Company Address: Address Danish Refugee Council Borgergade 10, 3rd floor 1300 Copenhagen K.

Grants Development Coordinator

Overall purpose of the role:
The Grants Development Officer shall work within the Project Management Unit (PMU) of Deris Wanaag to oversee the project’s grant development, management, and compliance aspects for the partners. The role will be responsible for grant development and management of all grants. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC guidelines on contract management as well as the financial compliance of grantees. In this capacity, the role will also assist in budget management of sub-grants (tracking grant spending, managing and monitoring grant funding received and disbursed to partners), review partners’ financial reports and expenditures, and provide technical guidance on financial capacity. The role shall externally coordinate partners and internally liaise with the project team members of Deris Wanaag.
Duties & Responsibilities: Responsibilities:
Primary responsibilities:

Support the Project Area Leads with the preparation of grants proposals (grant concept notes);
Track proposals submissions and associated technical team feedback;
Work with the Deris Wanaag Area Leads and grantees to develop well-written, organized grant applications that are in line with Deris Wanaag objectives;
Work across the program and grants teams to synthesize feedback, review grant applications and quickly move applications through the Deris Wanaag grants process; and
Work with the Area Leads and grantees to develop organized, complete and thorough budgets that are harmonized with grant applications.

Other responsibilities:

Participate in capacity assessment of potential grantees including but not limited to assessment of the organization capacity, governance structure, past experience and financial management systems;
Coordinate project kick-off and close out meetings. Participate in periodic budget reviews for all ongoing grants;
Manage information on the grants module system and maintain all documentation related to grant management;
Prepare for document verification, financial audits, and donor due diligence assessments as part of the support to the project;
Ensure that the relevant risks issues associated with grants are identified, assessed, managed and reported within the risk register;
Support the coordination of grantees on financial reporting, documentation, disbursement management and general donor compliance;
Review financial reports and supporting documents submitted by grantees and coordinate with relevant project, finance teams on any financial management issues identified and monitor accompanying remedial actions; and
Other duties as assigned by the Deris Wanaag Grants team.

Experience and technical competencies:

At least two-years’ experience working with projects and/or grants management. Proven ability to work collaboratively in a multidisciplinary team environment.
Supremely organized and can manage multiple inputs and forms of documentation.
Can work with local partners to simplify, clarify and condense complicated ideas into succinct arguments.
Diligent, detail-oriented, enjoys managing paperwork and editing documents.
Good communicator with strong organizational, time management and analytical skills.
Excellent inter-personal, negotiation and problem-solving skills.
Competence in coordinating with partner organizations; monitoring and reviewing financial reports
The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring, writing, and editing skills.
Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
Strong strategic thinking and planning skills
Excellent communication skills.
High proficiency in MS office tools (with excellent Microsoft Excel skills).
Previous CSSF and FCDO grants experience is not required but preferred.

Education

A university degree in BCOM/Business Studies, Development Studies, or Social Sciences
Professional qualifications and experience in financial and contract management

Language:

Professional fluency in English and Somali

Apply via :

job.drc.ngo

November 2, 2024
Advocacy and Communications Coordinator

Overall purpose of the role:
The Advocacy & Communications Coordinator is responsible for the development, update, and implementation of the DRC Kenya Advocacy Strategy as well as the coordination of public communications including branding and visibility initiatives. The Advocacy & Communications Coordinator will be responsible for the development of advocacy briefs drawn from knowledge products (protection monitoring reports, MEAL evidence products, research studies, etc.). The role shall in collaboration with technical coordinators, develop advocacy positions and core messaging on DRC Kenya programming as well as contribute towards DRC EAGL regional advocacy initiatives led by the Regional Advocacy Coordinator. The Advocacy & Communications Coordinator shall take the lead in ensuring DRC is represented and participates in strategic advocacy networks and platforms. The position will need to work with different internal stakeholders to develop high-quality advocacy and communication products. The Advocacy & Communications Coordinator will also be responsible for the management of a DRC Kenya content repository including project photos, videos, and human-interest stories and in this the role will be supported by a communications intern.
Duties & Responsibilities: Responsibilities:
Advocacy

Liaise with key stakeholders in country and field level for the production and dissemination of advocacy materials in line with DRC´s Country Strategy.
Develop, update, and implement the DRC Kenya advocacy strategy and maintain a quarterly advocacy workplan – in line with country office priorities.
Regularly conduct policy context analysis and provide updates on key developments related to refugee rights in Kenya.

