Jobs Kenya

Company Address: Address 3rd Parklands Avenue, Limuru Road, Nairobi, Kenya

  • Inventory Controller, MMD Administration Field Enumerator, IHD Office

    Inventory Controller, MMD Administration Field Enumerator, IHD Office

    Job Purpose:
    To manage inventory effectively and efficiently within the PSCMD satellites stores and supply centers to ensure continuity of supplies by close monitoring of stock movement and levels and by also appropriately planning staff work schedule to achieve departmental and institutional goals and objectives.
    Key responsibilities
    Administration:

    Assist end users to get alternative products for items that are out of stock.
    Ensure timely submission of invoices received at theatre satellites.
    Attend theatres user committee meetings and follow through closure of supply chain agenda issues.
    Support the PSCMD Satellites Supervisor in the daily operations.

    Quality Control

    Confirm order requests from various sub stores.
    Verify medical surgical items and direct delivery items billed to patients.
    Monitor Stock Issue and charges.
    Ensure items issued are accurately and timely posted and timely submission of invoices received.
    Monitor pending material requests and follow up on closure for declined requests.

    Coordination

    Support relevant user departments with quotations of new product requests.
    Coordinate with purchasing dept. to ensure on-time delivery of items requested by end users.
    Co-ordinate with the main warehouse to ensure timely deliveries to the sub stores.
    Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital.

    Financial Management

    Ensure Optimum stock levels across the Hospital satellites locations.
    Ensure Minimal stock variances and monitor stock to ensure no expiries.
    Monitor and identify obsolete items and subsequently facilitate return to supplier.
    Share with end user slow moving non-stock items for consumption

    Reporting

    Ensure Optimum stock levels across the Hospital satellites locations.
    Ensure Minimal stock variances.
    Monitor stock to ensure no expiries.
    Monitor and identify obsolete items and subsequently facilitate return to supplier.
    Share with end user slow moving non-stock items for consumption

    Qualifications, Experience and Skills required:

    Diploma in Supply Chain Management.  A degree will be an added advantage
    2 years’ work experience in the field of supply chain management
    Proficiency in MS Office – MS Excel, MS word, MS PowerPoint, etc.
    Experience in Inventory Control systems
    Membership with KISM/ CIPS or any other relevant professional body
    Business letters & report writing skills
    Excellent interpersonal and communication skills; Excellent telephone handling skills
    Leadership skills; attention to detail.
    Good organization and administrative skills
    Ability to work independently and in a team

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  • Instructor, Department of Radiology Clinical Nurse, Children’s Ward

    Instructor, Department of Radiology Clinical Nurse, Children’s Ward

    Job Summary
    AKU- Department of Radiology is seeking to recruit an Instructor to acquire and interprete various types of medical images including Radiographs, CT, MRI and Ultrasound images to diagnose medical conditions.
    Responsibilities

    Assess and explain to the patient the procedures to be carried out upon initial encounter.
    Communicate accurate diagnosis to the physician and/or patients upon examining the internal functions of the organ systems and recommend the suitable radiology procedure.
    Ensure adherence to the medical procedures and policies.
    Proactively monitor compliance to all applicable radiation safety rules and regulations.
    Coordinate the administrative day to day running of the of the department to ensure proper provision of quality radiology services.
    Ensure availability of adequate materials for smooth running of the department.
    Teach and supervise all the procedures performed by the radiology residents.

    Requirements

    MMed Radiology or equivalent.
    Certification and registration from the relevant Medical Practitioners and Dentists regulating body.
    Certification in Basic Life Support (BLS).
    Adequate experience during residency program based on the curriculum.
    Excellent communication and interpersonal skills.

