Jobs Kenya

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  • Area Finance & Administration Assistant Administration Clerk/Cashier Procurement Clerk Field Coordinator II Community Mobilizer II Grants Acquisition and Management Manager (Re-Advertisement)

    Area Finance & Administration Assistant Administration Clerk/Cashier Procurement Clerk Field Coordinator II Community Mobilizer II Grants Acquisition and Management Manager (Re-Advertisement)

    Reporting:                                      Field Coordinator
    Salary Grade:                                   Assistant II, Level 4   
    JOB SUMMARY
    Reporting to the Field Coordinator, the Area Finance & Admin Assistant (AFAA) shall maintain efficient financial and administrative systems and procedures as well as control mechanisms to support the smooth running of the operations of Kisumu Program Area in compliance with ChildFund policies and procedures. The incumbent manages the day-to-day financial and administrative resources of the office; conducts regular checks of the internal controls, support end month accounts closure processes, proposes the administrative budgets of the office, ensuring that disbursements are in accordance with the administrative budget and ChildFund financial Policies and Procedures.

    DUTIES/RESPONSIBILITIES
     
    Child Safeguarding

    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy. This will be imperative at times when children and youth participate in any advocacy activities.
    Manage the day-to-day financial and administrative resources of the office.
    Settle amounts due or recover outstanding receivables for the program.
    Ensure that expenses are properly coded as per prescribed costing structure.
    Ensure statutory deductions are paid on time including filling of the required statutory returns.
    Monitor the program budget and ensure expenditures incurred are within budget
    Prepare monthly financial reports and share with management
    Coordinate training and capacity-building activities to staff in finance related areas.
    Undertake missions to field locations to review administrative and financial arrangements and make appropriate recommendations as required.
    Handle any other organization’s duty as may be directed by the Supervisor.

    SKILLS AND COMPETENCE

    Bachelor’s Degree in commerce majoring in Finance or Accounting.
    Knowledge in QuickBooks accounting package will be an added advantage
    Possession of relevant professional certifications.
    At least four years professional experience in accountancy and administration in an NGO handling donor funded projects.

    Required Experience

    At least four years of experience in a supervisory role managing finance and administration
    Working knowledge of Kenya Labour Laws.
    Knowledge in HR and Procurement processes.
    Good organization and time management skills and ability to work under pressure.
    Good communication and writing skills.
    Must have very good interpersonal skills.
    Must be a person of very high integrity.
    Experience developing and/or maintaining budget tracking tools.
    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices.

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  • Advisor II, Business Development

    Advisor II, Business Development

    SUMMARY
    The Advisor, Business Development, a member of the Global Business Development Matrix Team, will strengthen the business development capacity of Country Offices (COs) and act as proposal manager on large, complex awards.
    He/she will also be the lead BD Advisor for new types of donors, including supporting Foundation cultivation, multilateral engagement, mission cultivation, co-investment funding opportunities and other types of donors. He/she will be the thought leader to lead organizational goals to diversify and grow new types of donors and ensuring the organization has aligned capacities for this work.
    He/she will strengthen business development staff capacity by developing materials, sharing lessons learned, advising on best practices and facilitating trainings. The Advisor will work in collaboration with technical and other staff on capture planning, pre-positioning, partnership development and proposal management and preparation. The Advisor will support use of ChildFund’s web-based grant management system of record (Salesforce). This position requires international travel.
    DUTIES/RESPONSIBILITIES
    ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.
    Positioning and Visibility

    Undertake business development research to help position ChildFund and guide pipeline planning in COs for global funding opportunities.
    Lead on the documentation of success stories, best practices and lessons learned in ChildFund’s current portfolio of grants and contracts.
    Support CO staff to produce quality business development support materials, i.e., capacity statements, CO profiles and past performance references.
    Lead the training of CO staff to analyze grant funding pipelines and provide advice on actions to strengthen pipeline.
    Lead on the development and articulation of CO grant projection exercises.
    Attend industry events related to international development.

