Jobs Kenya

Company Address: Address Division of Environmental Law and Conventions P.O Box 30552, 00100 Nairobi, Kenya

  • National Biodiversity Strategy and Action Plan (NBSAP) Project Coordinator Programme Management Assistant

    National Biodiversity Strategy and Action Plan (NBSAP) Project Coordinator Programme Management Assistant

    Responsibilities.
     
    Project Coordinator will coordinate all project activities at the national level, including:
    Managing the overall conduct of the project:

    Ensuring project work planning and reporting in accordance with the donor requirements, UNEP rules and the requirements and standards of the Project Implementing Partner. Based on the inputs of the Project Implementation Unit members, ensuring project reporting to the GEF, UNEP, Executing Agency, and the Project Steering Committee. Preparing the annual workplan (AWP) and Annual Plan of Activities and Procurement Plan for the project years as requested by UNEP;
    Implementing the workplan as scheduled;
    Monitoring the implementation of the workplan and budget delivery, analyzing problems that hamper project implementation and taking appropriate measures to ensure timely delivery of required inputs;
    Management and administrative oversight for project personnel and project contractors, delivery of goods and services, trainings and communication activities; 
    Executing activities by managing personnel, goods and services, training and low – value grants, including drafting terms of reference and work specifications, and overseeing all contractors’ work;
    Managing the project financial reporting to donor and development partners;
    Managing and monitoring project tasks;
    Timely delivery and coordination of co – financing resources, collecting data and evidence of project co – financing;
    Project coordination with parallel initiatives undertaken by the Governmental authorities, municipalities and other stakeholders;
    Ensuring that relevant gender related aspects are taken into consideration in project implementation;
    Meeting the government obligations under the project and performing a liaison role with the Government, UNEP and other UN Agencies, NGOs and other project partners;
    Undertaking resource mobilization activities in areas of technical project scope to contribute to project scaling – up and replication;
    Acting as a project focal point for media interventions. Monitoring and facilitating advocacy and mass media outreach activities, writing success stories, ensuring newspaper coverage, participating in PR campaigns

    Qualifications/special skills

    A MSc degree in natural science or other environmental-related sciences is required.
    At least 7 years of professional experience in the field of natural resource management is desirable.
    At least 5 years of experience in leading project or expert teams in preparation of strategic document or assessments in line with national legislation, preparation of National Action Plans, Strategies, reports, other planning documents on the same or a relevant topic is required
    Previous experience in cooperating with UN agencies in developing strategic documents on the same or a relevant topic is required
    Experience in maintaining day-to-day communication with different stakeholders and partners is desirable

    Languages

    Fluency in Montenegrin and English, both oral and written, is required. Knowledge of additional languages is desirable

    Deadline : Nov 26, 2023

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  • Project Support Officer

    Project Support Officer

    Task description

    Under the overall guidance of the Chief of the Environmental Conventions and Policy Branch, Law Division, and direct supervision of the BCH III Project Manager, the International UN Volunteer, in close collaboration with the Project Assistant in the Division and Regional Advisors, will ensure effective and timely implementation of the BCH III Project by:

    Providing the overall support to the project manager and ensuring effective execution and visibility of the project daily by:

    Assisting with the planning, coordination, reviewing and reporting processes at the United Nations Environment Programme level.
    Maintaining an updated record on progress of the project activities.
    Providing administrative and technical expertise required by the BCH III participating countries and other implementing partners of the project.

    Specific responsibilities, under the supervision of the Project Manager will include, but are not limited to the following:

