Supplies Officer Job Duties and Responsibilities
Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, policies and procedures.
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
Checks each delivery of goods to confirm specifications are met.
Updates all records including but not limited to bin cards, goods received/returned notes, acknowledgement vouchers of goods delivered all sites.
Monitors expiration dates of all items and informs the technical officers responsible
Implements distribution plans provided by the technical team
Updates the supplies register of supplies procured and record all distribution movements
Controls inventory levels by conducting physical counts and reconciling with data storage system.
Maintains physical condition of warehouse by inspecting equipment and issuing work orders for repair and requisitions for replacement.
Qualifications for the Supplies Officer Job
Diploma in purchasing and/or supply management
Bachelor in Purchasing and Supply Management will be an advantage
3 years in a similar role
Experience in an iNGO set up will be an advantage
Company Address: Address Flexi Personnel Ltd China Centre, 2nd Floor P.O Box 3112, 00506 Nairobi, Kenya.
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Supplies Officer
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Graphic Designer Sales and Marketing Co-ordinators
Duties and Responsibilities
Prepares work to be accomplished by gathering information and materials.
Plans concept by studying information and materials.
Illustrates concept by designing rough layout of art and copy regarding arrangement, size, type size and style, and related aesthetic concepts.
Obtains approval of concept by submitting rough layout for approval.
Prepares finished copy and art by operating typesetting, printing, and similar equipment; purchasing from vendors.
Prepares final layout by marking and pasting up finished copy and art.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment.
Completes projects by coordinating with outside agencies, art services, printers, etc.
Maintains technical knowledge by attending design workshops; reviewing professional publications; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
Qualifications and Experience
Bachelor /Diploma in Graphic Design, Information Technology or Desktop Publishing
4 years’ experience in a busy organization
Graphic designers should be good listeners to listen to a client and be able to recreate in design what that client wants.
Must be good multi-taskers with time management skills.
They should be familiar with a wide range of design software, including PageMaker, Quark, Photoshop, Illustrator and Dreamweaver.
Must be able to use web design and development tools e.g-HTML and Web-building tools
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Business Development Manager – ISP Operations Manager – Telecommunication
Duties and Responsibilities
Identify, Recruit, Develop, Manage new and existing Channel Partners (distributors) to ensure revenue and market share growth
Develop aggressive sales strategies for Channel Partners to achieve overall sales targets and objectivesDirect Sales: Identify and qualify sales prospects (Multinational/Pan African/regional/bulk/key accounts as direct sales)
Revenue Generation by creating new sales and business opportunities for the company through opening new accounts, giving quotations to clients as needed
Work closely with other members of the team in compiling proposals as well as closing sales deals
Lead negotiations of contracts, tenders and follow up on project implementation
Seek out opportunities within existing accounts to grow market share and create visibility of our products
Assist Finance team with Debt collection (current or past/old) by following up with problematic clients to ensure they pay in good time as per the agreed credit terms
Identify customers’ requirements and provide solutions that meet their requirements
Build and maintain profitable relationships with customers
Participate proactively in company sales and marketing meetings, initiatives and campaigns
Monitor competition activities, initiatives or developments and make recommendations as well as communicate the same to management
Identify, initiate and pursue strategic contacts within key accounts, developing a network of key decision makers at strategic and operational level
Monitor and optimize revenue /margin/contribution in line with approved Key Account Business plans
Work with marketing to implement all marketing plans, merchandising plans and promotional activities
Lead analysis and management of the volume and mode of generation, rejections, and pending numbers.
Pipeline reporting and updating.
Producing a market intelligence report on competitors activities with a view of increasing our market share
Ensuring that all company protocols in the sales process, policies, procedures and communication are followed and adhered too.
Ensure Full compliance with Company laid down systems, standards and procedures / processes
Present new products and services and enhance existing relationships.
Work with technical staff and other internal colleagues to meet customer needs.
Arrange and participate in internal and external client/channel partner(distributor) debriefs
Qualification and Experience
Bachelor’s degree in Information Technology or related field
At least a minimum of 4 years’ experience in a similar field
Must Speak French and English
Be able to work flexible hours
Be prepared to travel across Africa
Knowledge and experience of African ICT (preferable VSAT/ISP/Broadband) and emerging markets
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Deputy Director Procurement & Logistics
Duties and Responsibilities
Leadership of a team providing all procurement, logistics and inventory support to the whole programme
Development, implementation and oversight of all supply chain systems and practice
Development of systems for assets and logs management
Develops and reviews departmental budget to ensure no over expenditure
Determine best methods of purchase, utilizing new systems technologies as appropriate.
Work with internal teams and suppliers to ensure compliance to policies and procedures
Periodically re-assess supply risks and develop corresponding mitigation plans.
