Company Address: Address Dayko Plaza | Ngong Lane (off Ngong Road) | Nairobi, Kenya

Manager, Procurement

Job purpose

This position will have primary responsibility in the oversight of the regional procurement function for Evidence Action across its countries of operation in the East and Southern African (ESA) Region. This will include providing direction to the country procurement teams and liaising with the country leadership to coordinate the procurement staff across the region. Unique challenges in the different operational geographies will require creative problem-solving.
Regionally, the position will be responsible for ensuring alignment, coordination, and compliance with the procurement policies, processes/procedures, and systems.
The Manager, Procurement will act as a resource and/or coordinate resources between Regional and country offices and perform other duties as defined by the department lead/regional leadership.
The position holder will be focused in ensuring the lifetime cost of a product is minimized and that the procurement sourcing approaches/systems are well-designed and cost-effective.

Duties and responsibilities

Under the guidance and supervision of the Associate Director, Operations, the Manager, procurement will provide management support in a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for Evidence Action – East and Southern Africa Region (ESA), while ensuring high quality and accuracy of work. He/she will use his/her own discretion to address unforeseen situations, seeking advice from and/or reporting to the supervisor as applicable. The Manager procurement will liaise with heads of departments/programs to ensure best support to internal clients of the unit. In performing his/her work, the manager procurement will promote a client, quality and results-oriented approach.

Key Functions:

Support the management/coordination of procurement support services in the region by:

Taking lead in the coordination of the regional procurement support activities, ensuring compliance with Evidence Actions regulations, policies and strategies relating to Procurement, by incorporating the necessary steps to ensure sustainability in the procurement processes within the organization.
Supporting country teams in the compliance of submissions to the Procurement and Tender Committees.
Coordinating the regional management for routine market research to determine sources of supplies, using available resources.
Reviewing and signing off to the regional supplier database and ensuring regular update of the data is done.
Take lead in ensuring that all procurement files and records are updated and maintained by country procurement teams.
Reviewing monthly or periodic procurement status reports from country teams for further country and regional management review as required;
Be the point person for all procurement audit queries in all countries during the statutory and project audits.

Procurement planning, requisitions and sourcing

Take lead in management of the organization’s annual procurement planning by: Collaborating with country leads and departmental leads in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity. Coordinating the maintenance and updating of procurement monitoring processes for projects and provision of feedback to country leads.
Management of proper and complete specification for equipment and materials, Job Profiles and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests;
Coordinate the monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and of progress reports on procurement matters.

Bidding and tendering processes

Support country teams in the bidding and tendering processes, focusing on achievement of the following results:
Preparation of shortlists of suitable contractors/suppliers for purchases.
Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required
Together with the requesting department support review and evaluation of bids or proposals received and preparation of analysis for submission to the Procurement or Tender Committees.
Coordinate the setup of Procurement and Tender Committee meetings as may be required.
Take lead in all regional and country strategic procurements.

Vendor contracts administration

Support country teams in ensuring efficient contract administration, focusing on achievement of the following results:
Follow-up signing of contracts by vendors.
Dissemination of contract advertisement and awards.
Maintenance of contracts and filing system.

Imports and Exports

Manage the entire international procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.

Team Management

Facilitates the engagement and provision of high-quality results and services of the country teams by offering technical support in work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by country team members with existing policies and best practices.
Working closely with the Country Lead, ensure high performance of the relevant procurement teams in the region.

Supply Chain Support

Working closely with the program leads and the supply chain lead, ensure all program supplies are ready for distribution as per the agreed delivery dates.

Key performance Indicators

The key results have an impact on the execution of the role in the Region:

Procurement Service management in terms of quality and accuracy of work completed in the region.
Accurate data entry and financial information, presentation of information and client-oriented approach enhancing the Procurement Unit’s capability as an efficient department.
Cost effectiveness of all procurement systems and approaches in the region by ensuring value for money.

Working conditions

The official working hours are 8:00am to 5:00pm from Monday to Friday. However, this job requires a flexible person as one may work beyond official working hours including weekends. This job is not physically demanding but good physical and mental health are key.

Department:

Finance & Operations

Travel required:

Yes (Quarterly and as needed based on priority or program intensity)

Reports to:

Associate Director, Operations

Direct reports

None.
Technical support to country procurement teams in the ESA Region

Requirements

Minimum bachelor’s degree in Procurement and /or Supply Chain Management.
A Masters’ degree in procurement or Supply chain management and/or CIPS certification is an added advantage
Membership of KISM a must
Experience in the of Google Suite applications as well as in handling of web-based management systems is desirable
A Minimum of 5 yrs work experience in a position with similar responsibilities in a multinational organization.

