Company Address: Address Flexi Personnel Ltd China Centre, 2nd Floor P.O Box 3112, 00506 Nairobi, Kenya.

  • Finance Manager

    Finance Manager

    Job Details
    We are seeking to recruit a Finance Manager.
    Duties and Responsibilities

    Supervise external accounting role and interrogate the accounts before being presented to the management and the board
    Lead Financial Planning and develop business strategy financials.
    Work closely with tax advisors to ensure the business is always compliant.
    Take a leading role in supporting the management to prepare annual financial business plans.
    Draft and present annual budgets to the management and the board
    Lead budget implementation as approved by the board
    Develop internal management accounts
    Lead system efficiency and optimal utilization and deter any fraud before they happen within the system.
    Make recommendation on acquired financial and payroll systems i.e. customization
    Approve and sign all credit notes.
    Responsible for all accounting reconciliations for accurate and timely accounts presentations.
    Implement audit findings
    Implement board recommendations
    Oversee company cashflow receivables/payables
    Implement work life balance within the team
    Approval of all payments (internal and external)
    System approvals on sage system
    Compliance as per statutory requirements -lead all statutory files are updated monthly and at designated location.
    Advise/develop quotations/ estimates / financial proposed for new business leads with business develop team
    Prepare/facilitate internal/external audit
    Oversee asset procurement and lead budget compliance.
    Supervise payroll and finance team.

    Qualification and Experience

    Bachelor in Commerce- Finance/ Accounting or related field
    CPA K /ACCA qualification
    5-7 years’ experience accounting/Financial management
    At least 2-3 years of supervisory experience

  • Luganda Speaking Call Center Agents (Residing in Kenya)

    Luganda Speaking Call Center Agents (Residing in Kenya)

    Duties and Responsibilities

    Assist our client’s community and help resolve inquiries empathetically, accurately and on time
    Become and remain knowledgeable about the client’s products and community standards
    Make well balanced decisions and personally driven to be an effective advocate for our community
    Investigate and resolve issues that are reported on client platform such as requests for account support and reports of potentially abusive content
    Respond to user inquiries with high quality, speed, empathy and accuracy
    Use market specific knowledge, signals and insights to spot and scope scalable solutions to improve the support of our community of users
    Gather, analyze and utilize relevant data to develop ways to improve the overall user experience on the site
    Enforce client’s Terms of Use by carefully monitoring reports of abuse on the site
    Review the reported content within agreed turnaround times and standards of quality
    Identify inefficiencies in workflows and suggest solutions
    Recognize trends and patterns, and escalate issues outside the company policy to the global team

    Qualifications and Experience

    Between 18-28 years
    Must speak English and Luganda.
    Must come from a low-income community
    High school education mandatory. College education an advantage
    Must be currently unemployed or working as a casual
    Must possess strong interpersonal skills, verbal and written communication skills and most importantly empathy
    High affinity and cultural awareness of political/social situation regarding the relevant market/region

  • Personal Assistant

    Personal Assistant

    Duties and Responsibilities

    Perform administrative duties of filing, typing, copying and scanning official work documents.
    Received and process incoming and outgoing mails and directing them to relevant respondents.
    Maintained/updated the director’s diary and calendar to ensure appointments and meetings were well organized and coordinated.
    Acted as point of contact/liaison between the manager and internal/external clients, maintained office supplies, inventory and petty cash management.
    Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks which facilitated the Managers ability to effectively lead the company.
    Provided support for an extensive range of meetings and activities. These included disseminating large quantities of information, producing accurate timely minutes, preparing Agenda, Pre – Meeting Briefs and meeting papers, presentations, working action points and follow-up.
    Planned, coordinated and ensured the Managers schedule was followed and respected, provided “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Manager time and office.

