Jobs Kenya

Company Address: Address Division of Environmental Law and Conventions P.O Box 30552, 00100 Nairobi, Kenya

  • Senior Administrative Assistant (Personal Assistant) Finance and Budget Assistant Programme Management Officer

    Senior Administrative Assistant (Personal Assistant) Finance and Budget Assistant Programme Management Officer

    Responsibilities
    Administrative Support:

    Manages the Office of the Director in the planning, organization, and administration of the workflow in the Director’s Office.
    Provides both substantive and administrative support in managing the Director’s priorities and workflow and ensures that management directives and decisions are properly carried out within the set deadlines.
    Serves as a communication link between the Director and staff members and on behalf of the Director keeps staff members informed by conveying directives, reports, status updates and other relevant information, and brings sensitive and urgent matters to the Director’s attention.
    Communicates with member States, external partners and clients as directed by the Regional Director.
    Organizes the Director’s calendar by scheduling and proposing timeframes for delivery of various commitments and ensuring proper time management by setting up, coordinating and scheduling meetings to ensure the efficient functioning of the office.
    Assists the Director by coordinating and following-up on tasks assigned to other staff members.
    Coordinate with service units and liaises frequently with internal team members both at Headquarters and in the field on a wide range of administrative-related issues and/or instructions
    Provides advice and clarification to General Service staff members on office management and improvement of administrative procedures.
    Performs other related administrative duties, as required (e.g., operational travel programme, meeting scheduling and support to workshops, conferences).
    Ensures adequate background is available to inform the Director’s decision.
    Constantly monitors emails to bring to the attention of the Director urgent actions and drafts/responds to emails on behalf of the Director.
    Supports the drafting, proof-reading and finalizing of formal communication such as memos, note verbales, letters.
    Acts as the Regional office focal point for Executive Office correspondences as well as those of other partners.
    Prepares background documents, minutes; coordinates preparation of briefing notes and speaking points as requested
    Assists in the preparation and development of the unit’s work programme and budget.
    Coordinates the engagement of staff either individually or collectively with the Regional Director.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.

    Human Resources Management

    Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, performance appraisal, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
    Provides advice and answers general queries on classification procedures and processes.
    Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

    Budget and Finance

    Assists the Director in the elaboration of resource requirements for budget submissions.
    Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
    Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
    Perform other duties as may be assigned.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    PLANNING AND ORGANIZING: Develop clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client.

    Education

    High school diploma or equivalent is required.

    Job – Specific Qualification

    Supplementary training in administration, international relations or related fields is desirable.

    Work Experience

    A minimum of ten (10) years of experience in administrative services, human resources or related areas is required.
    The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
    Experience working in a busy director’s office at an international organization equivalent to UN is required.
    Working experience of Umoja ERP (Enterprise Resource Planning) for travel, procurement and HR functions is desirable. A minimum of one (1) year or more of experience in data analytics or related area is desirable.

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  • Programme Management Officer Associate Programme Management Officer

    Programme Management Officer Associate Programme Management Officer

    Responsibilities

    Participates in the development, implementation and evaluation of programmes/projects assigned to the Environmental Policy Unit of the Division; monitors and analyzes project development and implementation; reviews relevant documents and reports and supports activities undertaken by the Unit; ensures that substantive work programmes and programmed activities are carried out in a timely fashion.
    Assists in the review and analysis of issues and trends on environmental policy development, preparation of evaluations and studies concerning international governance in the field of the environment and support the development and implementation of intra and inter-divisional policies in the related areas.
    Provides various substantive written outputs in the preparation of draft background papers, analysis, sections of reports and studies, inputs to publications.
    Provides substantive support to relevant intergovernmental bodies such as United Nations Environment Assembly (UNEA) and governing bodies of other international organizations, including those of MEAs and will also provide support to the accomplishment of coherence and synergies of environmental policies in the United Nations System.
    Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
    Performs other duties as required.

    Competencies

    PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to environmental governance, environmental law or environmental conventions. Knowledge and understanding of issues related to environmental policy and science policy interfaces in the context of environmental governance. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    Advanced university degree (Master’s degree or equivalent) in environmental studies, environmental law, environmental management or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable..