Benefits

Private Health Insurance
Pension Plan
Paid Time Off

Apply via :

apply.workable.com

November 2, 2024
Associate Director, People & Culture (Africa Region)

Job purpose

Reporting to the Executive Vice President, Africa Region, this position is responsible for providing strategic People & Culture leadership and organizational development in the Africa region. This includes the development and implementation of a results-driven performance management culture, talent and succession planning strategy, staff welfare policies, and organizational development initiatives to ensure a supportive and conducive working environment in compliance with local labour laws.

Direct reports:

Manager, Talent Acquisition – Africa Region
Manager, HR (ESA) East & Southern African Region

Indirect reports:

Manager, HR (WCA) West & Central African Region

Geographic Scope

Directly and indirectly oversees the People & Culture function and team across the African Region this includes but is not limited to (Kenya, Uganda, Malawi, Nigeria, Liberia, Cameroon, Zambia & any other countries within the Africa region that Evidence Action is or will be present) The role also collaborates closely with Global and US-based teams.

Duties and responsibilities

Leadership

Culture: In collaboration with Africa regional leadership and People & Culture teams, strategically align regional culture and increase employee engagement.
Strategy: Develop and implement strategies for achieving key regional HR objectives, while ensuring their harmonization with global strategies.
Supervision: Provide matrix supervision to In-country People & Culture teams on matters related to HR management and organizational development.
Leadership support: Guide Africa regional leadership in all aspects of HR while promoting an agile and effective organizational culture in HR service delivery.
Communication: Oversee the development and implementation of organization wide communication and change management plans.
Risk management: Take the lead in identifying, monitoring and controlling people and culture related risks in the region.
Compliance: Lead and promote compliance to applicable (local) employment regulations, immigration and labour laws as well as Evidence Action People & Culture policies and guidelines.
Contribute and support the implementation of People & Culture related audit recommendations and audit Performance Improvement Plans.

Technical & Operational Support

Payroll: Manage regional staff contracts and monthly payroll.
Safety and security: Working with the Operations team, lead and provide guidance to all staff safety and security measures/interventions in the region.

Performance Management & Staff Capacity Building

Performance reviews: Oversee the annual performance management process which includes annual objective setting, mid-year performance reviews, 360 reviews and annual performance appraisals.
Talent management: Develop and implement workforce planning aligned with the organization’s overall strategy aimed at attracting and retaining top talent while building a strong pipeline of future leaders for succession planning. Lead Africa’s capacity building and talent management projects and conduct talent management gap analysis to improve the quality of the talent pipeline.
Lead the regional leadership team in developing a comprehensive succession plan for the entire Africa region
Conduct and analyse exit interviews/debriefs and make recommendations for organizational improvement.
Learning and development: Institute learning and development agenda in the region by participating in the development of systems and tools that will enhance the efficiency and effectiveness of organization operations.
Ensure the continuous development and maintenance of an effective performance management system through implementation of best practices.

Staff Engagement and Well Being

Execute employee satisfaction surveys on an annual basis and leverage the results to enhance staff and organizational well-being.
Drive measurable improvements in leadership, culture, and agility in consultation with Africa regional leadership.
Enhance employee well-being and provide support to managers in resolving employee relations matters fairly and consistently.

Documentation, Reporting and Representation

Ensure efficient delivery of People & Culture services using People & Culture Information systems.
Oversee proper document archiving in line with Data Act and organization policies on information management and disposal.
Prepare and present periodic progress reports on People & Culture performance to Senior regional leadership.

Requirements

Graduate qualification and/or Professional qualification in Human Resource Management, Social Science/Studies, or Organizational Development.
Minimum 10 years Human Resources (HR) experience.
At least three years of regional human resource responsibilities in a senior management position within an international NGO and in implementing world-class services in international organizations and ideally, in a network setting to diverse, dispersed and dynamic teams.
Membership to IHRM is required.
Must have legal authorization to work in Kenya.
A bilingual speaker (English and French) is preferred but not required.
Possesses intellectual independence and the courage to make difficult decisions, along with a capacity for complex problem-solving and a keen ability to diagnose organizational performance issues.
Nurtures a productive, motivating, and responsive environment that enhances people’s capacity in alignment with Evidence Action’s objectives to achieve excellent results, and utilizes appropriate communication channels tailored to meet audience’s needs.
Responds positively and constructively to change, managing or participating in change processes in a way that is appropriate to role in the organization.

Apply via :

apply.workable.com

November 2, 2024
Community Service Assistant

Job purpose

Community Service Assistant (CSA) position is primarily field based position which plays an important role as an interface between Dispensers for Safe Water and communities served with dispensers. This position ensures a sufficient and uninterrupted supply of chlorine and service & maintenance of the installed chlorine dispensers. This in turn enables the community to successfully access and use the dispensers throughout for improved community health.

