Company Address: Address 3rd Floor, Titan Building, Chaka Road, Nairobi, Kenya

Executive Assistant- COO’s Office

About the job
To support the COO in overseeing strategic business initiatives from development through successful execution. This includes being responsible for supporting partnership development, research on local funding opportunities, strategic projects management, and administrative support to the Office of the COO.
Partnerships

Facilitate strategic linkages with GoK, UN Secretariat, UN agencies, NGOs, CSOs and
Private Foundations including liaising with key officials.
Providing information and responding to inquiries in support of Senior Management’s strategic priorities.

Research

Assist with programs that the COO office may be working on by researching or writing reports.
Undertake assignments connected with resource mobilization, representation, advocacy, and liaison, as appropriate.
Research and seek partnership opportunities for SHOFCO with local donors.
Oversee strategic business initiatives from development through successful execution under the guidance of the COO and other C-Team members.
Assist and communicate with C-Team members in decision-making, program management, and initiative implementation.
Support the COO in improving current processes and coordinate organizational procedures for optimized efficiency and productivity.

COO & Meetings & Events

Attend meetings where advised, take Minutes, and write accurate reports.
Detail lists of tasks/action points/COO& directives that emerge from the meetings/events and support team follow-up for their execution.
Support meetings by drafting and sending agendas, assist with the preparation of presentations, and support the production and timely delivery of follow-up communications.
Provide or arrange technical support to ensure the smooth-running and effective delivery of presentations, conference calls, media briefings, and other activities/meetings.
Safeguard confidential and sensitive information.
Assist in planning and organizing events, including technical workshops, training, and meetings.

COO & Email and Calendar management

Ensure the effective circulation of information within the organization and outside the organization on behalf of the COO and coordinate/provide relevant feedback/inputs from staff to the COO & the Senior Management Team.
Provide guidance on selection and timing of visits by the COO; liaise with officials of relevant organizations regarding COO’s appointments, and advise the COO on all protocol requirements as needed.
Prioritize and draft correspondence on behalf of the Office and prepare and circulate itineraries and memos.
Ensure effective internal communication of meeting actions and commission follow-up on the Office’s behalf.
Co-managing emails, calendar, and Zoom logistics with the COO.
Receive, screen, and handle information and inquiries into and out of the COO& Office

COO’s Logistics

Liaise with all relevant persons/departments on any logistics planning needed when necessary
Book travel arrangements and accommodation when necessary.

Visitors Management

Communicating and engaging with the visitors on the logistics and program arrangements of the visits.
Communicating and liaising with the relevant SHOFCO departments/persons on logistics arrangements and co-generation of the program
Improve org-wide compliance with basic standards for hosting any outside visitors on-site at SHOFCO.
Request all site visits expenses on SAP and makes returns following the events.

Qualifications

Masters Degree in Business Administration, Social Science, or similar field.
Qualification in Business Administration or any other related field.

Other requirements (unique/job specific)

At least 7 years experience in senior management in a business/NGO or executive management role
Track record of successful delivery of business aims and objectives
Proven experience organizing and directing multiple teams and departments
Excellent communicator in written and verbal form
Extremely versatile, dedicated to efficient productivity
Experience planning and leading strategic initiatives with good follow-through
Must be an organized thinker, completes detailed tasks punctually, and is able to work effectively under time pressures
Ability to make quick, wise judgments, on controversial or sensitive issues
Proven experience in successful planning, project coordination, and support of a heavy workload within a framework of timescales and accountability
Strong project reporting skills, with a focus on interdepartmental communication
The ability to rapidly familiarize, assimilate, and understand information about SHOFCO’s Vision, Mission, and Strategic Objectives

Functional Skills

Analyzing and Articulating information
Excellent attention to detail
Operations management
Budget management
Documenting facts
Creative problem solver
Seizing opportunities

Behavioral Competencies/Attributes

Collaborative in nature
Good communication skills
Establishing rapport
Excellent people skills
Following procedures
Taking action
Excellent follow-through

If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you. Please make your application to info@dorbe-leit. co. ke before the close of business on 10 th March 2022. Only successful candidates will be contacted.Remuneration: Include your current and expected salary in your cover letter or CV.

