Company Address: Address Division of Environmental Law and Conventions P.O Box 30552, 00100 Nairobi, Kenya

Information Officer – Internal Communication Specialist (TJO), P3

Responsibilities

Content and activity implementation:

Plan and implement content and activities against the internal communication strategy and defined objectives and targets, tracking progress on the status of strategy implementation and resource mobilization;
Work in close coordination with all UNEP offices, divisions, regions, and associates.

Strategy implementation:

Implement, monitor, and revise an internal communication strategy for UNEP, undertaking broad consultation with stakeholders as required, and advising and ensuring appropriate tools and channels are used throughout the organization in accordance with appropriate governance/guidance.

Event production and communication support:

Support the planning and execution of UNEP events, within and beyond the division;
Perform the function of a communication officer and undertake other duties as assigned and when required;
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Serve as the division’s sustainability focal point;

UNEP and UN system communication coordination:

Serve as secretariat for UNEP on the relationship with the United Nations Communications Group including weekly briefings and engagement with the global group.
Support the coordination of communication mandates and activities between UNEP and the rest of the UN system of organisations.

Conference reporting management:

Support the management of long term arrangement for conference reporting services and facilitate conference reporting transactions between clients and service providers, ensuring appropriate dissemination and amplification through UNEP channels.

Perform other relevant duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of tracking progress on the status of strategy implementation and resource mobilization; Demonstrated in-depth knowledge of strategy and guidelines for internal communications and the production of innovative platforms for the promotion of internal communication in an organization; Ability to monitor the effectiveness of the tools for the internal communication and make necessary adjustments to achieve results; Skills in high quality coordination of events/meetings/conferences aimed at profiling an organization; Demonstrates professional competence and mastery of subject matter; Ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced degree (Master’s degree or equivalent) in Communications, Marketing, Social Sciences or related field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

A minimum of five (5) years’ responsible work experience in programme management, corporate communications, and public information, or related area is required.
Experience in the field of environment and sustainable development in an international organisation is desirable.
Experience in managing internal communication and events at the corporate level and with both internal and external stakeholders is desirable.
Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

Apply via :

careers.un.org

November 1, 2024
Faith & Ecosystems Coordinator Legal Officer, P3 Programme Management Officer, P4 Climate Change Adaptation Specialist Information Systems Assistant, G6 Finance and Budget Assistant, G6

Responsibilities:

The Individual Contractor will perform the following tasks:
Facilitate engagement of Faith-based organizations on fighting plastic pollution.
Design an advocacy campaign on Green Faith Festivals.
Facilitate the implementation of the Human-nature Relationship Challenge.
Facilitate an assessment and mapping of Faith-Based Natural assets of land, forests and ecosystems.
Coordinate efforts for the Faith Pavilion organized with more than 20 events.
Prepare Faith for Earth Achievement Report.

Qualifications/special skills

A Bachelor’s Degree in Law with knowledge of UNEP, international organisations, and interreligious dialogue is required.
A minimum of 2 years of suitable experience in areas relevant to programme management and delivery, multistakeholder engagement within the UN System, first-hand knowledge of engaging faith-based organisations, interreligious dialogues and knowledge of how UNEP operates is required.

SPECIAL KNOWLEDGE & SKILLS:

Excellent writing and communications skills;
Excellent organization and planning skills;
Excellent research and analytical skills;
Results focused;
Clear and concise communication;
Demonstrated capacity to work in a consultative manner, good networking and good inter-personal skills

Languages

Fluency in oral and written English is required.

