Company Address: Address Danish Refugee Council Borgergade 10, 3rd floor 1300 Copenhagen K.

Country Project Lead X3 Deputy Chief of Party Roving Safety Coordinator

Overall purpose of the role
Reporting to the Chief of Party (COP), the Country Project Lead (CPL) is responsible for achievement of the project’s intended results in their country of responsibility and that the country response is effective and agile. The CPL will play a key role in ensuring project coherence and integrated visions, reinforcing project governance and working collaboratively with senior DRC staff to develop timely solutions and adaptation. S/he will serve as the country focal point for responsible for risk management of the programme as well ensuring robust and meaningful programme learning and adaptation is embedded.
Key responsibilities

Provide country leadership and direction in project implementation and delivery, ensuring planning and execution of timely, effective and on-budget activities that achieve the greatest impact toward programme goals and objectives;
Maintain robust contextual and operational awareness to ensure that the country and project response is effective, agile and adaptable;
Be responsible for managing and directing the country project team, leading by example to build a supportive, respectful and positive working relationships which allow for the effective implementation of all activities;
Play a leading role in fostering robust, regular, and organised coordination between programme support services teams, DRC Country and Area offices and partners;
Oversee and manage the project’s day-to-day relationship with in-country local government authorities and other stakeholders, including representing the programme in local and national meetings and events as appropriate;
Support the Project Manager and DRC Finance teams to produce accurate and compliant financial forecasts (internal and external) and project financial reporting;
Support the COP to prepare and submit programmatic reports for the donor, relevant country governments, project partners and DRC as required;
Support the COP to maintain and update the project Risk Matrix with specific focus on operational and compliance risks. When assigned, take responsibility for implementing specific risk mitigation measures outlined in the project Risk Matrix; and
Ensure the project Safety and Security Plan is being fully implemented and reviewed/adapted as conditions demand. Collaborate with the DRC Senior Management Team to make decisions and manage security incidents at a local level.
Support the inclusion and management of country project partners, fostering accountability and leading on day-to-day performance tracking.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience
Essential:

Minimum bachelor’s degree in relevant field
A minimum of 7 years’ experience working in the international humanitarian aid with at least five years’ experience in a similar operational role;
Demonstrated experience working with displaced populations in an emergency setting as well as experience managing large-scale projects;
Strong project management experience, including resource management, work planning, implementation oversight and periodic review, and compliance management;
Expertise and experience in emergency and/or humanitarian aid programming;
High-level communications and interpersonal skills together with robust analytical and problem-solving skills;
A demonstrated ability to build and maintain relationships with host governments, donors, partners, local organizations, and other stakeholders; and
Excellent verbal and written English.
Knowledge of Swahili, Amharic or Somali an added advantage

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Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
Chief of Party

Key responsibilities

Be responsible for the leadership, oversight and management of the delivery of expected results throughout the life of the programme, consistent with the contract objectives.
Serve as the principal point of contact with the donor, overseeing all formal and informal communications and providing timely updates on delivery, including risks and challenges.
Be responsible for the ongoing active risk management of the programme, ensuring there is a programme culture of risk management at all levels, that the donor and DRC are kept informed and engaged on the project’s risks and management strategy, and that there is embedded and iterative business continuity planning.
Lead on project delivery, including strategic direction and performance management, component design and delivery, team management, and research and learning.
Provide and maintain a single programmatic and technical approach, ensuring a strong shared vision of the programme, robust coordination mechanisms with DRC and partners, and that the programme team teams have the needed programmatic and technical resources to plan, deliver and oversee quality programming and activities.
Assume full responsibility over the programme team, with direct line management of the Deputy Chief of Party and project management unit leads. Manage all team members and support respectful and positive working relationships which allow for the effective implementation of all activities.
Ensure technical sector approaches are in line with DRC global standards and best practices are mainstreamed in different country operations.
Lead on the consolidation and revision of lessons learnt, best practices and evaluation on the impact of emergency interventions in the different country operations.
Lead on the involvement in national and regional coordination structures to ensure adequate and timely interventions in the different country operations.
Lead on the inclusion of partnerships by ensuring selected partners’ implementation approach are in line with DRC global standards and ensure accountability structures are in place;
Oversee and manage the programme’s relationship with local government authorities and other stakeholders, including representing the programme in local, national, and international meetings and events as appropriate.
Ensure robust, regular, and organised coordination between programme support services teams, DRC Country and Area offices and partners.
Ensure the project Safety and Security Plan is being fully implemented and reviewed/adapted as conditions demand.
Collaborate with the DRC Senior Management Team to make decisions and manage security incidents at a local level

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience
Essential:

