Company Address: Address 3rd Floor, The Chancery, Valley Rd., Nairobi, Kenya P.O Box 10081 00100

Finance and Administration Assistant

Responsibilities
Finance

Allocate and post expenses in the Pastel System to respective donors and grants;
Monitor daily petty cash and ensure the safe custody of all cash at hand;
Verify payment requests and prepare payment vouchers;
Maintain Accounts Receivable, Accounts Payable, and Prepayments subsidiary ledgers;
Process staff’s travel expense statements and conference participants’ travel expense statements;
Liaise with ATPS National Coordinators to assist with the smooth operation of their respective chapters;
Initiate month-end or period-end closing activities and post Journal Vouchers;
Prepare audit schedules;
Update the cashbook daily and analyze receipts and payments for posting to the general ledger;
Reconcile the bank & and cashbook balances and other general ledger accounts every month;
Facilitate payment of statutory deductions to the relevant authorities;
Update the Fixed Assets Register and process the depreciation journal every month;
Ensure that internal control procedures are followed for all cash disbursements, receipts, and transfers;
Assist in the preparation of management accounts and Annual Budgets;
Any other duties as may be assigned by the Supervisor or any Authorized Officer;

Administration and Human Resource

Ensure order and cleanliness in the office’s premises;
Monitor leases and related obligations regarding the office premises; Supervise the use and maintenance of office equipment and vehicles;
Process documentation for work permits, visas, house leases, and other matters relating to expatriate employees and their dependents;
Administer staff benefits, i.e. medical, insurance, and provident fund schemes;
Maintain personnel files and data and Process leave applications for all ATPS staff
Arrange performance appraisal and review of ATPS-recruited staff;
Coordinate training programs for ATPS locally recruited staff.

Qualifications

A Degree in Commerce, Economics, Finance, Statistics, or any other related discipline from a recognized university is required. Must be a CPA Finalist.

Skills and competences

Strong organizational skills, with an emphasis on time management and the ability to plan, organize, and implement various activities within a time-pressured environment;
Strong coordination, facilitation & and negotiation skills;
At least 3 years of proven experience as a Finance and Administration Assistant, preferably with an International organization;
Proficiency in using computers and standard office and accounting software packages (MS Word, Excel, Pastel, etc.);
Good professional verbal and written communication skills;
Proficiency in English is required Personal Attributes;
A Self-starter with a strong desire to learn;
Ability to work both independently and as part of a team;
Ability to work under pressure and meet deadlines;

Qualified candidates should send a detailed letter of interest and curriculum vitae as one document to executivedirector@atpsnet.org with a copy to finance@atpsnet.org on or before Friday 12th January 2024.

Apply via :

executivedirector@atpsnet.org

November 2, 2024
Finance and Administration Assistant

ATPS is seeking to recruit a Finance and Administration Assistant to be based at its Secretariat in Nairobi, Kenya:
Main Duties & Responsibilities:

Finance

Allocate and post expenses in the Pastel System to respective donors and grants
Monitor daily petty cash and ensure the safe custody of all cash at hand
Verify payments requests and prepare payment vouchers
Maintain Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers
Process staffs’ travel expenses statements and conference participants’ travel expense statements
Liaise with ATPS National Coordinators in order to assist with the smooth operation of their respective chapters
Initiate month end or period end closing activities and post Journal Vouchers

Prepare audit schedules.

Update the cashbook on daily basis and analyze receipts and payments for posting to the general ledger.
Reconcile the bank & cashbook balances and other general ledger accounts every month
Facilitate payment of statutory deductions to the relevant authorities.
Update the Fixed Assets Register and process the depreciation journal every month
Ensure that internal control procedures are followed for all cash disbursements, receipts and transfers.
Assist in the preparation of management accounts and Annual Budgets
Any other duties as may be assigned by the Supervisor or any Authorized Officer.