Protection Monitoring

Jointly with the support of the Protection Coordinator, publish Protection Monitoring Risks and Trends (PMRT) reports outlining findings on protection concerns, multi-sector needs, recommendations, and advocacy points to DRC senior management and external stakeholders.
Carry out secondary data analysis and identify sources of data and information to complement the data collected through field protection monitoring.

Communication

Develop and maintain DRC Kenya’s repository of communications products (photos, videos, human interest stories)
Manage DRC Kenya’s external communications platforms (Facebook, Twitter)
Produce infographics and accessible information products for different audiences.

Partnership

Jointly with the support of the Partnerships Coordinator, offer technical assistance to DRC civil society partners on advocacy and communications

Experience and technical competencies:

A minimum of 4 years of experience in the humanitarian sector related with an NGO/United Nations or civil society organization.
Experience in using research methodologies and data collection tools.
Excellent drafting skills in English and experience in report writing different audiences.
Experience in developing advocacy plans and conducting advocacy activities with a range of stakeholders.
Experience in the production of technical material (training material, tools, reports, documents, etc.).
Good networking skills.
Knowledge of humanitarian standards, human rights, humanitarian law, and refugee law.
Ability to work under pressure, identify priorities and meet deadlines.
Calm and diplomatic character.
Willingness and ability to learn and grow professionally.
Familiarity and knowledge on protection programming particularly GBV and Child Protection.

Education

Degree in law, human rights, international relations, development, social sciences, journalism or another relevant subject.

Language:

Excellent written and spoken English
Fluency in spoken Kiswahili

Key stakeholders:(Internal & External)

Field Protection Teams.
UN Agencies, donors, and coordination bodies.
Government authorities and institutions.
Partners.
Refugees and host communities.

Apply via :

job.drc.ngo

November 2, 2024
Finance Assistant

Overall purpose of the role:
The Finance Assistant (FA) supports the DRC Kakuma and Lodwar office in relation to all financial aspects of the project. The FA with guidance from the Finance Officer will ensure efficient and effective financial operations of DRC Kakuma and Lodwar office project activities. She/he will ensure compliance with DRC Operations Handbook alongside donor policies, procedures, guidelines and rules. She/he will seek and receive policy guidance/ instructions and support from the Head of Support Services (HoSS) and the Finance Controller.
Duties & Responsibilities: Responsibilities:

Implement financial policies and procedures;
Establish the cash requirements, and maintain adequate cash levels and related cash controls, safe custody of safe keys;
Ensure monthly cash counts are conducted and submitted by the end date of every month to the Finance Controller;
Assist with month end reconciliations;
Assist in preparing financial reports for various donors;
Confirm that full accountabilities (supporting documentations) are obtained for all project expenditures;
Ensure transactions are properly recorded and entered in the relevant journals in ERP Dynamics on a regular basis for review by the finance officer or Finance Controller and that they are posted by the 5th of every month;
Prepare bank reconciliation by the 5th of every month;
Process approved payments of supplier / service provider invoices based on complete documentation in line with DRC/DDG financial policy and donor guideline;
Assist in preparing schedules for all taxes withheld or paid where relevant and submit for verification before submission to the relevant authorities;
Supporting finance officer/finance controller /managers and Project Managers to adequately prepare for both internal and external audits;
Ensure copies of project files and related financial documents are safely kept at the DDG field office and are regularly backed up in an external storage device and share point;
Inform the country Finance controller and Kakuma field finance officer and/or area manager of all financial issues which can affect the execution of the project;
Ensure safeguarding of all available donor funds;
Reconcile the accounts payables, receivables and staff advances and process staff expense claims in Dynamics;

Personal Qualifications

Highly organized, punctual, delivery-focused and process- driven.
Flexible and can adapt to arising issues while respecting local differences
Passionate about promoting a Kenya free of armed violence and conflict
High levels of integrity and trustworthiness
Analytical and able to present logical arguments,
Curious and seeks out information, strong drive to learn new things and improve own capacity,
Takes initiative – identifies what needs to get done and does it,
Hard working and driven to achieve objectives, Able to work under minimum supervision
A good team player, high level of attention to detail, culturally sensitive and able to resist external pressure

