Company Address: Address Danish Refugee Council Borgergade 10, 3rd floor 1300 Copenhagen K.

Intern – Administration Regional Partnership Specialist

Overall purpose of the role:
The Admin Intern is the primary interface between DRC and the general public that visit or telephone the Regional Office. As such, he/she must be able to represent DRC professionally and always be friendly and pleasant to all callers and visitors. The Intern is responsible for the front office duties and giving support to the administration department.
Key responsibilities
Front office:

Receive, screen and welcome visitors and direct them to relevant staff.
Answer incoming calls at the switchboard, forwarding to appropriate staff or taking messages as required.
Respond to general enquiries and refer to appropriate staff members.
Receive, record, and distribute all incoming correspondence and deliveries.
Prepare and dispatch all outgoing mail.
Ensure reception area is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.

Administrative support:

Maintain tracking system for all Admin related payments and update on monthly basis.
Assist in organizing storage of all Admin supplies, maintain and update inventory list in accordance to requirements.
Ensure all Admin related invoices (Accommodation, travel, telephone, electricity, water, security, Thuraya and service contract etc.) are paid on timely basis; and constant follow up on the same is done monthly.
Ensure all new staff have job identification (staff IDs) and business cards as required.
Coordinate bookings for the conference rooms for internal meetings and arrange for required refreshments and stationaries. Liaise with relevant staff to ensure the conference room is always ready for use.
Share monthly telephone and utilities’ bills with staff and ensure bills exceeding the set limits as per the RO telephone and expat benefit policy are paid by staff in time.
Administer the stationery store and office/kitchen supplies ensuring records and controls are in place. Advise on utilization on monthly basis and place timely orders for re-stocking.
Maintaining an effective filling system both in soft and hard copies for all administrative & travel related documents.
Prepare all Admin related PRs and LVO’s in liaison with the SC and the Team Leader Administration and follow up on timely deliveries.
Assist in administrative and logistical arrangements for the project and general office events e.g. renting of premises, arrangement of accommodation, transportation, and providing complete financial documents on time.
Assist in organizing and planning for conferences, workshops, and trainings upon request and according to the established procurement procedures.
Any other duties which are designed to improve the operations of the administration department.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

Bachelor’s degree in Business Administration, or any other equivalent disciplines
At least two years’ experience in busy office handling front office and office administration, preferably with an NGO.
High degree of English language proficiency – both written and oral.
Excellent IT skills in Word, Excel, Outlook
Knowledge on how to operate PABX switchboard, high-speed copier/scanner and other office equipment.
Basic Finance and Supply chain is an added advantage
Consistently approaches work with energy and a positive, constructive attitude
Responds positively to feedback and differing points of view
Pleasant & diplomatic personality and must be able to represent DRC professionally at all times.
Good interpersonal and communication skills with ability to build and maintain effective relationships across the organization.
Commitment to DRC values.

Conditions
Contract: 6 months contract. Salary and other conditions are offered in accordance with DRC’s Terms of Engagement for Kenyan Interns.
Please submit your application and CV in English no later than 18th April 2022

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Use the link(s) below to apply on company website.

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October 29, 2024
Protection Assistant – Psychosocial Counsellor (Re-advertisement)(Dadaab) Protection Assistant – GBV Prevention (Re-advertisement)(Dadaab)

Overall purpose of the role: The purpose of this post is to provide day to day management, psychosocial support and related activities in Ifo, and Dagahaley Camps in Daadab. In particular, the person is responsible for addressing mental health needs of SGBV survivors’ and maintaining daily contact with the community level para-counsellors. S/he will work and liaise closely with the Protection Officer-PSS, Protection Assistants, Protection Officer- GBV prevention and the Protection Assistant (GBVIMS) on documentation of programme activities as per the donor requirements.
Responsibilities:
Mental Health and Psychosocial support:

Provide comprehensive psychosocial counseling to SGBV and non SGBV survivors focused on the survivor centered approaches
Conduct and coordinate group sessions- therapy, psychoeducation, peer to peer sessions in collaboration with the case managers.
Ensure the MHPSS to incentive staff under her /his supervision
Conduct Menstrual hygiene and management education as well as management of the Dignity kits
Coordinate issuance of cash voucher assistance in collaboration with the case managers
Ensure all work with SGBV survivors is confidential and that ethical practices are observed.
Ensure that the client documents and information are well captured, updated and stored safely according to data protection protocols
Participate in the interpretation of the analyzed data on trends and work with GBV Team Leader to disseminate information to all relevant stakeholders.
Participate in the development of the case management monitoring tools and systems and ensure all staffs that are required to utilize them are properly trained on the correct way of handling the systems.
Ensure proper follow up and support of Non SGBV clients referred for other interventions in the integrated programme approach.
Participate in the preparation of accurate reports for all Psycho-social related activities

Coordination and networking:

Maintain and strengthen existing networks through other service providers at the camp level, to ensure that survivors receive quality services and support both at the agency levels.
Actively participate in scheduled meetings such as the Case Conferences, SGBV inter-agency and coordination meetings.
Identify new networks to work with to ensure wholesome support to the clients.
Work in close collaboration with the GBV officer and GBV assistants to ensure ongoing needs of at-risk groups, women and girls are being met in
Strengthen existing referral systems and networks of psychosocial service providers
In collaboration with other partners, design psychosocial interventions within the refugee community focusing on the psychosocial needs of adults, youth and children.
Assist in development of referral networks between partners implementing GBV and implementation of referral pathways.
Participate in conducting trainings for partners on relevant organizational development areas and support peer learning between DRC and other partner agencies.