Administration and Human Resource

Ensre order and cleanliness in the office’s premises
Monitor leases and related obligations regarding the office premises; Supervise the use and maintenance of office equipment and vehicles
Process documentation for work permits, visas, house leases, and in other matters relating to expatriate employees and their dependents
Administer staff benefits, i.e. medical, insurance, and provident fund schemes;
Maintain personnel files and data and Process leave applications for all ATPS staff
Arrange performance appraisal and review of ATPS-recruited staff;
Co-ordinate training programs for ATPS locally recruited staff

Academic qualifications
A Degree in Commerce, Accounting, Finance, Business Administration (Finance option), or any other related discipline from a recognized university is required. Must be a CPA Finalist.
Skills and competences

Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment;
Strong coordination, facilitation & negotiation skills;
At least 3 years proven experience as a Finance and Administration Assistant, preferably with an International organization.
Proficiency in using computers and standard office and accounting software packages (MS Word, Excel, Pastel etc.).
Good professional verbal and written communication skills
Proficiency in English is required
Qualified female applicants will be given priority considerations.

Personal Attributes

Good character
A Self-starter with a strong desire to learn
Ability to work both independently and as part of a team
Ability to work under pressure and meet deadlines

Qualified candidates should send a detailed letter of interest and curriculum vitae to executivedirector@atpsnet.org with a copy to finance@atpsnet.org on or before Friday 3rd December 2021.

Apply via :

executivedirector@atpsnet.org

October 28, 2024
Postdoctoral Research Officer (International position) Communications and Outreach Officer Research Assistant Secretary & Personal Assistant To The Executive Director

A young and dynamic Postdoctoral Research Officer that will support our new programmes on Artificial Intelligence for development in Africa (AI4D Africa Program) as well as the translation of innovative research programmes into policies and products (for commercialization and job creation) for overall sustainable development on the continent.
Required skills and qualifications:

A PhD Degree in Science, Technology and Innovation Studies, Research and Development Studies, Agricultural and Bioscience Engineering, Data Analytics, Artificial Intelligence/Machine Learning, or related disciplines;
At least three years’ experience in data management and analytics, engineering for development, research and development fields, policy research in science, technology and innovation fields in a similar international organization;
Demonstrable capacity and ability to fundraise and manage knowledge networks; Have strong analytical skills- Experience in analysis of quantitative and qualitative data;
Proven work experience working with young people, women and the vulnerable on empowerment programmes that create job opportunities and employability.
Demonstrated experience in programme coordination and project management;
The capacity to speak English and French will be an added advantage.
Ability to communicate effectively both orally and in writing;
Have strong interpersonal skills and a good team player; and
Ability to work with limited supervision and meet deadlines.

Personal Attributes:

Good research leadership characteristics
A Self-starter with a strong desire to learn and lead
Strong interpersonal skills and a good team player
Ability to work under pressure and meet deadlines
Willingness to travel a lot to other countries

Responsibilities
Main Duties and Responsibilities:

Provide leadership in research, capacity building, and research translation into policies and innovative products with the ATPS stakeholders;
In partnership with the research team, develop proposals in relevant STI fields to fundraise for ATPS programmes and projects up to a minimum of USD1, 000,000 per annum;
Support the research team in the implementation of ATPS projects and specifically a new grant on Artificial Intelligence for Agriculture and Food Systems Innovation Research Network in Africa
Contribute to the strategic guidance of Artificial Intelligence for Development in Africa (AI4D Africa) program.
Assist in planning and running network workshops and other network support activities designed to collectively tackle common issues and/or facilitate cross-project collaboration
Participate in the training of ATPS stakeholders including researchers, policymakers, private sector actors, science journalists, extension agents, farmers, etc.
Provide leadership in research designs, field work, data collection and analyses, research syntheses, policy engagements, publications, as well as in monitoring, evaluation, reporting and learning.

