

Position Summary

This position will serve each of INEE’s Strategic Priorities, with a primary focus on Strategic Priority 1 and 3. Psychosocial Support and Social and Emotional Learning (PSS-SEL) is a key priority area for the network. This position will coordinate the work within INEE’s network spaces on mental health and wellbeing, including coordinating and facilitating all activities within the PSS-SEL Working Group, ensuring delivery of the work plan, budget management, reporting, and communication. As well, the person in this position will be responsible for engaging with others within the education in emergencies and child protection sectors for the purposes of identifying and enhancing synergies, convening, advocating, facilitating learning, community building, and sharing tools and resources (per INEE’s core functions).

Responsibilities

In alignment with INEE’s core functions, and the Strategic Priorities outlined in INEE’s Strategic Framework this role is responsible for the following:

INEE Strategic Priority I: Thought leadership and advocacy

Promote and sustain the values of INEE.
In collaboration with the Team Lead for Thematic Areas, represent INEE in various events and partnerships, and build relationships with key stakeholders. Liaise with INEE Working Groups, INEE Secretariat, and INEE Steering Group to ensure collaboration and shared goals are reached.

INEE Strategic Priority II: Strengthen capacities

Coordinate activities and events prioritized by the PSS-SEL Working Group members to promote resources (e.g., webinars and meet-ups)
Support the INEE Secretariat in the roll-out of capacity building initiatives as they relate to PSS-SEL.

INEE Strategic Priority III: Provide, curate and organize knowledge and resources

Ensure quality communications and consistent follow-up internally within the PSS-SEL Working Group and INEE Secretariat, and externally with relevant INEE constituents related to PSS-SEL thematic areas of work
Identify and enhance synergies and partnerships across relevant humanitarian and development sectors working in the MHPSS, PSS, and SEL thematic areas of work. This involves acquiring, filtering, organizing, synthesizing, and disseminating relevant PSS-SEL information for the network.
Maintain regular communication with INEE members to provide information on PSS-SEL learning and opportunities through INEE communication channels; develop, manage, and share a calendar of INEE training events.
Create, update and maintain relevant information and pages on the INEE website.
Provide technical inputs to and review PSS-SEL Working Group products and deliverables. Assist with compilation of edits and feedback on related INEE tools and resources, editing and reviewing documents as needed. Where applicable, the position may be required to oversee consultants or advise on other work being carried out by consultants, interns, reference groups and working groups.

INEE Strategic Priority IV: Strengthen and diversity membership

Encourage substantive participation from diverse stakeholders, especially under-represented members and organizations, for collaboration and communication related to PSS-SEL on behalf of the network.
Foster collective action to support members to develop capacities on PSS-SEL that support their work implementing education in emergencies programming (prevention, preparedness, response and/or recovery) more efficiently and effectively.
Facilitate multilingual global sharing and promotion of best practices related to PSS-SEL by collaborating with INEE’s language communities and supporting INEE’s multilingual web platforms.

Project Management and Administration

Project management of INEE’s PSS-SEL Working Group work plan, including:

Overseeing the development and dissemination of the PSS-SEL core framework and tools for contextualization.
Facilitating collaboration between the PSS-SEL Working Group and the Teachers in Crisis Contexts (TiCC) Collaborative on teacher wellbeing activities
Supporting and enabling PSS-SEL Working Group members to successfully implement group priorities

Manage partnerships (as needed) with others collaborating on specific outputs and products
Manage PSS-SEL activity budgets and contribute to reporting to donors in collaboration with the INEE Secretariat

Key Working Relationships

Position Reports to: INEE Thematic Areas’ Team Lead
Position directly supervises: Consultants and interns, as relevant
Indirect Reporting: INEE Director, INEE Secretariat; INEE fiscal & administrative hosts; INEE Steering Group
Internal Contacts: IRC education unit, HR, admin, finance, legal
External Contacts: Representatives of UN agencies, NGOs, donor agencies, education authorities (Ministries of Education, relevant Ministries), academic institutions, including mid-level to senior-level representatives

