Jobs Kenya

Company Address: Address International Rescue Committee 122 East 42nd Street New York, New York 10168-1289 USA

  • Grants Assistant Safety and Security Officer Nutrition Officer

    Grants Assistant Safety and Security Officer Nutrition Officer

    Job Description

    Under the direct supervision of the Grants Manager, the Grants Assistant will support Nairobi Urban, Lodwar, Hagadera and Kakuma Field Offices in being responsible for the grants management processes and documentation.

    Key Responsibilities.

    Coordinate the report review process by receiving, consolidating, reviewing, and submitting the donor reports to Technical Coordinators (TCs), and Manager and ensure donor reports on project activities are in compliance with internal IRC requirements and any relevant external donor requirements.
    Support in coordinating and facilitate the Project Cycle Meetings (PCM) and Budget vs Actual review meetings and follow up on action points/comments.
    Circulate monthly/quarterly reporting schedules to the program and M&E team; doing follow-ups with the teams to ensure reporting schedules are met.
    Support in preparing and reviewing spending plans and work plans as per the grants’ calendar.
    Raise compliance issues proactively with the Grants Coordinator and Grants Manager.
    Support the Grants Coordinator in supervising funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available.
    Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan.
    Support document signing by SMT, troubleshooting department queries, and supporting other tasks as the need arises.
    Assist in drafting compliance cheat-sheets, as needed.
    Any other duties as assigned.

    Key Result Areas

    Contribute to efficient programs and management of grants including proposal development, reporting and grants and sub grants monitoring roles.

    Qualifications

    Bachelor’s degree in social sciences/international development/communication/finance.
    2 years’ experience in project and grants management in the NGO sector.
    Good analytical and report writing skills.
    Familiarity with donor compliance rules and grant management.
    Attention to detail and organization skills.
    Excellent interpersonal, cultural and diplomatic skills; Friendly and constructive approach in handling work relations and addressing challenges.
    Proficient in English; both written and verbal.
    Ability to carry out responsibilities independently with minimal technical support.

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  • Human Resources Manager Human Resource Assistant Senior Finance Manager Grants and Partnership Manager

    Human Resources Manager Human Resource Assistant Senior Finance Manager Grants and Partnership Manager

    Job Description

    To serve as the focal point for the delivery of all Human Resources Services to the Kakuma field office.

    Responsibilities:

    Talent Acquisition

    As the assigned recruiter for the field office:
    Coordinate recruitment of functional, administrative and support level staff at the field office levels for standard and Just in Time recruitments.
    Coordinate internal mobility strategies for internally recruited staff.
    Serve as the HR panelist for recruitments and support all localized recruitments.

    Talent Management

    Ensure the appropriate on-boarding and transition processes for all staff based at the field offices.
    Coordinate all performance management processes for all field-based staff.
    Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action.
    Manage the exit process for all field-based staff.
    Track approved professional development and career pathing objectives for field staff.
    Support Compensation and Benefit strategies by coordination of localized salary surveys at least once. every two years, and raising any challenges posed in talent retention based on compensation and benefits provided.

    Services and Administration

    Directly supervise the field based HRO to:
    Monitor all types of leave and absenteeism for each staff member on a daily, weekly, and monthly basis as appropriate.
    Maintain up-to-date records for: Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll and Timesheets
    Ensure that all field-based staff are duly registered on the payroll, with service providers for benefits; are registered with the statutory bodies.
    Ensure that as they exit, all field staff are appropriately managed in the exit process for the end of their tenure with the organization.
    Provide the HR Manager Talent/ HR Manager Rewards & Business processes with regular updates on relevant status changes for staff in the Kakuma field location.

    Employee Relations

    Support staff and supervisors through the management of any grievances and disputes.
    Train staff through monthly staff meetings.

    HRIS

    Maintain all talent acquisition and management processes on Cornerstone, manage HRIS information on Workday, and process incentive staff payroll on Paymaster and provide any support needed on Integra system.

    Reporting

    Provide weekly/monthly reports to the HR Manager Talent/ HR Manager Rewards & Business processes on the status of;
    Personnel files; Recruitment; Leave; Training; Performance Management; Benefit; Payroll; and Employee relations issues.

    Qualifications

     

    A Bachelor’s degree in Human Resources Management, or Business Administration; An alternate  Bachelor’s degree with a PGD in Human Resources Management is also acceptable
    At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position
    Certified as a HR practitioner as per IHRM Act
    Similar experience with an INGO will be an added advantage.

    Knowledge

    Demonstrated knowledge of the National Labour requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE
    A good understanding of compensation and benefits strategies
    Above average competency with MS Office Suite
    Experience in use of payroll packages.