    Technical and Programme Support to BCH III Project
    Assist in the implementation, monitoring and evaluation the Biosafety Clearing House (BCH) project, review documents and reports.
    Identify priorities, tracks problems and issues to be addressed and propose corrective actions; liaise with partners;
    Identify and initiate follow-up actions for the management of day-to-day operations of the project; provide assistance to the work of the Biosafety Clearing House teams.
    Assist in preparation of contracts and agreements with appropriate partner institution, organizations and individuals;
    Assist in the production and dissemination of informative material on new capacity building opportunities for effective participation in the BCH project;
    Assist in organizing of orientation and training workshops for trainers;
    Assist in the organization and convening of national and regional workshops.
    Provide administrative and substantive support to BCH meetings, including preparation of background documents, presentations, handling of logistics and participation in field missions.
    Assist in the coordination of a network among BCH operatives and provide support to the Regional Coordinators in establishing linkages and mainstreaming the BCH into national/regional biosafety implementation projects and facilitate transfer and sharing of experience and information between participating countries.
    Participate and in the external review and self-evaluation of the BCH project outputs to the UNEP-GEF Project Steering Committee Group (Global Environment Facility);
    Coordinate and monitor the progress of experts and consultants and the process on national sub-projects in participating countries; providing input into the GEF-managed monitoring and evaluation activities, particularly the annual Project Implementation Review;
    Assist in the preparation of inputs to quarterly progress reports to UNEP on the BCH project; and of inputs to Annual Progress Reports to UNEP for transmission to GEF.
    Contribute to activities related to budget a financial management of the project and assist in the preparation of financial reports to UNEP and other co-financing organizations and partners.
    Undertake other relevant duties as directed by the Project Manager and the Branch Chief as necessary.

    Furthermore, UNV volunteers are encouraged to:

    Strengthening their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking active part in UNV activities (for instance in events that mark IVD);
    Getting acquainted with and building on traditional and/or local forms of volunteerism in the host country;
    Reflecting on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
    Contributing articles/write-ups on field experiences and submitting them for UNV publications/websites, newsletters, press releases, etc.;
    Assisting with the UNV Buddy Programme for newly arrived UNV volunteers; and
    Promoting or advising local groups in the use of online volunteering or encouraging relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

    Requirements
    Required experience

    3 years of experience in project planning and management, analysis, and research at the national or international level.
    Experience in the management of environmental projects, including monitoring and evaluation, is a plus.
    Good knowledge of the work of UNEP, the MEAs, or other relevant programmes; experience with management of projects is an asset, as is experience working in the UN or other international development organization;
    Excellent oral and written skills; excellent drafting, formulation, reporting skills;
    Accuracy and professionalism in document production and editing;
    Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
    Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
    Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
    Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
    Desirable: valid national driver’s license and proven ability to drive manual gear 4×4 over rough terrain;
    Sound security awareness; and
    Have affinity with or interest in Biosafety, volunteerism as a mechanism for durable development, and the UN system.

    Area(s) of expertise

    Economics and finance, Development programmes, Energy and environment
    Driving license

    Languages

    English, Level: Fluent, Required
    French, Level: Basic, Desirable

     

    Required education levelMaster degree or equivalent in business administration, biological studies, project management, or other related field or the equivalent combinations of education and experience in a related area.

    Competencies and values

    Accountability
    Adaptability and flexibility
    Creativity
    Judgement and decision-making
    Planning and organising
    Professionalism
    Self-management

    Apply via :

    app.unv.org

  • Programme Management Assistant Chief of Branch, Programme Regional Sub-Programme Coordinator – Climate Action Marine and Coastal Environmental Management Consultant Senior Programme Management Officer

    Programme Management Assistant Chief of Branch, Programme Regional Sub-Programme Coordinator – Climate Action Marine and Coastal Environmental Management Consultant Senior Programme Management Officer

    Duties and Responsibilities
    Within limits of delegated authority, the Individual Contract will be responsible for the following duties: 