Experience and technical competencies:

A basic degree (Economics / Accounting / Finance or Business Administration) or compensating relevant work experience.
2 years’ experience in financial management/administration within a non-governmental organisation (NGO)
Experience in donor compliance
Familiarity with an Enterprise Resource Planning (ERP) system
Experience of donor reporting ideally within the NGO sector
Experience of analysing financial information
Good communication and interpersonal skills
Fluency in one of the local languages is an advantage;
Fluency in English. Strong command of written English and ability to speak clearly to various audiences;
High degree of computer literacy; including high knowledge of excel

Education

A recognized accounting qualification (CPA II or ACCA II)

Key stakeholders:
Internal Stakeholder

HoSS, Supply chain staff, Kakuma Area Manager and other DRC staffs in Kakuma and Lodwar

External

Local government authorities
Other NGOs and local authority
Community members
Vendors/Suppliers

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Apply via :

job.drc.ngo

November 2, 2024
Human Resource & Administrative Assistant

Overall purpose of the role:

The purpose of the role is to provide human resources and administrative support to Regional Office across the full range of Administration & HR processes and service areas. These includes travel bookings, accommodation, payment of invoices, visa processing and HR administrative tasks in recruitment, filling, staff induction and staff farewell.

The position is based in Nairobi (Kenya) and opened to national applicants.
The role will have the following key responsibilities :
Travel and Administrative Operations

Arrange staff travel for regional & international travel (UNHAS & commercial flights) using the appropriate flight services.
Ensure travel bookings are done as per DRC procurement procedures.
Arrange airport transfers and accommodation bookings for staff under regional & international travel at the recommended hotels & Apartments
Advise on travel insurance for staff and consultants as required.
Provide support to RO staff and visiting teams with visa processing and advise visitors accordingly on requirements for various visas.
Maintain and update “pre-arrival brief” for visitors and new staff and ensure it is sent to visitors arriving in Nairobi for the first time.
Maintain timely communication & provide travel updates to staff concerned and the administrative focal points in field offices.
Plan for visitors’ local transportation needs (to/from office and Hotel).
Timely processing of travel invoices for payment ensuring full documentation including boarding passes.
Maintain flight tracking records that show flights booked, project codes, and payment status.
Maintain updated list of international return tickets purchased for expatriate staff, keeping track of expiry dates.
Monitor the performance of approved travel agents and highlight any issues on timely basis, making recommendations as appropriate.
Maintain and update travel schedule for staff and visitors travelling to and from field offices and other countries within the region.
Maintain monthly reports on tickets issued, and hotel reservations.

Front Office Management

Receive, screen and welcome visitors and direct them to relevant staff.
Respond to general enquiries and refer to appropriate staff members.
Receive, record, and distribute all incoming correspondence and deliveries.
Ensure reception area is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.

Human Resources.

Provide administrative support in recruitment i.e posting positions, reference checks, scheduling interviews, administration of tests and filling of all recruitment files.
Update candidate and positions status on a weekly basis in talent recruiter
Assist in scheduling and arrange inductions for new staff.
Support in document management on the HR share point, update trackers, retrieval of files and updating the HR Page.
Provide HR supporting documents for processing special passes and work permits in collaboration with Admin assistant.
Preparation of certificate of service for departing staff;
Coordinate for staff exit documents and ensure they are filed accordingly.
Support preparation of staff farewell for exiting staff
Any other duties as assigned

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and Technical comptencies (included years of experience)

Bachelor’s degree in Business Management, Human Resources or equivalent
Two years’ experience in administration or human resources preferred in an international organization
Must have knowledge and experience handling flight booking services and procedures
Knowledge of immigration, visas and travel procedures and protocols.
Flexible and ability to multi-task and prioritize large and diverse workload in fast paced environment with competing priorities, and ability to remain calm in demanding situations.
Ability to resolve problems quickly and effectively and recommend appropriate course of action in consultation with line manager.
Attentive to detail and able to communicate effectively.
Must have computer skill and be able to work under pressure
Excellent proficiency in written and spoken English
Profency in Swahili and French
Excellent interpersonal skills, culturally sensitive and adaptable
Flexible, enthusiastic and willing to learn from others

