Company Address: Address Embassy House Harambe Avenue/ 2nd floor,Parliament Road junction,P.O. BOX: 16127-00610 NAIROBI, KENYA

  • Marketing Officer/Junior Management Consultant

    Marketing Officer/Junior Management Consultant

    Objective

    The key goal is revenue growth and building lasting client relationships in the region. Your primary focus will be on acquiring new business accounts and expanding our market presence in the HR Services sector.

    Duties & Responsibilities:

    Identify and pursue new business opportunities.
    Develop unique concepts to attract, retain and fill a session within timelines set.
    Develop appropriate Training Overviews, Quotations, and Work plans.
    Understand the end-to-end HR Services with a bias in Training Model.
    Conduct market research to understand client needs industry trends and competitor offerings.
    Develop and implement effective sales strategies to achieve revenue targets.
    Build and maintain a robust sales pipeline through lead generation and networking.
    Engage with prospective clients conduct product presentations and articulate the value proposition of our HR Services.
    Collaborate with internal teams to customize solutions based on client requirements.
    Nurture and maintain strong relationships with existing clients to ensure customer satisfaction and retention.
    Act as a trusted advisor providing insights and recommendations on how our services can benefit the clients business.
    Meet and exceed sales targets consistently driving revenue growth while professionally building the sales cycle process.
    Prepare and present regular sales reports to management highlighting key performance indicators and areas for improvement.
    Work closely with the marketing team to develop effective promotional materials and campaigns.
    Responsible for contractual agreements, nominations of participants, follow up of payments and closure with clients.
    Develop, prepare and conduct presentations on various training courses on offer independently.
    Monitor and analyze sales metrics and KPIs to track progress and identify areas for improvement.
    Contribute in the implementation of business development strategies.
    Organize and attend networking activities or events to raise brand awareness.
    See all ventures through to completion and evaluate their success using various metrics.
    Prepare content for the publication of marketing material and oversee distribution.
    Conduct market research and analysis to identify opportunities for promotion and growth.
    Identify and create product wise customer data base, target list and masters.
    Identify new opportunities for the firm and develop proposals that respond to the clients’ specific needs.
     Sell other firm’s services to existing clients through cross selling and generate more business through upselling.
    Participate in forums and networks that will eventually bring the firm business or increase market visibility.

    Qualifications & Requirements

    Bachelor’s degree in Marketing, Business Administration or relevant field.
    5 Years’ Experience in HR Services Sales with a focus in Training and HR Services.
    Strong understanding of the Kenyan business environment.

    Competencies & Skills

    Excellent Presentation skills.
    Excellent marketing and networking skills
    Highly developed communication and presentation skills.
    Great problem solving and decision-making skills.
    Great analytical skills, creative and innovative.
    Results oriented mindset with a track record of meeting or exceeding sales targets.
    Ability to work independently and collaboratively in a dynamic team environment.
    Strategic Marketing Skills
    Ultimate customer-oriented approach

    Interested applicants should send their detailed CV and Cover Letter quoting the job title (Marketing Officer/Junior Management Consultant-HR) to reach us not later than 08th March 2024 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted.

    Apply via :

    careers@italgloballtd.com

  • Marketing Executive-Events

    Marketing Executive-Events

    Our Client is looking for a well-organized, vibrant and self-driven Marketing Executive. The role reports to the Managing Director.

    About the Client:

    Our Client is a busy events management firm specializing with both corporate and social functions in Nairobi and across Kenya.

    Objective:

    To effectively expand into new client markets and maintain current client relationships. Oversee diverse client accounts to enhance awareness, visibility, and revenue generation, meeting sales and business goals through various communication, marketing, and public relations strategies, all aimed at fulfilling client requirements.

    Qualifications and Requirements

    Bachelor’s Degree in Business Administration or Marketing, Public Relations, Communication or any other industry-related field.
    Diploma in Sales and Marketing from a recognized university.
    At least 5 years’ relevant experience in related marketing role
    Proven working experience in the Events Industry
    Proficiency in MS Office Suite.
    Proficiency in social media marketing, and digital marketing at large.