Duties and responsibilities

Conducting dispensers hardware service and maintenance through regular spot checks to ensure proper functioning
Installing chlorine dispensers whenever necessary, in line with the organization’s protocols/specifications and guidelines.
Delivering chlorine to various chlorine dispensers located at water points by use of motorcycles.
Ensure safe handling and accountability of chlorine and dispenser stocks in the store/office and to the designated sites.
Proper Record Keeping by completing relevant forms/documents/records that are important in inventory
Engaging the target community to promote dispenser usage and handle any/all possible challenges and report the same to the supervisor.
Collecting all field data for program assessment and accountability, by use of smartphones
Maintaining good integrity and stewardship of the Organizational assets assigned to you for work execution

Key Performance Indicators

All assigned dispensers must remain functional in usable condition all the time.
Maintain an uninterrupted supply of chlorine to all assigned dispensers throughout the year.
Maintain good rapport with the target community, ensuring it is well engaged and embraces the chlorine dispensers and keeps using these for improved health.
Ensure Program data is collected within the provided guidelines and shared with the supervisor for the next action
The dispenser empty rates and all noted/reported dispenser issues are addressed within the stated timelines.

Requirements
Qualifications

Minimum Certificate in, community work, Social work, project management, communication or equivalent.
Certificate in computer skills in MS Office suite
Stock management experience/qualifications are an added advantage
1-2 yrs experience working with communities or social enterprises/NGOs
A must Motorcycle riding skills/experience with a valid Class A riding license from a recognized driving school.
The applicants should be fluent in English, Kiswahili.
An understanding of the local language is desired.

Required Competencies and Attributes

Excellent communication skills and good public relations
High-level discipline and good character while engaging with the community and their leaders, program teams and managers.
Community service attitude/ Passion to work in a rural community setting
High level of integrity and stewardship
Team work. Embraces teamwork and aspires and supports the ideals of working in a teamwork environment as a team champion
Good computer skills, data entry and management skills
Attitude. Positive attitude to work and to development in a fast-paced work environment

Apply via :

apply.workable.com

November 1, 2024
Intern, Information Systems

Job purpose

The Intern, Information Systems will be responsible for technical support of key Information Systems, which drive Evidence Action’s operations and expansion. The Intern will primarily focus on delivering solutions and supporting information for Evidence Action’s programs ensuring high availability and accessibility of critical operational services for teams. This will happen through platforms and technical implementations that aim to streamline workflows and deliver important data indicators. In addition, the Intern will provide support to the Associate, Information Systems and the broader Data Learning and Analytics team on all requests delivered.

Duties and responsibilities

Application development and support (30%-40%)

Develop and manage application solutions that help meet user needs, help manage data interoperability and support process and data improvement with the view of program needs.

Assess and document user requirements and translate them into detailed product requirements
Create relevant back-end objects during the entire application development lifecycle
Collaborate with other developers and program team users to innovate new features and enhancements to existing components that comply with program workflow.
Conduct pilot testing of applications created and technical research on new system features to provide recommendations for streamlining program use cases.
Contribute to the development of documentation of user manuals, system updates, feature trackers, and design documentation.
Support development and maintenance of DHIS2 application(s) used by programs within the East and Southern Africa sub-region implemented as the central platform for project planning, reporting, analysis, and dissemination of information with internal and external stakeholders.

Data Management and Reporting (20%)

Support the existing and additional reporting mechanisms for data contained in DHIS2 and other platforms through dashboards, pivot tables, charts, data exports and any other form as needed.

On request and on an ad-hoc basis, in collaboration with other MLE teams, support the cleaning, analysis and reporting of program and system data
Automate data exports for various program reports including but not limited to operational and program workflows to ease the integration with PowerBi and RShiny Server.
Work closely with MLE data management teams to ensure consistency and clear definition of data across PostgreSQL and SQL database tables and troubleshoot challenges with the data.
Carry out regular data back-ups and syncs to ensure the safety and integrity of data.

Information Systems maintenance and support (10%-15%)

Upon program request and as part of routine IS operations, perform support and maintenance of existing systems and contribute to workflows in all the ways called upon.

Maintain and test Information Systems to ensure proper function as per program request; regularly monitor information system equipment for errors and stoppages for corrective action and solutions.
Implement necessary and/or request development changes as per program requirements.
Assess the uptake of system modules and features taking up a user-focused development approach in order to maximize use of client systems and data assets.
Actively participate in the identification, evaluation, and testing of new technologies and contribute to the innovation of systems and workflows.

Requirements
Qualifications

A bachelor’s degree in Computer Science, Information Technology, Information Systems or any related field from a recognized university.
Knowledge and experience with DHIS2 development and maintenance are preferred.
Knowledge of statistical software packages such as Stata, R, SPSS, SAS etc and PowerBI/R tools for Visualization.
Knowledge in database design and development using relational database management systems including MySQL and PostgreSQL is an advantage.
Demonstrated knowledge of HTML, CSS, and JavaScript for web application development and Java for mobile applications is a plus.
Experience with Git or other version control systems.
A strong understanding of web performance in complex user interfaces
Experience or knowledge of design disciplines and processes such as client-server solution architecture, MVC models or OOP using PHP, Java and other technologies.
Experience with project management as it relates to the development and implementation of large/complex integrated information systems.
Working experience providing direct support to end users in a dynamic Information Systems-related position is an added advantage.
Experience working in and supporting project teams, including users in other countries is preferred.
Github repository of previous and current projects is preferred.