    Provides support in planning and implementation activities/processes in the development of strategic plans including the medium-term strategy, programme of work and the delivery model.
    Research, compiles, analyses, summarizes, and presents information/data on specific strategic planning related topics.
    Assists in the coordination of programme planning preparation.
    Assists in the preparation and analysis of programme/project/budget proposals; provides assistance in the interpretation of programme/project/budget guidelines; reviews and coordinates submissions of programme/project proposals and budget estimates, ensuring that requisite information is included and justified in terms of alignment with the strategic plans; propose adjustments as necessary; and initiates requisite follow-up actions.  
    Assists in the monitoring and evaluation of programmes/projects/budget proposals; categorizes, updates, tracks and analyses data related to programmes/projects/budget proposals,; categorizes, updates, tracks and analyses arrange of data; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget systems.
    Collaborates with colleagues across the organization on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB? and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
    Drafts sections of UNEP’s strategic plans, coordinates review and clearance process with all colleagues involved, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages. 
    Prepares, maintains and updates files and internal databases; designs and generates a variety of periodic and ad hoc reports, statistic tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
    Serves as focal point for coordination, monitoring and expedition of strategic planning, activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to implementation.
    Serves as a focal point for coordination, monitoring and expedition of strategic planning activities, involving extensive liaison with diverse organizational units to initiate requests, prepare standard terms of reference against programme/project/budget proposal objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to implementation. 
    Drafts correspondence and communications related to all aspects of the work of the team, including work plan and budgets, revisions and other related issues, prepares unit contributions for a variety of periodic reports.
    Provides guidance and training to new/junior staff.
    Performs other duties as assigned.
    The Individual Contractor will report to the Head of the Strategic Planning Unit, Policy and Programme Division.

    Qualifications/special skills

    A minimum of Seven (7) years of experience in programme or project administration, technical cooperation or related area.
    Experience working with computer applications, mainly spreadsheets is desirable.
    Experience working with an Enterprise Resource Planning System (ERP) such as Oracle or SAP and UMOJA is desirable.
    Experience with data analysis, reconciliations and reporting is desirable.
    Experience in an international organization such as the United Nations is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

    Deadline : Nov 19, 2023

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  • Chief of Service, Programme Management Programme Management Officer Legal Officer Finance and Budget Assistant Programme Management Assistant

    Chief of Service, Programme Management Programme Management Officer Legal Officer Finance and Budget Assistant Programme Management Assistant

    Responsibilities
    Programme Management:

    Manage the relevant sections of the Big Science Branch (BSB) and provide strategic directions to accomplish the mandated functions and approved objectives:

    Analyze the assessment programme mandates, particularly as stated in General Assembly (GA) and United Nations Environmental Assembly (UNEA) decisions, and translate the mandates into strategic programme directions, policies, outputs and concrete work programmes including budget allocations and the UNEP Medium Term Strategy.
    Integrate the work programme of the Branch with other programmes of the division and as well as those of other UNEP divisions.
    Secure approval of the work programme by the UNEP’s Project Review Committee (PRC).
    Consult, negotiate and develop cooperation with appropriate assessment programmes within the UN system, such as United Nations Development Programme (UNDP), World Bank, World Health Organization (WHO), Food and Agriculture Organization (FAO), World Meteorological Organization (WMO), United Nations Educational, Scientific Cultural Organization (UNESCO), Governments and Non-Governmental Organizations (NGOs) etc. and relevant national, regional and international organizations and secure agreement on collaborative mechanisms.
    Develop, direct and coordinate the different projects of the Big Science Branch related to thematic and integrated assessment, and Global Environment Outlook (GEO).
    Coordinate the development of policy relevant summaries and forecasts based on the findings of the major scientific assessments and the identification of emerging issues of potential international importance and organize their effective and targeted dissemination: including United Nations Environmental Assembly (UNEA), other relevant UN bodies and governments.
    Develop and direct the implementation of strategies and frameworks for the integration of scientific assessments and reports produced at global and regional levels or in thematic areas and their integration with national and regional activities.
    Report on programme performance to appropriate authorities in the organization and to UNEA e.g. through the Committee of Permanent Representatives (CPR) and the United Nations Environmental Assembly (UNEA).
    Undertake regular analysis of the EWAD assessment mandate and activities and propose, as required, policy options and recommendations for modification and change in the overall implementation of the work programmes.