Community engagement and outreach:

Conduct sensitization, dialogue and mediation sessions with the wider population about issues of trauma and SGBV.
Facilitate formation of support groups for survivors of SGBV and other vulnerable groups.
Identify and strengthen Community structures through engaging community leaders, camp management and other stakeholders to ensure that the survivors receive adequate support at the community level.
Support the GBV officer and GBV assistants, in dissemination of relevant information during the Community SGBV prevention forums and meetings.
Conduct outreaches with the prevention team and support in awareness on SGBV response eg during calendar events like World Mental Health day

Monitoring and evaluation:

Assist in preparing daily, monthly, quarterly and annual reports, progress notes, and treatment plans on time
Use appropriate data collection tools and submit assessments and reports in a timely and accurate manner
Work closely with the refugee staff to ensure quality reporting
Assist in the designing, planning, implementing and facilitating of external trainings for numerous target groups
Ensure HAP Principles and CHS is mainstreamed in the day to day project implementation
Attend relevant training forums relevant to the job
Assist with any other related activities as deemed necessary by the supervisor

Staff management and development:

Provide supervision to the Para counsellors and ensure effective provision of Psycho-social services.
Conduct continuous performance/evaluation for the Para counsellors working under her/him.
Engage in quality self-care through supervision, debriefings, and other shared sessions.
Conduct regular formal and on-job training and mentorship to Para-Counsellors on areas related to Case Management, Counselling and other related topics to enhance professionalism.
Conduct regular case conference meetings with the Para-counsellors both at individual and group levels.
Organize for external capacity building forums on GBV Case Management and Therapeutic Counselling techniques.

Experience and technical competencies:

Minimum of 2 years work experience in providing psychosocial counseling in a refugee context
MUST be a Somali speaker and being a male is an added advantage
Good team player; able to take direction and work collaboratively with others.
Knowledge and skills on computer, GBVIMS and utilization of case management tools
Excellent written and verbal communication skills, including empathic listening.
Ability to communicate in a highly professional manner with clients, community members and professional partners.
Able to complete required reporting and documentation within the set deadlines.
Highly motivated, creative, and compassionate person who is dedicated to ensuring that models of best practice are utilized.
Able to uphold high ethical and professional standards including confidentiality.
Problem solving and conflict resolution skills and ability to work in a challenging environment.
Ability to promote the values of equality, non-discrimination, and human rights for all.

Education:

Bachelor’s Degree in Psychology, Social Work or other Social Science related field.

Languages:

Fluency in Somali language is a MUST
Fluency in written and spoken English essential

DRC’s Core competencies:

Striving for excellence: you focus on reaching results while ensuring an efficient process.
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values.

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Use the link(s) below to apply on company website.

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October 29, 2024
Regional Grants Coordinator Commercial Advisor

Overall purpose of the role:
The Regional Grants Coordinator will support in ensuring high quality grants’ administration processes and compliance with both DRC and donor requirements. The role will also support the Regional Business Development & Partnerships Manager in regularly reviewing and updating the Grants Module in the DRC Dynamics System database; review of reports for both external and internal use; and provide an oversight on the implementation of systems and procedures that are in compliance with both DRC and donor regulations. S/he will also be responsible for contract management, developing and embedding best practice to comply with donor rules, supporting proposal budgeting, tracking income from donors, monitoring donor contract expenditure and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance. The role will also provide capacity building of DRC/DDG country staff with grants and compliance related responsibilities.
Responsibilities:
DRC Dynamics administration and support:

Provide oversight in regular updating of the Grants Management System in DRC’s Enterprise
Resource Planning platform – Dynamics with reports, proposals, contracts and related milestones for the regional office (as well as back stop for COs)
Supports the Regional Business Development & Partnerships Manager in consolidation of documentation required for setting up grants in the centralized DRC Dynamics system for the Regional office projects and related partner sub grants
Carry out detailed review of the DRC Dynamics system to identify deficiencies in documentation across the region and report on this for corrective measures on a quarterly basis
Ensure the grants management filing system is maintained and all donor grant documentation is properly filed (hard copies).
Installment tracking and management of the billing rule tab for Regional office grants (MMC, ReDSS), including follow up donor’s disbursement requests to ensure timely submission and follow up.