Minimum bachelor’s degree in law, social sciences, international development, or other relevant field.
A minimum of 10 years’ experience working in the international humanitarian aid with at least five years’ experience in a similar role (Chief of Party, Deputy Chief of Party, Team Lead, Deputy Team Lead);
Demonstrated experience working with displaced populations in an emergency setting together with at least 5 years of managing large-scale operations;
A degree in a related field, such as international relations, migration, human rights, law, or social sciences;
Proven background in large grants and award management;
Demonstrated experience in managing large multi-location programs in complex operating environments, preferably with experience managing multi-organization teams;
Technical expertise and experience in emergency and/or humanitarian aid programming;
Robust analytical and strategic planning skills;
Demonstrable track record of meeting or exceeding program targets, whilst maintaining technical quality;
Highly diplomatic with excellent political awareness and understanding;
High-level communications and interpersonal skills;
A demonstrated ability to build and maintain relationships with host governments, donors, partners, local organizations, and other stakeholders; and
Fluent in written and spoken English

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

Apply via :

candidate.hr-manager.net

October 29, 2024
Grants Officer

Overall purpose of the role
The Grants Officer shall work within the Programmes Unit overseeing DRC grant management and compliance aspects for partners including the support to the Partnerships Coordinator on civil society sub grant awards. The role will be responsible for information management and grant management for all projects. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC guidelines on contracts management as well as the financial compliance of civil society partners. In this capacity, the role will be assisting in budget management of sub-grants (tracking grant spending, managing and monitoring grant funding received and disbursed to partners), review of partners’ financial reports and expenditures and provide technical guidance on financial capacity. The role shall externally coordinate partners and internally liaise with Finance and Programmes.
Responsibilities:
R1. Grants Management:

Ensure awareness and compliance with donor policies and guidelines by implementing teams. This will require knowledge and understanding of DRC Kenya’s current and prospective donor guidelines and cascading this knowledge to implementing teams and support services through project kick-off meetings, regular project reviews, and ad hoc support.
Coordinate project kick-off and close out meetings. Participate in periodic budget reviews for all ongoing projects.
Manage information on the grants module within the DRC ERP ‘Dynamics’ and maintain all documentation related to grant management.
Maintain and update the reporting schedule (Rolling Action Plan) for all Kenya country programme grants.
Assist the support services department in preparing for document verification, financial audits, and donor due diligence assessments.

R2. Program Management and Support:

Support the coordination of civil society partners on financial reporting, documentation, disbursement management and general donor compliance;
Review financial reports and supporting documents submitted by partner organizations and coordinate with relevant programme, finance teams on any financial management issues identified and monitor accompanying remedial actions;
Support civil society partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
Support the Partnership Coordinator on the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
Assist the Partnership Coordinator in developing guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports;
Assist the Partnership Coordinator in cascading knowledge to area office staff on partnership administrative processes.

Experience and technical competencies:

At least two-years’ experience working with projects and/or grants management.
Proven ability to work collaboratively in a multidisciplinary team environment.
Good communicator with strong organizational, time management and analytical skills.
Excellent inter-personal, negotiation and problem-solving skills.
Competence in coordinating with partner organizations; monitoring and reviewing financial reports
The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring, writing, and editing skills.
Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
Strong strategic thinking and planning skills
Excellent communication skills.
High proficiency in MS office tools (with excellent Microsoft Excel skills).

Education:

A university degree in BCOM/Business Studies, Development Studies, or Social Sciences
Professional qualifications and experience in financial and contract management.

Apply via :

job.drc.ngo

October 29, 2024
Regional Supply Chain Coordinator

Overall purpose of the role:
The Regional Supply Chain Coordinator is part of EAGL RO and provides support to the field operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the field, and derogation management.
The incumbent will enhance the capabilities of the Regional Supply Chain Office to build a Centre of Excellence for Supply Chain Management.
Responsibilities:
Procurement Responsibilities

Perform operational procurement as requested in the RO and COs to ensure timely, cost-effective, value for money, quality and adequate delivery of commodities and services and to maintain continuous communication with requesters
Support the procurement process in the French Speaking COs to ensure compliance with DRC and Donor regulations
Liaising with the RSCM and Supply Chain managers in the Country Offices, support the procurement process to ensure compliance to DRC and Donor rules.
To ensure all procurement procedures, practice, and documentation meet standards set in the DRC Operations Handbook, and in accordance with donor requirements, to bring transparency and accountability to the Supply chain processes.
Responsible for the review of SC documentation from the French speaking countries in the EAGL region. Review high value documentation with support the RSCM
Support program team members in the RO and SC Managers COs in the development of procurement plans.
Ensure compliance with donor requirements, rules and regulations relating to SC, particularly in relation to local procurement and anti-corruption measures
Provide Support in tender committee processes for large procurements in the French speaking countries as per the Country Supply Chain Work flow and review tenders before awarding of contracts.
Compile monthly procurement status reports/tracker liaising with SC Managers in the LEs and share with the Regional Supply Chain Manager and SMT.
Support the operation to Plan, Prepare, carry out the process of establishing Frame Work Agreements for all items as per DRC procurement guidelines.
Flag bottlenecks and weaknesses in internal SC control to be addressed by management
To liaise with DRC Finance teams regarding payments and documentation challenges.
To ensure fair, transparent and professional dealings with all external suppliers and contractors in line with the DRC Operations Handbook
To lead and coordinate regional procurement activities including annual process of establishing supplier lists and framework agreements, linking with colleagues in the Regional office and different programmes
Assist in the preparation of standardized supplier prequalification documentation
Establish and maintain Purchase Agreements for strategic commodities based on review and analytics of DRC Dynamics data.
Participate in New projects kick off meetings when required
Create vendor prospects and conduct prohibited parties search, due diligence for all new vendors and ensure they seek approvals to add new vendors from RHOSS and ensure Proper filing of all supplier’s registration documents including approvals.
Complete the Regional Monthly APIs and share with RSCM by the 10th of the following month.