Apply via :

October 28, 2024
Chief Finance Officer

The CFO will play a critical role in both day-to-day operations and long-term strategy development and will have full financial, strategic, and operational accountability as a member of the organization’s senior leadership team.
This position reports to the CEO and will be based in Nairobi.
Job Description
The CFO is an integral leadership role with key responsibilities across the following areas:
Corporate Strategy

Collaborating with Company CEO, Leadership and Board, set strategic goals and make strategic business projections based on current trends and future expectations.
Together with the management team, ensure alignment on resource requirements and action plans to allow for organization goals to be met.
Continuously monitor organization performance and the external landscape to identify risks and opportunities and determine whether adjustments to the strategic approach is required.
Work with leadership to define and implement effective work processes and ways of working across the organization to realize the strategic objectives.

Financial Leadership

Financial Management: Oversee the work of the finance function to ensure compliance with regulatory requirements; increase efficiency and effectiveness of the finance team; accuracy and reliability of financial information and the overall management funding and expenditure.
Budget Creation & Management: create the annual budget and manage delivery against it.
Value for money: lead collaboration across the organization to drive value for money across the organization.
Business planning: translating organizational plans into achievable financial results. Develop forecasts, company financial models and work directly with the management across the company to align on plans and measure results. This role requires a deep background in financial modelling and analysis, strong communication skills and a great deal of interaction and relationship building with key stakeholders across finance and the leadership team.
Oversee collaboration with other functions, benchmark performance internally to identify opportunities to adjust operating models with the aim of improving effectiveness and efficiency.
Develop and maintain datasets to facilitate decision making.
Audit, Compliance and Internal Controls: Ensure timely completion of all renditions, audits and statutory compliance in line with the company.
Management Accounting: Set up and continue to improve effective management accounting systems and processes.
Investment Management: Undertake the management of company assets and securities, including tracking investment performance and providing financial statement analysis to the CEO (and potentially committees to the Board).

Operations Management

Management of internal IT: Oversee and ensure effective use of Information Technology systems to support organisational processes, including document management, content management, partner relationship management, and procurement. Leverage IT to support efficient and effective core business processes and initiatives, and establish and maintain

IT budget and cost management

Security: Manage employee security, health & safety when traveling and visiting or working ‘on-site’ and overseeing workplace and travel resourcing and support.
Procurement: manage and oversee the company’s global procurement processes and drive accountability and value for money across the organisation.
Workplace Management: Manage company facilities, and its uses and processes for property management in collaboration with HR and operations colleagues as necessary.

Qualifications
The ideal candidate will have the following professional and personal skills,competencies, and characteristics:
Qualifications & Experience:

Degree from a recognized university, postgraduate professional qualifications in finance, accounting, business administration and/or other relevant and appropriate discipline.
12+ years of progressively evolving management and leadership experience in complex commercial or non-profit organization(s).
International/Multinational experience.
Experience supporting change processes in globally networked organizations is beneficial.

Knowledge

Strong working knowledge of financial accounting, cash flow, and investment management.
Strong working knowledge of audit and compliance procedures in Kenya.
Knowledge of IFRS/UK and/or US accounting standards and consolidated financial reporting.
Background in strategy and business planning with the proven ability to develop and manage business plans, processes, and controls to enhance efficiencies and mitigate risk.
Demonstrate proven ability in organizational development, information technology, business transformation, fundraising, project management, asset, and property management.
Mission-focused, energetic, results-oriented and process-minded leader who is able to help others deliver measurable, cost-effective outcomes that make the organization’s vision a reality.
Background in and working knowledge of management information systems.