Requirements
Essential

Minimum university degree in a related field. Advanced degree in a related field preferred.
Minimum 3 years of directly relevant professional experience
Strong theoretical and practical background in the field of education, including and understanding of education in humanitarian and development contexts
Strong technical knowledge and field experience related to PSS-SEL (mental health, child protection, psychosocial wellbeing, social and emotional learning) and education in emergencies
In-depth understanding of INEE’s role in the EiE sector
Strong communication skills, both verbal and written in English
Flexible work attitude, with the ability to follow direction, and work independently across a virtual work environment
Willingness to travel up to 4 weeks/year as needed
Strong organizational skills, with the ability to track and follow-up on various tasks
Strong analytical and writing skills, with the ability to draft briefs, reports, proposals and syntheses
Strong interpersonal skills, with the ability to successfully interact with a variety of people

As a member of the INEE Secretariat, the person in this position will also support and contribute to core Secretariat functions and will uphold the below core values and competencies:

Commitment
Diversity and inclusion
Integrity
Communication skills (spoken, written)
Working with others and teamwork
Results-orientation
Formulating strategies/concepts and analyzing
Risk analysis and coordination skills (participatory)
Cooperation
Collaborative approach

Desired

Knowledge of INEE languages in addition to English highly valued (Arabic, French, Spanish and Portuguese)
Understanding of networks and network theory highly valued
Familiarity and experience utilizing INEE resources and tools; experience facilitating INEE related workshops highly valued

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October 30, 2024
Officer, Finance Contracts

JOB OVERVIEW:

As a member of IRC Global Finance, Officer, Finance Contracts is responsible for providing finance support on all financial aspects of the pre and post award process for all contracts funded projects for his/her portfolio. This position supports contract compliance with IRC finance policies and procedures, standard methodologies, GAAP, FAR, FCDO Cost eligibility Guidance and any other applicable donor regulations and agreement terms. The incumbent is responsible for the implementation of ongoing systemic improvements in process and procedure, with regards to billing, revenue recognition, financial risk management, cash flow and fixed fee application and recovery, and improve the efficient use of IRC resources including the proactive identification and resolution of issues imposed by donors.
S/he will work closely with Program Finance Coordinators, the AMU staff, Business Development, DDFs, RFDs, Technical Units and Program and Award Finance support unit.

KEY AREAS OF ACCOUNTABILITY:

Contracts Financial Management

Develop, implement, and maintain consistent processes governing the sound management and analytics of the pre and post contract processes ensuring sound financial stewardship of these resources and in compliance with the appropriate donor requirements.
Review financial capacity assessments of supply chain partners and the suitability of recommended special conditions to mitigate financial management risks.
Track the contracts portfolios agreements and vital statistics in files and Opportunity Tracking Information Systems (OTIS).
Ensure that all fiscal matters are current relating to his/her contracts portfolio, including federal, state, other public and private contracts.
Work closely with Program Finance Coordinators and Technical Units, ensuring regular assessment of cash forecasting and reforecasting when needed to mitigate risk of adverse spending variances.
For those contracts without a dedicated Program Finance Coordinators, support budget holders with preparation and review of budget vs actual spending monitoring report on monthly basis.
Work closely with Program Finance Coordinators, Technical Units and Awards Management Unit, ensuring financial close-out of all commercial contracts in accordance with IRC and donor requirements.
Responsible to record contract revenue recognition for his/her contracts portfolio and preform a reconciliation on monthly basis or when milestones are approved by donors.
Participate in response to solicitations, including reviewing proposal budgets or milestones cost and pricing, ensure all costs are budgeted, including adequate risk premium.

Donor Agreements, Reporting and Monitoring

Keep current on all Contract funding regulations and accounting updates that affect budgeting and donor reporting.
Support his/her contract portfolio with project budget setup in Integra, including mapping and using unique D-codes to help with complex donor financial reporting requirement.
Prepare and submit contract invoices together with financial reports for his/her contract portfolio.
Implement IRC’s contract billing system ensuring accuracy and reconciliation (expenses, and revenue recognition) before submission.
Review contracts receivable balances to ensure appropriate and timely follow up with Program Finance Coordinators or Program Leads.

Systems, Processes and Continues Improvements

Document IRC Internal Process Flows e.g. Subcontractor & Contractor Payment and Fund Management Processes.
Support in designing the financial reporting templates for donor reporting e.g., Invoices, Checklists, Timesheets, Inception Milestone Tracker etc. in compliance with the Donor Commercial Contract.
Responsible for sharing lesson learned from portfolio level (e.g., systems, process, pain points and success).

Technical Support, Training and Management

Support contracts financial management training for IRCs staff and or Supply Chain Partners.
Understand and adhere to established Contracts financial policies and procedures.
Deliver responsive service to IRCs staff on all questions related to contracts funding for his/her portfolio.
Assist Field Offices in the assessment of their contracts management by providing ongoing feedback concerning performance.