Delegation of Responsibilities for this position:

50% time to be spent in research and program activities
50% time to be spent in fundraising activities

go to method of application »

Interested and qualified candidates should send an application letter stating their motivation for the job and a detailed curriculum vitae with at least three (3) referees to executivedirector@atpsnet.org with a copy to finance@atpsnet.org The deadline for the submission of application is on Thursday, 30 September 2021. Use the job title “Secretary & Personal Assistant to the Executive Director” as the subject of your email when submitting your applications

Apply via :

executivedirector@atpsnet.org

October 28, 2024
Research Finance & Administration Manager

Job Description
In each priority sector, our research activities focus on building innovation systems capacities for poverty alleviation; climate change adaptation and mitigation; global development paradigms (the role of STI in the new green economy); emerging technologies (their policy implications, advocacy and the socialization of these technologies); and youth and genders development for science and technology. We are seeking to recruit dynamic trans-disciplinary individuals to fill the following positions:
Job Responsibilities

Generating and translating new concepts and research ideas into projects and/or programmes;
Developing proposals and raising funds for the implementation of projects and/or programmes;
Managing the grants process and the regional research programmes;
Managing the publication of research outputs into various publications and assist identify during proposal development various outputs that would come out of the new projects using specific timelines;
Developing and implementing strategies for promoting the work of the network; and particularly establishing dynamic policy outreach and advocacy processes with National Chapters;
Collaborating and liaising with ATPS national chapters in 30 countries in the development, planning and reporting of chapter activities and projects;
Initiating and coordinating training activities with partner institutions for various stakeholders;
Liaising with the national coordinators and researchers on administrative and non-technical issues;
Ensuring that the relevant information on issues on science and technology in Africa is disseminated to network members;
Overseeing coordination of conferences, seminars and workshops and representing the Executive Director at workshops and meetings when assigned;
Ensuring that results of all ATPS research meet international standards by organizing and managing appropriate peer review mechanisms; in liaison with the Executive Director;
Advising on, coordinating and managing the translation and dissemination of technical information to meet the needs of specific audiences;
Overseeing the coordination of capacity building workshops and related activities to strengthen the capacity of ATPS National Chapters and other constituents;
Ensuring efficient and effective collaboration with ATPS international, regional and national partners;
Developing and strengthening collaboration with the private sector and civil society including the media;
Publishing at least three techno-policy briefs and two journal articles each year;
Managing individual and institutional grant and consultancy contracts and oversee development of an electronic grants management system;
Managing the preparation of work and budget for research projects, communication and outreach activities;
Managing the quality and delivery of all communications outputs to ensure that they meet the highest international editorial standards;
Representing the Executive Director when assigned during meetings with donors, conferences and various forums to promote work of the network;
Assisting the Executive Director by organizing and managing appropriate peer review mechanisms on all ATPS research results;
Any other duties as may be assigned by the Supervisor or the Executive Director.

Qualifications

Professional with good character and strong ability to work in a team and under work pressure;
Master’s Degree in Science, Technology and Innovation or related subjects including natural or social sciences, or equivalent expertise. Possession of a PhD in the relevant field will be an added advantage;
At least two years’ experience in research/research management in science and technology policy in a similar international organization;
Demonstrate capacity and ability to fundraise and manage knowledge networks;
Strong interpersonal skills and a good team player;
Strong analytical skills;
Experience in STI policy analysis in Africa will be an advantage;
Proficiency in French will be a major advantage.

go to method of application »

October 25, 2024
Research Finance & Administration Manager

Job Description
In each priority sector, our research activities focus on building innovation systems capacities for poverty alleviation; climate change adaptation and mitigation; global development paradigms (the role of STI in the new green economy); emerging technologies (their policy implications, advocacy and the socialization of these technologies); and youth and genders development for science and technology. We are seeking to recruit dynamic trans-disciplinary individuals to fill the following positions:
Job Responsibilities