Required Skills and Attributes

Excellent problem-solving skills and ability to be innovative.
Strong Data Management Skills
Attention to detail and ability to keep tight timelines and ensure that tasks are delivered according to expectations.
Service/Client-oriented and ability to work well in a cross-cultural and geographically dispersed team.
Strong self-motivation and ability to work vigilantly under minimum supervision.
Ability to communicate professionally both in written and spoken English.
Flexible mindset and a positive attitude to work in a fast-changing environment.
Flexibility and willingness to travel to field offices when the need arises.

Apply via :

apply.workable.com

November 1, 2024
Manager, Procurement (East and Southern Africa Region)

Job purpose

This position will have primary responsibility in the oversight of the regional procurement function for Evidence Action across its countries of operation in the East and Southern African (ESA) Region. This will include providing direction to the country procurement teams and liaising with the country leadership to coordinate the procurement staff across the region. Unique challenges in the different operational geographies will require creative problem-solving.
Regionally, the position will be responsible for ensuring alignment, coordination, and compliance with the procurement policies, processes/procedures, and systems.
The Manager, Procurement will act as a resource and/or coordinate resources between Regional and country offices and perform other duties as defined by the department lead/regional leadership.
The position holder will be focused in ensuring the lifetime cost of a product is minimized and that the procurement sourcing approaches/systems are well-designed and cost-effective.

Duties and responsibilities

Under the guidance and supervision of the Associate Director, Operations, the Manager, procurement will provide management support in a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for Evidence Action – East and Southern Africa Region (ESA), while ensuring high quality and accuracy of work. He/she will use his/her own discretion to address unforeseen situations, seeking advice from and/or reporting to the supervisor as applicable. The Manager procurement will liaise with heads of departments/programs to ensure best support to internal clients of the unit. In performing his/her work, the manager procurement will promote a client, quality and results-oriented approach.

Key Functions:

Support the management/coordination of procurement support services in the region by:

Taking lead in the coordination of the regional procurement support activities, ensuring compliance with Evidence Actions regulations, policies and strategies relating to Procurement, by incorporating the necessary steps to ensure sustainability in the procurement processes within the organization.

Supporting country teams in the compliance of submissions to the Procurement and Tender Committees.
Coordinating the regional management for routine market research to determine sources of supplies, using available resources.
Reviewing and signing off to the regional supplier database and ensuring regular update of the data is done.
Take lead in ensuring that all procurement files and records are updated and maintained by country procurement teams.
Reviewing monthly or periodic procurement status reports from country teams for further country and regional management review as required;
Be the point person for all procurement audit queries in all countries during the statutory and project audits.

Procurement planning, requisitions and sourcing

Take lead in management of the organization’s annual procurement planning by: Collaborating with country leads and departmental leads in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity. Coordinating the maintenance and updating of procurement monitoring processes for projects and provision of feedback to country leads.
Management of proper and complete specification for equipment and materials, Job Profiles and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests;
Coordinate the monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and of progress reports on procurement matters.

Bidding and tendering processes

Support country teams in the bidding and tendering processes, focusing on achievement of the following results:
Preparation of shortlists of suitable contractors/suppliers for purchases.
Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required
Together with the requesting department support review and evaluation of bids or proposals received and preparation of analysis for submission to the Procurement or Tender Committees.
Coordinate the setup of Procurement and Tender Committee meetings as may be required.
Take lead in all regional and country strategic procurements.

Vendor contracts administration

Support country teams in ensuring efficient contract administration, focusing on achievement of the following results:
Follow-up signing of contracts by vendors.
Dissemination of contract advertisement and awards.
Maintenance of contracts and filing system.

Imports and Exports

Manage the entire international procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.

Team Management

Facilitates the engagement and provision of high-quality results and services of the country teams by offering technical support in work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by country team members with existing policies and best practices.
Working closely with the Country Lead, ensure high performance of the relevant procurement teams in the region.

Supply Chain Support

Working closely with the program leads and the supply chain lead, ensure all program supplies are ready for distribution as per the agreed delivery dates.

Key performance Indicators

The key results have an impact on the execution of the role in the Region:

Procurement Service management in terms of quality and accuracy of work completed in the region.
Accurate data entry and financial information, presentation of information and client-oriented approach enhancing the Procurement Unit’s capability as an efficient department.
Cost effectiveness of all procurement systems and approaches in the region by ensuring value for money.