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  • Senior Manager, AKU Finance

    Senior Manager, AKU Finance

    Job Purpose/Summary 
    The Senior Manager of Finance – AKU Academics operations will be responsible for leading the finance section of AKU-Kenya (General Accounting, Treasury, Fixed Assets, Student Finance, Budget & Planning, External Audits and Grants functions) AKU Kenya. In addition, he/she will also be responsible for coordinating and leading (i) annual planning and budget exercises and (ii) annual statutory audits for AKU Kenya, AKU Uganda, and AKU Tanzania.
    In addition, he/she will work closely with the Regional Director of Finance to oversee the finance functions of AKU Tanzania and AKU Uganda.
    Key Roles and Responsibilities 

    Work closely with the Deans, Directors, and Administrative Management of AKU East Africa to ensure the availability of financial information to facilitate decision making i.e. Financial Reports and related analysis.
    Coordinate and lead the preparation of annual budgets and financial forecasts of AKU East Africa.
    Lead preparation of feasibilities of new programs and proposals along with AKU leadership.
    Lead preparation of timely monthly, quarterly, and annual financial and statistical reports of AKU East Africa entities.
    Lead preparation of monthly funding requests for East Africa Projects to ensure the working capital needs of the University are adequately met.
    Oversee the Grants section within Finance functions.
    Work closely with Deans and Directors to develop financial plans for the grant proposals.
    Lead reviews of the grant proposals from financial and compliance perspectives. This includes reviewing contracts, compliance sections, and financial reporting requirements.
    Review grants and compliance reports and give feedback to the PI, Deans, and Directors.
    Make sure that best practices are followed for the grant financial management, granting agency policies, and signed contracts.
    Lead external grant audits as per the granting agency’s signed agreement.
    Manage the Finance section of the AKU Kenya ensuring a strong control environment for efficiencies, integrity, and accountability.
    Collaborate, design, implement, and review finance systems, policies, and procedures to ensure continuous improvement and contemporary relevant practices.
    Ensure AKU-Kenya monthly and annual financials are closed within the stipulated timelines and accuracy.
    Oversee the accounts payable and treasury sections of AKU Kenya making sure financial books are maintained as per the IAS, IFRS, and institutional policies. This includes (i) accruals of liabilities (ii) grants accounting (iii) fixed asset register (iv) cash flows and bank reconciliations (v) construction project accounting (vi) tuition fee receivables etc.
    Make sure that AKU Kenya complies with local tax laws.
    Oversees students’ accounting section of AKU Kenya, including (i) recognition of tuition fee income (ii) recovery from students (iii) tuition fee aging schedules.
    Lead AKU-Kenya external audit. Work as coordinator for the annual external audit of AKU-Tanzania and AKU-Uganda.
    Manage performance appraisal of AKU- Kenya Finance Staff.

    Relevant Experience and Qualifications 

    Qualified Accountant – ACCA, CPA (Kenya), ACA, ACMA, CIMA;
    Master of Commerce degree or equivalent.
    5+ years of experience in a large organization (100+ employees) with exposure to financial planning, reporting, analysis, construction and grant budgets and day-to-day accounting functions.
    Supervisory skills/experience of managing a team of 10+ people.
    Prior experience in either a University or an Academic setup will be an added advantage.
    Excellent command of verbal and written English.
    Strong command over MS Office (Excel, Word, PowerPoint)
    Ability to multi-task.
    Open to traveling within the region.
    Excellent people management skills.
    Strong knowledge of IFRS and IAS and their application

    Apply via :

    aku.taleo.net

  • Human Resources Coordinator

    Human Resources Coordinator

    Job Summary
    The successful candidate will coordinate all HR related matters. He/she will work closely with the respective HR Manager(s) to ensure that effective HR functional support is provided.   
    Responsibilities

    Work closely with the Manager to plan and execute quality recruitment assignments in accordance to the position requirements to deliver quality candidates;
    Contribute towards building talent pipelines to fill current and future roles and maintain a database of candidate records, including active and passive prospects for future use;
    Coordinate the planning and execution of end-to-end selection processes including meeting with hiring teams to understand recruitment needs, advertising, longlisting, interviewing, and negotiating offers with selected candidates;
    Coordinate with the various onboarding departments to ensure a smooth onboarding process for new employees;
    Input all new employee information in PeopleSoft software in a timely and accurate manner;
    Ensure all new employees have a fully signed JD and nametag before handing them over to their departments;
    Assist with development and administration of programs, procedures, and guidelines to help align the workforce with strategic goals of the organization;
    Address employee grievances and resolve disciplinary cases in accordance to existing labor laws and AKU Policies;
    Facilitate timely leave management and leave reports;
    Facilitate timely staff confirmations and timely addition to medical cover and other support with medical benefits as may be required;
    Work with stakeholders to close identified training gaps by coordinating with the L&D team to organize both internal and external training;
    Prepare and submit various periodic reports e.g leave, medical utilization, recruitment, employee relations;
    Participate in compliance related projects such as audits and accreditations; and
    Ensure all employee records are well maintained, current and valid at all times.