REQUIREMENTS:

Bachelor’s Degree in Accounting, Finance, or equivalent – Master’s Degree, CPA or CA a plus.
8 years of progressive financial Contracts management experience.
Demonstrated familiarity with GAAP and shown general knowledge of Fund Accounting.
Previous work experience with a major general ledger software package – experience with MS D365 preferred.
Knowledge of US Government (Federal Acquisition Regulations), World bank, FCDO commercial contracts and European Union regulations is a plus.
Excellent interpersonal skills, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships.
Solid organizational skills: the ability to be flexible and perform under pressure in a fast-paced team environment.
Attention to details is desirable.
Strong digital literacy: facility with MS Word, Excel, various accounting software, and email/internet software.
Travel when needed.

Apply via :

rescue.csod.com

October 30, 2024
Locum Driver East Africa GEDI Regional Manager Finance Director, Program Delivery

Job Purpose/Objective:

IRC is seeking a Driver to provide all necessary safe driving and fleet management in support to the field project activities in Dadaab field office and operate with maximum efficiency while adhering to IRC’s Supply Chain Vehicle and Equipment requirements as per the Manual.

Key Responsibilities

IRC Drivers are responsible for:

Handling the safe transportation of IRC personnel.
The safe transportation of IRC materials.
The care and maintenance of IRC vehicles and their accessories.
Accurate filling and on vehicles onboard documentation.

Key Result Areas:

Adhering technically to the IRC’s vehicle policies and procedures, including the use of seatbelts by all passengers.
Daily and pre-long distance vehicle checks, accurate upkeep of the vehicle’s log sheet.
Keeping vehicles cleaned, fueled, and mechanically maintained.
Checking and maintaining all vehicle accessories and advising the Head driver of any defects or problems.

Qualifications

KCSE level of education.
The driver is encouraged to have a valid driving license always.
Communication skills, with fluency in written and spoken English.
Knowledge of Basic Computer Packages.
Pass score on IRC driving test.

Required Experience & Proficiency:

Proven ability in the following competencies:

Two years’ work experience as a professional driver.
No road safety-related fines or convictions.
Detailed knowledge of road rules and regulations.
Skills in minor vehicle repair.
Competent in spoken and written English.
Basic numeracy.
Knowledge (or ability to quickly learn) of HF, VHF, and satellite communications equipment.
Dedicated to teamwork and problem-solving abilities.
Able to carry out limited, un-supervised tasks.

Assets and Equipment Management

Make certain all IRC assets and equipment under you are well maintained.
Ensure all assets that are allocated to individuals subordinate to you are signed off on the equipment issue form provided by the supply chain officer in charge of asset management.
Ensure that all IRC premises under you are well maintained.
Guarantee the movement of IRC assets is supervised and advice Head driver in preparation for the vital documentation for sign off and approval when an asset changes its status within the transport department.

Safety and Security.

To ensure that staff operate in a safe and secure working environment.
To ensure that the IRC vehicle(s) assigned to you have all the safety requirements for movement.
Certify there are fully stocked First Aid Kits available in all IRC Vehicles
To ensure regular security checks with the field safety and security officer before authorizing any movement out of the field.

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October 30, 2024
HR Systems Analyst II

Job Overview/Summary:

We are looking for a full-time HRIS Analyst II who will enhance and maintain the Human Resources Information System (HRIS) platforms used by our Global HR team. The main focus for this role will be supporting the Workday system. The successful candidate will also need to support Cornerstone (ATS) and integrations to downstream systems (benefits, payroll (ADP), internal IRC systems & third-party vendors. The Analyst will work with other HRIS Analysts, HR management, IT colleagues and other IRC internal groups to improve processes and procedures for maintenance of HRIS systems.

This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail. Strong proficiency in Human Resources Information System (Workday preferred) and MS Office, especially Excel and database management (i.e; MS-Access), is required.