    Competencies and Skills

    Effective verbal and written communication skills.
    Problem solving skills – Proactively picks up issues and correct them on time
    Strong interpersonal skills
    In-depth knowledge of the industry and its current events.
    Ability to work handle pressure and meet deadlines.
    Great interpersonal skills, enjoys meeting new people/outgoing
    Excellent time management and organization.
    Experience with creating a marketing campaign, marketing strategy, and marketing plan.
    Experience with online marketing, including social media, and content marketing.
    Excellent public relations skills
    Ability to quickly adapt to change.
    Familiarity with a variety of concepts, practices and procedures in events management
    Aggressive with strong selling skills
    Confident and presentable to hold meetings with clients
    Professional demeanor
    Good relationship networks.
    Proficiency with Customer Service and Marketing systems.
    Excellent communication skills and the ability to anticipate the needs of customers.
    Exceptional customer service skills.

    Key Responsibilities and Duties

    Develop a pricing strategy that maximizes profits and market share but considers customer satisfaction.
    Develop, present, and implement the annual marketing plans and revenue generation budgets in line with the company’s objectives
    Establish, develop and maintain positive business and customer relationships.
    Organize and participate in corporate events including marketing journeys to market the company’s services promote awareness and convert leads.
    Creating promotions with advertising managers.
    Developing and managing advertising campaigns.
    Building brand awareness and positioning.
    Evaluating and maintaining a marketing strategy.
    Directing, planning and coordinating marketing efforts.
    Communicating the marketing plan.
    Developing each marketing campaign from start to finish.
    Researching demand for the organization’s products and services.
    Evaluating competitors and Conducting Data Analysis
    Website management and management of the social media platforms including Facebook, Twitter, and Instagram and promptly respond to potential clients’ inquiries
    Champion clients at all levels internally.
    Build new business relationships using existing industry contacts.
    Create and execute revenue/visibility growth campaigns and events for the different accounts handled.
    Develop quotes and proposals for different communication initiatives.
    Achieve revenue targets and goals.
    Manage client relationships and provide clients with excellent service and support.
    Give feedback and suggestions for improvement and market research to the Director.
    Plan and oversee new communications and PR initiatives and overall corporate Communication.

    Interested applicants should send their detailed CV and Cover Letter quoting the job title (MARKETING EXECUTIVE – EVENTS) as subject to reach us not later than 23th February 2024 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

    Apply via :

    careers@italgloballtd.com

  • B2B Sales Representative (Manufacturing Detergents) 


            

            
            Legal Admin Assistant -Mombasa 


            

            
            Business Development Officer( 2 Positions) – Law Firm (Nairobi) 


            

            
            Legal Admin Assistant -Nairobi 


            

            
            Commercial and Conveyancing Advocate (5 Positions )- Nairobi 


            

            
            Sales and Marketing Executive -Hospitality  (Kahawa West) 


            

            
            Hair Dresser Cum Nail Technician -Kileleshwa 


            

            
            Business Development Manager-Entertainment (Nairobi) 


            

            
            Hotel Operations Supervisor -Kahawa West

    B2B Sales Representative (Manufacturing Detergents) Legal Admin Assistant -Mombasa Business Development Officer( 2 Positions) – Law Firm (Nairobi) Legal Admin Assistant -Nairobi Commercial and Conveyancing Advocate (5 Positions )- Nairobi Sales and Marketing Executive -Hospitality (Kahawa West) Hair Dresser Cum Nail Technician -Kileleshwa Business Development Manager-Entertainment (Nairobi) Hotel Operations Supervisor -Kahawa West

    Our Client is looking for an aggressive and result oriented Sales Representative to handle various sales functions.

    Compensation: Gross Salary: Kshs. 70,000

    About the Client:

    A cleaning solutions provider focusing on manufacturing quality products and solutions.

    Job Purpose:

    The Sales Representative will contribute to the revenue growth of the company. He/she will be responsible in identifying marketing opportunities while maintaining client relationships.