Requirements

Minimum bachelor’s degree in Procurement and /or Supply Chain Management.
A Masters’ degree in procurement or Supply chain management and/or CIPS certification is an added advantage
Membership of KISM a must
Experience in the of Google Suite applications as well as in handling of web-based management systems is desirable
A Minimum of 5 yrs work experience in a position with similar responsibilities in a multinational organization.

Benefits

Private Health Insurance
Pension Plan
Paid Time Off

Apply via :

apply.workable.com

October 30, 2024
Senior Manager, Innovation, Safe Water

Evidence Action’s Safe Water Program

Our flagship Dispensers for Safe Water (DSW) provides over 4 million people across rural Uganda, Malawi, and Kenya – and by the end of 2023, this will more than double to 9 million people. Recent evidence highlights that water treatment may be among the most cost-effective interventions available to save young children’s lives, reducing all-cause child mortality by about 25%.
Our Dispensers for Safe Water program, based on research by Nobel-winning economists, utilizes an innovative and human-centric design to deliver water treatment at the source in rural settings, achieving usage rates which are 5x that of comparable interventions. Given the tremendous benefits of safe water, Evidence Action is rapidly innovating to build the next generation of water treatment interventions. We believe the potential of these interventions is incredible, and with more than 1.8 billion people using contaminated water sources and causing more than 1/3 of all diarrhea deaths globally, the need is huge.
Evidence Action’s strategy for safe water is evolving and it will be a key area for growth in the coming years. To support this growth, we are looking to establish a small, tactical team focused on innovation that will define and execute projects designed to address key strategic questions. Addressing these will ensure programs continue to be innovative, sustainable, effective and efficient. The team will scope, analyze and pilot new technologies, delivery models and target populations, to determine the most cost effective ways to deliver safe water to millions of people.
This could include developing utility partnership models, designing innovative finance structures or identifying fee for service models. To manage this, the team will be made up of entrepreneurial, analytical, big thinkers and will be able to think creatively and strategically to solve these challenges.

Key Responsibilities

Lead the development of the Innovation team, a new and important sub-team within the Global Safe Water team which will set the direction for our future work.
Build, manage, and develop a high-performing team
Apply innovation, partnership and innovative finance thinking and principles to consider new ways in which programs can be piloted and scaled.
Work with colleagues to identify and design projects through the development of an innovation process, defining problem statements, identifying solutions and designing interventions to test and iterate. Key is bringing innovation to key program barriers and thinking creatively about solutions.
Work with in country and regional teams to execute the projects, bringing in other cross cutting teams, to ensure effective delivery and learning is extracted for replication.
Will Manage complex and multi-faceted projects across multiple leaders to successful completion.
Provide project management support through the project cycle, ensuring coordination with specific global teams including Monitoring, Evaluation and Learning, Cost Effectiveness, New Program Development.
Support the delivery of the wider Safe Water team strategy; supporting linkages between program implementation, new country expansion and the innovation team.
Support wider organizational priorities such as communications and external relations including supporting proposal development, reporting and stakeholders management.

Requirements

7 to 10 years experience of working in diverse, global contexts; Bachelor’s Degree
Experience of strategic thinking and planning and the translation of this into program results; ability to connect the dots on ideas and thinking, turning open ended problems into opportunities for the team and organization.
Experience in project management, delivered ideally in a complex organizational structure and cross culturally (often in different time zones).
Experience in real time problem solving, as part of smaller cross cutting teams and adept at using an analytical and entrepreneurial approach to trade risks with rewards and support innovation.
Experience in the WASH sector, and specifically in the water sector; specifically peri-urban and urban project and program delivery focused on water service provision to low income households in challenging environments.
Ability to adapt quickly to new and dynamic contexts and thrive in ambiguity.
Strong alignment with core values of Evidence Action.
Eager to join a growing team and organization in a role requiring extensive (25%) travel across program geographies.

Apply via :

apply.workable.com

October 30, 2024
Manager, Procurement

Job purpose

This position will have primary responsibility in the oversight of the regional procurement function for Evidence Action across its countries of operation in the East and Southern African (ESA) Region. This will include providing direction to the country procurement teams and liaising with the country leadership to coordinate the procurement staff across the region. Unique challenges in the different operational geographies will require creative problem-solving.
Regionally, the position will be responsible for ensuring alignment, coordination, and compliance with the procurement policies, processes/procedures, and systems.
The Manager, Procurement will act as a resource and/or coordinate resources between Regional and country offices and perform other duties as defined by the department lead/regional leadership.
The position holder will be focused in ensuring the lifetime cost of a product is minimized and that the procurement sourcing approaches/systems are well-designed and cost-effective.