Generating and translating new concepts and research ideas into projects and/or programmes;
Developing proposals and raising funds for the implementation of projects and/or programmes;
Managing the grants process and the regional research programmes;
Managing the publication of research outputs into various publications and assist identify during proposal development various outputs that would come out of the new projects using specific timelines;
Developing and implementing strategies for promoting the work of the network; and particularly establishing dynamic policy outreach and advocacy processes with National Chapters;
Collaborating and liaising with ATPS national chapters in 30 countries in the development, planning and reporting of chapter activities and projects;
Initiating and coordinating training activities with partner institutions for various stakeholders;
Liaising with the national coordinators and researchers on administrative and non-technical issues;
Ensuring that the relevant information on issues on science and technology in Africa is disseminated to network members;
Overseeing coordination of conferences, seminars and workshops and representing the Executive Director at workshops and meetings when assigned;
Ensuring that results of all ATPS research meet international standards by organizing and managing appropriate peer review mechanisms; in liaison with the Executive Director;
Advising on, coordinating and managing the translation and dissemination of technical information to meet the needs of specific audiences;
Overseeing the coordination of capacity building workshops and related activities to strengthen the capacity of ATPS National Chapters and other constituents;
Ensuring efficient and effective collaboration with ATPS international, regional and national partners;
Developing and strengthening collaboration with the private sector and civil society including the media;
Publishing at least three techno-policy briefs and two journal articles each year;
Managing individual and institutional grant and consultancy contracts and oversee development of an electronic grants management system;
Managing the preparation of work and budget for research projects, communication and outreach activities;
Managing the quality and delivery of all communications outputs to ensure that they meet the highest international editorial standards;
Representing the Executive Director when assigned during meetings with donors, conferences and various forums to promote work of the network;
Assisting the Executive Director by organizing and managing appropriate peer review mechanisms on all ATPS research results;
Any other duties as may be assigned by the Supervisor or the Executive Director.

Qualifications

Professional with good character and strong ability to work in a team and under work pressure;
Master’s Degree in Science, Technology and Innovation or related subjects including natural or social sciences, or equivalent expertise. Possession of a PhD in the relevant field will be an added advantage;
At least two years’ experience in research/research management in science and technology policy in a similar international organization;
Demonstrate capacity and ability to fundraise and manage knowledge networks;
Strong interpersonal skills and a good team player;
Strong analytical skills;
Experience in STI policy analysis in Africa will be an advantage;
Proficiency in French will be a major advantage.

go to method of application »

October 25, 2024
Secretary/Programme Administrative Assistant

Main Duties
Secretarial Arrange appointments for the Executive Director (ED) , including his/her travels where necessary, and assist in making the necessary preparations for each appointment;
Manage all incoming and outgoing communication and correspondences in the Executive Director’s office, in all cases ensuring security from loss or damage and, where required, maintaining confidentiality;
Type, or otherwise prepare, documents generated by the ED and distribute or dispatch them accordingly. File all records to and from the ED;
Monitor the supply of materials in the office of the ED, including stationery, and replenish them as required; and Call the ED’s attention to deadlines, ahead of time to ensure they are met.
Administrative
Screen all official correspondence addressed to the ED, where appropriate redirect it to the relevant ATPS officers;
Ensure all documents brought to the ED for his/her approval have passed through all the stages required by established procedure, and explain to ATPS staff this procedure;
Arrange necessary supplies and/or services for meetings called by the ED;
Give administrative and secretarial support to the Finance and Administration office and carry out specialized activities;
Jointly with Finance and Administration Manager; be responsible for all immigration matters for international staff, ROs, ED i.e. work permits, re-entry passes, dependant passes, IDs, etc;
Jointly with the Finance and Administration Manager, responsible for obtaining project equipment quotations as well as following up on receipt of shipment by the recipients; and
Effectively manage ATPS’s calendar of events and the Executive Director’s daily schedule.
Programme Administration Keep track of the status of Research grants and donor programmes and assist with maintenance of all correspondence and files on programs, research projects and researchers;
Assist in drafting and consolidating donor reports for submission to donors on a timely basis;
Assist with monitoring and implementation of programme/project activities involving extensive liaison with the field projects;
Maintain time sheets from research staff and external researchers;
Assist with the compilation of material/documents for meetings and package these;
Assist with preparation of grant and consultancy contracts and the contract circulation forms;
Assist with estimating and costing budgets for contracts, travel stipends, workshops, conferences, miscellaneous expenditure and raising necessary pre-encumbrances and obligation documents;
Coordinating the receipt and review of conference submissions and ensuring reviews are sent to the research and communications department on a timely basis;
Assist with the management of conference activities including ensuring timelines are met and the necessary reports submitted; Other duties as assigned by the Supervisor.
Details of these duties and performance indicators will be documented in a Forward Job Plan (FJP) that will be developed in consultations with supervisor(s) and approved by the Executive Director. The FJP will be seen as an integral part of a contract.
Required qualifications for the Secretary/Programme Administrative Assistant Job
A Bachelor’s Degree in Secretarial Studies, Public Relations, Business Administration or any other relevant qualification
Minimum 3 years of experience in related field and preferably a senior position Professional course in public relations /secretarial course will be an added advantage Required skills and competencies:
Proficiency in computer use
Excellent analytical, communication and interpersonal skills
Familiarity with Microsoft office suite
Excellent typing speed and accuracy
Should demonstrate excellent spoken and written language skills with good telephone etiquette
Must be highly organized, dependable, result oriented and good time manager
Experience in working in an International non-governmental organization.
Good organisational skills
Ability to undertake research will be an advantage
Proficiency in English, French, Kiswahili and Experience in Public relations will be a major advantage