    Demonstrated skills in:

    Supervision of staff; Team Building; Organisation; Time Management; Excellent Verbal and Written Communication in English; Analytical reasoning; Conflict resolution; Positive Interpersonal interactions; Negotiation; Report Writing and Cultural and Diversity Sensitivity.

    Demonstrated Ability to:

    Work independently
    Work within tight deadlines
    Work within a multicultural, multi-ethnic environment
    Manage a project.
    Exercise flexibility in the role to accomplish goals.
    Work in a climatically challenging environment
    Work in a conflict/post-conflict environment is an added advantage.

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  • Communications Consultant –GAVI REACH

    Communications Consultant –GAVI REACH

    Position Summary:

    The IRC seeks the services of a Communications Consultant for Reaching Every Child in Humanitarian Settings” (REACH), a three-year $50 million project funded by Gavi and focused on increasing vaccination coverage among children under 5 in Ethiopia, Somalia, South Sudan and Sudan.  The Communications Consultant will focus on helping the project establish a communications and advocacy strategy; establish project branding; provide editorial support for key outputs and support on development of key outputs and support preparation for upcoming project-wide workshop (Sept 2023). This individual will report to the Monitoring, Evidence, Research and Learning (MERL) Lead and work closely with Technical Teams and IRC Comms.
    The individual will ensure that the project’s messaging is consistent and engaging and lead on communications needs for Gavi REACH including preparing and updating various communications outputs, leading communications needs for Gavi REACH events, liaise with IRC Communications team on project communications and provide support for reporting and other documents generated by Gavi REACH.

    Responsibilities:

    Task 1: Develop project communications plan (including dissemination strategy & budget (country level and project-wide)

    Output/deliverable for Task 1:

    Final REACH Communications plan (including dissemination strategy) & budget

    Task 2: Partner with Health Unit’s Policy, Advocacy and Communications to develop project advocacy plan

     Output/deliverable for Task 2:

     Final REACH advocacy plan

    Task 3: Provide communication support for Learning Agenda
    Output/deliverable for Task 3:

    Develop select outputs linked to Learning Agenda
    Training webinar/materials on documenting learning at country level

    Task 4: Establish social media presence and develop social media kits
    Output/deliverable 4:

    Gavi REACH social media accounts set up
    Gavi REACH Social media kit established

    Task 5: Establish branding for Gavi REACH project
    Output/deliverable 5:

    Final REACH branded PowerPoint templates
    Final REACH branded report templates
    Final REACH branded learning/technical brief templates
    Final branding and marking plan for Gavi REACH

    Task 6: Format and do editorial review of all reports and key outputs deliverables from project
    Output/deliverable 6:

    Final, copy-edited Quarterly reports
    Final learning outputs
    Final technical outputs
    Policy Brief designed and circulated

    Task 7: Support for Gavi REACH events (including Sept 2023 Consortium workshop)
    Output/deliverable 7:

    Social media kit and a central messaging document ahead of key events in September
    Final edited presentations
    Final edited workshop materials (agenda, guidance documents, workshop report)

    Inputs from IRC:

    Agreed upon consultancy fee payment by deliverables.
    Access to documents on work done on the REACH project
    Access to key IRC resource persons globally and at country level.

    Key working relations

    Position Reports to: Monitoring, Evidence, Research and Learning (MERL) Lead; works with Gavi REACH Technical Team; IRC Comms teams

    Qualifications

     

     Education: A degree in Communications, Public Health, Journalism, International Relations, Public Relations or a related field.
    Minimum Master’s degree and 5 years of relevant experience OR Bachelor’s degree and 7 years of relevant experience in working in media, journalism, advocacy, and communications and marketing
    Experience in global health or global development required.
    Minimum 2-3 years of experience in policy, advocacy and/or communications for global health
    Knowledge of desktop publishing software
    Outstanding writing, editing, and social media skills. 
    Ability to work independently and generate creative solutions and approaches to documenting project learnings.
    Experience developing technical, learning briefs and other key communications outputs for health projects.
    Preferred experience supporting public health projects, programs, or initiatives.
    Very good technical affinity for media contexts including knowledge of a wide range of multimedia, web, and digital tools.