Deadline: 11th july 2023

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Evaluation Consultant for the Terminal Evaluation of the UNEP/Adaptation Fund Project Programme Management Assistant Administrative Assistant [Temporary]

More specifically:
Inception phase of the Evaluation, including:

preliminary desk review and introductory interviews with project staff;
draft the reconstructed Theory of Change of the project;
prepare the evaluation framework;
develop the desk review and interview protocols;
draft the survey protocols (if relevant);
develop and present criteria for country and/or site selection for the evaluation mission;
plan the evaluation schedule;
prepare the Inception Report, incorporating comments until approved by the Evaluation Manager

Data collection and analysis phase of the Evaluation, including:

conduct further desk review and in-depth interviews with project implementing and executing agencies, project partners and project stakeholders;
conduct an evaluation missions to the five project countries, visit the project locations, interview project partners and stakeholders, including a good representation of local communities. Ensure independence of the Evaluation and confidentiality of evaluation interviews.
regularly report back to the Evaluation Manager on progress and inform of any possible problems or issues encountered and;
keep the Project Manager informed of the evaluation progress.

Reporting phase, including:

draft the Main Evaluation Report, ensuring that the evaluation report is complete, coherent and consistent with the Evaluation Manager guidelines both in substance and style;
liaise with the Evaluation Manager on comments received and finalize the Main Evaluation Report, ensuring that comments are taken into account until approved by the Evaluation Manager
prepare a Response to Comments annex for the main report, listing those comments not accepted by the Evaluation Consultant and indicating the reason for the rejection; and
(where agreed with the Evaluation Manager) prepare an Evaluation Brief (2-page summary of the evaluand and the key evaluation findings and lessons)

Managing relations, including:

maintain a positive relationship with evaluation stakeholders, ensuring that the evaluation process is as participatory as possible but at the same time maintains its independence;
communicate in a timely manner with the Evaluation Manager on any issues requiring its attention and intervention.

Qualifications/special skills

A university degree in environmental sciences, international development or other relevant political or social sciences area is required and an advanced degree in the same areas is desirable.
A minimum of 7 years of technical / evaluation experience is required, preferably including evaluating large, regional or global programmes and using a Theory of Change approach
A good/broad understanding of transboundary water management, climate change adaptation and mitigation, and early warning systems is desired.
Working knowledge of the UN system and specifically the work of UNEP is an added advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For this consultancy, fluency in oral and written English is a requirement; fluency in oral French is desired

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Project Coordinator – ELV systems Installations Economic Support Officer

Client Description

Our client is a leading integrated business solutions provider that delivers high end technological solutions for world -class businesses. The group has multiple business interests across domains like business technology, electronic security systems and digital signage. The Group has a vast presence in Kenya and a proven track record of delivering a diverse range of services to businesses across domains by leveraging synergies across group companies.

Roles & Responsibilities:

Coordinate internal resources and third parties/vendors for the flawless execution of projects
Ensure that all projects are delivered on-time, within scope and within budget
Developing project scopes and objectives, involving all relevant stakeholders, and ensuring technical feasibility
Attend site meetings as and when the need arises
Ensure resource availability and allocation
Develop a detailed project plan to track progress
Use appropriate verification techniques to manage changes in project scope, schedule, and costs
Measure project performance using appropriate systems, tools, and techniques
Report and escalate to management issues, changes and updates as needed
Manage the relationship with the client and all stakeholders
Establish and maintain relationships with third parties/vendors

Education & Experience

Degree / Diploma in mechanical or electrical engineering for technical project managers
Minimum 2 years experience of working as a project coordinator
Solid technical background, with understanding or hands-on experience installation of various ELV systems
Excellent written and verbal communication skills

Core Competences

Strong communication and interpersonal skills
Knowledge and experience in security management solutions i.e., Entrance control, Access control, Fire Alarm, Intrusion Alarm, CCTV and BMS system.
Should be very well conversant with MS office packages MS Project. Excellent hands-on skills on Microsoft EXCEL, MS Word and Power point.
Strong strategic, analytical and organizational skills.
Ability to work on own initiative, meet the sales targets within the stipulated deadlines.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Programme Management Assistant, G6 Public Information Officers (Communication for Resource Mobilization and Brand), P4

Responsibilities

Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, on finalization and publication of report multiple languages.
Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
Provides guidance and training to new/junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of seven (7) years of progressive relevant work experience in programme and project administration, administrative services, finance, accounting, human resources or a related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
Experience in using Enterprise Resource Planning systems and reporting systems is required.
Experience of working in a youth / education environment or advocacy organization is desirable.
Experience of writing proposals in support of work at national, regional and global programme levels is desirable.
One (1) or more year of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Data Specialist

Duties and Responsibilities
Organizational Setting:

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review.
The consultancy position is in the Africa Office (ROA) – Office of the Director and Regional Representative. The Regional Director’s office provides strategic guidance on UNEP’s intervention and engagement with Member States in Africa including service delivery and policy support for environmental sustainability.