Apply via :

candidate.hr-manager.net

November 2, 2024
Office Cleaner Regional Humanitarian Policy Coordinator Regional Digital Communications Officer Regional Communications Specialist Executive Support Specialist

Responsibilities
Cleaning Services

Carry out daily interior cleaning by moping the offices, the corridors, washrooms and veranda as applicable.
Dusting and wiping all interior surfaces, desks, doors and windows with disinfectants.
Cleaning and disinfect the washrooms daily
Carry out deep cleaning as scheduled. This will include polishing wooden floors, scrubbing the veranda, dusting off the interior walls and ceiling, removing cobwebs, wiping the light fixtures and switches plates, etc.
Washing of kitchen utensils and maintain the kitchen to highest standards of cleanliness and hygiene.
Collect waste daily and ensure they are disposed off to the central bin
Avail water for flushing from available sources whenever there is a shortage in any of the work places toilets.

Consumables Management

Keep records of kitchen consumables and cleaning supplies. Monitor usage and alert the facilities manager of any wastages.
Support in the office consumables stock taking whenever required
Support with raising purchase requests to replenish supplies whenever required
Distribute consumables e.g tissues, hand paper towels, hand wash liquid etc, and ensure timely replenishment.
Ensure timely refill of water in all dispensers and ensure the bottles cleanliness

Meeting and Conferences

Ensure meetings rooms are cleaned and the furniture is well arranged and wiped off dust
Ensure water is availed for participants and replenished in time
Prepare coffee, tea and milk and serve snacks as requested.
Support with any other arrangements for meetings as may be requested

Monitoring of Kitchen electrical appliances

Monitor and ensure kitchen appliances are working and in good condition. Report on any electrical faults for timely repair.
Carry out weekly thorough cleaning of appliances like water dispenser, coffee brewer, microwake and refrigerator.
Handle carefully the kitchen appliances to avoid breakages and faults

Office Movements

Assist with office movements where necessary and when requested to do so by line manager.
Ensure all garden seat cushions are replaces on the tables at the end of the day and at the start of the rains

Any other duty as may be deemed fit.

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Use the link(s) below to apply on company website.

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November 2, 2024
Regional Grants Specialist Regional Safeguarding & Code of Conduct Specialist

Overall purpose of the role:
The Regional Grants Specialist sits within the regional programmes team and is responsible for leadership, quality control and management of regional and multi-country grants within the EAGL region, and for providing technical support and advisory to regional colleagues. The Specialist will work closely with the Regional Business Development Coordinator, programmes and finance staff in the RO and the different Country Offices (COs) grants colleagues. The Regional Grants Specialist will specifically manage the DANIDA Strategic Partnership Agreement (SPA) for EAGL and support the different implementing entities to ensure effective grant administration, compliance and reporting.
The position can be based in Kampala (Uganda) or Nairobi (Kenya) and opened to national applicants.
The role will have the following key responsibilities :
Regional/multi-country grant management and administration:

Lead, manage and quality control specific regional/multi-country contracts/awards across EAGL;
Lead and facilitate project kick-off and close-out meetings for regional/multi-donor projects, in line with DRC processes, ensuring relevant staff and partners are aware of their programmatic, financial and compliance obligations/requirements;
Track grants processes and milestones for all regional/multi-country contracts/awards through the grants cycle ensuring relevant information and documentation are disseminated to relevant staff in a timely manner;
Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken;
In collaboration with the Regional Business Development Coordinator, transition successful grant applications into the Grants Management System in DRC’s Enterprise Resource Planning platform (Dynamics) with reports, proposals, contracts and related milestones;
Track processes and milestones for all regional/multi-country contracts/awards through the grants cycle ensuring relevant information and documentation are disseminated to relevant staff in a timely manner;
Support the tracking of donor financial disbursement against signed contracts and prepare request for financial disbursements from donors as contained in the project agreements;
Responsible for hard and soft copy filing of original signed project and administrative organizational documents.