Apply via :

jobs.smartrecruiters.com

October 28, 2024
Program Director

Job Description
Reporting to the Chief Programs Officer (CPO), the Program Director (PD) will be responsible for the program’s operational success at SHOFCO, ensuring seamless team management and development, business development, program delivery, quality control, and evaluation. In this role, the PD will manage a growing number of staff.
Responsibilities
Strategic Leadership

Providing credible leadership to Programs through the implementation of the strategic plan, linked to SHOFCO’s vision, and inspiring confidence and team spirit among Programme staff.
Actively participate in the Senior Management Team (SMT) and adhere to the duties enshrined therein.

Quality Assurance & Performance

Providing targeted technical assistance to projects to foster continuous improvement in quality & both programmatic and financial performance
Ensure projects are aligned with and contribute to SHOFCO’s Strategic Plan and National and county strategies, policies, operational guidelines, and protocols, as applicable.

Business Development:

In liaison with Chief Officers, grow the Programme Portfolio by providing leadership in the development of new project proposals and relationships
Forecasting Programme growth with relevant teams
Review of budgets during proposal development in support of Grants Managers. Ensuring budgets speak to projects seamlessly

Policy Advocacy and Networking

Ensure participation of staff in the Programme in relevant technical working groups and platform ensuring that participation generates value for communities that SHOFCO serves.
Manage internal (with other Programme managers) and external relations with donors, partners, and collaborators that are stakeholders in the Programme.

Administrative & Financial Oversight

Review operational budgets in conjunction with Program and Finance teams to ensure compliance to principles of effectiveness, efficiency, and value for money.
Ensure projects are being supervised, submit annual and quarterly procurement plans in accordance with budgets and donor/SHOFCO procurement rules and regulations.
Review operational budgets in conjunction with project teams, and the Finance teams to ensure value for money.

Grants Management

In liaison with grants management teams, support project teams in reviewing operations financial performance against set targets, and implementation of remedial actions
Providing support to project teams in reviewing operations financial performance against set targets and implementation of remedial actions.

Human Resources

Foster development of vibrant teams in programs, so that teams grow into ‘winning teams’ where project managers provide effective leadership.
Identify staff development needs and provide coaching and mentoring, as well as a link to training and development opportunities, to spur performance.

Monitoring and Evaluation

Provide oversight for all donor reports, evaluation reports, and other reports emanating from the Programme and projects to ensure timeliness and quality.
In liaison with Impact and Learning Lead, provide leadership in quarterly program review meetings aimed at identifying and remedying performance gaps, as well as disseminating relevant information e.g., new government policies, etc.
In liaison with the M & E unit, provide administrative support to projects to develop and implement M & E plans.

Operations Research and Knowledge Management:

Provide leadership in the identification, development, and implementation of relevant operations research within the Programme, drawing on support from Chief Program Officer and other senior teams

Other

Undertake other duties as assigned by line manager

Qualifications

An advanced degree in a related field (Development Management, human rights, Social sciences, etc.) is required
Demonstrated expertise in program management in multiple sectors in Kenya with at least 5-7 years.
Seasoned experience building, mentoring, and developing a happy, motivated and productive team.
Proven track record of writing/leading winning grant proposals and partnering with donors, MOH institutions, NGOs, communities, and health development partners
Excellent written and verbal communication skills with strong attention to detail
Fluency in spoken and written English, Kiswahili

Highly Desired Qualifications

Values flexibility and creativity and teamwork in the workplace
Experience in integrated development in both urban and rural areas

Apply via :

jobs.smartrecruiters.com

October 28, 2024
Head of Accounts, Purchasing and Logistics

Job Purpose/Summary
This Head of Accounts, Purchasing and Logistics position requires a unique set of skills. This individual must show initiative, motivation of learning and developing as well as taking ownership for the company. The candidate should be able to negotiate with suppliers and service providers.
Duties and Responsibilities

Provide excellent client service.
Responsible for negotiating with suppliers and service providers
This role has a lot of moving pieces, regular imports, regular exports, renewals, monthly payments, supplier management.
The candidate must be someone who can always clearly and accurately know everything that is going on in their departments.
Liaise with suppliers to build relationships, ensure the best pricing, and source alternative suppliers as required.
Maintain accurate dates on all orders
Ensure high quality of goods purchased and received
Supplier Assessment and Evaluation completed accurately and on time.
Item master records are completed and maintained to the appropriate levels.
Inventory counts and amendments are processed accurately and efficiently.