    Work Experience

    A minimum of five years (5) of progressively responsible experience in project or programme management in relation to environmental governance, environmental law, sustainable development, or other related area is required. Professional working experience on issues of science policy interfaces and environmental governance and policy issues is required. Professional working experience on international and national level related to Multilateral Environmental Agreements on biodiversity, chemicals and wastes or climate change is desirable. Experience in the UN system or other international organization is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

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  • Associate Programme Management Officer

    Associate Programme Management Officer

    Responsibilities:

    Works with key clients to facilitate the development, implementation, and evaluation of assigned projects; 
    Monitors and analyses specific aspects of project development and implementation; reviews relevant documents and reports; 
    Identifies problems and issues to be addressed and recommends corrective actions; liaises with relevant parties; identifies and tracks follow-up actions. 
    Carries out basic research on selected aspects of programmes, operations, and other activities, includes collecting, analyzing, and presenting statistical data and other information gathered from diverse sources. 
    Participates in field missions, including provision of substantive and administrative support, and data collection.
    Provides substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies.  
    Undertakes outreach activities; participates in the development of training workshops, seminars; participates in and makes presentations on assigned topics/activities.   
    Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements) and preparation of related documents/reports (pledging, work programme, programme budget). 
    Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. 
    Performs other duties as required.

    Education

    Advanced university degree (Master’s degree or equivalent) in environmental sciences, environmental management, environmental economics or chemistry is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    A minimum of two (2) years of progressively responsible experience in chemicals and waste area, of which one (1) year should be in an international environment is required. Experience in developing, implementation, planning and reporting of projects activities is required. Experience in working with projects related to the International Chemicals Conventions is desirable. Experience in working with Global Environment Facility (GEF) projects is desirable. One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree). Experience in Agrochemicals or Persistent Organic Pollutants (POPs) are desired. Work experience relating to Mercury is desirable.

    Apply via :

    careers.un.org

  • Finance and Budget Assistant Communications Consultant – Sustainable Mobility Unit Legal Officer Intern – Partner Operations Support Finance and Budget Officer

    Finance and Budget Assistant Communications Consultant – Sustainable Mobility Unit Legal Officer Intern – Partner Operations Support Finance and Budget Officer

    Responsibilities:

    Budget: 

    May be acting as Certifying Officer on behalf of and in the absence of programme managers at offices outside of headquarters.
    Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions. 
    Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. 
    Assists managers in the elaboration of resource requirements for budget submissions. 
    Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
    Monitors expenditures and compares with approved budget; prepares adjustments as necessary. 
    Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
    Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
    Monitors integrity of various financial databases. 
    Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. 
    Periodic reconciliation of accounts (Prepare request to Controller’s Office on redeployment of funds and to Finance section on movement of funds.  

    General:

    Keeping up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
    Drafting or preparing correspondence to respond to enquiries in respect to relevant financial and budget matters.
    Maintaining and keep up-to-date files. 
    May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility. 
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures. Performs other related duties, as assigned.

    Competencies

    Professionalism: 

    Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. 
    Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements.
    Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments. 
    Observing deadlines and achieving results. 
    Is motivated by professional rather than personal concerns. 
    Shows persistence when faced with difficult problems or challenges. 
    Remains calm in stressful situations. 
    Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  

    Communication: 

    Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately. 
    Asks questions to clarify and exhibits interest in having two-way communication. 
    Tailors language, tone, style and format to match the audience. 
    Demonstrates openness in sharing information and keeping people informed.   

    Planning and Organizing: 

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required. 
    Allocates appropriate amount of time and resources for completing work. 
    Foresees risks and allows for contingencies when planning. 
    Monitors and adjusts plans and actions as necessary. 
    Use time efficiently..

    Education

    High school diploma or equivalent is required.

    Job – Specific Qualification

    Supplemental training in administration, finance or related field is desirable.    

    Work Experience

    A minimum of seven (7) years of work experience in finance, budget, accounting, or related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund (AF) and/or Green Climate Fund (GCF) is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as Systems, Applications and Products (SAP), e.g., UN Umoja, in grants management, funds management and financial management modules is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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  • Sustainable Mobility Consultant – Latin America and the Caribbean

    Sustainable Mobility Consultant – Latin America and the Caribbean

    Duties and Responsibilities:
    The consultant will develop technical reports and proposals for adopting Euro VI and ZEV HDV; and for Short Lived Climate Pollutants (SLCP) impact analysis of the road transport sector in Paraguay.  