Under the direct supervision of the Regional Director, Africa Office the consultant will perform the following:

Become familiar with UNEP’s delivery model and the Regional Office’s engagement strategy with member states in the African continent.
Undertake an analysis of projectized UNEP interventions in the member states/countries, including implementation time frame, funding, and thematic focus.
Undertake an analysis of non-projectized UNEP support to member states/countries, including capacity building, policy analysis and review, operational tools, and methodologies.
Develop a compendium of the above information disaggregated by member states/countries.
Populate the information into the regional platform as entries under each member state/country, for ease of access.
Collect data on UNEP’s interventions and support in each of the 54 African Member States in terms of programme, project ad hoc non-project activities. For each country, organize agency interventions under the three pillars of climate action, pollution and waste, biodiversity, and nature, as well as other environment management activities and quantify the level of investment (funds allocated to each country) for each project in each of the beneficiary countries.
Using a sample of 10 member states, assess how the projects are aligned to their United Nations Sustainable Development Cooperation Frameworks (UNSDCFs) and how they are supporting their implementation.
Assess the level of integration of UNEP’s projects (activities, results, etc.) in UNINFO (the UN country teams’ online planning, monitoring, and reporting platform) for each of the beneficiary member states and recommend how this reporting can be improved across UNEP.
Collect information and data on UNEP’s projects, activities, and interventions in the member states/countries within the African continent, as captured in Programme Information and Management System (PIMS), Integrated Planning, Management & Reporting (IPMR-Umoja), Umoja Business Intelligence Portals (BI), or any other UNEP Corporate portal for consolidation into the database.
Collect information on UNEP pipeline projects in the Region and make recommendations on their information capture into the database.
Design a structure and system for continuously updating data related to obsolete project information and ensuring that the old project database is maintained for at least two years.
Working in collaboration with Assessment Unit (Africa office and Early Warning and Assessment Division), integrate the discerned information into the member states’ database of the Regional Portal on the World Environment Situation Room (WESR) platform as a component of the National Environment Summaries. The database should have three fields of “Active, “Expired (Recently closed)” and “Pipeline).

Qualifications/special skills

Advanced university degree (master’s degree or equivalent) in Natural Sciences and/or Environmental Science or a related field is required.
Professional qualification in Information Communication Technology (ICT)
A minimum of five years of progressively responsible experience in project or program management in developing countries, or related area is required.
Experience at the international level is required.
Experience in database management, and project monitoring and evaluation in Africa is desirable.

Languages

Fluency in oral and written English is required; ability to write and speak French is an added advantage

Apply via :

careers.un.org

November 1, 2024
Science Editor Administrative Assistant

DUTIES AND RESPONSIBILITIES

Under the general supervision of the Head of the Secretariat of the Nairobi Convention, and direct supervision of the project manager, the consultant will undertake the following tasks related to the publication titled ‘Chondrichthyans of the Western Indian Ocean: Biodiversity, Fisheries and Trade, Management and Conservation’:
Review, edit to a high standard and proofread the manuscript, foreword, preface, and summary, to ensure accuracy, correct language use, consistency, clarity, and conformity with UNEP style guidelines.
revise or rewrite text, as needed, to allow for improved readability and logical sequence.
Propose revisions to the document’s layout to enhance flow and user-friendliness, and incorporate these as agreed.
Ensure compliance with UNEP editorial style guidelines, and proper acknowledgement of the Nairobi Convention, authors, and all partners and projects involved in the publication.
Accommodate or update any input, suggestions, or additional changes that may proposed by partners.
Produce Pdf files for electronic/online distribution
Produce print-ready pdf files for printing.