Skill Profile

An eye for detail and the ability to maintain a very high level of accuracy.
Integrity and accountability.
Exceptional verbal and written communication skills required.
Strong analytical, organizational, and problem-solving skills.
Proactive, self-motivated, reliable, and responsive to clients, staff, and senior management.
Effective communication, regular and proactive feedback.
High level of computer literacy (Microsoft office).
Make use of contacts from previous experience.
Effective planning and time management.
Analytical skills, think critically, solve issues, and think outside the box
Leadership skills, potential to manage a team in the future.
Teamwork
Flexibility, role may need candidate to travel and work during irregular hours.
Must fit with the General Manager and keep his back free

Qualifications

Kenyan qualification for accounting and or business management (CPA or ACA).
Minimum of 5 years industry experience in accounts and either purchasing or logistics would be favourable.
Education (degree, diploma) in supply chain, logistics, operations management, financial/business management or similar.

Apply via :

jobs.smartrecruiters.com

October 28, 2024
Finance Director COO’s Chief Executive Assistant

Job Description
The Finance Director will be based in our Kibera office and be responsible to Chief Finance Officer and will be in charge of oversight and leadership of all financial operations and financial reporting of both Kenya and USA operations. In particular, the Director has oversight of internal control systems and procedures, risk management, organizational and project budgeting. The Director will be responsible for training and mentoring staff on financial policies and procedures, donor regulations, financial systems, and works closely with program staff to ensure compliance with all donor regulations and effective and proactive financial management.
Responsibilities

Directly oversee all financial and accounting activities.
Develop, implement, and maintain sound financial management policies, systems, structures, and procedures for Kenya and New York Office and ensure alignment with donor rules and regulations.
Responsible for processing statutory and tax returns for both Kenya and USA and ensuring compliance with laws and regulations for SHOFCO entities.
Provide financial management and analysis for all aspects of the SHOFCO operations and programs, ensuring all costs incurred are accounted for and in compliance with local laws, donor regulations, and SHOFCO policies and procedures.
Develop financial models to support the preparation of budget scenarios and alternatives for programs and operations.
Provide financial control, develop financial reports, and make recommendations to programs and the CFO on budget expenditures.
Ensure financial operations and reporting are in accordance with donor contractual requirements.
Manage cash flow forecasts and monitor liquidity, including decisions on foreign currency transactions.
Responsible for statutory, project-specific, and internal audits and serves as the focal point for internal, government, and/or donor audits.
Follow up and implement on a timely basis internal, government, and/or donor audit recommendations.
Serve in the procurement and tender committees
Maintain updated information regarding grants and contracts, reporting requirements, and financial restrictions.
Assist in program development and proposal preparation as needed by preparing and reviewing the budget and budget notes for programs as required.
Ensure accurate and timely processing of payroll, associated taxation, and compliant timekeeping and associated allocations for all SHOFCO staff.
Responsible for preparation and circulation of management reports, budgetary control reports, grants reports, and board decks.
Supervise and oversee finance staff and other consultants assigned to areas of responsibility.

Qualifications

University degree or advanced degree in accounting, finance or related area and fully qualified accounting qualification (e.g. CPA, ACCA, etc)
Minimum of 10 years or equivalent experience managing finance, with at least 5 of those 10 years managing finance for donor-funded programs.
US GAAP and IFRS experience is required
Advanced knowledge of non-profit accounting practices, donor rules, and regulations.
Experience with ERP (SHOFCO uses SAP and SAP experience is highly desirable)
Strong budgeting, financial reporting, and organizational experience and skills.
Strong focus on proactive problem-solving.
Excellent command of Microsoft Excel; good knowledge of standard office programs
Experience directly managing and developing the skills of direct reports and other staff