    Programme Implementation:

    Direct and coordinate the implementation of activities and projects of the Branch work programme so as to ensure that the approved goals and objectives are met and outputs delivered in a timely fashion;

    Discuss ongoing and planned assessment and reporting activities of the Branch with other divisions of UNEP and ensure that these are incorporated into an integrated programme of work for the division and for UNEP.
     Identify and discuss potential assessment and reporting activities with other divisions of UNEP, negotiate and coordinate the development of joint activities with UNEP divisions and external partners and oversee the implementation of the identified joint activities.
    Undertake regular monitoring of progress of the Branch programme of work and the individual projects and activities, assess the effectiveness of the results achieved and develop proposals to enhance performance as appropriate.
    Develop and direct the development of new approaches, procedures, methodologies and tools for UNEP’s assessment and reporting activities.
    Evaluate procedures, methodologies and approaches used by national and regional institutions and international organizations to assess environment and development interactions and support informed decisions.
    Analyze alternative approaches and methodologies and their global, regional and thematic relevance in function of targeted user communities or policy and decision-making processes.
    Coordinate the establishment and implementation of international cooperative agreements and mechanisms to develop appropriate procedures to implement UNEP’s mandated assessment and reporting functions and ensure their international scientific validity and acceptability.
    Promote the acceptance and use of appropriate assessment and reporting approaches, procedures and methodologies by UNEP and relevant national and international organizations.

    Policy Advice and Guidance:

    Act as the principal advisor in the area of integrated scientific assessments and reporting.

    Conduct high level technical and policy related consultations on matters related to the programme with policy makers and directors of institutes and international assessment programmes.
    Develop policy initiatives on programme issues for intergovernmental and interagency meetings of minister and other high-level officials.
    Provide regular updates and briefs to the Director, EWAD, Executive Director and Deputy Executive Director on issues related to policy servicing and planning in the context of programme implementation.
    Provide technical advice and appropriate support to governments and assist in organizing and convening intergovernmental meetings of policy makers and technical experts to formulate, adopt and implement global, regional and national assessment programmes.
    Represent EWAD and/or UNEP at external meetings, as requested by the EWAD Director and/or the UNEP Executive Office.
    Ensure that UNEP’s BSB functions are integrated across UNEP Sub-programmes.
    Carry out additional tasks from time to time as requested by the Director of EWAD.

    Programme Budget and Supervisory Responsibilities:

    Serve as the principal head of the Branch.

    Provide supervisory leadership to professional and general service staff of the Branch, setting objectives and targets with them, inculcate in them, UN and UNEP ethical values and principles, monitor and appraise their performance, ensuring compliance with performance Appraisal System, identify their training needs and facilitate an environment of teamwork and high productivity.
    Manage all non-human resources matters of the Branch in the most effective and efficient way.
    Review human and financial resource requirements for programme implementation and determine priorities for budget allocation.
    Liaise with the Budget and Fund Management Service and Division of Administration Services of UNON on financial, personnel and administrative matters.
    Monitor financial performance of the activities and projects to ensure cost effective implementation of the work programme.

    Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.

    Education

    An advanced university degree (Master’s or Doctorate degree, or equivalent) in natural and environmental sciences, natural resources management, economics or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
    Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    Minimum 15 years of relevant working experience delivering and managing scientific assessments and network of scientists including at least five (5) years at the national, regional and global levels is required.
    Experience  with the operation and requirements of the UN or similar International organization particularly with regard to developing countries is required.
    Progressive working experience in the management of programmes/projects and supervision of staff in a multicultural setting is desirable.
    A mixture of working experience in developed and developing countries and training in scientific assessment tools, methods and processes is desirable.
    Experience in diverse areas and pertaining to different aspects of environment and development is desirable.
    Experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official UN language is desirable.

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  • Associate Administrative Officer, P2 (Temporary)

    Associate Administrative Officer, P2 (Temporary)

    Responsibilities
    Under the direct supervision of the Chief of Operations and Risk Management Section, the Associate Administrative Officer will be responsible for the following duties:
    Human Resource Management

    Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

    Budget and Finance

    Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
    Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
    Supports the implementation of procedures and systems for implementing the appropriate financial database.
    Contributes to the development of budgetary guidelines for own unit.