Qualifications/special skills

Advanced university degree (Master’s or equivalent) in a science subject, communications sciences or related field is required.
A first-level university degree in combination with 2 additional years of work experience as a science editor/writer may be accepted in lieu of the advanced university degree.
5 years of working experience is required in the area of scientific editing, technical writing, proofreading and publishing.
Excellent command of advanced and technical English language, scientific terminologies and conventions, editorial principles, and great attention to detail and accuracy, are required.
Solid understanding of printing and production processes and norms, and knowledge of online publication, is required. Experience working within the Western Indian Ocean region, UNEP and/or other UN Agencies will be an asset.
Experience with editorial practices and documentation procedures of UNEP or comparable international organizations is desired.
Experience in a field related to the environment, sustainable development, and marine science is an added advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Environmental Affairs Consultant Regional Communication Specialist

Specific tasks and responsibilities:

Work on the UNEP EMS:

Identify the achievements of the current UNEP EMS cycle for each of the 5 environmental aspects, specifically: climate/energy, water, waste, staff sensitization, and sustainable procurement;
Analyse these performances and prepare preliminary report for the EMS working group;
Finalise, based on input received, a report for senior management inclusive of recommendations to accelerate UNEP’s internal sustainability efforts;
Draft slides and presentation materials for the presentation to senior management;
Work with the Climate Neutral Officer to present the updated EMS to senior management and -possibly- to the whole of UNEP
Upload report on www.emstoolkit.org and on UNEP’s own sustainability pages on www.unep.org

The work of UNEP’s EMS team also involves the coordination and facilitation of the UNEP EMS Steering Committee that overlooks the implementation of the EMS action plan and sets its future directions. This work demands hands-on help with agenda and meeting preparations, note taking, input on the content, and UNEP’s internal clients support (queries, best practices etc.).

Complete the UNEP annual environmental inventory during the consultancy period

Engage with reporting offices of UNEP to provide their annual climate, waste and water data either via the reporting file or directly through the new environmental management software
Trouble shoot issues with software where needed
Coordinate the apportionment of emissions to divisions and units
Provide an analysis of how COVID has impacted UNEP’s overall environmental performance, lessons learned, and opportunities for policy change that can build on the lessons learned
Provide any other coordination with data collection and analysis as requested by the UNEP Environmental management officer

Coordinate the delivery of Guidance on Emissions Reductions to UNEP headquarters and regional offices

Provide guidance on travel reductions;
Coordinate the management of the projects related to the enhancement of UNEP’s remote meetings culture;
Organise at least one staff awareness campaign in support of the EMS’s goals;
Reach out to regional offices, assist them in implementing emissions reduction measures and report back to the Steering Committee (below).

Coordinate the EMS Steering Committee meeting management and facilitation

Prepare for the Steering Committee Meetings: agenda, compilation of presentations, logistics and communication with members.
Draft meeting minutes and reports
Compile supporting documentation that can help discussions
Respond to technical queries in liaison with the relevant team experts.

Reporting lines

The consultant shall report directly to Chief Operatoins and Risk Management Unit, Corporate Services Division. Final deliverables shall also be approved by Chief Operatons and Risk Management Unit.