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 28, 2024
Sun Duka Operator

Company Description
Are you a professional seasoned local shopkeeper? Are you interested in being part of a team focused in the fields of freedom of expression and information and the impact on media and human rights defenders?
If so, then we are looking for you. Our client would like to fill the position of SUN Duka Operator who will be reporting to the Chief Financial Officer.
Job Description
The SUN Duka Operator will be charged with suppliers/manufacturers, and local shopkeepers in supplying and distributing commodities in the slums community.
Key Responsibilities

Lead and grow a self-sustaining, profit-generating distributorship, that really impacts the community by providing affordable, good-quality products in an efficient way.
Build relationships with a variety of suppliers and manufacturers, develop creative ideas, and successfully pitch prospective business partners.
Build and maintain strong relationships with a network of local shopkeepers.
Communicate promptly and effectively about significant developments or issues to CFO.
Manage all functions of the social enterprise including purchasing, operations, administration, human resources, and finances.
Oversee daily warehouse processes and operations, ensuring compliance to safety and housekeeping standards.
Develop effective processes and systems for tracking key functions including purchasing, stock management, distribution, and finances.
Provide work plans, assign tasks appropriately, and monitor the performance of warehouse and distribution team members.

Qualifications

Knowledge and experience in retail business and supply chain management is preferred
(Bachelor’s) degree / Advance Diploma Business Management /Marketing /Accounting. In a business-related field or equivalent
IT systems knowledge and skills including advanced Excel skills
At least 2 years of relevant experience

Other required qualifications (unique/job specific)

Entrepreneurial can-do mindset, embracing challenges and finding pragmatic, creative solutions that make sure the initiative will continuously develop and succeed
Good with people and adapts to various social contexts. Equally at home in high-level meetings as with local shopkeepers and Kibera community members.
Strong commercial and negotiation skills to ensure profits are being maximized at all times
Meticulous attention to detail, ability to multi-task and prioritize high-level tasks while keeping eyes and ears trained on operational details.
Shop management skills
Stock/Inventory Management Skills
Cash Management Skills
Staff Supervision Skills
Assets management
Supplier engagement & enrolling skills
Knowledgeable about the local community, including political, economic, and social contexts.

Behavioral Competencies

Team working
Following procedures
Upholding standards
Meeting timescales
Thinking positively
Taking Action

Functional Skills

Examining information
Adapting practical approaches
Making decisions
Articulate information
Checking things
Keen to details
Excellent analytical skills

Apply via :

jobs.smartrecruiters.com

October 28, 2024
Personal Assistant

Company Description
We are looking for a responsible Personal Assistant to provide personalized secretarial and
administrative support in a well-organized and timely manner. The PA will work on a one-to- one basis on a variety of tasks related to the CEO’s working life and communication. The role of the PA will be to free the CEO’s time from organizing and administrative tasks so
that he can spend maximum time on strategic tasks.
Job Description
As a PA, you’re often a manager’s first point of contact with people from both inside and
outside the organization. Tasks will include:

Acting as a first point of contact: screening phone calls, enquiries and requests, and handling them appropriately on behalf of the CEO.
Reading, monitoring, responding to the incoming emails , Screening and directing phone calls, distributing correspondence, answering calls and liaising with clients competently on behalf of the CEO.
Managing diaries, planning and organizing meetings and appointments, often controlling access to the manager/executive
Organizing events and conferences
Reminding the CEO of important tasks and deadlines
Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
Typing, compiling, preparing reports, presentation documents, briefing papers and correspondences on behalf of the CEO.
Taking notes, action points and writing minutes during meetings.
Meeting and greeting visitors at all levels of seniority.
Devising/maintaining office systems, including database management and filing systems.
Booking and arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Carrying out background research and presenting findings.
Liaising with clients, suppliers and other staff.
Delegating work in the manager’s absence.
Sourcing and ordering stationery and office equipment.
Managing ad hoc projects.
Implementing and maintaining procedures/administrative systems.
Collating and filing expenses.