    Responsibilities under the general supervision of the Head of the Sustainable Mobility Unit and the direct supervision of the Programme Officer (LAC/Digitalization) at the Sustainable Mobility Unit, the successful candidate will contribute to promoting cleaner and more efficient new and used vehicles for Paraguay. 
    The consultant will contribute by supporting the preparation of technical regulations to reduce emissions of used imported light and heavy-duty conventional and electric vehicles. 

    The Specific Responsibilities are: 

    Provide technical expertise for capacity building events on the importance of controlling and reducing emissions from road transport. 
    Support the calculation of impact of emissions from the national road transport sector in Paraguay.
    Develop a cost-benefit analysis associated with implementing Euro 6/VI for imported new and used vehicles. 
    Analyze gaps of the current regulatory framework to reduce road transport emissions (including SLCP) 
    Develop a Roadmap for Euro 6/VI for imported new and used light and heavy-duty vehicles.
    Prepare and validate modifications of the current regulatory framework to reduce road transport emissions (including SLCP). 
    Prepare and validate a mechanism to monitor the compliance of the proposed regulatory emissions standards.

    Qualifications/Special Skills

    A university degree (bachelor’s or equivalent) in Environmental Sciences, Economics, Transport, Engineering, or related field is required. 
    At least 5 years work experience in sustainable transport projects is required. 
    Substantive knowledge, technical and practical expertise in vehicle issues, sustainable transport, and policy implementation in developing and transitional countries is required. 
    Regional project work experience in the Latin America and Caribbean Region is required. 
    Experience in development of national partnerships and working with national strategic implementing agencies is required. 
    Prior experience working in an international organization is desirable. 
    Proven experience in project reporting to large multilateral and bilateral donors is desirable.

    Languages

    English and Spanish are the official languages of the United Nations Secretariat. 
    For this post, fluency in oral and written English and Spanish is required.

    Apply via :

    careers.un.org

  • Consultant – Job Analysis Mid Term Review Evaluation Expert – North Macedonia SLM Project Environmental Law and Policy Specialist

    Consultant – Job Analysis Mid Term Review Evaluation Expert – North Macedonia SLM Project Environmental Law and Policy Specialist

    Duties and Responsibilities:

    Provide technical competence in the creation of new environmental job profiles for the United Nations Environment Programme (UNEP) in the following thematic areas: a. Environmental Law and Governance b. Environmental Economics c. Environmental Engineering
    Environmental Science e. Natural Resources Management
    Conduct research and analysis to identify best practices and trends in environmental job profiles and ensure that the organization remains competitive in the job market beyond the UN Secretariat.
    Work with subject matter experts (SMEs) to gather information and lead the drafting of job descriptions in each thematic area that accurately reflect the duties and responsibilities of the new environmental profiles.
    This includes identifying and drafting the knowledge, skills, and abilities in each thematic area in collaboration with the relevant SMEs.
    Engage with relevant stakeholders within and outside of UNEP in the process of creating new job profiles, including senior management, subject matter experts, hiring managers, staff members and representatives from other UN entities, to ensure that stakeholders are informed and engaged throughout the process. . Ensure that job descriptions are fit for purpose and structured in a clear, concise, and easy to understand content.
    Ensure that the job description meets the highest quality standards and are consistent with the OHR’s job analysis objectives and criteria as well as the new GJP format.
    Collaborate with the Office of Human Resources (OHR) in this regard. . Steer the process to ensure that the job profiles are fit for classification at the required level and collaborate with the OHR for their accurate classification.
    Conduct regular assessments and updates throughout the process to ensure that the job descriptions remain accurate and reflect the requirements of the organization as provided by OHR.
    Develop and implement a training programme based on the guidance provided by OHR to ensure that all relevant stakeholders are familiar with the new job profiles and understand how to use them effectively.

    Qualifications/special skills

    An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, or related area, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. At least 5 years of progressively responsible professional experience in human resources management, administration or related field is required. At least 3 years of experience in job analysis and job design is required. At least 3 years of experience in job classification is highly desirable. Experience in the job analysis process of the United Nations is highly desirable. Excellent communication and interpersonal skills is desirable.