Reporting (Donor and DRC specific):

Generate the Rolling Action plan from DRC Dynamics system, share with grants management focal points for review before final circulation of the document to all relevant staff.
Based on the Bi Monthly Rolling Action Plan, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
Support the BPDU Manage to review CO draft reports

Donor compliance management:

Work closely with the Regional Risk & Compliance coordinator to implement testing systems to ensure that all offices are following DRC procurement, administrative policies and accepted accounting principles.
Carry out internal compliance assessments to ensure that DRC and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
Support the preparation and/or facilitation of the Regional office project kick off meetings as well as for CO specific grants as deemed necessary.
Prepare and circulate donor guidance update to grants focal points in collaboration with the donor compliance specialists at HQ and the regional grants manager
Support the BPDU Manager to review regional office donor contract amendments to ensure compliance as well as coherence.

Partnership management:

Support the partner vetting and assessment process for the Regional office and country office upon request in line with the global partnership tools
Support with developing Partner capacity development plans

Capacity building:

Learn DRC Dynamics Grants module and support with capacity building of grants and non-grants staff across the region
Capacity building for new staff on Grants management during induction, onboarding as well as on the job with special emphasis on key process such as Kick off and closure and monthly grants monitoring

Others:

Produce high-quality reports to managers at all levels.
Run and/or Develop specific assessments and trainings adapted to the needs of staff and partners and allies in countries depending on priority found.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

At least 4 years’ experience working in a fast-paced grants department with excellent knowhow of different contracting processes including grants, commercial contracts, cooperative agreements etc.
Excellent knowledge and experience in working with institutional donors i.e. DANIDA, EU, ECHO, BHA, FCDO, SIDA, OCHA, UNHCR & UNICEF, etc.
Business Administration, Audit or other relevant Degree Level qualification
High degree of organizational ability, working well under pressure and to deadlines.
Strong and clear communicator and public speaker, capable of delivering messages appropriately to a variety of audiences, building a sense of passion and engagement.
Skilled in identifying and mitigating risks
Strong facilitation and presentation skills
Superior computer skills
Excellent verbal and written communications skills in English and preferably in French as well
Commitment to upholding and modelling DRC’s values and Code of Conduct
Demonstrating integrity, diplomacy, professionalism, reliability and resilience at all times
Able to work professionally and with a high degree of confidentiality at all times
Ability to quickly build personal rapport and trust.

Please submit your application and CV in English no later than 15th April 2022

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Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
Graphic Design Intern

Overall purpose of the role:
Based in Nairobi with possible travel to field locations and reporting to the Head of Programme Management Unit, the Intern will be supporting the BORESHA consortium, led by DRC. The selected candidate will be supporting the members of the Programme Management Unit (PMU) in particular, with work concerning design of consortium documents and project support tasks.
Responsibilities:
Graphic design:

Review of products according to BORESHA’S brand manual in terms of layout, design and writing of various publications and visibility materials from the partners.
Provide support to the partners in the development and production of visibility material in particular providing support to the design for project and knowledge documentation (document, power point presentation, posters, etc).
Design documents, newsletter, and any other project document necessary
Support the collection of both written and visual documentation of BORESHA’s work in the form of photography, videos, human interest stories, case studies and slideshows

Team/Consortium Support:

Support the Head of PMU and the project officer in coordinating activities including trainings, kick-off and program review meetings, field visits, and internally and externally organized workshops. This role will also include taking meeting notes for those meetings/workshops attended, preparation of materials for programmatic meetings, and compilation and distribution of meeting minutes and relevant information.
Support Project officer in Maintaining an effective filing system to include key correspondence, organization/project reports, financial information and other relevant documents

Experience and technical competencies:

A university degree in graphic design, communications, journalism, or a similar or equivalent professional qualification
Familiarity with design software and technologies (such as InDesign, Illustrator, Dreamweaver, Photoshop)
Graphic design portfolio
Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages
Ability to perform a variety of standard tasks related to programs management, including screening and collecting of project documentation, project data entering, preparation of revisions, filing, provision of information
Flexible, with ability to handle multiple tasks and meet strict deadlines
Excellent report writing skills in English
Strong communication (written & spoken) and interpersonal skills
Ability to work cooperatively with staff from diverse cultures

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: you focus on reaching results while ensuring an efficient process.
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values.

Conditions:
Contract: Stipend and other conditions will be in accordance with Danish Refugee Council Terms of Internships
Duration: 6 months’ internship
Availability: Immediately
Duty Station: Nairobi with possible travel to Mandera
General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework

Apply via :

drc.ngo

October 29, 2024
Regional Supply Chain Officer

Overall purpose of the role:
The Position will be based in the Regional Office which is in Nairobi, Kenya with frequent travel to the field locations. He/she is expected to ensure effective supply chain that enables the DRC operation to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern. Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management in the Regional office.
Procurement responsibilities:

Support the procurement process to ensure timely, cost-effective, value for money, quality and adequate delivery of commodities and services and to maintain continuous communication with requesters to this effect.
To ensure all procurement procedures, practice, and documentation meet standards set in the DRC Operations Handbook, and in accordance with donor requirements, to bring transparency and accountability to the Supply chain processes.
Flag bottlenecks and weaknesses in internal SC control to be addressed by management
To liaise with DRC Finance teams regarding payments and documentation challenges.
To ensure fair, transparent and professional dealings with all external suppliers and contractors in line with the DRC Operations Handbook
To manage existing contracts with suppliers and contracts, and ensure supplier appraisal on a quarterly period basis
To track all regional procurement, and provide weekly updates to relevant managers and colleagues on procurement status, with Monthly/quarterly updates to the SC Manager
To provide induction for new staff on how to access and receive Supply Chain services at Regional office
To lead and coordinate regional procurement activities including annual process of establishing supplier lists and framework agreements, linking with colleagues in the Regional office and different programmes
Gap filling in country offices during emergencies or in case of position gaps.
Cover for the Regional SC Manager when away.
Participate in New projects kick off meetings and support in developing Procurement plans for regional programmes.
Participate in Monthly BFU meetings with Regional programmes.
Create vendor prospects and conduct prohibited parties search, due diligence for all new vendors and ensure they seek approvals to add new vendors from RHOSS and ensure Proper filing of all supplier’s registration documents including approvals.
Procurement of small works and repairs at Regional office by working with Admin officer and the Regional Shelter advisor
Complete the Regional Monthly APIs and share with SC Manager by the 10th of the following month.
Deputize the SC Manager during Regional inductions, Regional Annual Reviews and ESMT meeting

Fleet/Transport Management Responsibilities

Processing and scheduling staff transport requests and documents delivery by ensuring proper fleet utilization and optimization while reducing wastage.
Coordinated onward transport of goods to field offices through Proper packaging/labelling, timely scheduling and shipping documentation
Review and sign off vehicle log sheets on a weekly basis to monitor movement usage and fuel consumption
Manage the Genset i.e running, fuel and maintenance
Ensure drivers conduct weekly vehicle checks
Proper filing of all fleet documents i.e. drivers’ docs, maintenance records, fuel reconciliation, insurance docs, log sheets and log books and monthly fleet performance reports
Coordinate with the drivers planned preventative maintenance is carried out to a high standard with minimum disruption to movement activities.
Ensure all drivers are briefed on and adhere to DRC vehicle management policies and procedures.
Ensure Taxi vehicles are fit for purpose and that taxi companies have the capacity to meet the contract requirements.
Prepare and submit the monthly fleet Performance Reports (Fuel, utilization and cost per km) by the 10th of the following month
Cover for drivers in case of very urgent or in emergency situations.

Assets/ Equipment responsibilities’

Asset /General Programme equipment tracking by tagging, updating ID cards, Personal issue, timely updating of Central register in Dynamics to meet 100% Audit requirements
Update and label office room inventories,
Coordinate independent asset verification once a year
Ensuring that all DRC assets are insured at all times
Update DRC asset Register for all losses, donations, scrapping, Theft, Transfer and filling of relevant supportive documentation to support Audit trail.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

At least 6-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
Member of Kenya institute of supplies Management. (KISM)
This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
Good knowledge ERP Supply Chain software’s Systems is MANDATORY.
Knowledge of international humanitarian and development systems, institutions and donor’s programs (including ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
High integrity, pro-active, stable, robust character and a good team-player
Excellent communication skills
Excellent analytical and negotiation skills.
Proven commitment to accountable practices.
Knowledge of working in challenging environments.
Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
Excellent interpersonal skills & demonstrated ability to establish effective working relations between programs & support
Ability to travel regularly within the region and beyond for up to 4 weeks at a short time notice and sometimes in conflict areas and physically difficult conditions.

Apply via :

drc.ngo

October 29, 2024
Data Assistant (kakuma)

Overall purpose of the role:
The IMS/Data Assistant will primarily be responsible for ensuring program data and other protection data is accurately and ethically collected, stored, analyzed & shared in strict adherence to the DRC data protection policy and MEAL guidelines. The holder of this position will be responsible for data collection, data entry, data analysis and reporting aspects of the DRC program activities to inform better program interventions. The incumbent will work closely with MEAL Officer, all the DRC program staff, & staff from partner agencies.
Responsibilities:
Designing, planning & implementation of strategies for data collection & storage, analysis & sharing:

Responsible for all projects database. She/he will work closely with the MEAL officer to support in designing databases on project activities/beneficiaries and assist in updating regularly the database according to the project requirements.
In collaboration with the MEAL Officer make recommendations about the methods the projects should use to collect, analyze and manage data to improve data quality and the efficiency of data systems.
Manage the Gender Based Violence Information Management System (GBVIMS) by ensuring accurate data entry into the incident recorder, clean up, storage and system maintenance including troubleshooting.
Ensure accurate data entry of new information into the beneficiary database and regularly update, maintain existing database system records
Strengthen and maintain networks with other Protection partners in Kakuma by attending GBV and GBVIMS working group meetings to help analyze GBV trends, findings and best practices.
Ensure timely sharing of GBVIMS line data on a monthly basis to the, MEAL Officer, Protection TL and UNHCR focal point for consolidation.
Ensure all SGBV data (GBV survivors’ data, NFI distribution data, persons reached in various activities) is AGD (Age, Gender and Diversity) disaggregated, entered into the GBVIMS/beneficiary data base and safely stored;
Assist the SGBV Response and Prevention teams in creating awareness on SGBV in Kakuma by participating and documenting campaigns, referrals and focus group discussions
Support in conducting assessments and community visits as needed, facilitate focus groups and other qualitative data collection exercises.
Conduct all field data collection through mobile data collection for quantitative data and paper forms for qualitative data. – ensure tablets and phones to be used for assessments are charged before commencement of assessment exercises.
Assist the MEAL officer in conducting data analysis and providing inputs, information and statistics for monthly, quarterly, annual and other reports for all projects to the supervisor;