Additional duties may include:

Conducting or carrying out research that the CEO may require.
Taking responsibility of accounts and budgets
Working more closely with management if taking on some of the CEO’s responsibilities.
Deputizing for the CEO, making decisions and delegating work to others in the CEO’s absence.
Being involved in decision-making processes.

What to expect:

There is frequent contact with people, either by phone, email or in person.
The job may be very stressful at times, as it can sometimes involve dealing with difficult or demanding people, often at very senior levels, and the work is always focused on the needs of the CEO. Being a PA means working very closely with one person and any problems they are having with their work may impact on you.
Traveling occasionally within the day, absence from home overnight and traveling outside the country to attend external meetings and conferences or to research facilities.

Qualifications

A Bachelor’s degree in business administration, secretarial studies or management.
Proven 2 years of work experience as a Personal Assistant.
Must be female
Knowledge of office management systems and procedures
Up-to-date with latest office gadgets and applications
Computer literacy Efficiency
High degree of self respect
Good experience in strategic management

Key Skills

Discretion, trustworthiness, confidentiality and understanding : you will often be party of confidential information.
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
Flexibility and adaptability
Excellent verbal and written communications skills
Well-developed time management skills , Organisational skills and the ability to multitask and prioritise daily workload.
The ability to be proactive and take the initiative
Tact and diplomacy
The ability to research, digest, analyse and present material clearly and concisely
The ability to work under pressure and to tight deadlines.
Excellent interpersonal skills
The ability to work on your own initiative
Honesty and reliability
Attention to detail

Apply via :

jobs.smartrecruiters.com

October 28, 2024
Civic Space Programme Officer

Company Description
Our client works to protect and defend freedom of expression and information. Our client’s goal is that that those at the front line of defending freedom of expression and information are supported by effective networks of institutions and activists at the local, regional and global levels, and by strong legal frameworks and mechanisms, thus ensuring that violations are known, perpetrators held accountable, and effective relief or redress is secured.
Are you a professional seasoned Civic Space programme officer? Are you interested in being part of a team focused in the fields of freedom of expression and information and the impact on media and human rights defenders? If so, then we are looking for you.
Our client would like to fill the position of Civic Space Programme Officer – Kenya who will be reporting to the Senior Programme Officer- Civic Space.
Job Description
Purpose Statement of the Position
The jobholder will be responsible for ensuring that the organization plays a crucial role in promoting an enabling legal, policy and actual environment for people’s participation in shaping their societies in the Eastern African Region.
He/she will be responsible for the development of policy documents on freedom of expression and freedom of information related issues, the analysis of laws related to freedom of expression, and freedom of information, freedom of assembly, freedom of association, right to privacy, public participation and laws regulating and affecting civil society engagement vis a vis their conformity with the international and regional standards.
He/she will oversee research and monitoring of new developments and trends relevant to the above rights; lead national, regional and international advocacy; support national, regional and international litigation on these issues, represent the organization at conferences and meetings; and oversee the development and delivery of trainings on freedom of expression and freedom of information and other incidental rights standards to local and regional stakeholders.
Duties and Responsibilities
         i.   Developing and implementing all the projects within the civic space thematic area including but not limited to minority rights, peaceful protests and assembly. Preparation of the annual work plans and coordinating the same with the program officers and assistants working under civic space, including effective project planning, budget management and narrative and financial reporting and evaluation;
       ii.     Overseeing and ensuring monitoring and research of legal and policy developments related to freedom of expression and freedom of information and civic space in the Eastern African region including the development of a library of regional laws and policies on freedom of expression and other relevant materials;
     iii.      Overseeing analysis and critique of laws and legislative proposals in the Eastern Africa region from the perspective of international standards, supporting litigation, legal advice and support related and incidental to civic space
     iv.      Undertaking and ensuring national, regional and international advocacy on laws and policies affecting and incidental to civic space to the countries within the region;
       v.      Overseeing the development and delivery of trainings for lawyers, media workers, civil society activists, human rights defenders, minority groups and other stakeholders in the region and enhancing their capacity to apply international standards in their work;
     vi.     Take the lead in fundraising for the civic space activities in conjunction with the Fundraising and Compliance Officer
    vii.     Building working constituencies, regional networks and communities of practice related to Article 19s mandate
viii.      Contributing to the organization’s publications and web resources – both in Eastern Africa region and in general;
      ix.     Working closely with other team members to develop as appropriate, projects that advance the goals and objectives of the organisation including providing input to budgets and reporting back to donors;
       x.    Undertake other duties commensurate with the role as may reasonably be assigned by the Regional Director