Key Responsibilities:

Assume ownership of the functional design process for HR functional area, leveraging existing business processes, systems configuration set-up, applicable Integrations between Workday, third party vendors and internal IRC applications.
Gather requirements from HR and non-HR partners
Mapping of data elements (as needed)
Liaise with PM teams from HR/IT/Finance
Test and document any modifications for the functional areas
Support Workday and Cornerstone upgrades for HR functions, by ensuring Integrations, Business Processes, configurations set-up, security are tested thoroughly.
Collaborate with HRIS colleagues to proactively, identify opportunities for process improvement and efficiency within the IRC’s current Workday usage, including cross-functional considerations
Produce canned and customized reports from Workday and Cornerstone
Perform other special projects as needed

Key Working Relationships:

Position Reports to: Global HR Systems Product Manager

Job Requirements:

4+ years previous experience maintaining & configuring data in an HRIS systems (Workday, Cornerstone, PeopleSoft, or SAP)
Basic understanding of HR practices in Compensation, Recruiting, Benefits, EEO, Data Security and HIPAA
Demonstrated ability to work professionally and discreetly with extremely confidential information
Experience working with large datasets, in-depth understanding of data relationships, data cleansing practices
Intermediate understanding of relationship databases concepts
Exceptional problem-solving skills with attention to detail, excellent time management and organizational skills, project management ability, and the ability to prioritize work
Excellent analytical, problem solving and troubleshooting abilities; with strong data analysis acumen competence, and focus on accuracy and attention to detail
Self-motivated with the ability to work both independently and in a team environment
Excellent customer service, communication (both written and verbal), and cross-group collaboration skills required
Flexibility in daily schedule, and ability to understand and react quickly to changing priorities
Experience of working in a globally distributed environment a plus
Experience in working with a ticketing system a plus
Basic understanding and interest in adopting an Agile development methodology while performing their tasks
Truly excellent interpersonal skills; ability to effectively listen to and liaise with colleagues on all levels in a global, distributed, multicultural, detail-oriented environment

Apply via :

rescue.csod.com

October 30, 2024
WATSAN Assistant WASH Manager

Job Description

The position holder will support in implementation, monitoring, and engagement with project stakeholders on WASH interventions. s/he will also support in the community engagement and mobilization for all activities both water supply, sanitation, and hygiene.

Main Responsibilities

The WATSAN assistant shall provide necessary support to the WATSAN Officer to design, plan, implement and monitor technical WASH assessments, community meetings, site monitoring visits and meetings with key stakeholders. She/he will ensure that an engagement approach to working with communities, the local authorities, partners other stakeholders is employed, and all activities are carried out in a way that is sensitive to community needs and promotes the full and equal participation of women, men, children, and youth.

Primary responsibilities include:
Project planning and design

Support in the planning, Design and follow up on the water supply and sanitation initiatives.
Support in the needs assessments and proposal development for potential water supply and sanitation projects.
Support in undertaking Topographical Surveys and GIS activities, feasibility studies, water resource mapping, EIA support.

Project implementation

Support in the development of structural designs including drawings and BOQs.
Ensure community mobilization in all field activities related to water supply, hygiene and sanitation are conducted.
Support in the supervision of both civil and electromechanical works on site according to the design specifications, approved donor guidelines and humanitarian standards.
Support in the preparation and conducting of training for WMCs, other Community structures (SMCs, CHWs, CHEWs, Youth Groups) and local authorities.

Project monitoring and evaluation

Support in timely delivery of projects activities.
Ensure that up to date project documents are in place including approved drawings, design reports, work plans, log frame, detailed project implementation plan, distribution lists.
Support in the filing of minutes, work certificates, site reports, contract documents,
Support in the documentation of lessons learnt and good practices during project meetings, community meetings and trainings.

Fundraising and networking

Support in the development of technically sound proposals.

Coordination and Collaboration

Support in the coordination with the relevant contractors, County Government ministries and departments, Community based organizations, Faith based organizations and NGOs and other relevant departments in providing technical support and assistance to WASH activities.
Under the guidance of the WATSAN officer contributes towards strengthening of integration of WASH programming with the other key IRC program Sectors.
Assist in follow up on WASH support functions including procurements, quality control of materials delivered by suppliers, logistics plan.

Reporting

Collection, consolidation, of relevant data.
Submit Weekly (or when necessary) written reports.
Support in the development of monthly, quarterly, semi- annual and end of projects reports in accordance with donors’ and IRC Kenya requirements.
Support in the development, monitoring and evaluation WASH project indicators and standards
Maintain an up-to-date activity tracking tool (soft copies and hard copies) of all water supply, hygiene, and sanitation related activities.
Actively participate in inter-sectoral activities
Support WASH department in other tasks, roles and responsibilities as may be assigned by the supervisor.