Duties and responsibilities

Under the guidance and supervision of the Associate Director, Operations, the Manager, procurement will provide management support in a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for Evidence Action – East and Southern Africa Region (ESA), while ensuring high quality and accuracy of work. He/she will use his/her own discretion to address unforeseen situations, seeking advice from and/or reporting to the supervisor as applicable. The Manager procurement will liaise with heads of departments/programs to ensure best support to internal clients of the unit. In performing his/her work, the manager procurement will promote a client, quality and results-oriented approach.

Key Functions:

Support the management/coordination of procurement support services in the region by:

Taking lead in the coordination of the regional procurement support activities, ensuring compliance with Evidence Actions regulations, policies and strategies relating to Procurement, by incorporating the necessary steps to ensure sustainability in the procurement processes within the organization.
Supporting country teams in the compliance of submissions to the Procurement and Tender Committees.
Coordinating the regional management for routine market research to determine sources of supplies, using available resources.
Reviewing and signing off to the regional supplier database and ensuring regular update of the data is done.
Take lead in ensuring that all procurement files and records are updated and maintained by country procurement teams.
Reviewing monthly or periodic procurement status reports from country teams for further country and regional management review as required;
Be the point person for all procurement audit queries in all countries during the statutory and project audits.

Procurement planning, requisitions and sourcing

Take lead in management of the organization’s annual procurement planning by: Collaborating with country leads and departmental leads in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity. Coordinating the maintenance and updating of procurement monitoring processes for projects and provision of feedback to country leads.
Management of proper and complete specification for equipment and materials, Job Profiles and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests;
Coordinate the monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and of progress reports on procurement matters.

Bidding and tendering processes

Support country teams in the bidding and tendering processes, focusing on achievement of the following results:
Preparation of shortlists of suitable contractors/suppliers for purchases.
Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required
Together with the requesting department support review and evaluation of bids or proposals received and preparation of analysis for submission to the Procurement or Tender Committees.
Coordinate the setup of Procurement and Tender Committee meetings as may be required.
Take lead in all regional and country strategic procurements.

Vendor contracts administration

Support country teams in ensuring efficient contract administration, focusing on achievement of the following results:
Follow-up signing of contracts by vendors.
Dissemination of contract advertisement and awards.
Maintenance of contracts and filing system.

Imports and Exports

Manage the entire international procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.

Team Management

Facilitates the engagement and provision of high-quality results and services of the country teams by offering technical support in work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by country team members with existing policies and best practices.
Working closely with the Country Lead, ensure high performance of the relevant procurement teams in the region.

Supply Chain Support

Working closely with the program leads and the supply chain lead, ensure all program supplies are ready for distribution as per the agreed delivery dates.

Key performance Indicators

The key results have an impact on the execution of the role in the Region:

Procurement Service management in terms of quality and accuracy of work completed in the region.
Accurate data entry and financial information, presentation of information and client-oriented approach enhancing the Procurement Unit’s capability as an efficient department.
Cost effectiveness of all procurement systems and approaches in the region by ensuring value for money.

Working conditions

The official working hours are 8:00am to 5:00pm from Monday to Friday. However, this job requires a flexible person as one may work beyond official working hours including weekends. This job is not physically demanding but good physical and mental health are key.

Department:

Finance & Operations

Travel required:

Yes (Quarterly and as needed based on priority or program intensity)

Reports to:

Associate Director, Operations

Direct reports

None.
Technical support to country procurement teams in the ESA Region

Requirements

Minimum bachelor’s degree in Procurement and /or Supply Chain Management.
A Masters’ degree in procurement or Supply chain management and/or CIPS certification is an added advantage
Membership of KISM a must
Experience in the of Google Suite applications as well as in handling of web-based management systems is desirable
A Minimum of 5 yrs work experience in a position with similar responsibilities in a multinational organization.

Benefits

Private Health Insurance
Pension Plan
Paid Time Off

Apply via :

apply.workable.com

October 30, 2024
Associate Director, People & Culture (Africa Region)

Job purpose

Reporting to the Executive Vice President, Africa Region, this position is responsible for providing strategic People & Culture leadership and organizational development in the Africa region. This includes the development and implementation of a results-driven performance management culture, talent and succession planning strategy, staff welfare policies, and organizational development initiatives to ensure a supportive and conducive working environment in compliance with local labour laws.

Direct reports:

Manager, Talent Acquisition – Africa Region
Manager, HR (ESA) East & Southern African Region

Indirect reports:

Manager, HR (WCA) West & Central African Region

Geographic Scope

Directly and indirectly oversees the People & Culture function and team across the African Region this includes but is not limited to (Kenya, Uganda, Malawi, Nigeria, Liberia, Cameroon, Zambia & any other countries within the Africa region that Evidence Action is or will be present) The role also collaborates closely with Global and US-based teams.