    Qualifications and Requirements

    Degree in Sales and Marketing or any business-related area from a recognized university.
    Member of Marketing Society of Kenya (MSK) or Chartered Institute of Marketing (CIM) and other professional accounting body is an added advantage.
    5 Years’ relevant experience in B2B sales
    Proficiency in MS Office suite of packages

    Competencies and Skills

    Excellent presentation and negotiation skills
    Ability to interact with a diverse groups of people
    Good oral and written communication skills
    Creativity and innovation
    Good interpersonal skills
    Team player
    Highly organized and time management skills
    results-oriented approach and challenge driven personality
    Good problem-solving skills
    Ability to multitask

    Key Responsibilities and Duties

    Meet and greet clients, both walk-in or by appointment clients who would like to see the various products and make a purchase, showcasing the available options in terms of products and conduct demos.
    Contribute to market research, including identify market potential and find potential leads, reach out new potential clients via cold calling, email, LinkedIn communication.
    Build and maintain long term relationships with new and existing customers through daily contact, making presentations, frequent visits.
    Prepare commercial offers and ensure contracts to achieve assigned sales goals.
    Attend exhibitions/meetings to represent company and its products with solutions.
    Collaborate with technical support department and product specialists to address customer
    Present the business and its various offerings to potential customers through in-person visits and presentations to existing and prospective customers
    Establish, develop and maintain business relationships with current clients and prospective clients in the assigned market segment to generate new business for the organization’s products and services through in person visits, email and telephone communication.
    Conduct Field site visits to develop clear and effective written proposals/quotations for current and prospective customers and pricing plans.
    Develop the scope, prepare and agree on pricing.
    Ensure proceeds from sales/payments are collected on time.
    Maintain close contact with customers in order to handle any complaints, attend to any problem areas, and maintain necessary public relations to ensure customer loyalty and repeat business.
    Coordinate sales effort with marketing, sales management, accounting, operations and technical service teams.
    Provide management with oral and written reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
    Plan and organize personal sales strategy by maximizing the Return on Time Investment for the territory/segment.
    Represent the organization at trade exhibitions, events and demonstrations.
    Familiarity with all sales regulations, systems, standards and procedures and to ensure compliance.
    Any other duty assigned

    go to method of application »

    Interested and qualified candidates should forward their CV to: careers@italgloballtd.com using the position as subject of email.

    Apply via :

    careers@italgloballtd.com

  • Legal Admin Assistant 

Graphic Designer 

Events Planner Assistant 

Sales and Marketing Executive 

2D Graphic Designer

    Legal Admin Assistant Graphic Designer Events Planner Assistant Sales and Marketing Executive 2D Graphic Designer

    The Legal Admin Assistant will provide efficient and exceptional administration services for the firm, and will be responsible for the switchboard from the front desk as well as assisting in the duties expected.

    About the Client:

    A reputable law firm in Kenya is seeking to recruit a dedicated and committed Legal Admin Assistant who will be handling administrative and secretarial duties.

    Duties & Responsibilities:

    Handle all reception duties as required.
    Respond to client enquiries.
    Carry out secretarial duties.
    Taking minutes.
    In charge of Petty Cash.
    Handle office administration queries and maintenance.
    Follow up on bills and payments.
    Filing, record keeping, and Retrieval of files.
    Making bookings, appointments and diarizing appropriately.
    Supervise and check general cleanliness of the entire offices.
    Typing all secretarial work for staff members.
    Following up on delegated assignments.
    Prepare tender documents for the law firm and follow through.
    To perform any other duties that maybe assigned by the management from time to time.

    Qualifications & Requirements

    Diploma in Legal Studies and or related field.
    Minimum 3 years’ experience as a legal administrator or paralegal.
    KNEC Secretarial Certification.
    Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
    Familiarity with legal documents, legal terminology and government regulations.

