Company Address: Address 3rd Parklands Avenue, Limuru Road, Nairobi, Kenya

Communications Associate, Brain and Mind Institute

Job Summary
The Biopsychosocial Determinants of Resilient Aging in Kenya (BRAIN-RESILIENCE-KENYA Project), a three-year Wellcome Leap funded project is seeking a Communications Associate. The Communications Associate will play a vital role in developing and implementing communication strategies to raise awareness about the Aga Khan University’s Brain and Mind Institute’s work, increase public engagement, and foster positive relationships with key stakeholders. He/she will collaborate with various departments within the Institute to ensure consistent and impactful messaging across multiple channels. The ideal candidate will have strong communication skills, a creative mindset, and a passion for brain and mental health advocacy.
This will be a one-year renewable contract to a maximum of 2.2 years.
Responsibilities

Collaborate with local experts, conduct research, and oversee the creation of documentaries;
Work with healthcare professionals and community experts to develop informative radio programs;
Co-develop compelling messages and narratives with local communities through workshops, seminars, and community events;
Utilize various creative formats such as art, poetry, and play to convey messages effectively;
Establish and maintain a strong online presence through a dedicated micro-site and social media platforms;
Utilize TikTok, YouTube shorts, Facebook, and Twitter to educate and engage the audience including hosting live Q&A sessions and collaborating with health social media influencers;
Coordinate media relations activities, including building relationships with journalists, pitching stories, and organizing press conferences;
Collaborate with the graphics designer to create visually appealing and informative communication materials, such as brochures, infographics, and presentations;
Engage in advocacy work by collaborating with policymakers, government agencies, and non-profit organizations; and
Establish partnerships with local and national organizations, healthcare providers, and community groups to amplify the impact of awareness campaigns and advocacy efforts

Requirements

Bachelor’s degree in Communications, Journalism, Public Relations, or a related field;
At least 5 years proven experience in Communications, Public Relations, or a related role, preferably within the healthcare, mental health, or non-profit sector;
Excellent written and verbal communication skills in English;
Strong copywriting and editing skills, with the ability to tailor messages for different audiences and platforms;
Proficiency in social media management and analytics tools;
Experience in media relations, including building relationships with journalists and securing media coverage; and
Familiarity with graphic design software and visual communication principles.

Apply via :

aku.taleo.net

November 2, 2024
Library Assistant

Responsibilities

To Tag library books with Radio Frequency Identification (RFID) tags
To charge and discharge library materials.
To receive and process books, periodicals and other library materials.
To enter bibliographic details in the library management system and to update other library systems.
Shelf books, journals, serials and AV materials
Participate in photography and videography services, and other multimedia services.
To support library users in retrieving information resources both in print and electronic formats
To perform any other duty as requested by the supervisor.

Qualifications

Diploma in Library & Information Studies (or equivalent)
A student enrolled on the BSc Library & Information Studies (or equivalent) as part of the practicum.
Presentable to users
Good communication skills
Good ICT skills
Honest and forthright
Team player
Eager to learn new things.

Apply via :

aku.taleo.net

November 2, 2024
Program Manager – Elma Grant, Department of Paediatrics

Job Summary

The ELMA – AKF USA funded program (now in Phase II) is a grant that supports paediatric subspecialty fellowships under the Medical College and the Bsc. Midwifery under the School of Nursing and Midwifery (SONAM). The Programmes Manager is responsible for senior-level management of the grant for smooth running of the project activities within the period of implementation.
The role entails providing senior-level management support in the development, implementation, and reporting of the grant funded project. This includes a) human resource functions; b) Communication and stakeholder relationship; c) Budget, planning financial management; and d) Grant Reporting.
The position acts as a focal point of contact between the Medical College (administration, faculty, fellows); the School of Nursing and Midwifery (administration, faculty, students); core departments such as finance, Human Resource, Communications, Bilateral office as well as external stakeholders within the consortium.
The individual will act as a liaison officer as well as facilitate timely and appropriate attainment of the project goals. This position will ensure efficiency in management resources within the grant programme

Responsibilities

Routinely monitor all Elma-AKF USA funded programme activities and acts as necessary to ensure minimum impact on programme deadlines.
Maintain up-to-date records that enable effective monitoring, control, and evaluation of assigned programme activities.
Work with the relevant teams to develop grant funding proposals where opportunities arise.
Liase with the HR and Post Graduate Medical Education (PGME) departments regarding the advertisement, applications review and recruitment process of Paediatric subspecialists fellows.
Develop and/or review of JDs and TORs of short-term consultants, trainers, new staff as required.
Orientation of new staff, fellows and students on organizational activities and departmental roles.
Collaborate with the Communications team in the development of website content and marketing materials for the programmes.
Act as a primary contact point for all internal and external partners and ensure strong relationship management.
Participate in the quarterly, semi-annual, and annual financial reporting for submission to the donor.
Provide timely, accurate, and courteous assistance to internal and external stakeholders regarding financial status.
Preparing internal reports as required for monitoring and evaluation of the project and ensuring compliance with donor requirements.