Qualifications
Minimum Requirements
Experience

At least 5 years’ experience in policy work, monitoring, advocacy and/or campaigning work in the human rights sector;
At least 3-year experience of managing budgets and projects;
Experience of working with partner organisations;
Experience of working in a cross-cultural environment.

Education

Master’s Degree level or equivalent with post-graduate qualification in human rights, law, African studies, international relations, political science, media, communication, or other relevant field being an added advantage.

Knowledge

Familiarity with human rights, freedom of expression and/or democratization issues in Eastern Africa
Familiarity with international and regional mechanisms for promoting and protecting human rights.
Knowledge of politics and societies in Eastern Africa

Desirable skills:

Able to operate on own initiative with demonstrable time-management skills;
Excellent written and spoken English and Kiswahili;
Analytical and strategic planning skills;
Excellent project management and administration skills (including financial management and reporting);
Excellent research and report writing skills
Excellent writing and presentation and advocacy skills;
Excellent communication skills and sensitivity in working with people from various cultural and social backgrounds;
Excellent organisational and logistical skills;
Familiarity with the use of e-mail and the internet;
Ability to work under pressure, with little administrative support and to meet strict deadlines.
Experience of working in an NGO environment;
Experience with civil society capacity-building, including training;
Experience in the human rights advocacy field;
Research experience; and
Experience of writing/editing publications

Additional Information
Skills and Competence

Sound expertise in Procurement management
Strong planning, organization and administrative skills
Excellent interpersonal and communication skills
Well developed follow through ability
Ability to maintain confidentiality

Apply via :

jobs.smartrecruiters.com

October 28, 2024
HR Manager Procurement Manager

Company Description
An NGO is looking for an HR Manager to be based in Nairobi with oversight over its HR function in the organization’s operations across the country.
Job Description
Role Purpose:
Provide effective and efficient Human Resource Management and support services to the
organization on line with the human resource policy and procedures and in compliance with
legal and organizational good practice.
Qualifications
Responsibilities include:

a) Human resources policies –

Update and implement HR management policies and procedures and monitor all HR activities and practices to ensure compliance.
Manage industrial and employment relation matters and offer training, advice and general guidance to managers and supervisors on labour laws and related market practices so as to ensure a harmonious work environment.
Develop and implement a HR Strategic Plan.
Train managers and supervisors on basic staff management and disciplinary skills and provide counseling support to staff as needed.
Review departmental budgets.
Ensure HR staff addresses employees’ requests and grievances in a timely manner.

b) Performance Management

Co-ordinate the performance management process to drive a high performance culture and all related functions including staff appraisal, training planning and implementation and incentive schemes.

c) Recruitment and Selection

Manage the recruitment and selection process, and train line managers in interviewing and assessment procedures.
Support and suggest improvements to the entire recruitment process.
Host in-house recruitment events.

d) Learning and Development

In liaison with the line managers, identify and implement staff development programs, promotions and career progression.
Discuss employees’ career development paths with managers.

e) Reporting and Management of Human Resources Metrics

Identify cost effective areas and drive process changes through effective communication and enforcement of new ways of working.
Monitor HR metrics (e.g. turnover rates and cost-per-hire)
Develop compensation and benefits plans.

f) Leadership

Provide direction, leadership, capacity building and coaching interventions to members of HR team.
Set objectives for the HR team and track progress.