Planning and import coordination
Follows up with project teams to ensure project implementation within agreed timelines and costs
Understand and keep abreast with new procurement trends, report to management and develop corresponding changes in procurement policies and practices.
Negotiate supply contracts that conform to the organization policies, seek the best package in terms of quality, price, terms, delivery, and added services.
Guides the warehouse teams on inventory management to ensure JIT and nil stock outs
Manage suppliers, prequalification and source audits giving recommendation for action on none performing suppliers
Manage supplier contracts and ensure adherence to terms and conditions for contract
Coordinate disposal / resale of equipment / items no longer needed.
Research, identify design and implement tools, systems and best practices to achieve continuous improvement goals
Manage all import logistics and coordination with clearing agent and GP&L
Undertake procurement planning and review/update of progress
Undertake Root Cause Analysis for challenges and implement agreed action plans
Reviews/Approves procurement Purchase Order as per thresholds and ensures no errors on Purchase Orders
Controls spend and build a culture of long-term saving on procurement costs
Prepare and circulate P&L monthly performance report with reasons for deficiency and action plans to avoid repeat
Qualification and Experience
Bachelor of Science in Procurement and Logistics, Supply Chain, Business Administration (with Procurement Option)
Master of Science in Procurement and Logistics and CIPS qualification will be an added advantage
At least 5 years’ experience as a Procurement Manager, Purchasing Agent, or Buyer
Knowledge of local supplier base and local laws and regulations.
Professional qualification in Purchasing Management, Logistics, Supply Chain management or contract law -
Logistics Company Business Change and Process Control Coordinator Logistics Company Sales Executive
Duties and Responsibilities
Controlling and evaluation of current performance against pre-determined standards contained in the plan and to ensure progress and satisfactory performance.
Data Quality reports and measurements
Overall responsible for operational KPIs achievement in the region
Corrective actions during service failure scenarios
Creation of practical user manuals for each function, using as baseline the existing global SOPs, and adapting to the local needs.
Automation need and cost involved (man / hours cost vs investment and compliance benefit)
Track training assistance
Best practices implementation and documentation, to ensure operations excellence.
Process optimization and improvement.
Key Accounts support.
Qualification and Experience
Minimum bachelor degree in Business, Logistics / Supply Chain management, Industrial Engineering or similar careers.
Preferably 1-2 years’ industry experience
Great communication skills and a team player
Problem solving oriented and analytical
Proficient in ERP systems
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IT Support Officer
Duties and Responsibilities
Configure and deploy new and refurbished workstations, laptops and peripheral equipment.
Install, maintain, and troubleshoot printers/copiers as well as manage toner requests.
Removal/disposal of non-functional equipment
Provide software and system troubleshooting and support.
Install, maintain, troubleshoot, and update operating systems and user applications.
Proactively schedule software upgrades and patching.
Monitor network to ensure network functionality and availability to all system users.
Install, maintain, troubleshoot, and repair cabled, wireless and other network infrastructure.
Maintain local and server based anti-virus software.
Inform and train users and management in how to adhere to security ICT policies
Request and setup new user accounts and email accounts.
Create and maintain inventory, which may include hardware, software and various items such as laser printer cartridges and peripheral equipment.
Maintaining documentation of processes, procedures, and troubleshooting guides.
Qualification and Experience
IT Related Degree
Certifications in Microsoft Office, A+, Network+, Cisco CCNA/CCNP/CCIE, and/or Office 365 training would be beneficial.
Experience in web development or mobile app development
Proficiency supporting Macintosh and Windows Platforms, including hardware and software.
Thorough understanding of OSX 10.X , Windows 7, Microsoft Office on Mac and PC (Word, Excel, PowerPoint, Outlook) -
Lead Evaluations Advisor Information Technology (IT) Manager Accountant Field Office Accountants Program Administration Officers Supplies Officer Human Resource Assistant Transport and Logistics Assistant Procurement Assistants Field IT Officer
This position requires a one-year commitment, with the potential for extension at the end of the period, subject to funding availability.
Main Duties and Responsibilities: Under the supervision of the Director of Strategic Information, the Lead Evaluations Advisor will work independently and with the UCSF team, the Global Programs in-country team and the National AIDS and STI Control Programme (NASCOP) Strategic Information (SI) team to develop, organize and lead implementation of public health evaluation activities that are a priority to the Ministry of Health and its partners.