    Requirements

    Bachelor’s degree in HR or related field;
    Post graduate Diploma in Human Resource Management;
    3 – 5 years’ Generalist experience in HR in a busy environment;
    Proficiency in the use of HRIS such as Peoplesoft will be a distinct advantage.
    Experience working with an Applicant Tracking System such as Taleo will also be an added advantage;
    Knowledge of Kenya Labor Laws;
    Ability to work in multicultural environment;
    Good problem solving skills;
    Personal integrity and honest; and
    Team player/Leader.

    Apply via :

    aku.taleo.net

  • Operating Theatre & Recovery Nurse- Temporary Instructor, Critical Care Laboratory Technologist, Outreach Clinic Capital Centre Clinical Nurse, Karen Executive Clinic

    Operating Theatre & Recovery Nurse- Temporary Instructor, Critical Care Laboratory Technologist, Outreach Clinic Capital Centre Clinical Nurse, Karen Executive Clinic

    Responsibilities:

    Ensures complete pre-op assessment including the surgical checklist, nursing documentation and Physician’s assessment
    Receives the patient prior to surgery, gets report from the accompanying nurse and performs pre-op checklist.
    Serves as the communication liaison to family and members of the operating team
    Familiar with procedures in operating room and PACU routines and area specific assignments.
    Circulate and assist as needed for surgical procedures
    Scrub for surgical procedures in the operating room independently.
    Prepare operating room for patient/procedure
    Ensure effective recovery of patients post any form of anesthesia.
    Assists with intubation and extubation of patient in the recovery room (RR) and in the operating room (OR).
    Communicates with anesthetists and primary teams regarding patient issues and shifting plans.
    Facilitates safe transfer of patient to alternate level of care as appropriate.
    Promptly reports both clinical and non-clinical unusual findings/incidences to the nurse manager or designee
    Identify patient and family learning needs and initiate appropriate teaching.
    Ensures safety checks are performed to ensure correct patient and correct procedure is performed
    Perform pain assessment and initiate analgesia as required
    Records all care information concisely, accurately and completely, in a timely manner, in the appropriate format and on the appropriate forms
    Coordinates theater list with concerned OR coordinator.
    Ensure all specimens are properly labeled and delivered to the lab in a timely manner
    Provide safe environment for patients through adherence to infection control practices and other safety policies.
    Be able to recognize a patient in a pre- arrest or arrest states, and initiate Basic Life Support
    Dispose of clinical and non-clinical waste safely in accordance with Aga Khan University Hospital Guidelines on waste management
    Administer medication safely, monitor patient responses to medication and promptly report adverse reactions.
    Be accountable for judicious and efficient use of resources i.e. accurate and timely billing of equipment and consumables     .
    Care for equipment through cleaning, storage, per shift check of the inventory and timely reporting_and follow up of nonfunctional equipment to the nurse m nager or designee
    Assist in orientation of new nurses and mentoring of junior nursing staff and students
    Occasionally shift leads under supervision of senior RN
    Participates in unit based continuing education, quality improvement (QI) projects, Clinical Care Program Certification (CCPC), audits, spot checks and skill checks.
    Can be assigned to assist in medical surgical unit

    Skills and qualifications

    In-depth knowledge of surgical operation procedures
    Highly skilled at assessing patients prior to surgery and providing them with perioperative care
    Extensive knowledge of aseptic and sterile techniques
    Ability to collaborate with surgeons and other healthcare professionals
    Solid understanding of patient health and safety standards
    Excellent organizational skills

    Requirements:

    RN from a recognized school of nursing or university
    Current licensure with the Nursing Council of Kenya
    Certification in Basic Life Support (BLS)
    Higher Diploma in Peri-operative Theatre Nursing is an added advantage
    Demonstrate evidence based knowledge of current practices in theater nursing.