Reporting for regional/multi-country contracts/awards:

With input from the Country Offices, regional coordinators and other relevant staff, help produce high quality progress reports for regional/multi-country contracts/awards as per donor and DRC requirements;
In consultation with the finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports;
Provide high quality review and assembly of programme documentation including drafting editing and formatting;
Provide through progress reporting, a continuous analysis of the achievements, facilitate project reviews, evaluation and audits;
Develop donors reporting timelines and requirements template; ensure it is updated at all time;
Timely dissemination of reporting tools and requirements and follow up to ensure internal and external reporting deadlines are respected.

Compliance Management:

In coordination with the Regional Risk and Compliance Coordinator and other relevant staff, support internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects;
Carry out contract and grants management training of regional staff through inception workshops, coaching and mentoring in setting up systems to monitor key accountabilities e.g. co-financing, exchange rates, interest and budget rules in line with contractual requirements;
Support the regional partnerships and localization advisor to conduct and document periodic implementing partner reviews;
Support regional teams in the interpretation and operationalization of donor rules and regulations.

Substitutional support

If agreed upon, cover a grants management role within a Country Office within the East Africa and Great Lakes region (Burundi, Democratic Republic of Congo, Djibouti, Ethiopia, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda).

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and Technical comptencies (included years of experience)
Required Qualifications

At least five years of professional experience in humanitarian or development contexts with grants and/or contract management responsibilities
Proven experience in project cycle management, including planning and project development, budget management, quality assurance, and MEAL
Extensive knowledge of EU, USAID, FCDO, UN and other institutional donors and their compliance requirements with proven experience of successful contract management including consortium grants
University degree or equivalent in Business Administration, Economics, Social Sciences, International Development or other relevant experience
High degree of computer literacy, including in database management/information management
Strong coordination skills and proven ability to manage partner/stakeholder dynamics
A keen understanding of the complexities in the East Africa region and willingness to travel within the region.
Excellent writing skills
Languages: English.

Desired Qualifications

Knowledge of regional languages desirable e.g., French, Swahili, Somali, etc.
Experience working with commercial contracts. Proven ability to work independently, with a clear understanding of risk escalation requirements. Proven ability to propose creative solutions to challenges, and proven ability deliver results within a flexible and adaptive framework.

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Use the link(s) below to apply on company website.

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November 2, 2024
Finance Coordinator Regional HR and Administration Manager

Overall purpose of the role:
The Finance Coordinator (FC) is responsible for supporting the finance department of DRCs Kenya Country Program. S/he is responsible for ensuring compliance to DRC and donor finance rules, regulations, systems and reporting and to supports the budget holders to ensure timely, responsible, cost effective and accurate use of funding. The Finance Controller is responsible for providing technical support to field-based finance officers. S/he is required to ensure that best practices are identified, documented and disseminated across field locations.
Duties & Responsibilities:

Review and control journals from all field locations ensuring timely upload in the Accounting System
Review bank reconciliation statements and vouchers from the Field Offices to ensure that they are executed according to the Operations Handbook and other requirements, and give relevant feedback to the Field Offices
Review and take corrective action on partners finance reports/submissions, undertake regular reconciliation of all partner accounts in liaison with partnership finance officer.
Review and approve fund requests from Field Offices to the country office.
DRC Kenya Payments review and processing.
Ensure timely request of funds from DRC HQ in Copenhagen to Country Office and requesting field offices.
Ensure all statutory deduction VAT & Withholding Tax, utility bills are being made on time and in liaison with the Finance Manager and HOSS, engage with authorities or other stakeholders to ensure tax requirements are met accordingly.
Ensure relevant consolidated monthly finance APIs for are completed and submitted to the HoSS by the 15th of every month.
Ensure timely and complete archiving of financial documents (Cashbooks, scanned supporting documents, reports, audit reports, etc.) on Share point.
Coordinate preparation and use of budget control tools (trackers) by finance officers
Carry out regular control visits to field offices.
Provide finance inductions for incoming staff and lead the project kick-off process for finance section.
Support the development of new proposals by generating financial information for budgeting and ensuring CO operating costs are adequately budgeted.
Ensure timely preparation of all donors’ financial reports.
In liaison with the Finance Manager & HoSS, ensure new projects are set up within one month of contract signing.
Organization timesheet focal person.
Review of payroll and medical insurances and upload into dynamics on monthly bases & provision of monthly reconciliation schedule for salary ledger.
DRC Kenya donor instalment update in dynamics, and Monthly reconciliation of all donor accounts.
Undertake Monthly run distribution of all salary-related postings.
Trial balance sheet ledger reconciliation on quarterly bases
Monthly preparation of Month end closure file annex and sharing with Finance Manager and HoSS for review before 13th of each month.
Support all DRC Kenya audits and donor verification exercise.