    Proposal Development

    Serve as Proposal Manager for large grant opportunities. Create and maintain proposal calendar, create email and other communication lists and be the central point of contract, schedule and lead proposal development meetings, and raise issues of concern to Director, Business Development, Country Director and others, as appropriate.
    Support COs to conduct competitor analysis, develop win themes and technical design/approach, identify and negotiate with proposal partners, identify qualified staff, determine the cost/pricing strategy, prepare management plans and proposal production.
    Coordinate and collaborate with the technical specialists, M&E advisors, finance staff, HR and other departments for needed proposal inputs.
    Assist with identifying and engaging consultants for proposal writing or other roles, as needed.
    Assist with writing and/or editing of proposal sections, as requested.
    Other duties as assigned.

    Capacity Building

    Coach, mentor and train CO staff on ChildFund’s business development processes, procedures and proposal development strategies, from capture planning to finalizing proposals.
    Lead on the development of business development support tools, facilitate trainings and builds capacity of CO staff on use of tools and adherence to key processes for pre-positioning, capture planning and proposal development
    Develop training materials for ChildFund staff in proposal development
    Train CO staff on the use of ChildFund’s grant management system (Salesforce) for tracking opportunities from capture to award

    QUALIFICATIONS/EXPERIENCE

    At least 5 years of relevant business development experience with international development organization(s) both for direct implementation of tasks and for mentoring colleagues.
    Demonstrated knowledge of US Government grant development processes and rules and regulations
    Demonstrated experience with and knowledge of USG donors (i.e. USAID, DOL, State, etc.), other bi-lateral donors (EC, DFID), multilateral, foundations, and other institutions’ grant making initiatives, policies, procedures, grants management processes, and regulations.
    Demonstrated knowledge of cultivation and proposal development of donors beyond USG.
    Knowledgeable and track record of creating competitor analysis, developing win themes and technical design/approach, identifying and negotiating with proposal partners, preparing management plans and packaging proposals.
    Demonstrated prior experience preparing large multi-million-dollar proposals.
    Proven communication and interpersonal skills in a multicultural work environment
    Demonstrated representation and networking experience with multilateral agencies, foundations, and other grant funding donors
    Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines
    Flexible, adaptable and detail oriented.
    Willing to roll up sleeves and be hands on.
    Team player
    Strong analytical and problem-solving skills and is resourceful.
    Demonstrated computer literacy and experience using Microsoft Suite of applications, including Word, Advanced Excel skills, PowerPoint, Visio, Project, Sharepoint, One Drive and Adobe
    Extensive international travel is required.
    Fluency in written and spoken English is required. Fluency in q second language (French or Spanish) is preferred
    Experience with Salesforce or other grant management software preferred
    Having lived and worked in a developing country is strongly preferred.

    EDUCATION
    Bachelors degree in a relevant field is required. Masters degree in a relevant field is preferred.
    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
    ​​​​​​​NOTE: This position doesn’t require residency in a specific country. However, applicants must demonstrate their authorization to work in their country of residence.

    Apply via :

    al.secure.force.com

  • Specialist, Grants Post Award

    Specialist, Grants Post Award

    Reporting Relationship: Grants Acquisition and Management Manager
    Summary
    The Grants Compliance Specialist supports the execution of ChildFund Kenya’s grant acquisition and management strategy and serves as a country office (CO) resource providing guidance and oversight on effectiveness, scope, on time and on budget implementation of the CO’s grants portfolio. The Grants Compliance Specialist handles issues related to the fiscal, administration and regulatory management of grants and contracts from award receipt through close-out. The position works to strengthen the grant execution capacity of the CO. The position works closely with the Grants Acquisition and Management Manager at Country Office to provide post-award services in managing grants and contracts.

    DUTIES/RESPONSIBILITIES

    Ensures CO compliance with ChildFund’s Post-Award grant management Policy, Procedures and project management standards.
    Participates in award start-up meetings with donors and grant staff to gain full understanding of the criteria and requirements necessary to manage each award and refines operational policies and procedures relevant for effective and efficient management of grants, contracts and sub-awards.
    Monitors Country Office capability to execute grant/contract activities, including timely execution of deliverables, authorizations, and payments, as well as management of advances to sub-awardees.
    Leads the Country Office in developing remedial action plans to correct deficiencies in the execution of grants and contracts portfolio.
    Provides technical assistance on organizational grant management standards and procedures and donor regulations for project planning and close-out phases of grant implementation.
    Responsible for ensuring proper organizational registration and management in salesforce of all existing and newly funded grants/contracts at Country level.
    Collaborates with the Assurance Team in preparation of grant reviews and post-review findings that implicate grants management and compliance.
    Ensures the proper use of Salesforce to record grant activity from award to project close-out.
    Assist Project Implementation Teams organize Project close-out workshops
    Strengthens the capacity of the CO to apply Project Management standards and skills.
    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