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  • Home Health Nurse, Home Care Health Services Clinical Nurse, NHDU Research Specialist, Study Coordinator, Provost Office CoE Research Specialist, Community Engagement & Qualitative Research, Provost Office CoE

    Home Health Nurse, Home Care Health Services Clinical Nurse, NHDU Research Specialist, Study Coordinator, Provost Office CoE Research Specialist, Community Engagement & Qualitative Research, Provost Office CoE

    Position Summary
    The AKUH@Home field nurse aims to provide care that is compassionate, safe, ethical, patient- and family-centered, culturally congruent and evidence-based to enhance quality of life, augment accessibility and continuity of care, and improve patient outcome. The position holder will be responsible for providing community based services which include comprehensive nursing assessment, patient advocacy, exquisite care-coordination of medical care teams, routine medication administration and supportive care measures under clinical supervision.
    Responsibilities:

    Perform comprehensive patient and environmental assessments related to home health needs
    Develop care plan in consultation with clinician
    Coordinate and implement care delivery while anticipating patient care needs across the continuum, utilizing nursing process (assessment, diagnosis, planning, implementation and evaluation)
    Provide nursing care, administer medication and perform routine clinical procedures (including vital signs, I/V cannulation, access ports, IV drug/fluid administration, phlebotomy, collection and handling of specimens, etc.) according to program policies within the prescribed plan, in the home setting
    Monitor the patient’s physiological, physical and emotional response to treatment and identify patterns and trends. Able to pick up early warning signs and seek immediate support
    Evaluates patient’s response to plan of care and works in collaboration with the primary clinician to make any needed adjustments
    Support the patient and family (including psychosocial support) through disease progression, symptom management, advanced care planning and life closure, as appropriate
    Identifies learning needs of the patient and families and educates them by adapting to patient and family learning style utilizing the teach-back method.
    Fulfil safety and regulatory requirements: Perform initial and routine safety checks to ensure compliance and to assess and maintain a safe environment for patients, families, and staff in accordance with regulatory and institutional health standards.
    Ensure appropriate handling and disposal of biological and hazardous specimens/materials
    Oversee inventory management and facilitate maintenance of clinical supplies
    Ensure all near-misses, accidents, incidents and complaints are reported and to assist in the timely investigation and closure of same.
    Manage and maintain patient records for each visit

    Requirements:

    KRCHN/RN/BScN from a recognized school of nursing or University
    Current licensure with the Nursing Council of Kenya
    Certification in Basic Life Support (BLS)
    Minimum requirement of 3 years’ continuous clinical experience in medical surgical Nursing. Experience in oncology, home care and/or palliative care is preferred

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  • Executive Assistant, Dean’s Office, Medical College

    Executive Assistant, Dean’s Office, Medical College

    Job Summary
    The Executive Assistant provides a wide range of administrative services to support the Dean and within the Dean’s Office, Medical College East Africa. The Executive Assistant must be fully aware of the Dean’s schedule and priorities, including travel commitments and speaking engagements, be prepared to make rapid changes to arrangements, and alert the Dean to potential scheduling conflicts and priorities. The demands placed on the Dean are such that he relies on the Executive Assistant to carry out the duties of this position with little or no direction.
    The Executive Assistant to the Dean handles complex situations as they arise, while maintaining utmost confidentiality of Faculty information and/or discussions. She/he provides administrative support to functions related to the annual performance review processes.
    She/he liaises with i) the Senior Leadership of the University – President, Provost Offices etc., ii) Deans and Directors of entities, iii), Associate Deans, Department Chairs, iv) international visitors, government offices, and local communities. S/he represents the Dean to all visitors and employs appropriate protocol with dignitaries and international guests.
    The role serves as secretary to some college-level committees such as Medical College Faculty Council (MCFC) and other committees chaired by the Dean.
    Responsibilities