    Competencies & Skills

    Team player
    High Integrity
    Confidentiality
    Professionalism
    Excellent customer service skills
    Ability to work under pressure
    Maintain a high profile in the day to day operations.
    Excellent organizational, great management and multi-tasking skills

    go to method of application »

    Interested applicants should send their detailed CVs and cover letters quoting the job title:

    Apply via :

  • Farm Manager( Nanyuki)

    Farm Manager( Nanyuki)

    Gross Pay Ksh : 30,000- 40,000
    Job Purpose:
    In the Farm manager role, you will collaborate with farmers and crop researchers to conduct a detailed analysis of crop data. You will be expected to maintain a deep understanding of soil productivity principles and keep tabs on the latest trends and technologies in agronomy. Success in this role will be determined by providing valuable insights that lead to solutions that drive higher crop yields.
    Qualifications and Requirements

    Diploma related field in agriculture.
    2 to 3 years’ experience in the same field
    Further education and experience may be preferred.
    Additional certifications may be required.
    ·Valid driver’s license and willingness to travel.
    Ability to work outside, stand, walk, kneel, and stoop for extended periods.
    Proficiency with computers, especially MS Office and diagnostic scientific software.
    Exceptional active listening and verbal and written communication skills.
    Strong research, decision making, critical thinking, and problem-solving skills.
    Awareness of industry trends, technology, and developments.
    Sales and presentation skills.

    Key Responsibilities and Duties

    Developing better planting, cultivation, and harvesting techniques, improving crop yield, and solving problems for clients
    Researching and promoting agricultural strategies to counter the effects of changes in soil, climate, weather, and pest damage
    Evaluates and improves seed quality
    Visiting fields to collect seed, plant, and soil samples
    Performs quality control for seed caliber and soil standards 
    Prepares analysis and data presentation
    Testing samples for nutritional deficiencies, diseases, or other changes 
    Assisting with the plant sourcing, testing, and selection
    Keeping detailed records regarding fields, customers, crops, and samples
    Generating reports and presenting findings to management, clients, or other interested parties
    Conducting training on products and techniques through educational presentations
    Safeguarding environmental sustainability, safety and quality
    Carrying out land-use planning in accordance with applicable legislation
    Landscape design
    Managing teams of staff in the field
    Prepares analysis and data presentation
    Developing planting and irrigation schedules, budgets, and timelines

    Interested applicants should send their detailed CV and Cover Letter quoting, “FARM MANAGER” as subject to reach us not later than 6th January 2024 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

    Interested and qualified candidates should forward their CV to: careers@italgloballtd.com using the position as subject of email.

    Apply via :

    careers@italgloballtd.com

  • Sound Technician

    Sound Technician

    About the Client:
    A leading and busy events planning and management company in Nairobi that has resources and equipment to bring events from mere ideas to reality seeks to hire a highly organized, creative and competent individual as a Sound Technician. The individual will be responsible for assembling, operating and maintaining the technical equipment used to record, amplify, enhance, mix or reproduce sound.
    Qualifications and Requirements

    Diploma in Audio System Engineering, Electrical Engineering or a related field
    2 to 3 years’ experience in the same field
    Further education and experience may be preferred
    A knowledge of and interest in broadcast and recorded sound

    Competencies and Skills

    Technical ability in operating sound equipment
    Dexterity and agility in handling sound equipment
    Physical fitness as work in the sound department, for example operating a boom
    Good aural and critical listening skills for assessing audio quality
    Good interpersonal and communication skills
    The ability to work well as part of a team and a collaborative approach to programme making
    The ability to use your initiative
    Problem-solving ability
    Excellent attention to detail
    A good sense of timing and swift reactions
    A flexible approach to work and a positive attitude to the changing nature of production
    The ability to accept criticism and constructive feedback
    The capacity to work well under pressure and to deadlines
    Persistence and determination.

    Key Responsibilities and Duties

    Ensures that all audio equipment works correctly and produces quality sound
    Responsible for setting up and testing equipment, troubleshooting problems, and providing guidance to other department members
    Places sound equipment into position and secures it. Installs and attaches the wires and cables that connect the various parts of the system
    Tests all parts of the system during installation to ensure proper functioning
    Verifies that the equipment is working properly for the purpose it was designed for
    Adjusts volume and control knobs to suit the size of the room and the level of other noise
    Following installation, the technician tests, troubleshoots repairs, and maintains the equipment as necessary
    Operate, monitor, and adjust audio and video equipment to regulate the volume and ensure quality in radio and television broadcasts, concerts, and other performances
    Set up and tear down equipment for events and live performances
    Record speech, music, and other sounds on recording equipment
    Convert video and audio records to digital formats for editing
    Install audio equipment; install video and lighting equipment, as needed
    Report and repair equipment problems
    Keep records of recordings and equipment used