Design and Implementation of Monitoring, Evaluation, Accountability & Learning Plans:

Participate in the baseline, mid-term and end of term evaluations of program activities in accordance with the LEAP framework
In close liaison with the MEAL Officer, support in short-term M&E evaluators and experts as required.
Under the direction of the MEAL Officer, support research and study activities on M&E related issues.
Conduct community visits, focus group discussions with beneficiaries and non-beneficiaries to receive feedback on project activities
Maintain and document the Complains and feedback received and ensure a timely and appropriate follow-up or referral if needed

Report Writing & Documentation:

Assist in ensuring the Indicator performance tracking tool is updated monthly for all projects by the project team.
Assist in compiling and submitting monthly program reports to the MEAL officer
Assist in the preparation of the sector’s operation plans/work plans & reviews
Assist in preparing relevant reports as needed
Assist to maintaining a clear and transparent filing system
Undertake any other duties and responsibilities as assigned by the supervisor

Experience and technical competencies:

Minimum of 2 years of work experience within the field of data and monitoring and evaluation;
Working in the field of Livelihoods/Self- reliance, Protection, SGBV, Social Work, Child Protection preferred
Experience in working with protection information management systems such as GBVIMS, CPIMS
Experience in participatory assessments and community-based monitoring approaches;
Clear understanding of Core Humanitarian Standards (CHS);
Experience with capacity building of staff, and in convening and facilitating trainings and workshops
Excellent knowledge of MS Office Word, Excel Power Point, and other Statistical software
Excellent analytical and report writing skills (English)
Time management and organizational skills.
Previous work experience in hardship areas or emergency setting.

Education:

A Bachelor’s Degree in Statistics/Information management Sciences and a background in Protection/GBV M & E.
Fluency in written and spoken English is essential.

DRC’s Core competencies:

Striving for excellence: you focus on reaching results while ensuring an efficient process.
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values.

Apply via :

drc.ngo

October 29, 2024
IMS/Data Assistant

Responsibilities:
R1. Designing, planning & implementation of strategies for data collection & storage, analysis & sharing:

Responsible for all projects database. She/he will work closely with the MEAL officer to support in designing databases on project activities/beneficiaries and assist in updating regularly the database according to the project requirements.
In collaboration with the MEAL Officer make recommendations about the methods the projects should use to collect, analyze and manage data to improve data quality and the efficiency of data systems.
Manage the Gender Based Violence Information Management System (GBVIMS) by ensuring accurate data entry into the incident recorder, clean up, storage and system maintenance including troubleshooting.
Ensure accurate data entry of new information into the beneficiary database and regularly update, maintain existing database system records
Strengthen and maintain networks with other Protection partners in Kakuma by attending GBV and GBVIMS working group meetings to help analyze GBV trends, findings and best practices.
Ensure timely sharing of GBVIMS line data on a monthly basis to the, MEAL Officer, Protection TL and UNHCR focal point for consolidation.
Ensure all SGBV data (GBV survivors’ data, NFI distribution data, persons reached in various activities) is AGD (Age, Gender and Diversity) disaggregated, entered into the GBVIMS/beneficiary data base and safely stored;
Assist the SGBV Response and Prevention teams in creating awareness on SGBV in Kakuma by participating and documenting campaigns, referrals and focus group discussions
Support in conducting assessments and community visits as needed, facilitate focus groups and other qualitative data collection exercises.
Conduct all field data collection through mobile data collection for quantitative data and paper forms for qualitative data. – ensure tablets and phones to be used for assessments are charged before commencement of assessment exercises.
Assist the MEAL officer in conducting data analysis and providing inputs, information and statistics for monthly, quarterly, annual and other reports for all projects to the supervisor;

R2. Design and Implementation of Monitoring, Evaluation, Accountability & Learning Plans:

Participate in the baseline, mid-term and end of term evaluations of program activities in accordance with the LEAP framework
In close liaison with the MEAL Officer, support in short-term M&E evaluators and experts as required.
Under the direction of the MEAL Officer, support research and study activities on M&E related issues.
Conduct community visits, focus group discussions with beneficiaries and non-beneficiaries to receive feedback on project activities
Maintain and document the Complains and feedback received and ensure a timely and appropriate follow-up or referral if needed

R3. Report Writing & Documentation:

Assist in ensuring the Indicator performance tracking tool is updated monthly for all projects by the project team.
Assist in compiling and submitting monthly program reports to the MEAL officer
Assist in the preparation of the sector’s operation plans/work plans & reviews
Assist in preparing relevant reports as needed
Assist to maintaining a clear and transparent filing system
Undertake any other duties and responsibilities as assigned by the supervisor

Experience and technical competencies:

Minimum of 2 years of work experience within the field of data and monitoring and evaluation;
Working in the field of Livelihoods/Self- reliance, Protection, SGBV, Social Work, Child Protection preferred
Experience in working with protection information management systems such as GBVIMS, CPIMS
Experience in participatory assessments and community-based monitoring approaches;
Clear understanding of Core Humanitarian Standards (CHS);
Experience with capacity building of staff, and in convening and facilitating trainings and workshops
Excellent knowledge of MS Office Word, Excel Power Point, and other Statistical software
Excellent analytical and report writing skills (English)
Time management and organizational skills.
Previous work experience in hardship areas or emergency setting.