    QUALIFICATIONS/EXPERIENCE

    Min. 5 – 7 years’ professional experience in a grant acquisition/ institutional fundraising role in the international development and/or humanitarian aid sector; field experience a plus.
    Proven track record of successful acquisition of grants from bilateral and multilateral donors (e.g. EU, USAID, DFID) and/or international foundations.
    Familiarity with donor strategies, eligibility requirements, compliance and submission processes.
    Excellent knowledge of project design (logframes, budgeting), project cycle management
    Strong analytical skills including successfully performing financial reviews, determination of responsibility, and other forms of quantitative analysis.
    Demonstrated experience in managing budgets and cost projections.
    Demonstrated experience in designing and facilitating capacity building, program/training, coaching and/or mentoring project staff in the basics of grant management.
    Ability to handle and prioritize multiple tasks and work autonomously under pressure of deadline required
    Demonstrated experience of donor rules and regulations, especially the USG regulatory environment
    Prior experience working in the development sector.
    Demonstrated diplomacy in building relationships, working collaboratively within a growing organization, and within broader external coalitions
    Experience with US government (USAID, USDOS, USDOL) and other donors (EU, DFID, BMZ etc.) on implementing grants, cooperative agreements and/or contracts strongly preferred.
    Certification from a reputable service provider in Project Management (PMP, PMD) is preferred
    Strong knowledge and skills of Word, Advanced Excel skills, PowerPoint, Visio, Project, and Adobe. Prior experience working with SalesForce and SharePoint is a plus.
    Fluency in English required.

    EDUCATION

    Bachelor’s degree in International Development or a field related to the organization’s core program, or equivalent relevant work experience (MA preferred).

    SUPPORT
    The Grants Compliance Specialist can draw on the support of Kenya Country team members in the development of his/her responsibilities. Preferably these global team members provide input into recruitment, performance planning and evaluation. The primary team members for this position will be: Grants Acquisition and Management Manager, Business Development Specialist, Grant Coordinators etc.
    ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.

    Apply via :

    al.secure.force.com

  • ECD Program Officer

    ECD Program Officer

    Job Description
    Reporting to the ECD Specialist, the ECD Officer will back fill the roles and responsibilities of the ECD Specialist as she commits 75% of her time to the ECD Franchising Pathway as the Technical Lead. Thus, ECD Program Officer will work closely with the ECD Specialist, Program Managers, Local Partner staff, and other stakeholders on the ground, to provide technical assistance to the Country Office’s ECD program portfolio, to accomplish ChildFund’s outcome of healthy and secure infants and young children. S/he will provide the day-to-day oversight in executing the roll-out of the Responsive and Protective Parenting (RPP) program model with local partners, identify and strengthen relevant partnerships, and ensure timely implementation of planned activities. The program officer will be responsible for ensuring quality in the collection of routine data and ensuring that all necessary information, both from routine reporting as well as from ad hoc data collection and special studies is well documented and accessible. The Program Officer is also expected to support the ECD Franchising Pathway piloting as required.
    Duties/Responsibilities
    The ECD Project Officer will be responsible for the following:

    Provide technical support in planning and executing the roll-out of the RPP program model with partners.
    In collaboration with other program and sponsorship staff from the country office, provide technical support to local partners to implement, monitor and improve the quality of ECD and education related programs 
    Where necessary, support the ECD Franchising Technical Lead in the design, research, and piloting of the ECD Franchising pathway from time to time.
    Ensure all ECD and Education related Program plans are implemented according to approved budget and program guidelines, and that ChildFund procedures and policies are always adhered to.
    Regularly review and monitor progress of ECD and education related interventions in accordance with established indicators, guidelines, and evidence based best practices. 
    Support in grants acquisition, including project and proposal development. 
    Serve as a strategic resource for the country office to strengthen key national and county partnerships.
    Aid in identification of existing and potential challenges that can slow down program implementation and share these with the management at the earliest opportune time for decision making and remedial measures.
    Timely prepare and submission of quality progress reports.
    Ensure regular monitoring and evaluation of program activities through routine supervisory /verification visits and use the information to improve project quality and implementation 
    Document most significant change stories (MSC) and maintain accurate project records. 
    Representation in area partners/network fora together with local partners and update on current development.
    Document lessons learnt and best practices for experience sharing and replication.
    Be alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills necessary for promoting strong safeguarding practices, understand the child safeguarding policy and procedures, and ensure full adherence to the Child Safeguarding Policy.
    Demonstrated commitment to fostering and maintaining an environment of diversity, inclusion, and equity.
    Any other duties relevant to the position as may be assigned by the supervisor.  