Qualifications

Degree/Diploma in Civil engineering, soil and water engineering, environmental engineering, or related field. A minimum of one year experience working/programming in WASH, humanitarian work or development.

Required Experience & Competencies:

Minimum of 1-year relevant work experience in WASH, survey, GIS, community development
Experience in community engagement approaches, participatory approaches, and community negotiation
Excellent verbal and written communication skills
Strong interpersonal skills and ability to establish and maintain effective working relations with a team.
Ability to conduct community WASH needs assessment, program planning, implementation, monitoring, and evaluation of WASH activities.
Good understanding of SPHERE and other humanitarian standards
Good computer application skills (MS-Office, CAD, Arcgis, application software to engineering designs).

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October 29, 2024
Human Resource Officer Human Resource Assistant Safety and Security Assistant Finance Assistant WASH Officer – Sanitation and Hygiene WATSAN Officer WASH Assistant – Sanitation and Hygiene

Job Description

The Human Resource Officer is responsible for the overall delivery of quality services to IRC staff members as regards personnel administration, salary and benefits administration, recruitment, field support and employee relations.

Key Tasks.
Personnel Administration

Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource Manager in ensuring employee adherence.
Assist the HR Manager in the interpretation and implementation of the full range of IRC’s policies and procedures.
Ensure personnel files are complete and assure adherence to highest level of confidentiality.
Maintain updated job description database.
Ensure timely submission of monthly timesheets.
Close and archive personnel files on timely basis.
Maintain the HR Information System.

Recruitment

Assist in the recruitment processes ensuring compliance to hiring policies and procedures, and that best practice are followed and documented.
Vacancy posting in internal and external media as appropriate.
Conduct interviews and provide interview outcome summary.
Liaison with potential candidates and assemble required documentation.
Maintain tracking system of the recruitment process and compile monthly report on recruitment.
Conduct orientation of new staff.

Contract Management

Monitor expiry of staff contracts and advise the HRM on timely basis.
Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Prepare monthly staff list.

Leave Management

Maintain master leave database and ensure timely update of leave forms, in close coordination with field locations.
Ensure complete documentation for all staff movement.
Track leave, R&R, and business days in Nairobi in coordination with Field Coordinators.

Separation Process

Coordinate the exit process and ensure finalization of all procedures within one month.
Ensure timely deletion of staff from insurance benefits.
Preparation of employee final dues.

Staff training and Development

Facilitate all requests for staff training as approved in Annual Training Plan and maintain database of trainings attended.

Field Support

Provide technical support and supervision to field HR & administration staff. Act as the primary liaison focal point for all procedural issues.
Provide support to field locations with systems and procedures for smooth implementation of IRC policies and procedures.
Make monitoring visits to field locations at least on quarterly basis to facilitate trainings and observations of internal controls in field locations.
Compile monthly reports from field locations for submission to HRM. Compile and submit monthly HR report.

Qualifications

A bachelor’s degree in business administration, Business Management or HR Management.
At least 5 years’ experience in personnel administration, preferably with a development or humanitarian international organization.
Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence, advise, and train on human resource issues, and act as an agent of change.
Demonstrated people skills.
Good writing and organizational skills
Excellent computer skills and experience working with payroll packages.
Cultural and diversity sensitivity, commitment, and an understanding of the values of IRC and the principles of equal opportunities.

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October 29, 2024
Finance Volunteer

Key Responsibilities
Cash & Bank payments processing

Assist with maintaining both Kshs. petty cash at the set limits and take responsibility of any cash differences arising.
Ensure that there is sufficient petty cash at all times for Ksh. for smooth operation
Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
Ensuring that authorizations on the payment’s requests are in line with the approved limits per the delineation chart
Preparation of petty cash spreadsheets to upload stage ready for review by FA at the end of the month.
Ensure that a supervised petty cash counts are performed every Friday.
Devise a cash replenishment schedule to minimize weekly bank visits
Ensure authorized receipts are correctly coded and issued upon receipt of monies.
Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
Assist with reconciliation of KES bank account and preparation of spreadsheets to upload stage ready for review monthly

Filing and Digital Filling

Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
Scanning all financial documents and digitally filling them.

Audit Facilitation

Retrieving, reviewing and filling back audit documents.

Other

To maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
Work closely with Finance Assistant to ensure effective training.
Assist Finance Assistant with cashbook update and maintenance.
Any other duties as may be assigned by supervisor.

Qualifications

A bachelor’s degree in accounting, Business Administration, Commerce or CPA II.