Fleet/Transport Management responsibilities

Review and sign off vehicle log sheets on a weekly basis to monitor movement usage and fuel consumption.
Oversee filing of all fleet documents on the RO i.e. drivers’ docs, maintenance records, fuel reconciliation, insurance docs, log sheets and log books and monthly fleet performance reports
Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in Somalia.
Review monthly transport reports from COs and monitor fuel/Maintenance consumption/Performance and share monthly reports with the RSCM.
Effectively convey fleet procurement and logistics procedures to staff and supervise their implementation.
Support DRC’s global understanding and learning on logistics good practice through sharing and exchange of tools.

Warehouse Management

Support effective warehouse management in accordance with the DRC Operations Handbook and/or donor requirements.
Review and submit timely and accurate stock reports from the COs on a monthly basis
Strengthen staff capacity and warehouse management processes.
Liaising with the SCMs in the COs, ensure stock is properly recorded and kept and discrepancies reported.
Working closely with the SCMs, ensure proper monitoring of stock and distributions carried out before project closeout
Organize disposal of old stock and assets as per DRC/Donor guidelines.

Assets/Equipment Responsibilities

Responsible for the process of Asset /General Programme equipment tracking by tagging, updating ID cards, Personal issue, timely updating of Central register in Dynamics to meet 100% Audit requirements working closely with CO SCMs
Coordinate independent asset verification once a year and ensure reports are filed.
Update DRC asset Register for all losses, donations, scrapping, Theft, Transfer and filling of relevant supportive documentation to support Audit trail.
Ensure all required and available communication equipment are installed and working and functioning properly; supporting regular maintenance in consultation with ICT staff, Admin and SC team members
Ensure that the Fixed Asset Register (FAR) is updated and verified quarterly in Dynamics and copied to the Head of Support Services in the COs
Support and lead Regular Asset verification process in all offices, Assets are tagged and ensure the assets are included in the Asset list and signed by Area Managers.
Ensure that all procedures and documents pertaining to Asset Management as per the DRC Operations handbook are in place and being followed.
Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from donors.
Oversee asset disposal mechanisms are in place.
Interpret global policies with relation to the technical advisor area defined for this position. Continuously keep abreast of best practice regarding Supply Chain management in remote and harsh environments. Drive professionalization of staff involved in this area at all levels of the organization.
Give input and support to other Supply Chain related Operations Handbooks as requested.
Act as a liaison for supply chain matters for the countries assigned, including review of approvals and derogations. Day-to-day working contact with countries as assigned, giving professional advice on supply chain matters. Work with HQ staff in Supply Chain, Programme Support and others as necessary, to find optimal solutions within DRC’s governance framework to support country and regional operations.
Assist countries in the implementation and utilization of DRC Dynamics and be a Superuser for the Supply Chain track.
Provide introduction to DRC SC processes for all new SC Managers and SC Coordinators in the countries.

General/Other

Interpret global policies with relation to the technical advisor area defined for this position
Read and understand DRC OHs as per the Supply Chain governance framework in both English and French. Give input and support to other Supply Chain related Operations Handbooks as requested.
Work closely with technical counterparts at HQ and field level to establish global standards for the technical specialist area defined for this position
Translate simple documents and carry out SC trainings in French from time to time
Gap filling in country offices during emergencies or in case of position gaps.
Complete all SC related eLearning courses
Consult the Regional Supply chain Manager on High Value procurements and exceptions to policy issues.
Timely Monthly Reporting of APIs and Results contract.
Support the COs as needed in the recruitment of Supply Chain staff.
Any other tasks as will be assigned from time to time.
Continuously keep abreast of best practice regarding Supply Chain management in remote and harsh environments. Drive professionalization of staff involved in this area at all levels of the organization.
Act as a liaison for supply chain matters for the countries assigned, including review of approvals and derogations. Day-to-day working contact with countries as assigned, giving professional advice on supply chain matters.
Work with RO staff in Supply Chain, Programme Support and others as necessary, to find optimal solutions within DRC’s governance framework to support country and regional operations.
Assist countries in the implementation and utilization of DRC Dynamics and be a Superuser for the Supply Chain track.
Provide introduction to DRC SC processes for all new SC Managers and SC Coordinators in the countries.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and Technical comptencies