Qualifications

A minimum of a Masters’ degree in a relevant field.
Experience managing a project would be an advantage.
Demonstratable excellent communication and report-writing experience.
Working experience in MS Office suite
Excellent organizational skills, leadership skills and attention to detail.
People-management skills and firm with respect to the needs of others
Ability to work independently and within a team.
Great oral and written communication skills.

Apply via :

aku.taleo.net

November 2, 2024
Medical Officer, Paediatrics Dapartment

Responsibilities

Conduct daily ward rounds.
Review and examine patients consistently by performing such duties as taking case histories, conducting physical examinations, and ordering diagnostic laboratory and radiology studies.
Monitor patients’ progress on a regular basis.
Participate in clinics on a regular basis.
Initiate discussions with patient and care givers to enable better diagnostic and therapeutic medical care and services.
Assist in the examination and observation of emergency cases by performing such duties as taking case histories, conducting physical examinations, and ordering diagnostic laboratory and radiology studies.
Attend to critical patients in a timely manner.
When necessary, carry out privileged and potentially life-saving emergency surgical and medical procedures.
Educate patients on wellness, prevention and early detection.
Provide materials, resources and referrals to patients, family members/care givers.
Educate patients on informed consent, choice of attending physician and right to seek second opinion
Initiate timely discussions with relevant consultants/departments to arrive at the best treatment plan for specialized cases.
Participate in establishing various planning parameters for addressing referral cases received at AKUH, N.
Engage nursing and ward staff in ensuring that all treating equipment is functional and available for patient care/treatment.
Participate in discussions with relevant members of the clinical care team to enable better integration of patient care activities.
Work closely with members of the clinical care team to reduce errors and waste, improve skillfulness and resource utilization.
Initiate discussions with consultants and colleagues to enable integration of clinical research activities, shared knowledge, institutional quality improvement and patient wellness activities.

Requirements

Bachelor of Medicine and Bachelor of Surgery (M.B.Ch.B)
Registration by the Kenya Medical Practitioners and Dentists Council
Certificate in Advanced Cardiac Life Support (ACLS)
Demonstrates competency and dexterity with all equipment utilized in the hospital environment
Excellent communication skills
A good team player
Ability to continuously develop professionally
Demonstrates respect for diversity and is cultural sensitive and applies ethical principles appropriately
Seeks and accepts advice and adheres to deadlines
Punctual and respects commitments made
A clinician with a demonstrated constructive management of medical errors
Clinician traits of patience, compassion, responsibility, honesty, respect for others, self-awareness, logical thinking and intellectual curiosity

Apply via :

aku.taleo.net

November 2, 2024
Project Officer, SONAM Human Resources Information Systems (HRIS) Manager Research Assistants, Institute for Human Development

Job Summary
With funding from Johnson & Johnson Foundation (JJF), Aga Khan University-School of Nursing and Midwifery (AKU-SONAM) convenes a nursing platform in collaboration with nursing stakeholders in Kenya to influence the image, self-concept, and professional identity of nurses in the Kenyan context. The project also includes a knowledge generation component that is implementing an initial assessment of the ecosystem to identify strengths and gaps related to the project’s expected results among other assessments.
The scope of this work includes logistic and administrative support, budget tracking and report and minute writing. The incumbent will report to the Program Manager and Dean, School of Nursing & Midwifery, East Africa.
Responsibilities

Manage and facilitate flow of essential project information.
Assist in tracking project performance and report, monitor and follow up on project activities.
Support the Project Manager to prepare periodic project reports based on accurate and evidence-based data/information.
Support the program team to record and analyze monitoring data for reporting and timely communicate the results of analysis to inform programme decision making.
Support the Monitoring and Evaluation team in the tracking of outcome of activities evidenced by accurate data to enhance quality of reporting.
Support desk research and literature review.
Jointly with stakeholders develop action plans to address gaps to ensure success of the project.
Collaboration with variety of departments and stakeholders to achieve key outcomes.
Assist in the administrative and logistic preparation of various project events (meetings, workshops, seminars)
Assist in Preparation of background documents, reports and minutes writing for meetings.
Maintain project calendar and milestones.