He/she will:
Serve as lead evaluator for Global Program evaluation projects
Work closely with NASCOP to develop an evaluation plan/design for its HIV programs, collect data, develop relevant instruments, and report findings
Develop and implement mixed method evaluation designs including methodology, data collection tools, and data collection protocols
In collaboration with MOH, Coordinate and conduct data collection and analyses
Prepare appropriate reports for various audiences and stakeholders at County and National level
Create a variety of ways in which to share evaluation data for program stakeholders
Provide training and technical support to MOH and partners on conducting evaluations
Work closely with and mentor junior staff
Organize and maintain project materials
Minimum Requirements:
Master’s or doctorate degree in public health, evaluation, epidemiology or related field
Minimum 8 years of progressive professional experience in designing, coordinating and implementing public health evaluation projects
Proven capacity in designing and implementing robust mixed-methods – qualitative and quantitative – evaluations.
Strong analytical skills for interpreting quantitative and qualitative data
Demonstrated experience in analyzing and writing professional evaluation material
Excellent writing skills including editing and proofreading as well as strong verbal communication skills
Ability to tailor written, visual, and verbal presentations to different audiences, as appropriate
Experience in planning and coordinating multiple projects
Demonstrated ability to work with a multi-disciplinary team.
Availability to travel (local and international)
Other desired skills / qualities:
3 years’ experience supervising/leading a team.
Strong background in international health and evaluation/research methods
Experience working with a PEPFAR funded agency
Fluency in English and Kiswahili
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Information Technology Manager Accountant Fiel Office Accountant Program Administration Officer Supplies Officer Field IT Officer
The Information Technology Manager is responsible for the smooth running of the organisations computer systems.
Qualifications
Bachelor’s degree in Information Technology or related field
6 years’ experience in Information Technology
Experience working with non-governmental organisations
Experience with computer networks, network administration and network installation
Skills and Attributes
Personal integrity and transparency
Excellent management & leadership skills
Great communication skills
Excellent customer/client satisfaction skills
Excellent analytical and problem solving skills
Ability to prioritise responsibilities under pressure and be self-motivated
Fluency in written and spoken English.
Job Responsibilities
Ensure security of data, network access and backup systems
Assess available internet service providers for internet speed and cost and contract with appropriate service provider
Provide application support including hardware/software installations
Perform routine maintenance of all network and server hardware
Configure and manage active user directory in the organisation
Configure, and deploy staff’s hardware, software and peripherals
Receives and logs requests for support from users and responds to the requests in a logical and prioritized manner
Assist in resolving problems and faults occurring in the operation of hardware and software
Provide guidance and advice to staff on policy issues related to IT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
Ensure monitoring progress of requests for support and ensure users and other interested parties are kept informed
Ensure software licenses are in place for applications used
Ensure data is backed-up regularlyTrain other staff on IT functions to empower staff to handle basic support matters
Maintain a list of all deployed IT equipment by hostname/serial numbers and track which users they are deployed to and track any changes that occur
Continuous review and upgrade IT systems in line with organisation needs
And any other duties assigned
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Junior Factory Compliance Auditor Content Writer / Outreach Assistant Store Clerk
The candidate’s ideal responsibility is to execute factory compliance audit activities, audit procedure and accurate reporting on a timely basis while maintaining costs within plan.
Duties and Responsibilities
Accept factory audit assignments, contact factories and schedule for audits.
Update the planned audit schedule in the database.
Execute the factory audits in the assigned areas.
Complete the Corrective Action Plan and update the profiles.
Submit the Corrective Action Plan and audit summary to Factory Compliance Manager.
Interact with and provide guidance to Suppliers and the Sustainable Operations team as needed.
Prepare for audit by researching materials and formulating a plan of action.
Schedule followâ€up audits in the database as appropriate.
Maintain working knowledge of labor laws and associated updates.
Complete audit work papers and memorandums by documenting audit tests and findings
Complete travel expense reports on a timely basis.
Ensure that audit documentation and communications are in line with the current Audit Guide.
Qualification and Experience
Bachelor of Science /Bachelor of Arts in a business, industrial engineering
Apparel related qualification will be an advantage
1â€2 years of relevant experience in Factory Compliance auditing
Ability to analyze and draw conclusions from audit data and present those conclusions in a report format
Good knowledge of Product, Process and Quality systems and practices.
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Customer Service Representative
The ideal candidate must have outstanding computer skills and ready to work in a call centre.
Key Responsibilities
Screening and moderating user submitted content, answering support requests and performing support functions.
Moderating and screening written user content on Profiles
Moderating and screening user submitted photos
Answering Online Help Requests
Answering telephone support requests
Processing Testimonials (depending on language)
Various support tasks assigned
Key Skills and Competences
Internet and Computer literate
Excellent communication skills.
Degree/ Diploma in any field
Passion for Customer Service
Ability to respond promptly to customer inquiries
Ability to multitask and take up more workload when required
Ability to work with multiple tabs and multiple browsers efficiently in a web browser based support system (speed and accuracy are important)
Very good work ethics (is reliable, motivated, professional)
Ladies are encouraged to apply