With at least 6-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
Good knowledge ERP Supply Chain software’s Systems is MANDATORY.
Proficient in written and spoken French is MANDATORY
Knowledge of international humanitarian and development systems, institutions and donor’s programs (including ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
High integrity, pro-active, stable, robust character and a good team-player
Excellent communication skills
Excellent analytical and negotiation skills.
Proven commitment to accountable practices.
Knowledge of working in challenging environments.
Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
Excellent interpersonal skills & demonstrated ability to establish effective working relations between programs & support
Ability to travel regularly within the region and beyond for up to 4 weeks at a short time notice and sometimes in conflict areas and physically difficult conditions.
Excellent Communication skills in French and English required.

Apply via :

job.drc.ngo

October 29, 2024
Team Leader – Economic Recovery Regional Finance Manager

Overall purpose of the role:
The role of the Team Leader: Economic Recovery, is to ensure development and implementation of the Economic Recovery programming in Dadaab/Kakuma. He/She will support voluntary return, vocational (tailoring, handloom, ICT) and micro enterprise development (IGA groups, Value chain development and Village Saving and Loan-VSL). There will be some degree of travel within the camp complex and probably within the region and working with partner institutions. Key responsibilities include: Ensuring overall coordination of DRC’s livelihood portfolio, which includes business development/enterprise development training, operations of 3 community training centers, revolving fund operations, group savings & loans, microfinance linkages, micro value-chain development; Other roles include livelihood program coordination, and staff supervision/training/mentoring, and executing DRC’s NEP livelihoods strategy and contributing to tactical planning, livelihoods mainstreaming in the DRC Kenya program and development of new livelihoods projects and partners. S/He is expected to be familiar with the international development agenda and to be aware of the operational issues related to general livelihoods, governance, and policy issues in the region.
This position will also require regular travel to project sites, including outside of the refugee camps.
Responsibilities:
R1. Programme Management and Monitoring and Evaluation:

Coordinate, supervise and manage the team of Livelihoods unit to achieve project deliverables both effectively and efficiently.
Undertake value chain support functions (milk and meat)
Ensure comprehensive project cycle management, with overall supervision of daily activities. Ensure that M&E plan is established and implemented.
Oversee and ensure age, gender and diversity and HAP mainstreaming in the programmes. Coordinate with livelihoods and protection departments.
Supervise participatory needs assessments and identify appropriate livelihood interventions to increase incomes for the local and refugee communities and reduce poverty in the target areas.
Provide technical leadership to ongoing programs including skills development, MSME development, and VSLAs – as well as expanding MSD approach within our existing programming.
Lead and review and submit all internal and external reports issued by the livelihoods unit.
Take a leading role in mainstreaming Value chain, VSL and Market linkages in the livelihoods sector

R2. Programme Development and Strategy:

Support and develop DRC Livelihoods Strategy
Collaborate with related DRC departments, funding and implementing partners to identify opportunities for integrated livelihoods programming, promoting best practices and developing shared policy approaches.
Work with programme and partner staff in ensuring the use of livelihoods information systems to develop high quality proposals, and for programme monitoring and evaluation. Ensure that lessons learned are fed into the design of livelihoods programmes, donor responses and technical fora.
Participate in periodic programme review and planning meetings; and external meetings as often as requested by the supervisor.

R3. Training & Capacity development:

Through direct technical assistance provision, build the capacity of programme and partner staff to identify, design.
Provide ongoing oversight, training, and guidance to staff & partners to ensure livelihoods programming meets best practice standards and prioritizes the safety and security of beneficiaries and staff.
Provide ongoing technical support and mentorship for the unit staff to develop professional and technical competency.
Provide technical feedback on monthly narrative reports received from livelihoods unit, ensuring that established programme targets and objectives are being met.
Support the livelihoods officer to increase his/her leadership management.

R4. Coordination & Partnership:

Meet with partners and donor agencies during field visits
Ensure DRC takes lead, facilitates and actively participates in the Livelihoods working group monthly coordination meetings at the camps level to ensure that livelihoods intervention is well included.
Promote a positive profile of the programme and good understanding among other sectors, partners and communities about the programme.
Develop and maintain strong working relationships with all stakeholders – Community support groups, community leaders, DRA, UNHCR, NGOs, to enhance multi-agency and multi-sectoral cooperation and coordination.
Serve as the liaison with stakeholders and relevant Government of Kenya departments – from the location to divisional levels
Promote collaboration and synergy between the DRC host community projects and the similar projects/groups in the refugee camps

R5. Budget Management:

Manage the livelihoods budgets in order to maintain programme expenditure within budget parameters, ensuring adherence to DRC financial procedures and donor requirements
Support livelihoods team members to utilize financial planning tools, such as spending plans, procurement plans, and work plans based on activities and budgets.
Draft livelihoods interventions budgets.
Liaise closely with finances officer and programmes support coordinator.