Experience and technical competencies:

Degree in Finance/Accounting
CPA PART 3
5 years of experience
Knowledge of donor rules and regulations

Education:

Bachelor of Business Administration Finance Option
CPA Part three

Key stakeholders:
Internal:

DRC Kenya program and support staff
RO and HQ finance staff

External:

Donors
Government departments eg KRA, NITA, NHIF, NSSF
Audit Firms

Conditions

Contract: 1 year’s contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
Availability: January, 2024
Duty station: The position will be based in Nairobi Kenya, with frequent travel to field locations

go to method of application »

Use the link(s) below to apply on company website.

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November 2, 2024
Regional Emergency Coordinator

Overall purpose of the role
The Regional Emergency Coordinator for East Africa assists in the development and strengthening of emergency preparedness and response within the region through the provision of technical support, operational guidance, trouble-shooting and quality assurance to all emergency programmes within the East Africa sub-region on a needs and request basis. This position represents an excellent opportunity to provide technical leadership and capacity building in an exciting and challenging context, and to strategically develop the quality, impact and sectoral integration of DRC’s emergency responses
Responsibilities:
Emergency Preparedness and Response

Support EA countries to ensure they have up-to-date Emergency Preparedness and Response Plans (EPRP);
Coordinate closely with the regional emergency response coordinator for Great Lakes to ensure coherence and inter-connectivity of EPRPs in neighbouring countries (particularly Horn of Africa);
Support all EA countries to conduct Annual Integrated Emergency Response Needs Assessments and ad-hoc Rapid Needs Assessments where required;
Provide emergency response training to RO and CO staff as required/identified;
Undertake needs assessments for new emergencies/projects/programmes as required/identified;
Support existing/new operations in emergency response – assist in staff recruitment, staff training, setting up systems, and planning and starting activities; and
Support in emergency proposal development/review.

Quality Assurance

Conduct humanitarian response capacity assessments in countries/areas as required;
Provide trouble-shooting in existing operations facing bottlenecks in implementation;
Ensure countries are using and able to use correct emergency MEAL tools, develop new tools where necessary, and ensure coherence of emergency MEAL approaches across EA and GL;
Develop and maintain an up-to-date regional EA and GL emergency toolkit and provide required trainings in close coordination with the regional emergency coordinator GL;
Work with RO and CO technical staff to ensure integration of emergency response into Strategic Plans, promote sector integration in emergencies, and ensure response activities are appropriate and high quality across all sectors;
Provide significant input and advice to strategies to transition emergency operations to recovery, resilience and Durable Solutions approaches;
Ensure all emergency response actions are adhering to standards and best practices including HAP/CHS standards, relevant Minimum Standards and SPHERE etc.
Ensure that DRC mandate, policies and values in programming is upheld, and DRC’s accountability obligations are delegated and carried out in accordance with standard regulations and operational procedures e.g. Code of Conduct, DRC Programme Handbook, DRC Operations Handbook

Regional Leadership and Coordination

Lead and coordinate regionally-led multi-country emergency responses as/where needed in EA, provide support in GL as relevant;
Lead on DRC’s hard to reach (H2R) technical approach in EA.
In close coordination with the Regional Security Coordinator, assist in assessing access possibilities to new areas, or areas with limited/no access, as needed;
Provide technical support and quality assurance for all emergency response business development opportunities in EA countries, including leading on business development for regional and/or multi-country business development as needed.
Participate as relevant in coordination mechanisms throughout the region and represent DRC as requested, including building relationships with other regional Emergency Coordinators (or equivalent) in NGOs, CSOs, donor agencies, UN etc.;
Act as the primary point of contact for HQ Emergency Management Unit for emergency response and surge deployments in EA
Provide RO and CO Senior Management Teams with updated information on ongoing/emerging humanitarian crises and needs within the East Africa region;
Identification and prioritization (continuous) of geographical areas for assessment and response, both new and existing;
In close coordination and collaboration with the Regional Head of Support Services provide support and training with respect to procurement, supply chain and asset management in emergency operations.