    Interested applicants should send their detailed CV and Cover Letter quoting, “SOUND TECHNICIAN” as subject to reach us not later than 30th November 2023 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

    Apply via :

    careers@italgloballtd.com

  • Pastry Chef -Nairobi 

Nail Technician- Kileleshwa 

Conveyancing & Litigation Advocate

    Pastry Chef -Nairobi Nail Technician- Kileleshwa Conveyancing & Litigation Advocate

    About the Client:
    Our client in the hospitality industry, is looking for a candidate to join their team as a PASTRY CHEF to handle production and quality for our client’s bakeries in accordance with approved standards and company guidelines.
    Summary of Duties and Responsibilities.

    Oversees creativity and prepares all desserts required for the restaurant, functions, and specialty orders.
    Prepare a wide variety of pastry goods such as cakes, cookies, pies, bread etc.
    Decorate pastries using different icings, toppings etc. to ensure the presentation will be appealing and exciting.
    Monitor stocks for baking ingredients such as flour, sugar etc. and make appropriate orders within budget.
    Monitor levels of customer satisfaction.
    Develop new ideas for the menu.
    Plate desserts for serving.
    Create cheese plateaus to complement a meal.
    Creates baked goods for specific diets (gluten free, sugar free, diabetes-friendly, etc.)
    Inspect the quality of the ingredients and measure them for specific recipes.
    Ensure that the kitchen equipment is in good condition and meets all requirements.
    Organizes and conducts tasting sessions for potential clients when the situation requires it.
    Cleans the equipment and utensils and maintains the kitchen cleanliness and in good order for proper functioning.
    Creation of recipes and the preparation of advanced items.
    Efficiency and production of consistent, quality pastries.
    Estimate food consumption and requisition for production items.
    Standardize production recipes to ensure consistent quality.
    Establish presentation technique and ensure quality standards are maintained.
    Assess quality control and adhere to hotels service standards.
    Schedules production of all baked goods to maintain an inventory of fresh baked goods at all times.
    Ensure that guest have a positive and memorable experience.
    Should efficiently work in the hot kitchen when there is need.
    Any other duties as assigned from time to time.

    Key Qualifications

    Diploma / Certificate in Food Production or related area.
    At least 3 years in pastry production.
    Valid Food handlers certificate.
    Knowledge in HACCP.
    Diploma/certificate in pastry production preferred.

    Competencies and Skills:

    Excellent record in kitchen operations and procedures.
    Ability to calculate profit margins.
    Well-versed in preparing food items consistently while adhering to recipe standards.
    Track record of working efficiently in a fast-paced environment.
    Self-motivated and takes own initiative.
    Excellent communication skills
    Strong Customer Service Skills
    Must be a team player with strong work ethics.
    Uphold high Integrity.

    go to method of application »

    Interested and qualified candidates should forward their CV to: careers@italgloballtd.com using the position as subject of email.

    Apply via :

    careers@italgloballtd.com

  • Dental Surgeon- Nairobi 

Marketing Officer – Manufacturing (Nairobi) 

Export Field Manager Vacancy- Steel Manufacturing (Nairobi) 

Sales and Marketing Executive -Hospitality (Thika)

    Dental Surgeon- Nairobi Marketing Officer – Manufacturing (Nairobi) Export Field Manager Vacancy- Steel Manufacturing (Nairobi) Sales and Marketing Executive -Hospitality (Thika)

    Objective
    Our client in Healthcare sector seeks to engage a Dental Surgeon who will provide quality and comprehensive Oral healthcare and Dental Services.
    The job holder will be required to use up to date equipment and techniques while responsible for performing a wide range of procedures, from simple cleanings to complex reconstructive surgeries.
    Qualifications and Requirements