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rescue.csod.com

October 29, 2024
Client Responsiveness and Accountability Volunteer Supply Chain Assistant -Warehouse

Job Description

The International Rescue Committee’s (IRC) mission is to help the world’s most vulnerable people survive, recover, and gain control of their future. The IRC has been working in Kenya since 1992, providing health care, women’s protection and empowerment, protection, governance and rights, and nutrition services to refugees and the host communities.

Job Overview

The Client Responsiveness and Accountability (CRA) volunteer reports to the Senior Monitoring and Evaluation Officer and technically to the Senior Protection Manager. S/he will support IRC Lodwar field office in the implementation of Client Responsiveness and Accountability actions. S/he ensures that feedback mechanisms (both proactive and reactive) are established in consultation with the communities; regularly promoted through different media and other community engagement forums. S/he will ensure clients’ feedback is regularly collected, analyzed, and responded to in timely manner. S/he also ensures that CEA reports are regularly generated within the agreed frequency and result areas and are presented regularly during project meetings and donor reporting requirements. Additionally, the C.R.A. Officer conducts feedback sessions, Focus Group Discussions, and surveys to solicit for clients’ feedback.

Major Responsibilities

Update/Review the Standard Operating Procedures (SOPs) and feedback Plans together with the senior protection manager and Senior Monitoring and Evaluation Officer.
Lead and coordinate processes to collect, review and respond to client feedback regarding IRC implementation projects on Reproductive Health, Nutrition, Women Protection and Empowerment (WPE) and Livelihoods in Turkana County and West Pokot County.
Set up feedback mechanisms in collaboration with the IRC implementing partners to collect and respond to client feedback–both proactive and reactive considering technological advancements and literacy of the target population
Conduct regular Focus Group Discussions, support Data collection activities and meetings with different stakeholders to solicit feedback on IRC’s work in support with Monitoring and Evaluation department.
Contribute to documentation of the success stories and lesson learnt of the project during implementation under the support of Monitoring and Evaluation department.
Use the guidance on implementation and monitoring in the Client Responsive Programming Framework in accordance with IRC’s responsiveness strategic objectives for good and great standards.
Contribute to routine data quality audit of the program with technical support of the M&E department.
Establish a help desk/information table for the community members to answer beneficiary comments/questions.
Conduct Post Distribution Monitoring (PDM) of cash-based interventions.
Support routine monitoring of nutrition supplies in West-Pokot office
Prepare client engagement and accountability reports and share with the Senior Monitoring and Evaluation Officer and Senior Protection Manager.
Enter, analyze, and share consolidated client feedback data to field management to be discussed at field management meetings for course correction.
Compile and share ideas and methods across the different sectors on how to engage with communities in two-way communication.
Facilitate workshops and discussions with key staff on client engagement and accountability mechanisms.
Spearhead the development of feedback in contingency plans and emergency preparedness in line with IRC best practices and guidelines for working in emergencies.
Help in developing assessment tools in collaboration with Monitoring and Evaluation team.
Update the client feedback registry and classify the complaints and feedback as required.
Help in design and development of Information education and communication materials for client feedback mechanisms.
Monitor the concerns of clients accessing IRC services and highlight the specific needs of men, boys, women, and girls.
Examine programme implementation and assess possible improvements based on lessons learned.
Submit high quality monthly reports; compile statistics, and document challenges and lessons learned.
Key Working Relationships

Qualifications

Minimum of 2 years’ experience in humanitarian contexts, implementing Community Engagement and Accountability (CEA)/Accountability to Affected Population (AAP) programs.
Ability to package and communicate complex topics through written reports and presentations.
Excellent facilitation skills, and strong understanding of how to collect feedback safely and accurately from all members of a community regardless of their age, gender, or other diversity factors.
Ability to handle multiple tasks; proven self-initiative and problem-solving abilities.
Bachelor’s Degree or Diploma in relevant fields such as human rights, international law, social sciences, statistics, or related field.
Advanced English language skills, oral and written.
Expertise in delivering community engagement and accountability mechanisms, as well as capacity to support effective communication with communities (with a specific focus on empowering women, children, and marginalized groups).
Proficient in Microsoft Office suite (Word, Excel, PSS, EPIinfo, KOBO/ODK PowerPoint etc.)
Proficient in Data analysis and visualization
Knowledge of COMET, COMM Care and PowerBi
Experience in Monitoring and Evaluation

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October 29, 2024