    General Administration

    Supervises support staff as required.
    Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
    Space Optimization: Per UN’s Flexible Workplace Strategy of improved office space utilization rate, manages the transition for UNEP Nairobi office resulting in reduced UNEP footprint and performs assessment of optimization in UNEP Offices Away from Headquarters (OAHs).
    UN Disability Inclusion Strategy: performs baseline assessment of accessibility for all UNEP duty stations, compiles best practices from UNEP and other UN entities on Accessibility of conferences and events and, consults with UN Secretariat on existing guidance and policies to tailor into context of UNEPs operation as part of UN Disability Inclusion Strategy.
    Environmental Sustainability: Awareness-raising and deployment of initiatives and guidelines by coordinating the Sustainability Clinique for Nairobi and UNEP’s major duty stations and, coordinating the UNEP working group on sustainable meetings and events.
    Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of functions related to general aspects of facility and environment management including conceptual and analytical skills and the ability to understand technical documents and review valuation reports. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
    Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Job – Specific Qualification

    Technical qualification in environmental management or related areas is desirable.

    Work Experience

    A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
    Experience Working With MS Office Package Is Required.
    A minimum of two (2) years of progressively responsible experience in the environmental management or related field with a national government/administration, a large firm or an international organization is desirable.
    Working experience with procedures of Environmental Sustainability including coordination and awareness campaigns is desirable.
    Working experience with drafting reports and guidance documents/policies/standard operating procedures is desirable.
    Working experience with space optimization and planning including assessments and considerations to disability inclusion is desirable.
    Experience in project planning is desirable.
    Two (2) years or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

    Apply via :

    careers.un.org

  • Intern One Health, I (Temporary)

    Intern One Health, I (Temporary)

    Responsibilities
    Under the direct supervision of the One Health Team coordinator:

    Assist the OH Team in organizing the Quadripartite Annual Executive Meeting, including preparing documents and managing logistics;
    Develop key communications materials in print, online and for social media;
    Support the OH Team in drafting technical documents;
    Assist in the preparation of workshops, meetings and other events to take place in Nairobi and other countries to achieve programmatic results;
    Communicate with partners, consultants, implementers, etc. on programmatic activities to support programmatic results;
    Undertake targeted desktop research to compile background information, facts, data and other pieces to inform technical inputs including and in particular on linkages between Antimicrobial resistance (AMR), climate change and health;
    Assist in tracking key policy developments;
    Undertake other tasks as required, and in accordance with the intern’s interests and experience.

    Competencies

    COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education
    Applicants must, at the time of application, meet one of the following requirements:

    Master’s Degree or currently enrolled in a Master’s Programme;
    Background in health sciences, One Health policy, development studies, or other related field;
    Demonstrated interest and experience in issues related to One Health (experience in One Health highly desirable) and sustainable development required.
    Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

    Work Experience

    No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

    Apply via :

    careers.un.org

  • Administrative Assistant Individual Contractor Programme Assistant Senior Finance and Budget Assistant (6 Months), G7 (Temporary) Nature for Health Systems Approach Facilitator

    Administrative Assistant Individual Contractor Programme Assistant Senior Finance and Budget Assistant (6 Months), G7 (Temporary) Nature for Health Systems Approach Facilitator

    Responsibilities 

    Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
    Monitors processes and schedules related the unit’s outputs, products, tasks, where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures to ensure compliance with relevant legal, financial and other requirements.
    Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences.
    Generates a variety of standard statistical and other reports, work orders using various databases.
    Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
    Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search), and as necessary, refers inquiries to appropriate personnel for handling.
    Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences.
    Assists in the maintenance of websites by scanning, converting, and posting a variety of documents onto the site.
    Assists in the preparation of presentation materials using appropriate technology/software.
    Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
    Performs data entry and extraction functions
    Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
    Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services.
    Performs general administrative tasks (e.g., leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up), to include preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications)
    Maintains files (both paper and electronic) and databases for work unit.
    Assists in providing software and office equipment support.
    Provides guidance to less experienced staff on general office processes and procedures, computer applications.
    Performs other duties as assigned.

    Qualifications/special skills

    Completion of high school diploma is required. Supplemental training in administration; human resource or a related field training is required
    A minimum of three (3) years’ experience in administration, human resource or related area is required.
    Experience with data extraction and data analysis using Business Intelligence or other available analytical tools is desirable
    Experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is desirable.
    Experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is desirable.