Education:

A Bachelor’s Degree in Statistics/Information management Sciences and a background in Protection/GBV M & E.
Fluency in written and spoken English is essential.

DRC’s Core competencies:

Striving for excellence: you focus on reaching results while ensuring an efficient process.
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values.

Apply via :

drc.ngo

October 29, 2024
4Mi Project Manager

Overall purpose of the role:
The MMC is a leading source for independent and high-quality data, information, research and analysis on mixed migration. Through the provision of credible evidence and expertise on mixed migration, the MMC aims to support agencies, policy makers and practitioners to make well-informed decisions, to positively impact global and regional migration policies, to contribute to protection and assistance responses for people on the move and to stimulate forward thinking in the sector responding to mixed migration. The MMC’s overarching focus is on human rights, protection and assistance.
The MMC is part of and governed by DRC. While its institutional link to DRC ensures MMC’s work is grounded in operational reality, it acts as an independent source of data, research, analysis and policy development on mixed migration for policy makers, practitioners, journalists, and the broader humanitarian sector. The position of the MMC does not necessarily reflect the position of DRC.
The MMC focuses on seven core regions: East Africa & Yemen, North Africa, West Africa, Europe, Middle East, Asia and Latin America and the Caribbean. The staff members of MMC are based in a global office in Geneva and in regional hubs, where it works in close cooperation with regional partners, stakeholders and donors. Through 4Mi, broad networks of monitors are collecting data on mixed migration in over 20 countries across different migration routes globally, conducting over 10,000 in-depth interviews with refugees and migrants on the move annually.
Key Objectives of Role
The specific objectives of the 4Mi Project Manager will be to lead and support the implementation of the 4Mi project in East Africa with a possibility to expand to the Great Lakes and Southern Africa, to establish a continually improved knowledge base for protection response to mixed migration and better inform public policy. 4Mi has been fully rolled out in Djibouti, Kenya and Somalia (since 2014), and in Sudan (since 2020). The successful candidate will ensure that the existing 4Mi structure and network shall continue to meet the needs of humanitarian and development stakeholders whilst expanding 4Mi into new localities and countries in the region. This role will also advise the MMC global team on expansions and strengthening of 4Mi programming across the world.
Daily 4Mi operations and staff management

To oversee the operations, implementation and management of the 4Mi project in East Africa, Yemen and Egypt / Great Lakes / Southern Africa and where relevant coordinate with the 4Mi Global Coordinator and the other 4Mi PMs. To ensure that all 4Mi project targets/donor deliverables are met.
To manage the 4Mi Information Management Officers and 4Mi Project Officers/Coordinators who coordinate a network of field monitors in different countries using digital technology to survey mixed migration.
To identify partners, key informants, contacts and other interlocutors critical to the success of this project, represent MMC at conferences and workshops, and establish close working relations with relevant existing mixed migration-related agencies in different countries.
Responsibly manage all 4Mi budgets and forecasts and ensure timely and regular donor reporting.
In coordination with the MMC Regional Manager, maintain donor relations with 4Mi donors and expand the donor base for 4Mi
Expand 4Mi project geographically and contribute to the strategy and fundraising closely with the MMC Regional Manager
Develop, in close collaboration with the MMC Regional Manager, appropriate internal processes and SOPs to ensure the success of MMC operations.

Data collection, methodology and analysis of 4Mi data

In coordination with the 4Mi Global Coordinator, lead on improving and implementing the 4Mi programme and methodology in the region (including, but not limited to, recruitment of monitors in the field, developing and refining a training manual for monitors, defining geographical position of monitors, respondent selection and survey design) and, ensure the methodology of 4Mi is regularly reviewed with respect to increasing its reliability and voracity.
Oversee the work of the 4Mi Information Management Officers and ensure that 4Mi data is cleaned, validated and formatted for analysis.
Ensure timely, regular updates of 4Mi data for the MMC website and 4Mi-related publications, in collaboration with the 4Mi Project Officers and Research Officer/s.
Manage and organize data and be skilled at quantitative analysis and interpretation of data for use in infographics and research (for electronic and hard copy use)
Contribute to 4Mi snapshots and 4Mi-related publications, in collaboration with the IOMs and Project Officers
Keep abreast of new developments and ongoing debates on migration data and participate in brainstorming and strategy sessions on new areas of research.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