    Apply via :

    rescue.csod.com

  • ERICC Programme Manager Associate Director, Regional Partnerships Administration Officer Deputy Project Director

    ERICC Programme Manager Associate Director, Regional Partnerships Administration Officer Deputy Project Director

    Job Description

    The IRC’s Airbel Impact Lab designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioural sciences, human-centered design, research, and multi-disciplinary problem-solving in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and precision, flexibility and expertise, and a desire to think afresh with the experience and reputation of a large-scale implementing organization.
    We are looking for a Programme Manager for a pivotal support role on a large research consortium project. The Education Research in Conflict and Protracted Crisis (ERICC) is the UK’s Foreign, Commonwealth & Development Office (FCDO) programme to lead research on the most effective approaches to education, and support the global uptake of stronger evidence-based policies and better value for money education programmes globally. 
    The Programme Manager will provide direct programmatic and administrative support to the ERICC Project Management Team, Research Directors, and consortium partners to help us deliver an ambitious programme of research, research uptake and capacity sharing activities. 

    Major responsibilities

     Coordinate ERICC Research Programme Consortium’s recurring meetings with IRC teams, consortium partners, FCDO and other external partners, ensuring invites are sent out on time, correct attendees are invited, and invites include key pre-reads and meeting documents.
     Support the Programme Management Team with meeting requests, scheduling, travel and project administration.
     Develop and maintain ERICC Google Calendar, including standing meetings, contract due dates, and IRC and partner leave and holidays. 
     Take detailed and accurate notes in key meetings, and assist with key follow-up items. 
     Maintain the ERICC Communications Matrix (internal and external), ensuring all partner and IRC staff are included. Coordinate the quarterly comms matrix update. 
     Manage the IRC ERICC Box Drive and full consortium Google Drive, ensuring access permissions and filing structures are kept up to date, and ensuring proper naming conventions and version controls are maintained. 
     Coordinate and track partner- and consortium-level deliverables, including knowledge management of submissions, communications, feedback and approvals.
     Quickly and accurately file key documents and communications including partner reports, deliverables, communications with FCDO, and monthly consortium updates.
     Assist in the organization, support and coordination of meetings and conferences. 
     Field general administrative support requests from team members, striving for rapid problem resolution and flagging issues as appropriate.

    Skill and Experience Requirements

     Minimum 2-3 years related non-profit and/or administrative work experience, preferably in international humanitarian aid organizations, development, and/or education.
     Significant experience and comfort using a range of administrative, collaborative, and communication tools, including: 

    Microsoft office (Excel, Word, Outlook, Teams, Sharepoint), 
    Google suite (Drive, Docs, Sheets, Calendar), 
    Box Drive
    Zoom 
    Doodle (or other meeting planning applications)

     Strong attention to detail and consistency in operating set administrative processes,
     Strong writing and communication skills,
     Experience taking detailed and accurate meeting minutes and capturing key follow-up items.
     Experience coordinating multiple calendars and events across meeting platforms.
     Strong administrative experience, with proven proficiency in tasks that require consistent follow-up with multiple stakeholders and organizations.
     Demonstrated ability to effectively work with multiple teams across time zones.
     Ability to proactively identify and problem-solve bottlenecks in administrative and communication processes.
     Ability to work with people of different cultures, experiences, and perspectives in a sensitive and positive way is required, experience working with teams from multiple countries/cultures is strongly preferred.

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  • Communication Advocacy Policy Lead

    Communication Advocacy Policy Lead

    Job Responsibilities:

    Develop and implement a communications strategy for the REACH Project
    Developing and implementing communications plans, strategies and work plans, campaigns, events, and other initiatives in support of the project activities
    Provide communications support for Learning Agenda activities (including participating in Learning Agenda meetings, supporting documentation of learning agenda activities, and building the capacity of Gavi REACH country staff on communications related to the Learning Agenda). Develop dissemination strategies for the Learning Agenda portfolio
    Researching, preparing fact-checking, editing, and producing professional media and communications materials for various audiences and ensuring their timely dissemination and amplification via IRC and non-IRC communications channels at the country and regional level and, where appropriate, global level.
    Creating high-quality media and multimedia content for dissemination in the country, and via Gavi REACH platforms.
    Support communications needs for Gavi REACH events (in consultation with the Technical Team and project leadership)
    Maintaining a prominent position in the news and for advocacy. This includes by initiating and drafting briefing notes, preparing press releases, fact sheets, press lines and guidance notes, social media outputs, etc.
    Prepare and manage the project’s communication budget.
    Ensure photos and videos for external use globally are captured with consent and shared following the IRC’s Content process.
    Technical Support and Coordination

    Advance the REACH Projects Advocacy:

    Serve as a resource on immunization advocacy for IRC policy, advocacy, and communications colleagues leading engagement in multilateral processes and with the United Nations system and donor governments
    Act as a strategic thought partner for the REACH Project’s overall immunization policy and advocacy work
    Monitor and engage with immunization-focused key events

    Policy analysis, research, and writing:

    Deepen the IRC’s immunization policy engagement through analyzing policy and financing trends in the 4 target countries
    Produce relevant, timely policy analyses, briefs and reports
    Develop various advocacy products including country briefs, learning briefs, technical briefs, advocacy briefs, social media kits and other publicity materials for the project
    Drafting talking points and messages related to GAVI REACH for PMU leadership and senior IRC staff

    Advance Coordination with Internal and External Partners:

    Coordinate and lead all Communications-related meetings on behalf of Gavi REACH
    Work with Gavi REACH Technical Team on developing and packaging content for internal and external audiences
    Manage internal partnerships with the IRC Health Unit and Global Communications, Advocacy, and Policy teams to ensure integrated, strategic, and cohesive activities
    Foster and maintain external partnerships with GAVI, Reach for Sahel, CORE Group, and other immunization partners.
    Capacity-building for Policy, Advocacy, and Communications:
    Contribute to the development of Gavi REACH staff in Ethiopia, Somalia, South Sudan and Sudan through training and mentoring on Communication-related issues.

    Qualification

    Education: Master’s degree in Communications, Public Health, Journalism, International Relations, Public Relations or a related field.
    Minimum Master’s degree and 5 years of relevant experience OR Bachelor’s degree and 7 years of relevant experience in working in media, journalism, advocacy, and communications and marketing
    Experience in global health or global development required.
    Minimum 2-3 years of experience in policy, advocacy and/or communications for global health
    Knowledge of desktop publishing software
    Outstanding writing, editing, and social media skills.
    Ability to work independently and generate creative solutions and approaches to documenting project learnings
    Experience developing technical, learning briefs and other key communications outputs for health projects
    Preferred experience supporting public health projects, programs or initiatives.
    Very good technical affinity for media contexts including knowledge of a wide range of multimedia, web, and digital tools.

    Apply via :

    rescue.csod.com

  • Monitoring, Evaluation, Accountability & Learning Officer

    Monitoring, Evaluation, Accountability & Learning Officer

    Job Overview:

    Reporting to and technically supported by the MEAL Manager, the MEAL Officer works in close collaboration with program teams to optimize monitoring, evaluation, accountability and learning capacities and opportunities of the IRC mission in Kakuma, Kenya, to ensure high-quality programming for the clients we serve and support the global ambitions of IRC Strategy 100, and the Country Strategic Action Plan. The MEAL Officer oversees, leads and implements MEAL activities of all projects in IRC Kakuma field site within the Country MEAL team.

    Key Responsibilities:

    Leadership and Partnership

    Support all technical aspects and actions of MEAL regarding the Kakuma refugee camp; respond to program needs; champion high standards and practices for quality data collection, analysis, and reports. Enable accountability to clients, partners, and donors.
    Implement and support MEAL system and approaches in health, nutrition, WPE and protection sectors and foster learning.
    Represent IRC at technical meetings, forums, and other events & build partnerships within IRC Kakuma Refugee program.
    Champion access and use of data for shared learning, sound decision-making, and data-informed programmatic adaptations.

    Technical Oversight

    Run the MEAL system and processes for Kakuma in harmony with the MEAL Country and Global Strategies throughout the project cycle which include:
    Collaborate with MEAL and non-MEAL staff to ensure that data is collected, compiled, checked for its quality and completeness in compliance with IRC and donors’ standards for data quality.
    Document and share learning, evidence, and data from previous projects to inform project proposal design.
    Implement MEAL plans, revise (digital) data collection tools, follow-up on processes for online data management, quality checks, and audits, and updating of data visualization.
    Undertake regular analysis of monitoring data and work closely with program officers and managers to facilitate decision-making for real-time program adaptation.
    Produce quality reports and updating dashboards with key findings that foster learning and decision-making and share in project cycle management meetings and team meetings.
    Identify, document, and share client feedback to improve services and results for our clients.
    Support deployment of surveys such as baseline and end line, and the commission of evaluations in coordination with colleagues and partners.
    Support the use of standard mobile data technology and online dashboard to enhance timeliness and quality of data collection, analysis and visualization.
    Join and contribute to IRC’s effort in meeting its internal and external accountability commitments through the implementation of sound accountability, client feedback, and response mechanisms.

    Human Resources

    Coordinate, lead, mentor MEAL Assistant(s); foster timely and high-quality achievement, and an inclusive and respectful team climate.
    Promote the growth and development of others in IRC teams and partners: present high-quality technical training and learning material for partners, colleagues, and junior staff.
    Participate in the recruitment and onboarding of MEAL Assistants, field incentive workers and enumerators.

    Key Working Relationships:

    Position Reports directly to the MEAL Manager.
    Position directly supervises: MEAL Assistants and/or enumerators.