    Qualification and Experience

    Degree / Diploma in Business Administration
    At least 4 years’ experience in a similar role.
    Good communication and presentation skills
    Good organization and prioritization skills

  • Direct Sales Agents

    Direct Sales Agents

    Responsibilities

    Understand the companies’ strategic priorities and related business development goals and objectives.
    Deliver the company’s business and market growth objectives by promoting and selling its products through direct sales, participating in activations and promotions, client presentations, cold-calling, setting up and attending meetings with potential customers etc.
    Demonstrate a good understanding of the company’s business and products by providing complete and accurate information to all customers and potential customers.
    Comply with all risk and control requirements including ensuring that all customer relationship management and marketing requirements are carried out in line with all internal governance frameworks.
    Ensure all application forms are correctly recorded and reported to the Business Development.
    Forward to the company all payments and supporting documentation.
    Proactively manage client relationships by identifying and escalating any queries, disputes or customer complaints to the Business Development Manager, Retail or Head of
    Business Development and Marketing for resolution and guidance on a timely basis.
    Participate in all internal activities such as meetings, training etc. for the purposes of information/knowledge sharing, providing/ receiving relevant feedback, receiving relevant updates on business activities and products, furthering your knowledge of business procedures etc.
    Maintain books and records clearly showing all inquiries, transactions and proceedings including any related transactions that have been undertaken and providing these books and records for inspection and review on a weekly basis.
    Prepare and submit weekly reports, returns and other information relating to all sales and any business development carried out.

    Job Qualifications

    A Degree in a Finance, Business or Marketing related course from a reputable institution of higher learning with three to six months previous exposure in sales or marketing.
    Maximum of up to a year (1) of relevant experience preferable in financial services.
    Good knowledge of investments/ wealth management etc.
    Accountable: positively influences others to achieve results that are in the best interest of the organization.
    Builds relationships: establish and maintain positive internal and external working relationships; builds trust; anticipates, understands, and responds to the needs of internal and external clients to meet or exceed their expectations within the defined parameters.
    Effective communicator: communicate in a clear and timely manner using appropriate and effective communication tools and techniques. Able to communicate complex financial data and information to managers with non-financial expertise

  • Quantitative and Qualitative Field Interviewers

    Quantitative and Qualitative Field Interviewers

    Quantitative and Qualitative Field Interviewers for the Human Milk Banking Research Project
    The main aim of the project is to determine the operational feasibility, effectiveness, acceptability of establishing a Mother-Baby Friendly Initiative Plus (MBFI+) program that includes HMB and breastfeeding promotion in Kenya.
    Minimum Requirements:
    Quantitative Field Interviewer:

    Have a Kenya Certificate of Secondary Education certificate, with a minimum grade of C+;
    Proven experience in quantitative research data collection and experience in facility based data collection will be an added advantage
    Previous experience or currently working in the study health facilities will be an added advantage
    Fluent in English and Kiswahili, in both oral and written form
    Familiarity and proficiency in using smart phones and/electronic gadgets for quantitative data collection especially use of Open Data Kit (ODK) or Survey CTO
    Be familiar with and proficient in computer applications including use of MS Excel and MS Word
    Strong interpersonal and communication skills

    The successful candidates will be expected to:

    Recruit participants who meet the eligibility criteria
    Conduct interviews on all recruited study participants
    Complete, edit and submit all interviews for cross-checking and verification by the supervisor.
    Keep updated records and databases of assigned work.
    Other related activities, assigned by the supervisor and project manager.

    Minimum Requirements:
    Qualitative Field Interviewer;

    A first degree in Nutrition, Nursing, Public Health or any other Social science or Health related field
    Fluent in English and Swahili, in both oral and written form
    Have proven experience and skills in qualitative research work
    Can facilitate interviews and group discussions in English and Swahili
    Has experience in note taking during qualitative discussions
    Has strong interpersonal and communication skills
     Experience in health facility based data collection will be an added advantage

    The successful candidates will be expected to:

    Moderate/ facilitate qualitative interviews with mothers in Pumwani Maternity Hospital and other professionals
    Take notes and compile comprehensive qualitative interview debriefing notes / reports
    Prepare data collection progress updates and reports
    Other related activities, assigned by the supervisor and project manager

    Qualitative and Quantitative candidates should be:

    Residents in Nairobi
    Be prepared to work full time on the project for the duration of the data collection
    Flexible and available to work odd hours ( when necessary ), under minimum supervision

    Female applicants who meet the qualifications are encouraged to apply.
    The successful candidates will be engaged for a period of about 2 weeks and 4 weeks for qualitative and quantitative surveys respectively.