    Bachelor of Dental Surgery
    Registration by the Kenya Medical Practitioners and Dentist Board
    At least 2 years of relevant experience in general dentistry and dental implants in a busy hospital
    Clinical experience in Orofacial Pain and Oral Medicine
    Valid Practice License from the Kenya medical practitioners and Dentists council.
    Certificate in Advanced Trauma Life Support (ATLS)/Certificate in Advanced Cardiac Life Support (ACLS)

    Skills and Competencies

    Attention to detail
    Result Oriented
    Empathy
    Teamwork
    Dexterity and Coordination
    Communication Skills

    Key Responsibilities and Duties

    Carry out emergency dental procedures as well as attend to non-emergency procedures;
    Counsel patients on oral hygiene instruction and demonstrate techniques to achieve this.
    Examine, diagnose and treat general oral diseases
    Educate patients on preventive dental care and oral health care
    Records care provided in electronic health record system accurately and completely, reflecting the nature of the contact, the condition of the patient and the care or treatment provided. Complete referrals, data collections instruments and other records or documents as required.
    Dental Implant case diagnosis, treatment and long term follow up
    Liaise with Consultants on adequate referral and follow up on specialized cases
    Liaise with Consultants on handling specialized cases in the provision of patient dental health care
    Supervise dental auxiliary staff to ensure application of proper technique and methods; update staff on new practices and procedure.
    Review and develop appropriate policies and procedures for patient care to formulate best practice guidelines
    Create treatment plans for patients with complex dental conditions, including surgery and other specialized treatments.
    Liaise with Consultants on handling specialized cases, adequate referral, and their follow.
    Use dental equipment and tools safely and efficiently, ensuring that all equipment is properly maintained and sterilized.
    Supervise dental auxiliary staff to ensure application of proper technique and methods, update staff on new practices and procedure.
    Review and develop appropriate policies and procedures for patient care to formulate best practice guidelines.
    Supervision, training and mentorship of dental officers, dental interns and students.
    Establishment and maintenance of a dental health information systems.
    Any other duty as may be assigned from time to time by immediate supervisor in line with the job description.

    go to method of application »

    Interested and qualified candidates should forward their CV to: careers@italgloballtd.com using the position as subject of email.

    Apply via :

    careers@italgloballtd.com

  • Accountant-Nairobi 

Court Clerk- (Nairobi) 

Commercial and Conveyancing Advocate 

Litigation Advocate 

Customer Service & Billing Officer- Reliever (Hospital ) 

Sales Executive and Administration Officer -Events (Mombasa)

    Accountant-Nairobi Court Clerk- (Nairobi) Commercial and Conveyancing Advocate Litigation Advocate Customer Service & Billing Officer- Reliever (Hospital ) Sales Executive and Administration Officer -Events (Mombasa)

    The firm hereby invites applications from suitably qualified, experienced and self-motivated candidates for the position of an Accountant. The ideal candidate must be a person of high integrity, hardworking and able to work with minimum supervision, possess good communication skills and self-motivated.
    About the Client:
    A leading law firm in Kenya, head quartered in Nairobi is seeking to hire one (1) Accountant to be based in Nairobi.
    NB: Competitive Salary shall be offered
    Duties & Responsibilities:

    Review and disbursement of authorized petty cash requests. Replenishment of petty cash.
    Process accounting documents such as invoices, staff interests, and investment disbursements.
    Initiate authorization and payment of accounting documents.
    Controlling and containing costs, vouching & Verification of all accounting documents as to completeness, authority and arithmetic accuracy;
    Prepare and submit statutory deductions to the specific authorities.
    Assist in Review, coding, and filing of financial records.
    Cash withdrawals, the collection of cheque books and bank statements and any other duties
    Carry out the formulation, preparation, and monitoring of the firm’s budgets performance reports and cash flows.
    Ensure compliance with statutory requirements, policies, strategies, procedures, and standards for the firm.
    Prepare cash books and monthly bank reconciliation statements.
    Prepare financial reports to management.
    Carry out any other relevant duty as assigned by immediate supervisor.