    Languages

    Fluency in written and spoken English Language is required.

    Closing Date: 13th November, 2023

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  • Senior Programme Management Assistant, G7 Finance and Budget Individual Contractor Use Case Consultants Intern – Programme Management (Early Warning and Assessment Division), I (Temporary )

    Senior Programme Management Assistant, G7 Finance and Budget Individual Contractor Use Case Consultants Intern – Programme Management (Early Warning and Assessment Division), I (Temporary )

    Responsibilities
    This position is located in the Corporate Services Division (CSD) European Commission Operations Unit at the Nairobi duty station. Under the supervision of the Head of the CSD European Commission (EC) Operations Unit, the incumbent will be responsible for the following duties:

    Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives.
    Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
    Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
    Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
    Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
    Monitors budgetary commitments, including verification of charges and obligation documents in Umoja for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
    Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.
    Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
    Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
    Provides secretariat services to committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
    May undertake mission/field work in support of above activities, e.g., specific administrative, operational/control tasks for programme/project activities.
    Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.
    Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Ability to perform analysis, modeling and interpretation of data in support of decision-making.
    PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Work Experience

    A minimum of ten (10) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Experience in Enterprise Resource Planning (ERP) or other similar system and human resources management system are required.
    Experience in interpreting and applying administrative and financial policies of the United Nations or similar organizations is desirable.
    A minimum of One (1) year or more of experience in data analytics or related area is desirable.
    Working experience with projects or programmes funded by the European Commission and with the rules and procedures of the European Commission is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

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  • Knowledge Management and Communications Officer

    Knowledge Management and Communications Officer

    As the leading global environmental authority, UNEP administers, or provides secretariat functions for numerous Multilateral Environmental Agreements (MEAs) including amongst others:

    Global MEAs

    Convention on Biological Diversity (CBD)
    Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES)
    Convention on the Conservation of Migratory Species of Wild Animals (CMS)
    Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal
    Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade
    Stockholm Convention on Persistent Organic Pollutants
    Minamata Convention on Mercury
    Vienna Convention for the Protection of the Ozone Layer
    Multilateral Fund for the Implementation of the Montreal Protocol

    Regional Conventions

    Bamako Convention on the Ban of the Import into Africa and the Control of Transboundary Movement and Management of Hazardous Wastes within Africa
    Framework Convention on the Protection and Sustainable Development of the Carpathians (Carpathian Convention)

    Regional Seas Conventions and Action Plans

    Convention for Cooperation in the Protection, Management, and Development of the Marine and Coastal Environment of the Atlantic Coast of the West, Central, and Southern African Region (Abidjan Convention)
    Convention for the Protection of the Marine Environment and the Coastal Region of the Mediterranean (Barcelona Convention)
    Convention for the Protection and Development of the Marine Environment of the Wider Caribbean Region (Cartagena Convention)
    Convention for the Protection, Management, and Development of the Marine and Coastal Environment of the Western Indian Ocean (Nairobi Convention)
    Framework Convention for the Protection of the Marine Environment of the Caspian Sea (Tehran Convention)
    Coordinating Body on the Seas of East Asia (COBSEA)
    Northwest Pacific Action Plan (NOWPAP)
    The position is under the supervision of the Principal Advisor of the MEAs Unit and collaborates closely with CSD/Human Resources/Training Unit, Communication/Knowledge Management Officers in MEAs Secretariats, Law Division, and Comms Division.

    Main objective

    The position’s main objective is to support MEAs Secretariats for communication, knowledge management, and sharing of experiences, visibility, and documentation with respect to their administrative functions and the role of the MEAs Advisory Unit.

    Ultimate outcome

    Better administrative efficiencies through knowledge management, sharing of best practices, and data analytics on MEAs Secretariats administrative services.