Other
The Emergency Coordinator, may, on temporary basis, be given overall responsibility for a specific DRC humanitarian response within the region. In such a case, the individual will have the overall organizational, financial and administrative responsibility of that particular DRC response, including the overall responsibility for security planning and implementation of security precautions.
The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

At least seven years of INGO or other agency emergency response experience in insecure environments, including at least three years of management experience;
Essential experience in RRM/MRT implementation/coordination/emergency response planning in similar contexts
Relevant technical expertise/experience in relevant sectors of humanitarian programming such as WASH, Food Security, CCCM or Protection.
Strong analytical, organizational, and management and leadership skills;
Proven commitment to accountable practices and knowledge of quality assurance systems in an emergency response;
Hands on experience in managing staff in insecure locations and strong human resource management skills in general. Solid experience in staff management in a cross-cultural environment required;
Good communicator and proven diplomacy with all types of stakeholders;
Experience of managing budgets and multiple donor contracts, particularly with BHA, OFDA, ECHO, SIDA and UN agencies;
Fluent and articulate in spoken and written English
Ability to work independently, but also coordinate effectively as part of a team;
Strong computer skills (MS Word, Excel, Outlook and Power Point); and
Ability and willingness to work and live in diverse, challenging and potentially unstable environments.

Desirable:

Relevant technical experience in delivering ‘hard to reach’ approaches in complex conflict contexts
Previous experience the East Africa and Great Lakes region or similar context with conflict/access analysis ability; and
Previous experience in drought and flood responses;
Strong working knowledge of Somali, French or other languages spoken widely in the region.

Education

University degree with advanced training or technical qualification in relevant line of work/sector

Languages:

Fluency in written and spoken English
Strong working knowledge of Somali, French or other languages spoken widely in the region desirable

Apply via :

job.drc.ngo

November 2, 2024
Grants Management Coordinator Monitoring Evaluation Learning and Accountability Assistant NRG Coordinator (Chief of Party) Operations Director – East Africa and Great Lakes Region

Overall purpose of the role:
The Grants Management Coordinator role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Specifically related to grant management are:

Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
Responsible for ensuring project files are up to date
Provide continuous support and guidance to project cycle management

Duties & Responsibilities: Responsibilities:
Grants Management

Oversee and refine grants and contract management systems and processes
Update, streamline, and disseminate grants management tools and resources
Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
Lead contract revision as needed
Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
Maintain and update DRC’s online Grants Management System platforms and trackers
Along with PMs, ensure project files are kept up to date

Project Cycle Management

Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
Serve as project coordinator for specific grants or contracts, as needed

External relations

Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies:

Minimum 3-5 years of relevant work experience with an NGO
Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
Knowledge of donor rules and regulations
Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
Ability to work effectively and efficiently both independently and in teams

Education

Degree (Master’s degree) in political science, international development, economics or other relevant field

Language:

Excellent written and spoken English
Fluency in spoken Kiswahili

Key stakeholders:

Senior Management Team
All programme staff
Donors

About you:
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values

Closing date
4 Dec 2023

go to method of application »

Use the link(s) below to apply on company website. Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.

Apply via :

November 2, 2024
Regional Finance Manager

Overall purpose of the role

Under the management of the Regional Head of Support services, the Regional Finance Manager has a regional focus and provides the due support (including sometimes direct support) and guidance to each Country Office in order to ensure that the Region’s countries perform financially. Financial performance includes but is not limited to, budget development, financial reporting, follow-up of expenditure against budgets, cost control management and risk mitigation.
The Regional Finance Manager is in charge of the Finance Department of the Regional Office and is fully responsible for the financial responsibilities related to the Regional Office, while performing oversight on the country offices.
Furthermore, The Regional Finance Manager should ensure a good and efficient cooperation, communication and collaboration with the Finance Department at the HQ (in Copenhagen, Denmark).