A graduate with at least 5-7 years’ experience in an international context (with an NGO, an international organization or a research organization)
Master’s degree in development economics, social statistics, migration or other relevant subject.
Project cycle and budget management
Experience in fundraising
Proven track record in team management
Proven record in survey design and implementation in complex settings
Advanced skills in quantitative analysis and well versed in a statistical package such as STATA, SPSS,
Strong ability to independently make rapid assessments and sound judgments
Excellent communication skills and problem-solving skills
Experience working as part of a regional team and in a multicultural environment
A highly-motivated, organized self-starter who can work independently
Reporting and drafting skills (highly desirable)
Strong and proven interest in issues of migration and/or forced displacement
Ability to travel (30%) of the time in this role (desirable)
Strong speaking, analytical and writing skills in English
Demonstrated understanding of current mixed migration debates and dynamics in the region is an asset.
Full professional proficiency in English;
Arabic is an asset.

Conditions

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Kenyan National Terms of Employment; Employment band Manager F
Availability: 1st May 2022
Duty station: This position is based in Nairobi – Kenya
Reporting Line: MMC EA Regional Manager
Technical Manager: 4Mi Global Coordinator
Direct reports: MMC Information Officer, 4Mi Project Coordinator Sudan, 4Mi Project Officer(s), MMC,Project Support Assistant

Apply via :

drc.ngo

October 29, 2024
Supply Chain Intern Grants & Compliance Intern

Duties and Responsiblites
Assets & General Equipment (Inventory) Management

Read & Understand the DRC OH – Assets
Complete the assets module in dynamics
Update all DRC assets and general equipment registers in the FA Module by tracking, and tagging in line with DRC asset management policies working closely with the Regional IT Officer.
Be part of the analysis of vehicle and asset status and make recommendation for timely repairs and replacement
Implement reports from spot checks of warehouse and asset management to ensure implementation and documentation is up to date and produce review reports on areas where improvement is needed.
Carry out physical assets’ verification from office to office, cross reference and update in the asset register in dynamics
Carry out a physical inventory verification from room to room and update in an inventory list, clearly specifying location, custodian and the room location.
Carry out a complete physical verification in the RO office and expat staff houses for all DRC assets
Ensure all assets are tagged and tag number used as the main reference on the assets register
Identify and prepare a record for all assets and inventory separately that are due for disposal and produce a consolidated disposal list using DRC assets disposal template.
Liaise and work closely with the IT officer to ensure all IT assets are tagged and included in the assets list and/ or disposal list
Work closely with the Admin Team leader to ensure all GEs are properly tracked

Supply Chain Manager on the disposal process as necessary once items for disposal have been identified.Liaise with the Regional

Fleet Management

Managing fleet and ensure that it complies with DRC OH
Ensure fuel invoices are reconciled in accordance to the set time frames
Responsible for assigning vehicles to the programs department to facilitate their day to day work and ensure the vehicle movement board is updated on a daily basis
Ensure that vehicles have adequate fuel for the assigned movements and ensure that a good fuel monitoring tool is in place for usage
Monitor and ensure that all vehicles, including hired ones are serviced on time
Ensure Fleet performance reports (fuel consumption, maintenance, running costs etc.) is posted on the SharePoint for review every 5th day of the month
Prepare an insurance tracker and ensure timely renewal of insurance for RO vehicles
Assist the drivers correctly use log sheets to record details of all their movements.
Ensure drivers check vehicles every morning using the Vehicle checklist and compile weekly status report for review by RSCM
Ensure that all motorized assets (vehicles &, generators) are correctly operated and maintained accordance with donor requirements
Open and maintain a file for each vehicle separately with all relevant vehicle documentation as per vehicle file checklist
Ensure all vehicle operation policies and systems are up to date and enforced within RO operations.

Procurement

Assist with LVOs from time to time as requested by program staff
Raise payment requests for items already received for payment processing
Issuing tender documents to vendors on request after tender is announced
Assist in updating suppliers list and price lists and regularly checking on price validity for updates
Data entry on QEFs, scoring forms and sheets and other procurement forms as required.
Liaising with vendors for any discrepancies and/or wrong specifications on GRNs
Follow up on all approved orders, to ensure that they are supplied in time and requestors informed.
Liaising with vendors for invoices immediately after service is rendered for goods purchased
Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and reported appropriately, in line with the DRC Code of Conduct and Accountability Framework.

Supplier prequalification

Assist in the preparation of prequalified suppliers’ documentation, responding to supplier queries and printing the document on request of suppliers.
Assist in data entry for evaluation reports of suppliers and drafting of framework agreements
Sourcing up to date price lists/completed RFQs from suppliers
Ensure all paperwork filing is accurate, up to date, and in correct order so as to easily facilitate checks and audits.