    Other Internal and/or External Contacts:

    Internal: Program Managers and Officers, EMR Manager, ICT Officer, Grants fellows and Managers, HR, Senior Field Coordinator.
    External: Beneficiaries, program partner organisations, local and national government

    Qualifications

    A technical degree or equivalent in Health Information Management, Statistics, Computer Science, Monitoring and Evaluation or any other relevant field.
    A minimum 1 year of working experience in a related field.
    Possess basic technical knowledge of MEAL approaches and techniques in some or all the following areas: Outputs, Outcome monitoring; Theories of Change, Logical frameworks, Data collection, Basic data analysis, Accountability, Client feedback mechanisms.
    Experience in conducting primary quantitative data collection and data entry.
    Basic proficiency and experience with mobile data collection such as Kobo, COMM Care, DHIS, ODK Collect is required, knowledge of Tableau, PowerBi, or GIS software tools are additional assets.
    Good computer skills in MS Office, especially Excel; and Word – with experience in writing reports.
    Self-motivated and pro-active demeanor with good organization, planning, and analytic skills, including prioritizing work, multi-tasking, and attention to detail.
    Flexibility and ability to work under pressure and in constantly evolving work environments;
    Demonstrated analytical, systematic-thinking, and problem-solving skills are definite assets;
    A strong understanding of accountability and proven ability to build Client Feedback Systems.
    Language English and Kiswahili

    Apply via :

    rescue.csod.com

  • Department Manager Roving Finance Controller

    Department Manager Roving Finance Controller

    Job Overview:

    The Department Manager’s primary responsibility is to provide high-quality, core administrative support to the Chief GEDI Officer in continuing to build an effective and performance-focused team. The position is responsible for managing a range of administrative and logistical support services including budgeting and tracking departmental expenses, data reporting and analytics, scheduling, managing administrative processes, facilitating communication, and coordinating travel arrangements. The Department Manager will also develop, direct and execute special projects as commissioned by the Chief GEDI officer – these may be cross-functional or specific. A critical part of the role is operating as the pro-active, visible leader to ensure the smooth operation of the GEDU Unit.

    Major Responsibilities

    Administrative and Logistical Management

    Manage the daily workflow of the Chief GEDI Officer, including scheduling, coordinating travel and managing appointments.
    Evaluate and prioritize requests against the GEDI Unit strategic priorities and proactively identify opportunities to increase the team efficiency and effectively.
    Serve as a liaison between the GEDI unit and key partners and oversee follow ups through to completion.
    Ensure a cohesive department culture by designing, developing and implementing effective communication strategies and communicating regularly with GEDI staff.
    Develop and maintain the collective GEDI unit filing system to support effective knowledge management.
    Support GEDI Unit’s events, including conferences, advocacy events, and annual Unit retreats.
    Provide general administrative support needed to the GEDI Unit team.
    Ensure hyper support for the GEDI Unit including being visible and approachable for staff and eagerly responding to requests for support;

    Budget and Contract Management

    Work closely with the Senior Officer to review departmental monthly budgets and develop annual budget submission.
    Coordinate and administer the operating budget for GEDI Unit including forecasting and tracking expenses.
    Analyze the monthly budget vs. actual reports for the department in a timely manner and work with the finance department to resolve problems.
    Synthesize all GEDI Unit budget management issues and communicate for follow-up.
    Review and submit travel expense reports, purchase orders, contract payments and other finance transactions for approval via Integra, IRC’s procurement and expense management software; and ensure accurate coding.

    Human Resources Management

    Maintain and archive the GEDI Unit’s HR records.
    Support the preparation and submission of all HR paperwork for new staff, or staff who are leaving or transitioning to another role.
    Support the onboarding of new staff by ensuring necessary materials are available, training new staff on IRC systems and processes and scheduling the orientation meetings as needed.
    Maintain a consistent inventory of team assets, org chart and staff roster, etc.
    Supervision of internship and or admin positions to provide administrative and communications support.

    Development Opportunities

    Be part of a dynamic team comprised of deeply passionate and experts members.
    Develop your skills and knowledge on GEDI-related through regular deep-dive discussions with team members and/or internal/external events and trainings.
    Support GEDI Unit staff in the development of proposals for new development opportunities, including reviewing and contributing to concept notes, proposals and
    creating budgets
    Build on the design, development, and execution of critical GEDI initiatives impacting all part of the organization.

    Job Requirements

    Experience:

    Minimum 3 years of full-time professional work experience, with at least 2 years of experience working in a comparable role.
    Experience working with Gender equality, Diversity and Inclusion or with team leading on workplace culture change is a plus.