    Act as the first point of contact for Dean’s meetings with senior members of the university, international visitors, government office, local community leaders and media representatives.
    Serve as a liaison between the Dean’s office and other departments, faculty, staff, and external stakeholders, ensuring effective communication and coordination of activities.
    Maintain a record of the annual cycle of events related to the Dean’s administrative position use this to plan well in advance for activities such as University appointments and promotions, attendance at leadership meetings, and the annual performance review cycle.
    Proactively schedule all meetings and appointments for the Dean whilst managing his calendar to include requirements for external activities.
    Manage all travel preparations for the Dean which include travel preferences, accommodation, transportation, phone packages, conference registrations, meeting schedules, prepare complete itinerary for travel and submit final travel claims for reimbursement.
    Facilitate research functions in the Dean’s Office and process any research and professional expense reimbursement for the Dean in compliance with University Policy.
    Troubleshoot any Information Communication Technology related challenges and other issues on behalf of the Dean and Dean’s Office staff and coordinate technical support as required.
    Facilitate the Medical College Leadership Committee meetings and reports.
    Support large-scale events planned in the Dean’s Office.

    Requirements

    Bachelor’s degree from a reputable institution.
    Diploma in Secretarial and Administrative Studies an added advantage.
    Minimum of 6 years relevant experience in a busy set-up; experience working in a university set-up is an added advantage.
    Highly collaborative, service oriented and excellent customer service skills.
    Highest level of discretion and integrity and the ability to handle and maintain confidentiality.
    Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
    Ability and willingness to work as a member of a team, and to foster a team environment within the department and all levels of the campus community.

    Apply via :

    aku.taleo.net

  • Stock Controller, MMD Medical/Surgical Stores HR Assistant, HR Administration

    Stock Controller, MMD Medical/Surgical Stores HR Assistant, HR Administration

    Job Purpose:
    To stock, manage and supply consignments items, medical surgical, pharmaceutical, pathology and radiology, Food & Beverage, Engineering, CAPEX and general stores inventory, non-inventory items required by various hospital-wide, outreach and University Centre users.  Accurate reporting of inventory held within respective areas of responsibility.
    Responsibilities:

    In charge of the assigned warehouse and/or Sub Store
    Service material requests from end-users.
    Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
    Stack Items safely and neatly i.e., identifiable, and traceable.
    Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
    Recommend optimum quantities of items to be replenished.
    Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
    Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
    Assist in maintaining minimum stock days.
    Verify the quality of goods received from vendors/Warehouses/Sub stores.
    Follow up on issues that end users have not accepted.
    Adhere to the FEFO method of stock movement.
    Manage a minimum value of expiries and items being obsolete.
    Take part in quarterly stock takes.
    Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
    Control short expiry items/non-moving and slow-moving items and coordinate with satellite stores and receiving teams to ensure their timely returns to suppliers.
    Responsible for overseeing daily temperatures logs – both storage areas and fridges with supervision from immediate supervisor.
    Ensure stock transfers/ material stock issues and SPRs are checked and signed as per laid down procedures.
    Ensure daily replenishments of SPRs are done efficiently and on a timely mannder as per prescribed schedules.
    Ensure general neatness and cleanliness of the main stores.
    Ensure daily submission of inventory checklists, monthly on time submission of buld SPR for inventory replenishment, slow moving inventory report, expired inventory report, approved and signed disposal forms and Quality Variance Reports (QVR).
    Any other duties that may be assigned by PSCMD Supervisor, Assistant managers, managers and PSCMD leadership, which may include support the role and function of Purchase Assistant.