Supply chain and Admin Support

Liaising closely with the Regional Supply Chain Manager, ensure processes and documents follow donor requirements regarding fleet, procurement, inventory, and asset management.
Read the OH related to all SC functions and complete all relevant Dynamics modules
Filing of procurement and logistics documents
Archiving of documentsOverall purpose of the role:

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

At least 2 years of related experience; (1) of which in managing assets and fleet
Hold a Bachelor’s degree in Supply Chain/Logistics/Business Administration or related.
CILT/ CIPS certification is an added advantage
Experience of similar services in reputable public organization/NGO
Excellent computer skills and ERP knowledge a plus
Fluent in communication and writing in English.
Computer skills for reporting, and communication

Conditions

Contract: 6 Months contract – Salary Kes.25,000 ;Other conditions offered in accordance with DRC’s Kenyan Terms of Internship Engagement.
Availability: 1st April 2022
Duty station: This position is based in Nairobi Regional Office
Reporting Line: Supply Chain Manager

Closing 4 April 2022

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
Supply Chain Intern Grants & Compliance Intern

Duties and Responsiblites
Assets & General Equipment (Inventory) Management

Read & Understand the DRC OH – Assets
Complete the assets module in dynamics
Update all DRC assets and general equipment registers in the FA Module by tracking, and tagging in line with DRC asset management policies working closely with the Regional IT Officer.
Be part of the analysis of vehicle and asset status and make recommendation for timely repairs and replacement
Implement reports from spot checks of warehouse and asset management to ensure implementation and documentation is up to date and produce review reports on areas where improvement is needed.
Carry out physical assets’ verification from office to office, cross reference and update in the asset register in dynamics
Carry out a physical inventory verification from room to room and update in an inventory list, clearly specifying location, custodian and the room location.
Carry out a complete physical verification in the RO office and expat staff houses for all DRC assets
Ensure all assets are tagged and tag number used as the main reference on the assets register
Identify and prepare a record for all assets and inventory separately that are due for disposal and produce a consolidated disposal list using DRC assets disposal template.
Liaise and work closely with the IT officer to ensure all IT assets are tagged and included in the assets list and/ or disposal list
Work closely with the Admin Team leader to ensure all GEs are properly tracked

Supply Chain Manager on the disposal process as necessary once items for disposal have been identified.Liaise with the Regional

Fleet Management

Managing fleet and ensure that it complies with DRC OH
Ensure fuel invoices are reconciled in accordance to the set time frames
Responsible for assigning vehicles to the programs department to facilitate their day to day work and ensure the vehicle movement board is updated on a daily basis
Ensure that vehicles have adequate fuel for the assigned movements and ensure that a good fuel monitoring tool is in place for usage
Monitor and ensure that all vehicles, including hired ones are serviced on time
Ensure Fleet performance reports (fuel consumption, maintenance, running costs etc.) is posted on the SharePoint for review every 5th day of the month
Prepare an insurance tracker and ensure timely renewal of insurance for RO vehicles
Assist the drivers correctly use log sheets to record details of all their movements.
Ensure drivers check vehicles every morning using the Vehicle checklist and compile weekly status report for review by RSCM
Ensure that all motorized assets (vehicles &, generators) are correctly operated and maintained accordance with donor requirements
Open and maintain a file for each vehicle separately with all relevant vehicle documentation as per vehicle file checklist
Ensure all vehicle operation policies and systems are up to date and enforced within RO operations.

Procurement

Assist with LVOs from time to time as requested by program staff
Raise payment requests for items already received for payment processing
Issuing tender documents to vendors on request after tender is announced
Assist in updating suppliers list and price lists and regularly checking on price validity for updates
Data entry on QEFs, scoring forms and sheets and other procurement forms as required.
Liaising with vendors for any discrepancies and/or wrong specifications on GRNs
Follow up on all approved orders, to ensure that they are supplied in time and requestors informed.
Liaising with vendors for invoices immediately after service is rendered for goods purchased
Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and reported appropriately, in line with the DRC Code of Conduct and Accountability Framework.

Supplier prequalification

Assist in the preparation of prequalified suppliers’ documentation, responding to supplier queries and printing the document on request of suppliers.
Assist in data entry for evaluation reports of suppliers and drafting of framework agreements
Sourcing up to date price lists/completed RFQs from suppliers
Ensure all paperwork filing is accurate, up to date, and in correct order so as to easily facilitate checks and audits.

Supply chain and Admin Support

Liaising closely with the Regional Supply Chain Manager, ensure processes and documents follow donor requirements regarding fleet, procurement, inventory, and asset management.
Read the OH related to all SC functions and complete all relevant Dynamics modules
Filing of procurement and logistics documents
Archiving of documentsOverall purpose of the role:

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

At least 2 years of related experience; (1) of which in managing assets and fleet
Hold a Bachelor’s degree in Supply Chain/Logistics/Business Administration or related.
CILT/ CIPS certification is an added advantage
Experience of similar services in reputable public organization/NGO
Excellent computer skills and ERP knowledge a plus
Fluent in communication and writing in English.
Computer skills for reporting, and communication

Conditions

Contract: 6 Months contract – Salary Kes.25,000 ;Other conditions offered in accordance with DRC’s Kenyan Terms of Internship Engagement.
Availability: 1st April 2022
Duty station: This position is based in Nairobi Regional Office
Reporting Line: Supply Chain Manager

Closing 4 April 2022

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 28, 2024