    Demonstrated Skills and Competencies

    Exceptional organizational and admin management skills, with a proven ability to manage and prioritize multiple streams of portfolios with attention to detail to identify and address multifaceted business needs.
    Must have excellent discretion, judgment, tact, initiative, creativity, critical thinking, and self-motivation.
    Ability to work independently and deliver on complex, sensitive initiatives in a face paced environment.
    Excellent budget management skills, including experience tracking expenses and developing spending plans.
    Excellent interpersonal skills, including the ability to communicate complex initiatives clearly and engagingly
    Service-orientation and flexibility, commitment to help and support
    Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals.
    Highly versatile and flexible, with a high degree of comfort changing and refining priorities and results.
    Creative problem-solving skills, with the proven ability to advocate and gain support from others for new ideas.
    Excellent computer skills: MS Word, Excel, PowerPoint, outlook, and file sharing.
    Excellent ability to adapt to, and work seamlessly with, different personalities and communication styles.
    Ability to create a team atmosphere and sharing across a global context and to maintain positive working relationships at all organizational levels
    Understanding of Gender equality, Diversity equality and inclusion mainstreaming practices for program and organizational change processes, with some proven experience a plus.
    Demonstrated interest in the humanitarian sector and the IRC’s mission

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  • Temporary Administrative Assistant Adherence Counsellor

    Temporary Administrative Assistant Adherence Counsellor

    Job Purpose/Objective

    The Administration Assistant is responsible for providing support to all staff in IRC’s Nairobi International Hub.  The position also serves as an assistant to the Senior Administration Officer.

    Key Responsibilities
     
    Staff Support

     Handle all visa processes for IRC staff and program support.
     Handle travel – Air & Taxi & special transport requests
     Prepare payment requests for the office, Advances & Travel reimbursement for staff expenses.
     Prepare purchase requests for IHUB Support Team
     Process visa applications for staff and follow up on issuance with respective Embassies.
     Arrange transfers/transport to facilitate local transport.
     Ensure accurate and prompt delivery of mail/messages/parcels.
     Using the IRC format, generate reference letters for visas.
     Using the format for referred visas, process to MOFA and follow-up.
     Assist in data entry in the Immigration report for submission to MOFA.
     Generate reference letters for visas/bank recommendation.
     Manage the travel app…. Manage Travel Services
     Process travel invoices for payment of air tickets & taxis
     Liaise with Taxi/Cab companies, Liaise with contracted taxi companies.
     Manage hot desking app…Manage hot desking at IHUB.
     Liaison with the agents of the building 
     Filing all related admin documents in a systematic manner
     Assist in printing for staff when necessary-
     Manage the courier services.

    Management of the Office

     Ensure adequate stock of office supplies/printing & stationery section.
     Office store management – Asset inventory list & expendable stock

    Training New staff during the Administration induction

     Train new staff on how to use the Travel App booking system for ground transportation.
     Help the new staff with how to access the IHUB office workspace guide for them to start navigating around the IHUB office.
     Train the new staff on how to book a seat at the IHUB office.

    Conferences – Supporting IRC guests attending regional conferences.

     Attending preplanning meetings with coordinators organizing for regional conferences in Kenya.
     Reviewing tickets and budget codes shared by the workshop participants for hotel and airport transfers costs.
     Making prior Airport transfers booking with the Travel companies, for the participants attending conferences.
     Making room reservations for the participants attending conferences.
     Arranging ground team transportation for the participants attending conferences in other parts of the country for example Naivasha and Mombasa.
     Monitoring ground team transportation for the participants visiting different parts of Nairobi for team building and group meetings.

    Handle Airport transfers and Taxi requests by Monitoring the PTG and Absolute booking system, account Management system. 

     Adding new staff to the system and deleting exited staffs.
     Reviewing biweekly invoices and ride receipts to ensure timely payment process.
     Retrieving transport expense reports. 
     Train new staff on how to use the PTG booking system.
     Following up on budget codes and the payment process to ensure timely payments to the vendors.
     Monitoring the booking portal to ensure timely transfers.
     Liaising with the travel companies to ensure quality services are rendered to our clients.

    Handle Hotel requests and follow up on timely payments.

     Ensure the new expatriates’ hotel room reservations are made prior to arrival.
     Make room reservation for IRC guests.
     Ensure our clients are given quality services at the hotels.
     Following up on the hotel payment process for hotels to ensure timely payment.

    Representing IHUB office during the Tender committee for the new Travel companies

     Attending the Tender Committee member training.
     Involved in Tender box opening and signing of the bids received.
     Engaged in planning on timelines for bids received evaluation.
     Attending physical meetings to evaluate the proposals shared by different travel companies. 
     Awarding marks to the travel companies based on the assessment tool used to review performance. 
     Conducting site visits to travel companies and assessing the capacity of the companies.