    Task description
    The IUVN will be responsible for the following duties:
    Communications and visibility

    Help in the rolling out of the communications; knowledge management and sharing of experiences; visibility and data analytics of the MEAs Unit.
    Support in writing for the MEAs Unit communications knowledge management and sharing of experiences; visibility and data analytics of the MEAs Unit
    Support in creative branding for the role of MEAs Secretariats and MEAs Unitsthrough identification of relevant branding content and materials, to ensure increased visibility.
    Desing and preparation of regular newsletters and other outreach and communication materials to share and disseminate guidance and knowledge products to the MEAS Secretariats community and UNEP.
    Support in writing and editing communications materials, including the UNEP Executive Director’s report to the Conference of the Parties/related governing bodies and other institutional reports.
    Knowledge management and sharing of experiences
    Facilitate the compilation of knowledge and sharing of best practices and emerging issues among MEAs Secretariats with respected to administrative-related issues in existing or new platforms.
    Facilitate the establishment and functioning of online communities of practice and tools for sharing of experiences regarding MEAs Secretariats administrative services.
    Facilitate the intelligence gathering and experiences across MEAs Secretariats with respect to discussions and outcomes of MEAs Conference of the Parties/related governing bodies.
    Facilitate the development of capacity building initiatives related to MEAs Secretariats administrative functions and the development of sectoral networking forums (e.g., on finance/budget; HR; legal; procurement, and IT amongst other).

    Data analytics

    Carry out research on selected aspects of MEAs Secretariats functions and others to include collecting, analyzing, and presenting statistical data and other information gathered from diverse sources.
    Carry out statistical analysis of data sets and prepare dashboards infographics, and Power Point presentations.

    Other

    Performs other duties as required.

    Apply via :

    app.unv.org

  • Research Consultant – Global Peatlands Initiative Senior Programme Management Officer, P5 – Temporary Communications Consultant – Global Peatlands Initiative

    Research Consultant – Global Peatlands Initiative Senior Programme Management Officer, P5 – Temporary Communications Consultant – Global Peatlands Initiative

    The consultant(s) will be located in UN Environment Programme / Ecosystems Division / Biodiversity, People and Landscapes Unit. The consultant will report to, Programme Management Officer.
    The consultant will provide technical and peatlands-specific expertise to the Biodiversity, People and Landscapes Unit for coordination of scientific or flagship reports and science-based products of the Global Peatlands Initiative.

    Specific Duties Include The Following

    Work with partners and UNEP to increase uptake and knowledge on the findings of the Global Peatlands Assessment (GPA) including linking data to World Environmental Situation Room, making data open and available on GPI website, maps and so on.
    Coordinate the regional launching of the GPA chapters and three global chapters to raise awareness of decision-makers, bring on board new scientists and improve the application of the results. Draft policy briefs to accompany the GPA and Hotspot Atlas including overseeing translation and publication processes.
    Engage with partners to advance peatlands monitoring and mapping, linked to the Hotspot Atlas, GPA and Global Peatlands Inventory, Global Forest Watch and more.
    Engage with partners and undertake research for the development of the Global Peatlands Inventory together with Ramsar Secretariat and make preparations and proposals for funding the next iteration of the GPA in coordination with partners.
    Conduct research, coordinate drafting and review of materials and reports to support the implementation of the Global Peatlands Initiative Research Working Group.
    Undertake needs surveys and identify trainers together with GPI partners for the GPI Research Working Group.
    Coordinate targeted training sessions including for Early Career Researchers as part of the GPI Researchers Working Group, prepare agenda, identify trainers and develop presentations as required.
    Facilitate reporting, training, development and documentation of lessons learned from the Global Peatlands Initiative.

    Qualifications/special Skills

    Master’s University degree preferably with a specialization in environmental sciences, conservation biology, sustainable management, or related areas is required.
    A minimum of three (3) years of progressive experience in the field of environmental conservation, scientific research or science to policy work is required.
    Experience working on peatlands and/or ecosystems as a topic is required.
    Experience with the UN system especially with UNEP and on this issue is highly desirable.
    Skills and experience in networking, outreach, and engaging with multiple parties is desirable.
    Experience in coordinating research agendas, conducting analysis and possess excellent drafting skills for scientific reports is desirable.

    Languages

    English and Spanish are the working languages of the United Nations Secretariat. For this position, fluency in English and Spanish (both oral and written) is required.

    Closing Date: 3rd November, 2023

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