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  • Climate Change Mitigation Consultant Programme Management Officer Special Assistant

    Climate Change Mitigation Consultant Programme Management Officer Special Assistant

    Specific Tasks and Responsibilities   

    Project management of projects under development  
    Provide technical input to projects under development; Revise project implementation plans and ensure development steps are followed;  
    Revise the project development timeline and provide inputs to ensure project development occurs on time;  Provide inputs to stakeholder consultation processes in the development of the projects;  Prepare the UNEP safeguards identification form;  
    Prepare the checklist for UNEP’s quality evaluation committee;  
    Upload GEF-8 endorsement document packages to the GEF portal.  
    Project management of projects under execution  
    Prepare reports to the Task Manager on the progress and risk situation of projects in the global portfolio, and submit to the Task Manager strategy documents to effectively mitigate identified project risks;  
    Prepare and send half-yearly report templates to Executing Agencies for projects in the global portfolio, hold meetings with these agencies and send guidance emails to ensure correct and timely completion of the reports, and review such reports to ensure their timely completion; Prepare and send project implementation review report templates to Executing Agencies for projects in the global portfolio, hold meetings with these agencies and send guidance emails to ensure correct and timely completion of the reports, and review such reports to ensure their timely completion; Prepare mid-term review (MTR) terms of reference and review mid-term review reports for projects, sending a summary of the MTR to the Task Manager when the review is completed. Prepare an MTR implementation plan to facilitate Executing Agency implementation of MTR recommendations;
     Provide inputs for facilitating the technical and financial closure of projects; Travel to undertake the previous tasks in country, as required and decided by the Task Manager.  
    Project documentation: Develop draft legal agreements for new projects and project extensions; Prepare documents for UNEP project internalization and revision processes, and provide inputs to ensure completed UNEP clearance and approval processes;  
    Prepare project supervision plans and risk logs for projects and periodically update them.
    Request the Executing Agencies to update their procurement plans and review such plans, providing inputs to finalize them;  
    Prepare project revision documents for technical and financial revisions for projects, ensuring that project revision documentation is complete for UNEP approval; Review expenditure reports together with the finance team to ensure correct amounts have been charged; expenditures are aligned with project deliverables and thus acceptable; expenditure is not exceeding the budget line allocations and overall budget.
    Send feedback emails to Executing Agencies in order for the agency to complete the document correctly.  Review cash advance requests in collaboration with the finance team.
    Provide guidance to Executing Agencies in order for them to complete the document correctly.  
    Portfolio management: Prepare a report identifying measures to enhance the effectiveness of portfolio management tools;  
    Develop and implement measures to visualize and graphically represent portfolio data for facilitating decision-making;  
    Develop and implement measures to enhance the effectiveness of the portfolio filing system; Prepare databases for the uploading of information to the Integrated Planning, Management and Reporting (IPMR) solution system and upload information to the system; 
    Undertake research to identify ways to enhance the effectiveness of portfolio management and operations;  Develop flowcharts for the development, review and approval of technical and financial documents.

    Qualifications/Special Skills

    Master’s degree in environmental policy, international affairs, engineering, environmental sciences, economic or a related field is required.   
    A first level degree with an additional two (2) years of qualifying experience may be accepted in lieu of an advanced university degree.  
    A minimum of three (3) years of experience in working on international projects on climate change mitigation is required. Experience working with GEF projects is desirable. Knowledge of UNEP, GEF or GCF project cycle and policies is desirable. Experience in working with national governments in developing countries is an asset.

    Languages

    Excellent proficiency in oral and written English is required. Knowledge of French, Spanish or Portuguese is an asset.

    Deadline : Apr 26, 2024

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  • Programme Management Assistant Programme Management Officer