R6. Staff Management:

Participate in the recruitment and mentorship of livelihoods staff
Hold regular meetings with staff to plan and address any concerns and share feedback
Monitor and provide objective feedback related to staff performance, including completing staff performance evaluations to promote growth and professional development
Provide leadership and support to ensure staff well-being, i.e. monitor and manage stress management by providing regular opportunities for staff debriefing to address secondary trauma.
Other duties assigned by the supervisor

Skills and Qualifications:

Minimum of Degree in Business Administration, Economics, Entrepreneurship or Community Development
Minimum of 5-7 years’ experience setting up and implementing livelihoods or income generating projects preferably within an International NGO in a refugee/IDP setting
Minimum 2-3 years’ proven experience at supervisory management essential
Experience in climate-smart livelihoods interventions
Skills in micro-business/enterprise training
Knowledge and the practice of value-chains, GS&L and other microfinance delivery approaches essential
Prior experience working with county governments and other duty-bearers in the implementation of livelihoods interventions
Ability to work independently and as part of a team; well organized, and able to prioritize multiple tasks.
Working knowledge of MS Office and other relevant computer applications,
Able to adapt to changing programme priorities and emergency priorities that may arise
Strong self-starter, able to take initiatives.
Good planning and organizational skills coupled with problem solving capabilities
Hands-on community mobilization skills
Experience in working in harsh climatic conditions and ability to communicate in the Somali language will be an added advantage

Education:

Bachelor’s degree in International Development, Business Administration, Economics, Sociology, Agri-business, Agriculture
Certificates in Entrepreneurship, Value-chains, Savings Groups, MIS/Savix for Savings Groups, Agriculture, Management/Leadership

Expires:07 Feb 2023

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
Area Manager

About the job
Working under the Country Director, the Area Manager is responsible for program design and implementation, security management, managing support functions (i.e. Human Resources & Administration, Finance, IT/MIS and Supply Chain), partnership management, , fundraising and budgeting functions. You will enable a productive and accountable relationship with beneficiaries, communities’ leaders, representatives, relevant governmental authorities, NGOs, and UN Agencies. This role has an area focus and ensures compliance to DRC procedures and guidelines within the area.
Your main duties and responsibilities will be:
Management

Enable an effective team through result-oriented management systems, providing leadership, on-job capacity building and designing staff development strategies.
Provide direct management of senior program, support services and security staff; provide overview management for the entire Dadaab/Garissa County team.
Ensure proper communication mechanisms are in place to ensure effective and timely communication between staff and the Area Office Senior Management Team (i.e. Project Manager, Team Leaders and Support Services Officers).
Provide on-site support through frequent visits to project sites.
Ensuring the implementation of DRC Risk Management policy at the area level. This includes regular assessment of contextual, programmatic and institutional risks and designing risk mitigation measures.

Safety & Security

Ensure a safe and secure environment for DRC staff, beneficiaries and assets through: operationalizing DRC’s security procedures, providing safety and security analysis, recommendations and follow-ups.
Organize regular staff training on the use of security systems and personal safety.
Being the primary safety and security Leader in the area, supporting the Local Safety Officer in revising, adapting and implementing various protocols.
Lead in the coordination of Covid 19 protocols in the Area with other stakeholders.

HR & Administration, Finance, IT and Supply Chain

Ensure a proper support services function which is adequate to ensure program quality is in place.
Ensure compliance to DRC, donor and national policies, rules, regulations and systems in a timely, responsible, documented, accurate & appropriate manner; ensures that support services are cost effective and efficient.
Ensure a diverse and professional workforce through efficient, effective and transparent recruitment, evaluation and disciplinary processes.
Ensure procurement is carried-out in a fair, transparent, effective and well documented manner.
Supervising all financial reporting and financial procedures, including the monthly schedule for financial reporting, donor reporting and audits, cash flow and liquidity management. This includes maintaining a master budget for the Area Office and regular monitoring of expenditure against the master budget.
Ensure that DRC Dynamics (ERP) system is fully used in the area office used in managing Supply Chain, Finance, HR and Grant Management.
Accountable for people management of direct reports. This includes hiring, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance management, etc.