  • Junior Online Marketing Associate

    Junior Online Marketing Associate

    Industry: BPO
    Job Description: In the Online Marketing Associate position, you will be expected to assist with the content creation of online marketing activities including, but not limited to social media, brand reputation management, website optimization and creation of content for all social media accounts across the Cupid Media brand.
    You will also be expected to create and manage social media calendars across all Cupid Media brands and carry out competitor research analysis.
    Responsibilities

    General Tasks:

    Update and work with your manager on social media content creation weekly to increase brand awareness and increase engagement.
    Manage all social media channels such as Facebook, Twitter, Pinterest, Google + and Instagram
    Creation and management of social media calendars
    Brand reputation management on social media channels and review websites
    Research and source love quote images, dating tips, testimonials and images relevant for each social profile and social media platform under the direction of your manager
    Idea generation for all content pillars across all social channels
    Monthly reporting on all social media activities

    Social Media:

    Researching and creating content for social media – Facebook, Twitter, Instagram, Pinterest, YouTube and Google +
    Regular monitoring and documentation of competitor social pages
    Image Sourcing/Video Content Sourcing
    Love quote sourcing
    Dating Tips/Date Idea content research
    Running Social Media competitions
    Assisting with new post ideas
    Idea generation
    Calendar creation and management
    Manage and facilitate social media communities by responding to social media posts and developing discussions

    Evaluation:

    The quality of all content.
    The effectiveness of social media in supporting business growth.
    Timely completion of tasks and provision of updates to your manager
    Effective implementation of set tasks
    Initiative for content creation and updates to Social Media plan.

    Job Requirements:
    The ideal candidate will possess:

    A degree in/or currently studying Marketing, Communications or Public Relations (or a related discipline)
    An understanding and appreciation of online marketing
    An understanding of social media channels and platforms
    Basic graphic design skills (Adobe Photoshop, Canva, Picmonkey etc)
    Excellent written and verbal communication skills
    Good computer skills
    Excellent English skills

    The following attributes/skills would be advantageous:

    Previous experience or exposure to social media management tools
    Previous management or assistance of social media pages
    Previous experience in creating content for social media channels
    Ability to prioritize, meet deadlines and multi-task
    Knowledge or intern experience of 1 year from a similar role

  • Communications Manager

    Communications Manager

    Job purpose

    Responsible for the positioning, promotion and protection of the brand and reputation of the organization in the relevant market
    Responsible for consumer communications, internal and external communications in the market
    Develops, executes and manages the communications function to achieve organizational, business and brand goals.
    Provides strategic counsel and guidance to VP Marketing, Country Manager and Chief Operating Officer to ensure all corporate communication engagements are in-line with the organizations communications strategy, objectives, policies and guidelines.
    Work in close coordination and alignment with communications partners at the Corporate Communications and Holding’s Corporate Communications

    Duties and Responsibilities
    Strategy Development and Planning:

    Develop brand communication strategy and plans for local country operations– while ensuring the alignment from key leaders and internal clients. Oversees execution of the plans, evaluates their success and report results.
    Ensure adherence of the Retail communication plans with the communications strategy, plan, guidelines, policies and processes of the organizations.
    Ensure communications plans are mapped against business and brand objectives and needs and cater to all relevant stakeholders
    Responsible for developing and maintaining communications content and collateral e.g. narrative, messages, profiles, fact sheets etc.