Qualifications

Bachelor’s degree in Nursing, Project Management, Public Health or Development Studies
Minimum 4 years’ experience working in health systems related projects.
Demonstrable experience in planning and organizing workshops or seminars.
Strong written communication skills: ability to write clear, structured, articulate, and persuasive high quality grant proposal narratives and project reports.
Advanced computer skills in the Microsoft Office applications, including Word and Excel.
Ability to work with various stakeholders to gather the information and data necessary for writing an organized and appealing narrative report.
Strong editing skills – excellent spelling and grammar
Excellent interpersonal and organizational skills, including handling stressful situations and time-sensitive results.
Flexibility, willingness to learn and grow professionally.

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Use the link(s) below to apply on company website.

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November 2, 2024
Grants Accountant , AKU Finance Neurophysiology Technologist

Job Purpose/Summary
Reporting to the Grants coordinator, Finance – AKU-IHD, the Grants Accountant will monitor the financial progress of research and programmatic grants by preparing grant budgets, developing grant financial reports, as per the granting agency guidelines and analyze variances. The incumbent will also work closely with the programmatic team to ensure financial compliance during the grant implementation. This position will also support grant audits and financial accounting for grants.
Key Roles and Responsibilities
Grant reports:

Work closely with the Grants Coordinator and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipients/subcontracts costs are correctly captured.
Preparation of internal grants reports to be shared with the principal investigators as well as preparing donor reports as per their specifications and on timely and accurate basis.
Prepare invoices and requests for payments to funding agencies and reconcile grant expenses to funder reports.

Grants Budgets

Monitor sub-recipients by reviewing budgets and reimbursement requests for appropriateness, and ensure sub-recipients follow established administrative and financial policies, procedures, and sound business practices
Working closely with the Grants Coordinator and Principal investigators to ensure that all project activities are allocated accurate costs and are reflected on the project budget.
Ensure that the budgets are prepared in line with the AKU policies and granting agencies terms and conditions
Exercise judgement to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation, and policies and to check that the university’s best interests are served by the decisions.
Building efffective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful

Grant External & Internal Financial Audit

Facilitate Internal and external grant financial audit.
Provide support documentation and explanations required by Internal and external auditors for grants

Grant-Budget Monitoring:

Review requisitions raised by the different departments to ensure spending is within the approved budgets
Ensure all requisitions are adequately supported and approved by the department heads
Ensure requisitions are done in a timely manner and charged correctly.
Documentation: Maintain efficient electronic and paper filing systems for financial records and submit required documents to relevant donors.

Relevant Qualifications and Experience

Bachelor’s degree in Business Administration/ Accounting or Finance
CPA/ ACCA qualification or equivalent
More than 3 years of continuous, professional experience in finance and accounting. Experience in Project management will be an added advantage
Excellent command of MS office, specifically MS Excel and MS PowerPoint
Possess great communication, presentation, and interpersonal skills.
High degree of accuracy, timeliness, and a very strong attention to detail.
Good People management skills
Team player and also able to work independently
Positive attitude towards work and other members of the team
Ability to work under pressure and with excellent problem-solving skills

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Use the link(s) below to apply on company website.

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November 2, 2024
Project Manager, Brain and Mind Institute

Job Summary
The Biopsychosocial Determinants of Resilient Aging in Kenya (BRAIN-RESILIENCE-KENYA Project), a three-year Wellcome Leap funded project is seeking a Project Manager. This is a specialized role responsible for overseeing and managing research trials from initiation to completion. This position is crucial in ensuring that research projects adhere to protocols, timelines, and regulatory requirements and ensures efficient and effective use of dedicated FTE, while maintaining the highest standards of research integrity.
Responsibilities

In collaboration with the study Principal Investigators (PIs), develop and refine research trial protocols, SOPs, plans, process flows, manuals, and templates for the study;
Preparation of ethics and regulatory submissions, study documents (consent form, questionnaires, etc.) and responses/follow-up;
Develop and implement strategies for participant recruitment, enrollment, and retention;
Lead the informed consent process and ensure ethical treatment of research participants;
Ensure compliance with all applicable regulatory requirements and guidelines;
Ensure ethical conduct in research activities, including adherence to the principles of human research ethics;
Ensure data accuracy, integrity, and security throughout the trial;
Identify potential risks and develop risk mitigation plans;
Maintain clear communication with trial sponsors, investigators, and stakeholders;
Manage study resources including budget, assets, and human resources; and
Maintain clear communication with trial sponsors, investigators, and stakeholders.