Program/Advocacy

Ensure that programs are based on user-identified needs and resources of the targeted population, are well coordinated with other aid actors (including actors in Somalia), address lessons learnt (from DRC and other actors) and steered towards ensuring accountability to the people to whom the services/inputs are indented to serve.
Ensure programs are developed, implemented and evaluated within clear monitoring systems and against clear people/program/finance planning that meets DRC and donor regulations and humanitarian and CHS principles.
Advocate for the right of refugees based on evidence in consultation with the Country Director.

External relations

Establish and maintain open and productive dialogue with the county government, relevant line ministries, community leaders, power brokers and relevant aid agencies, private businesses and donors.
Attends and contributes to discussions, workshops, working groups and other forums where operations and other issues that may impact operations or the people DRC serves are discussed.
Manage donor relationships at area level.
Primary DRC representative in the area of operation effectively participates and represents DRC in inter-agency and county/national government coordination meetings in order to strengthen DRC’s position

About you
To be successful in this role we expect that you possess the following:
Required

Proven experience in strategic development and program design & writing, planning, implementation, monitoring and evaluation at least for 5 years.
Advanced university degree in relevant field (international development/relations/law, or other related field) with at least 10-years relevant experience in both development and humanitarian sectors; coupled with at least 5-years’ experience managing large-scale multi-sector programming
Practical and extensive supply-chain, finance and HR/Administration management experience with extensive knowledge of budget development/management, supply-chain and finance documentation, tracking and archiving; understanding of HR/administration and supply-chain principles and ethics.
Result-oriented management experience of a large, diverse and dynamic team, and a commitment to good leadership. Must have a proven ability to foster teamwork and commitment to on-job training/support.
Practical and proven skills in negotiation and conflict resolution with a wide range of stakeholders.
Experience in security and safety management in highly dynamic security environments
Analytical and problem-solving skills and an ability to work independently and as a team needed.
Proven excellent communication skills and fluency in written and spoken English essential. Excellent report writing skills.

Desirable

Experience in livelihoods/economic recovery including agriculture and NRM, protection (SGBV), community development and voluntary repatriation
Experience with UNHCR, European Aid (ECHO, EU-TF), UNICEF, FCDO (formerly DFID) and BPRM guidelines

Apply via :

job.drc.ngo

October 29, 2024
Finance Intern

Overall purpose of the role:
The Finance Intern will provide support to the Regional Office Finance department in journal posting and documentation, and in compliance with DRC Operation Handbook and donor rules.
Key Responsibilities:

Register and scan all invoices and all cost invoice documentation into DRC Dynamics at point of payment.
Maintain electronic files of scanned documents
Review, posting and reconciliation of Intercompany transactions
Confirm that all documents are complete and duly authorized before processing payments
Maintain a proper filing system of all financial documents within the Regional Office.
Assist with Cash &Bank reconciliations
Retrieve documents required during audits working closely with compliance department.
Back filling for the Finance Officer and the Finance Assistant during periods of absence
Any other task assigned by the Supervisor.

Qualifications and Experience

Bachelors degree in Commerce, Business management or related fields and at least part I certification in CPA or ACCA
At least one year’s relevant experience in a similar role with NGO
Strong analytical and conceptual skills.
Experience working with ERP systems (Dynamics) will be an added advantage
Must be proficient in MS Excel.
Excellent communication skills in English is required.

Apply via :

job.drc.ngo

October 29, 2024
Team Leader – WASH & Infrastructure

Overall purpose of the role:
To offer DRC WASH and building projects in Garissa County with expert quality control and quantity oversight. In close collaboration with the technical teams of the County Government, the Engineer will periodically assist in the preparation of tender documents for the water and construction works, including technical drawings, work specifications, bill of quantities, and contract terms, and ensure that the project activities are completed on time. He or she will take part in all coordination meetings with UNHCR, WASH partners, and County Government departments in addition to being in charge of quarterly, monthly, and weekly planning, implementation, monitoring, accountability, evaluation, and reporting on the projects’ operations
Responsibilities:
R1: Program Management, Development, Monitoring and Evaluation

Design, revise, and develop Shelter and WASH standard operational procedures
Planning, Designing, Implementation, supervision, monitoring and evaluation, compiling technical progress & situational reports; weekly, monthly, quarterly, and final.
Ensuring adherence to the approved work, budget and procurement plans.
Work closely with relevant authorities to ensure all WASH interventions deployed in the communities, facilities and schools.
Support preparation and conducting of trainings for water Users Associations (WUAs) to empower them to run their own water supply systems in a sustainable way.
Support preparation and conducting of hygiene promotion training sessions.
Support in the distribution of WASH NFIs and prepare reports and distribution lists for accountability.
Assist in collection of data pertaining to rapid WASH needs assessments in the project counties and determining most technically appropriate water supply options.
Review the Contractors’ work plan and request for revision to ensure timely completion of the works.
Propose to DRC/WATER FUND measures to be taken if the work progress is behind schedule.
Supervise infrastructure and WASH activities in the area to ensure all designs, material, and activities are of acceptable quality and standards are in line with DRC recommendations (templates and Construction Good Practice Standards – CGPS)
Supervise infrastructure and WASH activities in the area to ensure all designs, material, and activities are of acceptable quality and standards are in line with the local regulations, Global WASH Cluster, WHO and the SPHERE standards.
Check measurements and recommend payment with relevant documentary evidence within the time frame to be agreed.
Organize monthly construction site management meetings, write the minutes of the meeting and send the minutes of the meeting to the contractor and to DRC on last day of the month.