    External Alignment

    Conduct the organizations consumer communications across all channels through a multi-platform integrated model
    Develop and maintain strong relationships with top tier local and regional media and influencers
    Ensure all external engagements are channeled through the function and aligned with policies.
    Manage spokespeople’s media and public speaking engagements to articulate the brand and company’s market and thought leadership and position favorably
    Working with market leadership to implement reputation positioning engagement through executive communications
    Generates and disseminates content in written and multimedia formats accordingly to company policies and standards
    Responsible for generating compelling story-telling content to promote the brand and business among stakeholders
    Speedy and effective handling of issue and crisis situations in alignment with Retail and Holding Corporate Communications directives
    Leverage metrics and analysis tools to measure results, traction and effectiveness of communications activities

    Internal Alignment

    Responsible for formulation and execution of all country-wide internal communication plans and engagements
    Supporting company-wide and group-wide change communications
    Work closely with Human Capital team to cascade communications on strategic initiatives
    Executing internal communications activities across suite of channels and platforms where appropriate
    Update colleagues internally with all key external public engagements and campaigns
    Supports Country Manager and Chief Operating Officer with employee communications activities
    Ensure regular alignment with Holding Corporate Communications

    Social Media and Digital Alignment
    Working with social media and digital function on:

    An integrated 360-degree communication agenda to strategically build the organizations brand in the Country, create awareness and generate user advocacy
    Leveraging social media and digital platforms, to develop story telling content digital assets for mobile first end users
    Engaging new and existing audiences in ways that ultimately drives awareness, engagement, acquisition and retention of customers through branded content, story-telling and content syndication
    Leverage analytics to optimize content strategy for effectiveness and align with business and brand objectives
    Develop and amplify brands voice and visual presentation on social media platforms, maintain strong visual personality

    Function Management

    Manage communications agency’s (as required) activities and relationship and conduct periodic reviews.
    Manage media monitoring and listening service providers to draw necessary insights and analytics
    Provide activity and effectiveness metrics reports to line, functional and business leaders
    Regular alignment and close coordination with internal stakeholders: VP Marketing & Communications, Country Manager, Chief Operating Officer, VP Human Capital and Holding Corporate Communications

    Qualifications and Experience

    Bachelors  in Communication, Public Relations of Marketing
    Minimum of 5 years relevant experience in communications (public relations, social media, thought leadership, internal communications, issue and crisis management)
    Relevant experience working with consumer / multinational companies
    Communications agency and media journalism experience preferred

    Skills

    Ability to work well in a multicultural environment.
    Good communication skills to engage and influence internal and external stakeholders
    Strategic thinking and sound judgment with focus on impact and an ability to work effectively and succeed in a fast-paced working environment
    Ability to develop and execute strategic communications plans aligned with business and brand needs and goals
    Ability to track results and provide measurable success
    Ability to take on new and creative ideas/concepts and carry them through to their conclusion.
    Excellent people skills when dealing with all levels of stakeholders, including managing and advising business leadership.
    Basic knowledge of multi-media including best practice, video, audio production, as well as print and design. Competence in MS Office systems.
    Enthusiastic self-starter with well-developed administrative, organizational and self-management skills
    Proficiency and ability to develop, critique and edit compelling communications content
    Understanding of media and stakeholder landscape
    Understanding of communications best practice
    Crisis and issues management
    Strong media relations network
    Understanding social and digital media communication principles

  • Telecommunications Sales & Customer Service Officer 

Telecommunications Technician

    Telecommunications Sales & Customer Service Officer Telecommunications Technician

    Our client, a visionary and transformative leading quality player in the provision of goods and services in electronic and niche type electrical solutions, is looking for an enthusiastic Telecommunications Sales and Customer Service Officer to fuel their rapid growth ambition, improve customers understanding and thus further develop products and services offerings to meet the changing needs of the customers.
    Job Responsibilities

    Identify customer segment needs and correctly identify need in individuals, corporations and traders that can be fulfilled by arrange of product offering.
    Represent the company products to prospective clients and explain clearly and concisely why they would be useful to the customer, dealing with any follow up questions and objections in a friendly but persuasive way, including referring inside the organization or to colleagues to fill information gaps required to deal with objections or follow up questions.
    Follow up and close Sales conversations with prospects and lead to growth in sales.
    Research competitive prices and feed back to admin department.
    Meet Sales targets by doing the right things in the right way- faithfully following the values of the company.
    Report back on daily client interactions and daily sales.
    Explain variance between sales targets and achievement and make plans to address reasons for shortfalls, including seeking help where needed.