    Programme Management Assistant Programme Management Officer

    Responsibilities

    COORDINATION, PLANNING AND IMPLEMENTATION OF ACTIVITIES/PROCESSES:  Provides assistance in support of planning and implementation activities/processes for thematic scientific assessment programme/project initiatives. Assists in the coordination of thematic scientific assessment programme/project planning and preparation; monitors status of for thematic scientific assessment programme/project proposals; takes necessary action to ensure thematic scientific assessment project documents are completed and submitted to relevant parties for approval. Serves as a focal point for coordination, implementation and expedition of thematic scientific assessment programme/project activities, involving extensive liaison with a diverse organizational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to the thematic scientific assessment project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.  Drafts correspondence and communications related to all aspects of thematic scientific assessment programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.  Provides guidance and training to new/junior staff.  
    FINANCE AND ADMIN ASSISTANCE  Assists in the preparation and analysis of thematic scientific assessment programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of thematic scientific assessment programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed thematic scientific assessment activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.   Support HR and Admin processes.  
    DATA COLLECTION, INTERPRETATION, AND MONITORING/REPORTING:  Researches, compiles, analyses, summarizes, and presents basic information/data for thematic scientific assessment programmes/project and related topics.  Assists in the monitoring and evaluation of thematic scientific assessment programmes/projects; categorizes, updates, tracks and analyses for thematic scientific assessment information related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations of thematic scientific assessment projects, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures in favour of thematic scientific assessment projects. Collaborates with thematic scientific assessment programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled and various planning instruments such as the medium-term plan and internal work plans for thematic scientific assessments; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.   Drafts thematic scientific assessment programme/project summaries, coordinates review and clearance process, and coordinates with editors, designers, translation services, on finalization and publication of thematic scientific assessment reports in multiple languages.   Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assists with visualizations and updating information material such as web pages or brochures.  Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of policies, processes and procedures generally and in particular those related to office administration services. Knowledge of environmental or sustainability issues. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. The ability to perform analysis, modelling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
    COMMUNICATION:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Education

    High school diploma or equivalent is required.

    Job – Specific Qualification

    Supplementary training in administration, general office support or other relevant fields is desirable.    

    Work Experience

    A minimum of seven (7) years of progressive work experience in programme or project administration and assistance, technical cooperation, or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.    Experience in project management, scientific assessments, science-policy interface, climate change, biodiversity and chemicals management, or related areas is desirable.    Experience working with Microsoft Office 365, content management system or equivalent is desirable.    One (1) year or more of experience in data analytics or related area is desirable.

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  • Finance Assistant

    Finance Assistant

    Responsibilities
    Budget:

    Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. 
    Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
    Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
    Research/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals.
    Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
    Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
    Prepares shopping cards and low value purchase orders in the Supplier Relationship Management (SRM) Module of Umoja and review them to ensure that funds are available, and the correct account has been used.
    Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
    Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
    Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

    Claims:

    Verifies and prepares payments to third parties, commercial entities, and individuals, with respect to pay and allowances, and letters of assist, claims.

    Treasury:

    Reviews incoming payment instructions regarding banking details and sources of funds.
    Notifies payees of status of payments.
    Assists staff members, Fund Management Officers, and donors regarding queries on payment and deposit-related issues.
    Files and archives documentation as required. e) Creates receipts and deposits of all incoming funds.

    General:

    Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
    Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
    Maintains and keeps up-to-date files. d) Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.

    Data Analysis:

    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs any other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of internal policies, processes, and procedures generally and those related to programme / project administration, implementation, and evaluation. Understanding of the functions, organizational structure, partners, and clients of the work unit as well as of respective roles within the unit. Ability to identify and resolve a range of issues/problems, to gather information from standard sources and work well with figures. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
    ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    High school diploma or equivalent is required.

    Job – Specific Qualification

    Supplemental courses/training in subjects related to the work of the office such as finance, budget, accounting, audit is required.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in finance, budget, accounting, audit, or related area is required. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. Working experience with Enterprise Resource Planning (ERP) systems, specifically budget and finance modules, is desirable. Working experience with International Public Sector Accounting Standards (IPSAS) is desirable. One (1) year or more of experience in data analytics or related area is desirable.

    Apply via :

    careers.un.org

  • Intern – Programme support Facilitator – Leadership Workshop for Senior Leaders, Officials and Policy Makers in Marine Policy and Ocean Governance

    Intern – Programme support Facilitator – Leadership Workshop for Senior Leaders, Officials and Policy Makers in Marine Policy and Ocean Governance

    Attend, participate and plan meetings and prepare meeting agendas, meeting minutes and written summaries of discussions.
    Support accreditation of observers’ applications in all processes.
    Support Major Groups and Stakeholders engagement in the Committee of Permanent Representatives meetings and its Group of Friends
    Assist with organizing follow up activities, meetings, workshops, webinars and conferences related to Major Groups and Stakeholders engagement with a special focus on youth engagement.
    Support in any communication related matters on substance: website updates/ social media outreach and email communication to stakeholders.

    Qualifications/special skills

    A first-level degree (bachelor’s or equivalent) in environmental and / or international relations, social and political sciences; sustainable development, law, philosophy, political science or cultural and social studies and related fields is required; and Be enrolled in a graduate school programme (second university degree or equivalent, or higher) OR  Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent); OR Have graduated with a university degree

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    Use the link(s) below to apply on company website.  

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