Requirements

Master’s in health care related field (or related expertise in clinical research operations). PhD will be an added advantage;
Human subject protection training including ICH-GCP;
Minimum 3 years of work experience in research/clinical trials conduct;
Preferred experience in trial management;
Current knowledge of best practices in clinical research;
Knowledge and experience of dealing with all regulatory affairs related to trials;
Knowledge and experience of going through and participating in audit processes related to research;
Knowledge in clinical practice, research administration, critical thinking, problem-solving skills, and decision making; and
Sound knowledge of GCP, FDA and other local and international regulatory guidelines (i.e., Declaration of Helsinki, US code of federal regulations (CFR 45, 21), CIOMS Guidelines, NACOSTI, Pharmacy and Poisons Board).

Apply via :

aku.taleo.net

November 2, 2024
Manager, Communications and Stakeholder Engagement (Short-term Contract – 5 Months), Brain and Mind Institute

Job Summary
Working with a wide array of internal and external collaborators and stakeholders, the Manager, Communications and Stakeholder Engagement plays a leading role in planning, designing, developing, implementing, and evaluating communications and engagement plans to raise the profile of the BMI. Using a keen understanding of BMI’s targeted internal and external audiences, the incumbent supports cohesion and consistency in all Institute’s communications and engagement efforts, in alignment with AKU’s regulations, and demonstrate communications best practices.
Responsibilities

Develop, implement, and evaluate BMI’s communications and engagement plans to support the Institute’s priorities.
Build and execute effective and dynamic internal and external communications and engagement campaigns.
Work collaboratively with the broader AKU communications teams to ensure integration in messaging and tactics, and alignment of BMI’s communication strategy with the University’s overarching communication strategy.
Coordinate BMI’s media relations and event communications, in liaison with AKU Strategic Communications Department to showcase BMI’s activities and impact.
Develop and maintain strategic internal & external partnerships and engagement strategies
In liaison with the BMI’s leadership and working with the BMI Scientists, research, write and edit compelling stories that demonstrate the impact of BMI including writing speeches, news releases and articles for internal and external use and promotion.
Lead the Institute in developing and procuring collateral/promotional material.
Lead in design and collation of material for profiling BMI activities and impact including a regular newsletter.

Requirements

A Master’s degree or equivalent in Communications, Marketing or related discipline.
At least 6 years of experience in communications, with an understanding of media, journalism, and digital marketing
Proficiency in MS Office packages, Adobe InDesign, Photoshop, Illustrator, Acrobat, Google Analytics, Mail Chimp, Twitter, Facebook, and LinkedIn is critical for this role
Have demonstrable experience within large, complex organizations with multiple internal and external stakeholders, especially in a health or health-research institution
Have practical experience and know-how of digital marketing tools and best practices in managing communications campaigns on social media channels and in other media
Have excellent writing and editing skills, with an emphasis on developing from simple copy for digital channels to complex articles for media and journal publications
Must be familiar with the use of content management systems, with ability to effectively operate, and manage resources in a fast paced and dynamic environment
Have strong self-management, proactivity, and the ability to work independently, with a high level of energy and flexibility
Relationship building with demonstrated interpersonal skills for interacting with internal and external stakeholders at all levels is key for this position
Have practical analytical and conceptual skills essential for effective strategic thinking

Apply via :

aku.taleo.net

November 2, 2024
Chief Pharmacist Clinical Nurse, Wajir Community Medical Centre

Introduction

Reporting to the Chief Operating Officer, the successful candidate will plan, lead and direct operations and quality matters in the Pharmacy Department. S/He will also be responsible to the day-to-day operations, pharmaceutical care, distributive services, inventory management, legal responsibility and personnel management.