g) Administration

Oversee proper running and maintenance of the office ensuring all appropriate services and office equipment are maintained properly ensuring legal

compliance in areas covered by the Administration team.
Qualifications

A first degree in HR management, business administration or the social sciences
A Diploma in HR Management
5 – 7 years’ experience in a similar or higher position

Additional Information
Skills and Competence

Sound expertise in Human Resources management
Demonstrated Performance Management and monitoring skills
Knowledge of labour laws and employment legislations
Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
Superior interpersonal, coaching, communication, negotiation and consultative skills at all levels.
Flexible and adaptable with the ability to produce creative solutions to HR problems
Strong industrial and employee relations skills
Training planning/ management skills
Strong leadership skills with ability to provide innovative solutions to problems
Proven ability to plan, organize and prioritize work, together with the ability to remain calm under pressure often in difficult circumstances and not lose sight of strategic priorities.
Computer literate, with high degree of proficiency and productivity.
Experience working with HR information systems an added advantage.
Commitment to the organizational values of the NGO.

Remuneration
Gross salary of KSH 500,000 + benefits

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 28, 2024
Cost Accountant

Company Description
Our client who has been the leading animal health company in East and Central Africa, since its inception in 1906. For over a century, our client has delivered high quality products and solutions for livestock farming that is unparalleled in the region.
They are looking for a professional and seasoned Cost Accountant who will report to the Head of Finance.
Key Responsibilities

Current product costs including accurate and up-to-date landed costs in the ERP.
Computation of accurate product costs and updating the same in the system within a day of receipt of costs elements
Maintain accurate product information in the ERP as per the policy.
Costing for new products for buy/make decision
Costing for new projects
Variance analysis to explain differences between actual and budgeted production overheads for in-house & contracted sites
Investigate and recommend ways of avoiding variances/factory floor wastages
Procurement analysis – Monitor monthly GRN Suspense, Purchase price variances, cost changes and purchase order Commitments
Weekly dashboard
Stock Management
Review and address issues arising from the weekly cycle counts
Investigate and follow up on all reported variances
Preparing and conducting monthly and quarterly stock takes in all our production sites & warehouses.
Prepare a report for management approval to adjust the system numbers.
S & OP team Champion, tasked with maintaining the stock levels which are in line with expected demand vs supply.
Preparation of annual cost of sales budget

Productivity, Performance and Personal
Development

Deliver performance objectives set. Institute immediate corrective action where performance is below par.
Proactively manage own learning and development
Adhere to annual leave plan agreed with line manager
Update personal job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional and industry events, meetings and forums.
Adhere to HR policies in the management of employees and maintain a conducive working environment.

Financial Management

Manage activities within approved limits.

Risk Mitigation, Compliance & Audit

Adhere and comply with the cGMP, policies, procedures and statutory guidelines.
Consistently perform tasks as per documented procedures and within agreed turnaround times and SLAs
Close gaps/lapses identified; undertake corrective and preventative actions identified by audits, compliance reviews; investigations or any other assessment mechanisms within the agreed time lines.

Reporting

Prepare and submit reports to the relevant stakeholders within agreed format and timelines (daily, weekly, monthly, quarterly).
Present reports that facilitate informed and sound decision-making. Trends, insights and concerns with recommendations clearly elaborated.

Qualifications

C.P.A (II) or equivalent or Bachelor of Commerce
Office applications (Word, Excel, Power point)- Advanced
ERP knowledge -intermediary
Good communication skills
An appreciation of basic Supply Chain Processes
IT proficiency
Advanced product mix knowledge
2 years’ experience in costing preferably from the manufacturing sector

Competencies Required for this Role

Attention to detail
Good planner
Numerate
Analytical
Flexible
Proactive
Honesty

Additional Information
Remuneration
Gross salary of KSH 53,000- 70,000
Applications close on 16th September 2021.

Apply via :

jobs.smartrecruiters.com

October 28, 2024