Qualifications/special skills

Bachelors Degree in Environmental science, environmental management, sustainability, or a related field from an accredited academic institution is required
Minimum of 4 years of relevant work experience in at least 2 of the following areas: Greenhouse Gas
inventory accounting; corporate environmental strategy; sustainable procurement; experience implementing
sustainability programmes within an organisation; sensitization of personnel in environmental sustainability; and
Environment Management System (EMS) documentation and implementation

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Intern – Programme Support, I Intern – Public Advocacy and Communication Support, I Intern – Finance, I

Responsibilities

Under the direct supervision of the Chief, Programme Support Unit, the intern will:
Support in keeping under review Division’s project implementation progress through Ecosystems Division Project Portfolio Dashboard, and reporting through Integrated Planning, Management and Reporting (IPMR) solution of UMOJA
Support in keeping under review Division’s projects life cycle management including project closure
Assist in data entry of project-related information and analyze the status of financial implementation through available information systems.
Support further development and maintaining the division dashboards
Support tracking processing of legal instruments in the Partners Portal. Follow up regularly processing of pending agreements in the Portal and advise the responsible agreement creators on actions needed to complete processing. Track approved legal instruments and upload to Partners Portal when applicable. Build capacity of and support Division staff on the use of the Partners Portal.
Track resolutions and evaluations recommendations that affect programme/project content and assist in the preparation in the preparation of the relevant database(s).
Draft inputs to wide range of documents such as guidelines, manuals and reports.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education
Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher) environmental sciences, project management and evaluation, information and technology (IT), communications , statistics, economics, international development or related disciplines is required.
Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
Have graduated with a university degree.
Excellent computer skills, proficiency in various Microsoft office packages and in particular Microsoft Power BI are required.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024
Senior Finance and Budget Assistant, G7 Public Information Officer, P3 Evaluation Consultant for Terminal Evaluation of the UNEP Project “Investing in Walking and Cycling Policies in African Cities (within least developed countries) Senior Administrative Assistant, G7 Intern – Environment Affairs, I COP28 Pavilion Coordination Consultant Data Analyst and Resources Mobilization Consultant Finance and Budget Officer, P4

Responsibilities

Budget:

Acting as Certifying Officer on behalf of and in the absence of programme mangers at offices outside headquarters.
Undertaking review, analyzing and preparing of the medium-term plan and its revisions.
Reviewing analyzing and assisting in the finalization of cost estimates and budget proposals,
in terms of staff and non-staff requirements, including programmatic aspects; ensuring compliance with the medium-term plan and other legislative mandates.
Assisting managers in the elaboration of resource requirements for budget submissions.
Undertaking research and providing support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
Providing input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
Monitoring budget implementation/expenditures and recommending reallocation of funds as necessary.
Reviewing requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Monitoring extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Assisting in the preparation of budget performance submissions.
Assisting in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Monitoring integrity of various financial databases.
Verifying accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinating with other finance and budget staff on related issues during preparation of budget reports.

Claims:

Reviewing, analyzing and processing payments to third-parties, commercial entities, individuals and troop-contributing countries, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.

Treasury:

Reviewing incoming payment instructions with regard to banking details and sources of funds.
Preparing payments for final disbursement by cashier.
Dispatching payment instructions and cheques to banks.
Creating receipts and deposits for all incoming funds.
Notifying payees of status of payments.
Assisting staff members, fund management officers and donors regarding queries on payment and deposit-related issues.
Identifying and annotating bank account movements. Monitoring bank balances worldwide.
Assisting cashier in cash management and investment issues, including cash flow forecasts.
Liaising with banks worldwide regarding outstanding items and payment instructions.
Investigating complaints on non-receipts.
Monitoring cheque stock and orders new stock as required.
Reviewing inter and intra-unit processes with aim to optimising workflow and customer orientation.
Monitoring/reviewing methods used to remit payments.
Assisting in preparation of periodical reports: cash flow, contributions.
Following-up on audit recommendations.
Following-up on fraud cases.
Assisting cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide.
Filing and archiving as required.

General:

Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Drafting or preparing correspondence to respond to inquiries in respect to relevant financial and budget matters.
Providing guidance, training and daily supervision to other general service staff in the area of responsibility.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performing other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required. Additional training or qualification in finance, budget or accounting is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of ten (10) years of progressively work responsible experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree.
Work experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.
Experience in monitoring the financial performance of implementing partners is desirable.
Experience in developing guidelines/standard operating procedures and training materials is desirable.
Experience in an international organization such as the United Nations is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 1, 2024