Management & Coordination

To ensure the efficient management and supervision of the staff members of the Finance Department of the EAGL RO this includes daily supervision of the tasks, follow-up of the targets defined and appraisal of the staff members
To monitor compliance of the financial rules and regulations within the EAGL RO and for all its staff members;
To contribute as much as possible to an efficient communication and relevant sharing of information, with HQ, Country Offices and different donors in regard to financial matters, including forthcoming audits, financial reporting and financial risks;
To guarantee the follow-up in terms of any payment, reimbursement, reporting to be done at the EAGL RO level;
To work efficiently and in good collaboration with the others Regional Managers/ Coordinators of the at regional level, specifically; IT Department, Program Sector Leads, Human Resources Department and the Supply Chain Department;
To visit regularly the countries covered by the EAGL RO and to provide technical guidance to the Finance Managers and Finance Coordinators in the relevant countries.

Finance (Budgeting, Accounting & Reporting)

Participate in the development of regional project budgets to ensure compliance with internal and donor regulations.
Provide quality assurance of budgeting activities in the country operations, paying attention to compliance and adherence to the regional program and financial strategies.
To ensure efficient and strong budget follow-up and cost control of the projects managed by the EAGL Region (including timely closure of the monthly accounting, achievement of the shared costs rules, timely booking of reconciliations);
Ensure costs and funds are allocated in support of the funding of the regional office function;
To reinforce the financial rules and regulations in the EAGL Region and for each project managed by the EAGL Region, including the quality and compliance standards of the financial supporting documentation;
To participate in the follow-up of the financial monthly management reports;
To check, if necessary and if requested, the monthly accounting for Country Offices covered by the EAGL region (in coordination with the Finance Department at the HQ);
To ensure monitoring of the EAGL RO bank accounts and the situation of the liquidity, including submitting the Bank Transfer Requests;
To monitor the financial management of the EAGL RO, by following-up the budgets consumption and by controlling the funding coverage and costs engaged, while updating regularly the Master Budget of the EAGL RO;
To produce donor, internal and statutory reporting as required for the regional office entity, with close collaboration with relevant internal and external stakeholders;
To regularly analyze the financial data obtained at the EAGL RO level and also per country, and provide reliable data to the senior management.

Audit, Compliance and Risk

To accommodate and support donor financial audits of projects at the EAGL Regional Office, in good coordination and communication with the Finance Department at the HQ;
To accommodate and support internal financial audits of projects in the EAGL Region, in good coordination and communication with the Finance Department at the HQ;
To check and monitor the full compliance of the financial documents of the EAGL RO expenses, considering the internal requirements of DRC but also the external requirements in terms of compliance (donors and potential legal obligations in the relevant country);
To provide guidance to the Country Offices for the respect of compliance in each country, supporting them in regards to the internal compliance requirements while also advising for the external compliance requirements;
To identify potential financial risks in the EAGL Region and ensure they are reflected on the risk registers and issues log.

ERP System (DRC Dynamics)

To ensure efficient support for each Country Office in terms of the implementation of DRC Dynamics for the Finance Track;
To contribute to the development and elaboration of new learning materials for the Finance staff members in the EAGL region (in cooperation with the Finance and Systems Departments at the HQ);
Ensure that DRC Dynamics Finance Track is used to its full capacity within the EAGL RO;
To ensure that financial procedures and workflows in DRC Dynamics are well-respected in each Country covered by the EAGL RO and to provide regularly updates to senior management.
Participate in systems review and development as required.

Capacity-Building

To support work related training of the staff of the Finance staff at the EAGL RO, including accounting, procedural and systems related needs;
To contribute to the capacity-building of the Finance staff members in the Country Offices covered by the EAGL RO using field visits and online interaction;
To participate in the personal developmental section of performance appraisal of all finance staff in the region.
To actively support talent management initiatives with the wider DRC finance community.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

Minimum five (5) years of senior leadership experience in operations management roles with at least three (3) years of experience in a similar role in an international NGO.
Proven leadership skills and a competence in people management.
Significant experience of grant management and understanding of institutional fund-raising.
Proven significant financial management experience.
Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.
Proficiency (written and spoken) in English.
Significant understanding of the different contexts of the EAGL Region

Education

Master’s degree in International Development, Economics, Political Science, Public Affairs, Business Administration or Management, or another relevant field is required;
Professional Accounting or Financial qualifications (CPA K/ ACCA)

Apply via :

job.drc.ngo

November 2, 2024