    Working with Integra system: –

     Processing Purchase Requisitions for IHUB office and kitchen supplies as well as different requests made by staff meeting at the IHUB office.
     Ensuring all the necessary Kitchen supplies are included on integra.
     Following up with the vendors to ensure the supplies are delivered in a timely manner.

    Support Expatriates with Hotel bookings and Ground transportation

     Ensure the new expatriate hotel and airport transfers booking are done prior arrival.
     Review the hotel agreements and share them with the IHUB director for approval.
     Reviewing the invoices and following up on payments.

    Organizing meeting for IHUB staff and guests

     Making sure the meeting bookings are done in a timely manner.
     Processing Purchase Requisitions through integra for food requests for the groups meeting at IHUB.
     Following up on payment process to ensure timely payments of these requests.

     
    Key Result Areas

     Ensure quality document issuance to minimize delays in visa processing.
     Ensure optimum space management and clean equipped workspace for all staff.
     Manage/control access to office.  
     Ensure sufficient consumable in the office/washrooms etc.
     Ensure Timely processing of travel invoices.
     Ensure minimal complaints on administrative apps.
     Ensure timely processing of utility invoices.

    Required Qualifications:

     Business Administration Diploma 
     Computer Literacy in MS-Office 
     Excellent interpersonal skills and professional demeanor
     Strong Organizational and time-management skills
     Excellent Communication Skills
     Excellent writing and grammar skills

    Required Experience & Competencies:

    At least three years’ experience in similar position, preferably with an International NGO.
    Qualifications or experience in travel and immigration operations.
     

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  • Deputy Director, Inclusive Learning Facilities Assistant Human Resources Partner – Program Delivery Support

    Deputy Director, Inclusive Learning Facilities Assistant Human Resources Partner – Program Delivery Support

    Job Overview/Summary: 

    Are you passionate about IRC’s mission, making a positive impact on engagement and seeing an improvement in people’s work lives? Then join us!  The mission of the Learning and Development (L&D) team is to take the IRC’s people to the next level. We improve the capability of IRC staff by providing language, culture and technology-appropriate processes, tools, training, and guidance for individuals to advance their performance, skills and contributions.  
    The Deputy Director of Inclusive Learning provides expertise in creating environments and cultures that value and respect diversity and promote equity and access for all individuals, regardless of their backgrounds and identities. They will influence the design and implementation of global learning and development programs at the IRC. They develop strategies and initiatives that foster a more inclusive learning experience, focusing on historically under-represented groups. 

    Major Responsibilities: 

     Audit and assess current L&D programs processes and tools. Identify and address barriers to inclusion. As a subject matter expert, provide coaching and support to L&D team members and leaders.  Collaborate with Gender Equality, Diversity and Inclusion (GEDI) colleagues to identify the organization’s inclusive learning needs and align program content with the organization’s goals and values.
     Target and develop under-represented populations. Identify gaps in the L&D portfolio for programming that can be focused on the development of historically underrepresented groups. This could be new programs/tools or additional versions of current offerings.
     Understand the diverse backgrounds and experiences of IRC’s learners to design and incorporate effective inclusion strategies into L&D offerings. Leverage design thinking to the process of creating mindful cohorts, pre-work and prep materials in order to level the playing field for all learners. 
     Review L&D content for language that is respectful and inclusive of all learners. Integrate diverse perspectives, experiences, and cultural references in the learning materials to reflect the diverse backgrounds of the learners. Ensure that the learning materials are accessible to all learners, including people with disability/disabilities or people who have particular requirements. Engage with diverse sources of information and perspectives in the learning materials including voices from different cultural, social, and historical contexts.
     Establish the L&D Standards for fostering a safe and respectful learning environment. Set ground rules for respectful communication, acknowledging, and validating diverse perspectives.
     Support the development of IRC’s of inclusive leaders and how to translate these characteristics into real inclusive behaviors across all levels of the organization.
     Develop metrics to measure the effectiveness of the inclusive learning program and track progress towards GEDI goals. 
     Lead the creation of an inclusive learning philosophy and oversee the implementation of that philosophy throughout L&D initiatives (e.g. onboarding and performance management processes. 
     Continuously working to embed best GEDI trends and adapting learning processes based on developments within inclusive practices and evolving climate.

    Job Requirements:

     Minimum of 10 years of proven experience in designing, scaling and implementing learning and development programs in a globally dispersed organization
     DEI expertise in the humanitarian sector
     Strong facilitation and presentation skills
     Demonstrated commitment to diversity, equity and inclusion
     Strong communication, project management, and organizational skills
     Globally oriented/minded, culturally curious and emotionally intelligent
     Ability to build relationships within a multi-cultural environment and with all levels of the organization
     English fluency required. French, Spanish and/or Arabic a plus.