Duties and responsibilities

Leadership

Culture: In collaboration with Africa regional leadership and People & Culture teams, strategically align regional culture and increase employee engagement.
Strategy: Develop and implement strategies for achieving key regional HR objectives, while ensuring their harmonization with global strategies.
Supervision: Provide matrix supervision to In-country People & Culture teams on matters related to HR management and organizational development.
Leadership support: Guide Africa regional leadership in all aspects of HR while promoting an agile and effective organizational culture in HR service delivery.
Communication: Oversee the development and implementation of organization wide communication and change management plans.
Risk management: Take the lead in identifying, monitoring and controlling people and culture related risks in the region.
Compliance: Lead and promote compliance to applicable (local) employment regulations, immigration and labour laws as well as Evidence Action People & Culture policies and guidelines.
Contribute and support the implementation of People & Culture related audit recommendations and audit Performance Improvement Plans.

Technical & Operational Support

Payroll: Manage regional staff contracts and monthly payroll.
Safety and security: Working with the Operations team, lead and provide guidance to all staff safety and security measures/interventions in the region.

Performance Management & Staff Capacity Building

Performance reviews: Oversee the annual performance management process which includes annual objective setting, mid-year performance reviews, 360 reviews and annual performance appraisals.
Talent management: Develop and implement workforce planning aligned with the organization’s overall strategy aimed at attracting and retaining top talent while building a strong pipeline of future leaders for succession planning. Lead Africa’s capacity building and talent management projects and conduct talent management gap analysis to improve the quality of the talent pipeline.
Lead the regional leadership team in developing a comprehensive succession plan for the entire Africa region
Conduct and analyse exit interviews/debriefs and make recommendations for organizational improvement.
Learning and development: Institute learning and development agenda in the region by participating in the development of systems and tools that will enhance the efficiency and effectiveness of organization operations.
Ensure the continuous development and maintenance of an effective performance management system through implementation of best practices.

Staff Engagement and Well Being

Execute employee satisfaction surveys on an annual basis and leverage the results to enhance staff and organizational well-being.
Drive measurable improvements in leadership, culture, and agility in consultation with Africa regional leadership.
Enhance employee well-being and provide support to managers in resolving employee relations matters fairly and consistently.

Documentation, Reporting and Representation

Ensure efficient delivery of People & Culture services using People & Culture Information systems.
Oversee proper document archiving in line with Data Act and organization policies on information management and disposal.
Prepare and present periodic progress reports on People & Culture performance to Senior regional leadership.

Requirements

Graduate qualification and/or Professional qualification in Human Resource Management, Social Science/Studies, or Organizational Development.
Minimum 10 years Human Resources (HR) experience.
At least three years of regional human resource responsibilities in a senior management position within an international NGO and in implementing world-class services in international organizations and ideally, in a network setting to diverse, dispersed and dynamic teams.
Membership to IHRM is required.
Must have legal authorization to work in Kenya.
A bilingual speaker (English and French) is preferred but not required.
Possesses intellectual independence and the courage to make difficult decisions, along with a capacity for complex problem-solving and a keen ability to diagnose organizational performance issues.
Nurtures a productive, motivating, and responsive environment that enhances people’s capacity in alignment with Evidence Action’s objectives to achieve excellent results, and utilizes appropriate communication channels tailored to meet audience’s needs.
Responds positively and constructively to change, managing or participating in change processes in a way that is appropriate to role in the organization.

Apply via :

apply.workable.com

October 30, 2024
Community Service Assistant

Job purpose

Community Service Assistant (CSA) position is primarily field based position which plays an important role as an interface between Dispensers for Safe Water and communities served with dispensers. This position ensures a sufficient and uninterrupted supply of chlorine and service & maintenance of the installed chlorine dispensers. This in turn enables the community to successfully access and use the dispensers throughout for improved community health.

Duties and responsibilities

Conducting dispensers hardware service and maintenance through regular spot checks to ensure proper functioning
Installing chlorine dispensers whenever necessary, in line with the organization’s protocols/specifications and guidelines.
Delivering chlorine to various chlorine dispensers located at water points by use of motorcycles.
Ensure safe handling and accountability of chlorine and dispenser stocks in the store/office and to the designated sites.
Proper Record Keeping by completing relevant forms/documents/records that are important in inventory
Engaging the target community to promote dispenser usage and handle any/all possible challenges and report the same to the supervisor.
Collecting all field data for program assessment and accountability, by use of smartphones
Maintaining good integrity and stewardship of the Organizational assets assigned to you for work execution

Key Performance Indicators

All assigned dispensers must remain functional in usable condition all the time.
Maintain an uninterrupted supply of chlorine to all assigned dispensers throughout the year.
Maintain good rapport with the target community, ensuring it is well engaged and embraces the chlorine dispensers and keeps using these for improved health.
Ensure Program data is collected within the provided guidelines and shared with the supervisor for the next action
The dispenser empty rates and all noted/reported dispenser issues are addressed within the stated timelines.