R2: Training & Capacity development

Attend Construction Good Practice Standards (CGPS) training in order to replicate tools & guidance know-how to team in the field and to provide adequate quality in construction.
Provide continuous technical support and mentorship for Assistants/Officers to develop professional and technical competencies.
Support field teams to participate in and provide leadership within Camp-level WASH and Livelihoods and Education Working Group meetings.
Provide technical feedback on monthly, and quarterly narrative reports received from the Livelihoods Team, ensuring that established project objectives and targets are met.

R3: Coordination & Partnership

Represent DRC at coordination, sector and bilateral meetings, WASH & Shelter working groups (Water, environment and sanitation coordination WESCOORD, CSG, NDMA), with National or county government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the sector and avoiding duplication with the work of other agencies (e.g. NGOs, Government &UN, etc)
Take lead & coordinate project special events including donor field visit ensuring proper visibility and providing feedback.
Integrate multi-sectoral considerations into livelihoods programming, with a particular focus on linkages with shelter, health, education, WASH and legal protection concerns.
Ensure coordination with Regional Technical Sector Lead (if in place) or in her / his absence with the Global Sector Lead.

R4: Budget Management

Manage Wash project budgets in order to maintain program expenditure within budget parameters, ensuring adherence to DRC financial procedures and donor requirements.
Support team members to utilize financial planning tools, such as spending plans, procurement plans, and work plans based on activities and budgets.
Working closely with the Supply-chain Team to ensure all livelihood department procurements are sourced in a timely manner.
Work closely with the Area Manager and the Finance Team in budget drafting and revision processes as per identified/prioritized needs for each grant.
Ensure budgetary utilization is within acceptable limits/range.

R5: Staff Management

Ensure timely recruitment of highly competent sector staff (including WASH, infrastructure and Livelihoods sector staff).
Hold regular meetings with staff to plan & address any concerns and share feedback.
Monitor and provide objective feedback related to staff performance, including objective-setting, probation & performance evaluations to promote growth and development.

Experience and technical competencies

Good understanding of SPHERE and other international WASH / Shelter in emergency standards.
Ability to conduct community WASH needs assessment, program planning, implementation, monitoring, and evaluation of project activities
WASH in schools background is highly desirable
Minimum of 8 years of relevant experience in WASH and construction, emergency response and related sectors, Project management, supervising construction sites, and community work in rural areas.
Registered with Professional Body (ERB/IEK).
Experience with other computer programs such as Proficiency in MS Office software (especially Word and Excel) and AutoCAD/ArchiCAD is essential, SAP 2000 and Microsoft Project would be an advantage.
Previous work experience in field operations and implementing donor-funded projects is an added advantage.
Ability to work independently in a result-oriented multi-tasking and multi-cultural environment
Ability to develop good working relationships/partnerships with all stakeholders (GoK, INGOs, UNHCR)
Excellent communication (spoken and written) skill.

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Education:

Degree in Civil Engineering, Water Engineering, or a related field from a recognized institution.Language: Spoken and written English & Swahili. Ability to speak the Somali language is an added advantage

Apply via :

job.drc.ngo

October 29, 2024
MEAL Officer

Overall purpose of the role:
Under the guidance of MEAL Manager, the Monitoring, Evaluation, Accountability and Learning (MEAL) Officer will be responsible for monitoring, evaluation, accountability and learning for all projects ensuring quality evidence on the results and outcomes of assistance is provided for reporting and decision making. The MEAL officer will be responsible designing and implementing MEAL activities in the location; drafting situation, quarterly/annual reports in close collaboration with MEAL Manager and ensure project beneficiary databases and indicators tracking tables are up to date. The role will also ensure program data and other protection data is accurately and ethically collected, stored, analyzed & shared in strict adherence to DRC’s data protection policy. Further the officer will also ensure Feedback and Response Mechanisms are established and function in the field locations. The MEAL officer will work in close collaboration with the MEAL Manager, Technical team leads, Area Manager and Country program team.
Responsibilities:

Ensure full compliance with DRC’s Minimum Monitoring Evaluation, Accountability and Learning Standards in all projects implemented.
In collaboration with the MEAL Manager, lead field-level assessments, including needs assessment, baseline, mid-term, end-line and post-distribution monitoring surveys to ensure data quality controls including verifying consistency between collected data, means of verification, the IPTT and donor reports.
Lead the development of MEAL components of project proposals or concept notes, including the development of indicators and project-specific MEAL plans. MEAL plans and DIPs will be developed in close collaboration with programme teams and will be used to populate DRC’s Indicator Performance Tracking Tool (IPTT), which will be used by the program and MEAL teams to provide monthly updates and analysis of progress against indicators.
In close collaboration with the MEAL Manager and the program team, develop sector-specific data collection tools and ensure their proper use by implementing teams. The position will ensure the timeliness and quality of data collection, and ensure all captured data is managed according to protection information management standards and best practices.
Conduct periodic data quality audits to assess the quality of collected data for indicators and report data quality issues to the MEAL Manager
Produce monthly analysis reports with updates on the implementation status of all assigned projects. This will entail flagging areas of concern, developing recommendations for corrective actions to share with the MEAL Manager
In collaboration with the MEAL Manager, facilitate project-based learning events to capture, document and disseminate lessons learned for internal and external purposes.
Identify and conduct MEAL-related capacity building needs and opportunities for DRC’s program staff in targeted project and assume responsibility for facilitating trainings on Core Humanitarian Standards (CHS), and beneficiary feedback and response mechanisms.
In collaboration with the country-level MEAL Manager, ensure Kenya Community Feedback and Response Mechanism, and all associated tools and SOPs, in the field office level.
Supervise IMS/Data Assistant including providing coaching and mentoring on MEAL

Experience and Technical Competencies:

A minimum of 4 years of MEAL experience within the humanitarian or NGO field.
Demonstrated experience translating theories of change, log-frames and results frameworks into monitoring plans, developing data-collection tools and protocols, leading data-collection and management process, designing and managing databases, and analyzing data.
Proven technical skills in monitoring, evaluation and experience with both qualitative and quantitative data-collection and analysis.
Excellent analytical, presentation, and report-writing skills.
Strong background in the use of computers including the use of software applications such as Excel, Access, PowerPoint, statistics software such as SPSS.
Experience in the use of GBVIMS, CPIMS or ProGRes will be an added advantage
Previous experience with electronic or mobile data-collection such as Kobo collect preferred
Strong interpersonal and communication skills and the ability to work under pressure to tight deadlines.

Education:

A Bachelor’s Degree in the Social Sciences, Economics, Statistics or Information Management Sciences.
Fluency in written and spoken English and Swahili is essential

Apply via :

candidate.hr-manager.net

October 29, 2024
Administration Assistant

Overall purpose of the role
The Administration Assistant is responsible for the front office duties and is part of the administration team supporting the department. The position holder is the primary interface between DRC and the general public that visit or telephone the Regional Office. As such the administration assistant must be able to represent DRC professionally and always be friendly and pleasant to all callers and visitors.
Key responsibilities:
Front office:

Receive, screen and welcome visitors and direct them to relevant staff.
Answer incoming calls at the switchboard, forwarding to appropriate staff or taking messages as required.
Respond to general enquiries and refer to appropriate staff members.
Receive, record, and distribute all incoming correspondence and deliveries.
Prepare and dispatch all outgoing mail.
Ensure reception area is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.

Administrative support:

Ensure all rental and utility bills (telephone, electricity, water, security, thuraya, etc) for the DRC office and leased houses are paid on timely basis.
Maintain a tracking system for all utility payments and update on monthly basis.
Ensure travel and accommodation invoices are paid on timely basis.
Ensure all new staff has job identification (staff IDs) and business cards as required.
Process payments for office vendors such as newspapers, milk & lunch supply.
Coordinate bookings for the conference rooms for internal meetings and arrange for required refreshments and stationaries. Liaise with relevant staff to ensure the conference room is always ready for use.
Photocopy telephone bills for staff exceeding the set limits as per the RO telephone policy and ensure payments are made for excess bills. Maintain a record.
Administer the stationery store and office supplies ensuring records and controls are in place. Advise on utilization on monthly basis and place timely orders for re-stocking.
Maintaining an effective filling system for all administrative & travel related documents.
Maintain and update the EAGL Events calendar.
Any other duties which are designed to improve the operations of the administration department.

Qualifications and Experience

Higher Diploma in Front office management, Business Administration, or any other equivalent field.
At least three years’ experience in busy office handling front office and office administration, preferably with an NGO.
High degree of English language proficiency – both written and oral.
Excellent IT skills in Word, Excel, Outlook
Knowledge on how to operate PABX switchboard, high-speed copier/scanner and other office equipment.
Pleasant & diplomatic personality and must be able to represent DRC professionally at all times.
Good interpersonal and communication skills with ability to build and maintain effective relationships across the organization.

Apply via :

candidate.hr-manager.net

October 29, 2024