October 24, 2024
Research Finance & Administration Manager

Job Description
In each priority sector, our research activities focus on building innovation systems capacities for poverty alleviation; climate change adaptation and mitigation; global development paradigms (the role of STI in the new green economy); emerging technologies (their policy implications, advocacy and the socialization of these technologies); and youth and genders development for science and technology. We are seeking to recruit dynamic trans-disciplinary individuals to fill the following positions:
Job Responsibilities

Generating and translating new concepts and research ideas into projects and/or programmes;
Developing proposals and raising funds for the implementation of projects and/or programmes;
Managing the grants process and the regional research programmes;
Managing the publication of research outputs into various publications and assist identify during proposal development various outputs that would come out of the new projects using specific timelines;
Developing and implementing strategies for promoting the work of the network; and particularly establishing dynamic policy outreach and advocacy processes with National Chapters;
Collaborating and liaising with ATPS national chapters in 30 countries in the development, planning and reporting of chapter activities and projects;
Initiating and coordinating training activities with partner institutions for various stakeholders;
Liaising with the national coordinators and researchers on administrative and non-technical issues;
Ensuring that the relevant information on issues on science and technology in Africa is disseminated to network members;
Overseeing coordination of conferences, seminars and workshops and representing the Executive Director at workshops and meetings when assigned;
Ensuring that results of all ATPS research meet international standards by organizing and managing appropriate peer review mechanisms; in liaison with the Executive Director;
Advising on, coordinating and managing the translation and dissemination of technical information to meet the needs of specific audiences;
Overseeing the coordination of capacity building workshops and related activities to strengthen the capacity of ATPS National Chapters and other constituents;
Ensuring efficient and effective collaboration with ATPS international, regional and national partners;
Developing and strengthening collaboration with the private sector and civil society including the media;
Publishing at least three techno-policy briefs and two journal articles each year;
Managing individual and institutional grant and consultancy contracts and oversee development of an electronic grants management system;
Managing the preparation of work and budget for research projects, communication and outreach activities;
Managing the quality and delivery of all communications outputs to ensure that they meet the highest international editorial standards;
Representing the Executive Director when assigned during meetings with donors, conferences and various forums to promote work of the network;
Assisting the Executive Director by organizing and managing appropriate peer review mechanisms on all ATPS research results;
Any other duties as may be assigned by the Supervisor or the Executive Director.

Qualifications

Professional with good character and strong ability to work in a team and under work pressure;
Master’s Degree in Science, Technology and Innovation or related subjects including natural or social sciences, or equivalent expertise. Possession of a PhD in the relevant field will be an added advantage;
At least two years’ experience in research/research management in science and technology policy in a similar international organization;
Demonstrate capacity and ability to fundraise and manage knowledge networks;
Strong interpersonal skills and a good team player;
Strong analytical skills;
Experience in STI policy analysis in Africa will be an advantage;
Proficiency in French will be a major advantage.

go to method of application »

October 23, 2024