    Qualifications

    A Diploma in Sales and Marketing or equivalent qualification.
    A Technician Diploma in Telecoms or Electronics with a strong bias to selling will be considered.
    A background in Electronics or Communications is preferred.
    A demonstrated interest in communications and electronics technology and its uses and comfortable, fluent and easily able to deal with technicians or engineering professionals at different levels on a day to day basis
    High levels of integrity

    go to method of application »

  • Mechanical Engineer Intern

    Mechanical Engineer Intern

    Job Description
    The successful candidate will lead all the development process of their product, an innovative wellness mobile app, targeting Kenyan market.
    Duties and responsibilities

    Lead all the development process of company’s app and web-based management server by coordinating and managing stakeholders such as the organization’s management team, client’s companies, users, and third-party developer.
    Define the app functions to meet clients’ demands. Coordinate with clients’/business partners’ IT team to integrate our system into theirs.
    Developing the company’s strategy for using technological resources: Ensuring technologies are used efficiently, profitably and securely.

    Qualification and Experience

    Bachelor’s Degree in IT or related field.
    Experience as app developer for more than 3 years (both android and iOS preferably).
    Deep understanding of Android Java, iOS (Swift), PHP, MySQL and other programming knowledge.
    Creativity and passion for innovation. Project management skills.

    Additional Qualifications

    Development environment: iOS
    Development language:Swift 4.0
    Framework:iOS

    Android

    Development language:Android Java
    Framework:Android
    System configuration:
    User Smartphone app (WebView app)
    Server WEB system
    Management WEB system
    PHP program for the app
    Database server
    WEB system of the server:PHP 5.6
    Database:MySQL 5.6
    Sever OS:AWS Linux

  • Internal Auditor

    Internal Auditor

    Job Duties and Responsibilities

    Management of the Risk Register
    Establishment and review of the organization Risk Register to be reviewed by DIA and approved by the Board
    Identification of data and indicators to be monitored by directors monthly and reported to Board quarterly in relation to Finance, Human Resources,
    Procurement and Logistics, Commercial activities, Clinical Quality, and Programme Operations
    Revision of risk assessments and introduction of new ones as need arises
    Updating and maintaining the risk register
    Updating and maintaining the fraud and gift register
    Review of Policies and Systems
    Review of all policies and systems and recommendations for amendment
    Agreement of minimum standards against each policy area
    Monitoring of review timetable
    Testing of effectiveness through regular visits and checks
    Recommendations for amendments arising from review of implementation
    Follow up reviews for implementation of agreed recommendations
    Independent investigation of key areas of concern that arise.
    Discreet investigations into issues of concern identified by Management
    Responses to whistle blowing
    Prompt reports and recommended actions
    Reporting and External audit
    Timely Quarterly and activity reports and Internal audit findings to DIA & EMT
    Annual summary IA reports on status of all recommendations
    Support the external audit process
    People and administration
    To supervise, appraise, coach and manage the Internal Audit assistants and roving cashiers
    Review team’s field expenses and accountabilities
    Perform other related roles as requested by management
    General IA audit work
    Develop team audit plans and present them to DIA for review
    Develop audit and maintain programmes for different processes and controls
    Support management in making value for money audits
    Develop and maintain work papers
    Review Audit assistant’s work papers and field reports

    Qualification and Experience

    Bachelor’s degree in commerce, Finance, or any other relevant discipline
    Hold a recognized professional accounting qualification (e.g. ACMA, CGMA, ACA, ACCA, CIPFA, CIA) (Desirable)
    10 years’ experience of using and implementing audit procedures, including planning, techniques, test and sampling methods.
    Be a registered with a professional body.
    Thorough knowledge of the principles, procedures and practises of accounting, auditing, financial records and transactions.
    Ability to write clear concise and accurate audit reports in English essential
    Familiar with integrated accounting systems
    Familiar with computer aided audit techniques
    Experience of using computerized accounting and auditing record keeping systems.
    Experience of establishing and retaining effective working relationships with staff and ability to communicate clearly and effectively, both orally and in writing.
    Ability to gather, analyze and evaluate facts and to prepare and present high quality, high value added concise oral and written reports in English