Requirements
Qualifications

Minimum Certificate in, community work, Social work, project management, communication or equivalent.
Certificate in computer skills in MS Office suite
Stock management experience/qualifications are an added advantage
1-2 yrs experience working with communities or social enterprises/NGOs
A must Motorcycle riding skills/experience with a valid Class A riding license from a recognized driving school.
The applicants should be fluent in English, Kiswahili.
An understanding of the local language is desired.

Required Competencies and Attributes

Excellent communication skills and good public relations
High-level discipline and good character while engaging with the community and their leaders, program teams and managers.
Community service attitude/ Passion to work in a rural community setting
High level of integrity and stewardship
Team work. Embraces teamwork and aspires and supports the ideals of working in a teamwork environment as a team champion
Good computer skills, data entry and management skills
Attitude. Positive attitude to work and to development in a fast-paced work environment

Apply via :

apply.workable.com

October 30, 2024
Intern, Information Systems

Job purpose

The Intern, Information Systems will be responsible for technical support of key Information Systems, which drive Evidence Action’s operations and expansion. The Intern will primarily focus on delivering solutions and supporting information for Evidence Action’s programs ensuring high availability and accessibility of critical operational services for teams. This will happen through platforms and technical implementations that aim to streamline workflows and deliver important data indicators. In addition, the Intern will provide support to the Associate, Information Systems and the broader Data Learning and Analytics team on all requests delivered.

Duties and responsibilities

Application development and support (30%-40%)

Develop and manage application solutions that help meet user needs, help manage data interoperability and support process and data improvement with the view of program needs.

Assess and document user requirements and translate them into detailed product requirements
Create relevant back-end objects during the entire application development lifecycle
Collaborate with other developers and program team users to innovate new features and enhancements to existing components that comply with program workflow.
Conduct pilot testing of applications created and technical research on new system features to provide recommendations for streamlining program use cases.
Contribute to the development of documentation of user manuals, system updates, feature trackers, and design documentation.
Support development and maintenance of DHIS2 application(s) used by programs within the East and Southern Africa sub-region implemented as the central platform for project planning, reporting, analysis, and dissemination of information with internal and external stakeholders.

Data Management and Reporting (20%)

Support the existing and additional reporting mechanisms for data contained in DHIS2 and other platforms through dashboards, pivot tables, charts, data exports and any other form as needed.

On request and on an ad-hoc basis, in collaboration with other MLE teams, support the cleaning, analysis and reporting of program and system data
Automate data exports for various program reports including but not limited to operational and program workflows to ease the integration with PowerBi and RShiny Server.
Work closely with MLE data management teams to ensure consistency and clear definition of data across PostgreSQL and SQL database tables and troubleshoot challenges with the data.
Carry out regular data back-ups and syncs to ensure the safety and integrity of data.

Information Systems maintenance and support (10%-15%)

Upon program request and as part of routine IS operations, perform support and maintenance of existing systems and contribute to workflows in all the ways called upon.

Maintain and test Information Systems to ensure proper function as per program request; regularly monitor information system equipment for errors and stoppages for corrective action and solutions.
Implement necessary and/or request development changes as per program requirements.
Assess the uptake of system modules and features taking up a user-focused development approach in order to maximize use of client systems and data assets.
Actively participate in the identification, evaluation, and testing of new technologies and contribute to the innovation of systems and workflows.

Requirements
Qualifications

A bachelor’s degree in Computer Science, Information Technology, Information Systems or any related field from a recognized university.
Knowledge and experience with DHIS2 development and maintenance are preferred.
Knowledge of statistical software packages such as Stata, R, SPSS, SAS etc and PowerBI/R tools for Visualization.
Knowledge in database design and development using relational database management systems including MySQL and PostgreSQL is an advantage.
Demonstrated knowledge of HTML, CSS, and JavaScript for web application development and Java for mobile applications is a plus.
Experience with Git or other version control systems.
A strong understanding of web performance in complex user interfaces
Experience or knowledge of design disciplines and processes such as client-server solution architecture, MVC models or OOP using PHP, Java and other technologies.
Experience with project management as it relates to the development and implementation of large/complex integrated information systems.
Working experience providing direct support to end users in a dynamic Information Systems-related position is an added advantage.
Experience working in and supporting project teams, including users in other countries is preferred.
Github repository of previous and current projects is preferred.

Required Skills and Attributes

Excellent problem-solving skills and ability to be innovative.
Strong Data Management Skills
Attention to detail and ability to keep tight timelines and ensure that tasks are delivered according to expectations.
Service/Client-oriented and ability to work well in a cross-cultural and geographically dispersed team.
Strong self-motivation and ability to work vigilantly under minimum supervision.
Ability to communicate professionally both in written and spoken English.
Flexible mindset and a positive attitude to work in a fast-changing environment.
Flexibility and willingness to travel to field offices when the need arises.

Apply via :

apply.workable.com

October 30, 2024