    Required Qualifications/Experience

    Bachelor’s degree or equivalent experience in either Early Childhood Studies, development studies or any other relevant social sciences, plus at least 3 years’ relevant work experience.
    Experience working with young children 0-5 years and their caregivers.
    Demonstrated ability to run high quality interactive trainings in person and remotely (virtual).
    Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, both internal and external.
    Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
    Ability to work with minimum supervision and meet strict deadlines.
    Practical experience working with local implementing partners 
    Ability to manage multiple priorities.
    Professional proficiency in spoken and written English, with demonstrated training and public speaking abilities.
    Knowledge and application of computer skills.

    Preferred Qualifications

    Practical experience in implementing parenting education programs for caregivers of infants and young children.
    Experience in any of the following sectors: child protection, gender, disabilities, health, nutrition.
    Experience in ECD Social Franchising.

    Apply via :

    al.secure.force.com

  • Specialist Sr, Grants Business

    Specialist Sr, Grants Business

    Title:                                       Specialist Sr, Grants Business
    Division/Department:           Global Operations
    Location:                               Country Office in incumbent’s home country – Within Africa
    Reporting Relationship:        Regional Director
    SUMMARY
    The Specialist Sr, Grant Business will contribute to ChildFund International’s overall grant acquisition and management strategy and provide key support in financial analysis, budget development, and grant financial reporting. This includes participation in work teams during proposal preparation, and inputs into the process of grants compliance and administration. The Specialist Sr, Grant Business is also expected to help interpret and understand the financial part of donor policies, procedures and regulations, budgeting and reporting requirements. The Specialist Sr, Grant Business will report to the Regional Director and mainly focused on supporting grant acquisition and management in the respective region. Depending on needs, the Grants Business Specialist could be deployed to support countries in other regions as well. The The Specialist Sr, Grant Business will also maintain working relationships with the Global Finance as well as the Global Business Development and Grant Management Teams.
    DUTIES/RESPONSIBILITIES

    Participate on proposal development teams with direct responsibility for the development of project and proposal budgets in the process of acquiring grants and Non-Sponsorship Projects (NSPs).
    Analyze and advise country teams on donor requirements for budgets and financial reports and on efficient reporting systems.
    Provide inputs into the cost analysis of the Country Office in order to explore opportunities for cost recovery from grants for shared program and operational costs.
    Contribute to compiling the final financial report and financial close-out of major grant projects.
    Advise country and proposal development teams on donor regulations governing procurement, staff recruitment, travel, and other operational aspects and monitor compliance.
    Participate in reviews of spending vs. budget and progress towards program objectives.
    Provide advice on the need for adjustments and extensions as it relates to grant budget management,
    Based on the global monthly opportunity tracker, provide CO-specific analysis of progress against annual acquisition (LoA) targets.
    Contribute to and participate in evaluations of acquisition processes and win/loss analysis.

    Child Safeguarding:
    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable him/her to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct self in a manner consistent with Child fund’s Child Safeguarding Policy.
    QUALIFICATIONS/EXPERIENCE

    At least 5 years of experience in grants acquisition and management, with focus on financial analysis and compliance aspects.
    Demonstrated knowledge of major donors’ requirements for budgets and financial reports, applicable local regulatory and legal requirements.
    Demonstrated capability in understanding the various stages of the grant lifecycle including pre-award review, grant progress monitoring, and award closure.
    Proven excellent communication, networking and interpersonal skills.
    Ability to work effectively in a multi-disciplinary team, in a matrixed structure, for a successful achievement of proposal development and project reporting.
    Detail oriented and able to work under tight deadlines.
    Preferred: some work experience with responsibility for activities in multiple countries and/or outside country of origin.
    Outstanding written and oral communication and mathematical skills.
    English required and French desired an added advantage

    EDUCATION/CERTIFICATIONS

    Bachelor’s degree in Finance, Accounting, Business Administration, or equivalent in relevant area required. Equivalent relevant work experience may be acceptable in lieu of degree.
    Certification from a reputable service provider in Financial Project Management is preferred.