    Qualifications & Requirements

    Degree/Diploma in Commerce/Accounting/Business administration.
    Minimum CPA Section IV or equivalent.
    Previous relevant work experience required.
    At least 3 years of experience.
    IT proficiency & Account Software skills.
    Knowledge of budget preparation and control process.
    Knowledge of principles and standard practices of accounting.

    Competencies & Skills

    Strong communication and interpersonal skills.
    Excellent Reporting and presentation skills.
    Team player.
    Analytical skills.
    Numerical and analytical skills.
    Should be highly motivated with a Positive attitude.
    Confident and capable of operating at all levels.
    Great at Multitasking.
    Decision Making Skills.
    Time management.
    Work under minimum supervision and able to work under pressure.

    go to method of application »

    Interested and qualified candidates should forward their CV to: careers@italgloballtd.com using the position as subject of email.

    Apply via :

    careers@italgloballtd.com

  • Legal Admin Secretary – Law firm

    Legal Admin Secretary – Law firm

    The Legal Secretary will provide efficient and exceptional secretarial services for the firm, will be responsible for the switchboard from the front desk as well as assisting in the duties expected.
    About the Client:
    A leading law firm in Kenya is seeking to hire an experienced, proactive, reliable Legal Secretary who will be tasked with increasing efficiency in secretarial duties and office procedures. It has garnered experience in various sectors in Kenya.
    Duties & Responsibilities:

    Carry out secretarial work where assigned.
    Handle incoming and outgoing calls and deliveries, redirecting and routing inquiries, information, correspondence as appropriate.
    Make telephone calls upon request.
    Control telephone usage by staff ensuring no unauthorized calls are made and recording all calls made.
    Delivery, receipt and distribution of mail from courier services.
    Receive, attend at front desk and direct visitors to various meeting rooms and arrange all the necessary requirements for meetings/trainings e.g. training materials, soft drinks etc. as appropriate.
    Ensure requisition and distribution of office/staff supplies.
    Ensure all telephone faults and faulty equipment are reported on time and making appropriate follow up and providing feedback to HR & Admin Manager.
    Check out repairs in the office and ensure that appropriate repairs and preventive maintenance are carried out and ensuring operation of equipment.
    Ensure office electricity bill is paid in time and liaise with the cashier and any other office bills.
    File all statements and personal letters for the directors.
    Ensure the cabinets in the director’s office are properly arranged always.
    Supervise and check general cleanliness of the entire offices.
    Type all the secretarial work issued out by the advocates.
    Retrieve all the court files and ensure they are up to date.
    Receiving hearing notice and checking with the diary on the suitability of dates.
    Maintaining the office diary at the reception which is properly updated with the court dates in the office.
    Diarize all meetings for both directors and hearing dates for the law firm.
    Maintain a systematic building up system for the law firm works.
    Retrieve the case files two weeks before the hearing for preparations.
    Calling the witness before the hearing dates as directed by the advocate.
    Updating the client on the progress of the matters with the supervision of the advocate.
    Following up on medical reports for the clients.
    Following up on delegated assignments.
    Prepare tender documents for the law firm and follow through.
    To perform any other duties that maybe assigned by the management from time to time.

    Qualifications & Requirements

    Diploma in Business related field
    Minimum 5 years’ experience as a legal secretary or paralegal
    KNEC Secretarial Certification
    Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
    Familiarity with legal documents, legal terminology and government regulations.

    Competencies & Skills

    Able to effectively prioritize, multitask effectively and meet deadlines
    Courteous and professional demeanor with strong sense of discretion
    Able to work as a team with attorneys and staff
    Excellent and outstanding written, oral communication skills, and interpersonal abilities
    Must uphold confidentiality and be proactive.
    Committed to professional values and work ethics with a high sense of integrity and honesty.
    Excellent organizational, great management and multi-tasking skills
    Team player
    Possess ultimate customer service skills
    Ability to work under pressure
    Maintain a high profile in the day to day operations.

    Interested applicants should send their detailed CV and Cover Letter quoting the job title (LEGAL ADMIN SECRETARY) as subject to reach us not later than 13th November 2023 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

    Apply via :

    careers@italgloballtd.com