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  • Senior Director of Research Grants & Contracts Coordinator

    Senior Director of Research Grants & Contracts Coordinator

    Job Description

    The International Rescue Committee (IRC) is one of the world’s largest humanitarian relief and development organizations. For 90 years, the IRC has been at the forefront of every major humanitarian initiative to assist people uprooted by war, persecution, or civil conflict. IRC staff go to the toughest places, implement both immediate response and long lasting programs. In all its country programs and in the US, the IRC partners with local governments, community organizations and private sector companies to achieve measurable improvements in people’s economic well-being, safety, health and education. 
    The Airbel Impact Lab – the International Rescue Committee’s (IRC’s) research and innovation team –
    designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from research to human-centered design, we take a multi-disciplinary approach to problem solving in humanitarian contexts. We are a leading contributor of impact evaluations and other research in humanitarian settings. Our portfolio consists of nearly 300 research and innovation projects across 40 countries; and we’ve collectively published over 150 journal articles in peer-reviewed publications on education, nutrition, violence prevention, health and economic programs. We use this research to increase the IRC’s impact and to change the way humanitarian aid is delivered around the world.
    The Senior Director of Research will lead the organizational vision for conducting research to improve impact and scale across IRC programs and influence the humanitarian sector to uptake research results and findings. They will continue to build organizational capacity and systems for research, drive ambitious research agendas across IRC technical sectors, and lead research teams and projects to answer the most pressing questions to improve humanitarian impact and scale. 

    Major Responsibilities: 
    Oversee research agendas and manage teams to deliver high quality research. 

     Refine and oversee technical research agendas with IRC technical units driving towards improving IRC impact, equity, influence and scale across outcomes.
     Lead high performing research teams to develop research projects and deliver on ambitious workplans to carry out research agendas.
     Oversee workforce planning to deliver the research agendas and proactively identify and fill staffing gaps where needed. 
     Cultivate and support passionate team members, creating a space of belonging, professional development, and research excellence across a geographically dispersed team. 
     Oversee community of practice for research across IRC countries 

    Build and support data science team. Strengthen organizational systems to carry out high quality, ethical analysis.

     Support country and regional program teams to streamline and carry out high quality data collection for research priorities.
     Strengthen and continuously improve our research systems, including standards and support for high quality data collection, cleaning, coding, analysis, writing and dissemination, including to participants and communities involved in research.
     Strengthen systems for data storage, cleaning, sharing and analysis, as well as for version control and reproducibility. 
     Serve as IRC’s Institutional Review Board Chair. Support teams to maintain high ethical standards in research.          

    Develop strong partnerships and represent research internally and externally. 

     Develop and maintain effective partnerships for research priorities at country, regional and global level that will amplify IRC’s ability to generate evidence and influence targeted policy and practice. 
     Present, publish and represent IRC research and innovation at events and meetings to influence key stakeholders. 
     Cultivate strong relationships across departments within IRC. Represent the Airbel Impact Lab with senior leaders across the organization. 
     Collaborate with Technical Units, Communications and Advocacy on strong research communications to key audiences.

    Fundraise and ensure strong financial management of research team

     Raise funds needed to support IRC’s research agenda and research systems
     Oversee budgets and the financial health of research teams, initiatives and projects. Identify and communicate gaps or concerns in a timely manner, and proactively seek out viable solutions. 

    Job Requirements:  

    Education: Ph.D. in field related to development and humanitarian intervention (e.g., economics, epidemiology, political science)
    Work Experience: 10+ years in research, with significant experience in humanitarian or development contexts

    Demonstrated Skills and Competencies: 

     Extensive experience in designing research and managing research teams in low resource environments. 
     Fluency in translating the use of empirical evidence to support technical and implementing teams to know what works best to achieve meaningful results for people.  
     Demonstrated success in business development for research projects with public and private donors.
     Experience developing and driving research strategy and learning agendas across a large, complex international organization.
     Strong record of publication and authorship/co-authorship of peer-reviewed articles.
     An existing and strong professional network in humanitarian and development research communities. 
     Very strong leadership and management competencies including the ability to bring people from divers backgrounds along with a stated vision and strategy, and capacity to communicate effectively with IRC leadership, technical peers, and colleagues in fundraising, communications and advocacy. 
     Excellent public speaking and writing skills.

    Language Skills:

    Fluency in English is required; Proficiency in French, Arabic or Spanish is a plus.

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