    Qualifications, experience and skills requirements:

    Business-related Diploma or Certification. 
    Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
    At least two years of work experience in a related field/work environment
    Proficiency in working with MS Office – MS Excel and MS word
    Ability to work in a team, has initiative and is proactive
    Excellent customer service skills and customer focus,
    Excellent interpersonal/ communication skills
    Attention to detail and problem-solving skills.
    Ability to lift heavy boxes, climb and bend.
    Knowledge of warehousing/stocking

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  • Radiographer, Radiography Clinical Nurse, Paeds HDU

    Radiographer, Radiography Clinical Nurse, Paeds HDU

    Responsibilities:

    Ensure adequate and correct information is given to patients regarding procedures.
    Identify patients correctly using the stipulated policy for patients’ identification before start of procedure.
    Ensure all safety measures are in place to eliminate any risk of fall by patient’s e.g. by using straps.
    Ensure safety for the patients and the machine through adequate preparation of patients and daily equipment quality performance check.
    Monitor the patients’ condition all through the procedure.
    Liaise with doctors and other medical staff to clarify ambiguous radiology requests to prevent service anomalies.
    Perform high quality radiological examinations as per stipulated policy and procedures and guidelines.
    Ensure that all exams done are sent to PACS for reporting.
    Ensure that all the Radiation safety measures are put in place to protect the patient staff and the public from unnecessary exposure to ionizing radiation.
    Provide hands on training and keep training records for other Radiographers assigned to him/her for training.
    Document and report all the faults on the machines to recommended authorities.
    Embrace modern technology, techniques and skills in providing radiological services through continuous trainings.
    Ensure compliance with infection control practices through:

    Ensuring adequate supply of hand washing soaps and hand sanitizing gels and dispensers.
    Ensuring hands are washed/sanitized before and after every procedure.
    Observing stipulated guidelines when handling infectious patients e.g. use of masks, to avoid cross-infection

    Should always be around during maintenance services and ensure that the machine is handed over in a good working condition after the service.
    Ensure proper and accurate records of, environment and downtime of radiological equipment.
    Ensure timely availability of images to facilitate timely reporting and dispatch of reports.
    Ensure that the correct billing is carried out to avoid revenue loss for those urgent exams done before billing by returning request cards to Front office desk.
    Participate in relevant hospital and departmental quality initiatives by attending trainings, assisting in implementation and ensuring compliance.
    Perform any other duties within the professional circuit as may be assigned from time to time.
    Provide periodic reports as and when required.

     Requirements:

    Diploma in Medical Imaging Sciences or Equivalent.
    Registration with Radiation Protection Board of Kenya
    Basic Life Support
    Minimum of 1 years work experience in a busy and established Radiology department.
    Excellent communication skills
    Good customer service skill
    Excellent interpersonal skills
    Attention to detail
    Good computer skills
      Culturally sensitive and empathetic towards patients of all ages.

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  • Clinical Practice Educator, Adult A&E

    Clinical Practice Educator, Adult A&E

    Responsibilities:

    Lead the team in development, implementation and monitoring of unit based clinical policies and procedures
    Take lead in identification, definition and monitoring of unit based clinical indicators
    Assist the nurse manager and lead physician to initiate innovative and evidence-based strategies to improve patient care
    Participate in evaluation of care and outcomes through Mortality and Morbidity discussions, clinical incidence trends and clinical indicators
    Together with the Nurse Manager, conduct regular evaluation of nurses and design individual development plans based on identified learning/training needs
    Review patient allocation to determine correct patient assignment according to the nurse’s competence
    Ensure adequate orientation and settling of new nurses to assigned unit
    Develop and maintains effective networks both internal and external to improve nursing practice
    Ensure compliance to documentation policy through spot-checks on nursing forms such Initial assessment, Vital signs chart, Patient Education Record, and fluid chart, treatment sheet and progress notes chart
    Participate in evaluation of nursing documents to ensure their appropriateness in capturing patient information
    Take lead in unit based Continuous Quality Improvement (CQI) projects, Clinical Care Program Certification (CCPC) and ensures participation by nurses

    Requirements:

    Registered nurse (KRN/M; KRCHN) with a BSc-Nursing degree
    Current licensure with the Kenya Nursing Council
    Certification in ACLS
    Minimum of five (5) years clinical nursing experience in A&E unit in an acute care hospital
    Possess teaching abilities, leadership qualities, professional judgment, critical thinking and problem-solving abilities, and a sense of professional development
    Demonstrate evidence-based knowledge of current practices in nursing

    Apply via :

    aku.taleo.net