Responsibilities

Plan and organize the deployment of pharmacy resources and scheduling of pharmacy work;
Ensure that decisions are implemented in an efficient manner at the grass root level and without delays;
Prepare, monitor, evaluate and take corrective action on variations to the assigned areas’ budget;
Work closely with the medical, nursing and allied health at the assigned locations to harmonize pharmacies’ operations;
As a member of the Formulary and Antibiotic Sub-committee, he/she will ensure adherence to MMU JCIA standards in both sub-committees;
Develop annual goals and objectives for both sub-committees;
Develop guidelines and data collection tools as required for the sub-committees;
Ensure annual registration of the Main Hospital and all the outreach centers;
Ensure renewal of the Pharmacy Practice License of all the Pharmacists and Pharmaceutical Technologists;
Ensure all the drugs stocked in the institution are registered with the regulatory authorities;
Keep records of credentials of pharmacy staff;
Actively participate in and promote organization team building activities;
Research and develop tools to deliver clinical and theoretical education for specialty areas;
Implement training plan jointly with the Clinical Pharmacists;
Assist in regular continuous professional development activities (CEs, journal clubs etc.);
Responsible for hiring and conducting interviews for new staff and facilitating induction of new staff into the department;
Ensure availability of drugs at all Pharmacy locations;
In charge of capacity building and training of pharmacy staff;
Annual development of the departmental budget and efficient utilization of resources;
As a member of Research Ethics Committee (REC), ensure review of all research protocols and thesis and deliver within the specified timelines;
Supervision of outreach pharmacy staff;
Ensure compliance with university policies and procedures; and
Any other role as assigned by the supervisor.

Requirements

Masters degree in Pharmacy;
Registered with Pharmacy and Poisons Board;
Valid practising license from Pharmacy and Poisons Board;
Minimum of five years’ experience as a Pharmacy Manager;
Financial operations and leadership experience will be an added advantage;
Basic knowledge and training about Quality systems, Risk Management and Strategic Planning;
Influencing and networking skills;
Interpersonal relationships skills;
Ability to supervise and motivate staff in a team;
Excellent Customer Service skills;
Good understanding of numbers;
Flexible and decisive; and
Excellent computer skills-MS, Care system and eHR will be an added advantage.

Application letter together with detailed Curriculum Vitae, names of three referees, should be sent to the Manager, Talent Acquisition, Aga Khan University, via the email: hr.recruitment@aku.edu
Please quote the position title on the email subject. Only short-listed candidates will be contacted.
Applications should be submitted latest by September 30, 2023

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Apply via :

hr.recruitment@aku.edu

November 2, 2024
Grants Purchase Associate/Officer, Purchasing & Supply Chain Management

Job Purpose:
The Grants Purchase Associate will coordinate grants-related purchases as per the donor guidelines, and initiate contracts with suppliers at agreed prices, terms and conditions. S/he will manage any other grant-related purchases.
Responsibilities:

Source, select and negotiate for the best purchase package in terms of quality, price, terms of deliveries and services with suppliers as per the donor guidelines.
Negotiate for the best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
Analyze price proposals, financial reports, and other information to determine reasonable prices.
Evaluate suppliers based on price, quality, and delivery speed.
Evaluate and monitor grants contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
Review procurement and grants files for compliance with donor requirements including supplier identification, request for quotations, etc, as per the donor policy.
Verify that all procurements and grant transactions are approved and executed in accordance with applicable donor policies and procedures.
Draft, negotiate and execute all types of contracts or agreements with third parties within signature authority.
Monitor all assigned projects for compliance with the donor requirements.
Provide support to the projects and assist with resolutions for project performance, quality control or compliance issues related to grants and procurement transactions.
Investigate ways to improve efficiencies, troubleshoot problems and implement effective approaches to grants and procurement activities while working with relevant stakeholders.
Facilitate communication and cross learning for project based grants and procurement dedicated staff
Support relevant departments with quotations for the purpose of tenders.
Monitor and co-ordinate deliveries of items between suppliers (local and regional) to ensure that all items are delivered on time.
Maintain complete updated purchasing records/data and pricing in the system for grants related purchases.
Perform other duties as assigned by the supervisor.

Qualifications and Skills Requirements:

Bachelors’ Degree in Business or Procurement related field
3-5 years’ experience in Grants related purchases
Proficiency in MS Office – MS Excel, MS word, MS Powerpoint, etc.
Demonstrable experience in inventory systems
Unquestionable integrity and ability to maintain confidentiality
Good analytical, documentation and communication skills
Proficiency in both written and spoken business English
Professional attitude and strong work ethics with attention to timelines.
CIPS and KISM membership will be an added advantage
Excellent interpersonal and communication skills; Excellent telephone handling skills
Ability to work long hours with minimal supervision, as may be required
Capacity to manage several tasks and requests simultaneously

Apply via :

aku.taleo.net

November 2, 2024