    SUPPORT
    The Grants Business Specialist can draw on the support and collaboration from global team members in the development of his/her responsibilities. Preferably these global team members provide input into recruitment, performance planning and evaluation. The primary global team members for this position will be:

    GFAST: Senior Manager, Area Finance Lead
    Program and Partnership: Global Business Development Team, Business Development Advisor
    Program and Partnership: Global Grant Management Team, Grant Management Specialist
    Global Operations: Country Directors

    Apply via :

    al.secure.force.com

  • Advisor, Safety And Security

    Advisor, Safety And Security

    SUMMARY
    Responsible for assisting designated country offices (CO’s) within assigned portfolio in the implementation ChildFund’s Safety and Security protocols and procedures relating to staff, program, asset safety and security. Advisor serves as the primary resource for security issues within the assigned region. This will include but will not be limited to promoting staff safety and security awareness, responsible business approaches, planning, preparedness, and implementation of security management plans in support of country operations.
    DUTIES/RESPONSIBILITIES
    Child Safeguarding
    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy. This will be imperative at times when children and youth participate in any advocacy activities.
    Safety and Security

    Lead Country Senior Management Teams (SMTs) in assigned portfolio to develop a contextual understanding of the areas of operation (i.e., security trends and issues, analysis) to create (and update annually) Country Safety and Security Plans.
    Act as technical supervisor of all security appointments, including emergency roster security deployments within the region and provides consistent guidance based on current security policy and procedures to ensure uniformity of practice across all countries.
    Provide technical advice to all ChildFund entities and staff based in Country and regional office on all policies, procedures, guidelines and planning for staff safety, operational security, and program continuity.
    Monitors & supports Country Offices compliance with global and/or regional security, policy, procedures, and guidelines.
    Conduct Program Risk Assessment in all geographies of operation.
    Conduct risk assessments of contracted and prospective offices and residences in application with MORSS standard. Follow up on actions to be taken to ensure compliance with safety and security standards.
    Advise Country Offices on safety and security logistics and item procurement and monitor CO’s to ensure the right equipment is provided to perform their functions in a safe and secure way.
    Develop safety and security plans, protocols, and operating procedures for each country office within assigned region, including monitoring compliance in collaboration with Country Director.

    Critical Incidents

    Support Country Offices Critical Incident Plan and train for potential critical safety and security incidents that may occur within their operating environment.
    Assist in the creation of Incident and Crisis Management team in each Country office.
    Provide technical advice and physical support during a critical incident response at CO.

    Communications and Networking

    Have regular (monthly) check in calls with Country Leadership Teams / CD and the Director of security, including detailed quarter updates on CO Risk status and related AOP goals.
    Ensure timely and effective communication channels are established and maintained between all country security appointments and/or CDs, especially in emergency situations.
    Develop directly, and help countries to produce/procure, briefings and advisories for security events, situations and or general safety tips to ensure compliance with Childfund MOSS and the maintenance of security best practices.
    Maintain good working relations with external agencies including governmental and international agencies within the region, including security networks with INGO/UN and other security advisors in the region.

    Capacity Building / Training:

    Develop and manage all security-related training programs for assigned region.
    Mentor and build capacity of all Security Point of Contact (SPoC) throughout the region directly/through their line managers/Country Directors (CDs).
    Working closely with GHR oversee the development of database or records of staff security training and liaising with CO teams to ensure adequate planning and provision is made to meet this MOSS requirement.

    QUALIFICATIONS/EXPERIENCE

    Minimum of 5-7 years of direct experience in security management, information collection, analysis, investigations, assessments, and reporting.
    Providing support to humanitarian or development organizations in establishing and supporting safety and security programs.

    EDUCATION:

    Bachelor’s degree with specialist training in safety and security such as NGO security, public safety, military or police training. Education qualification may be relaxed against demonstrated operational experience of candidate.
    English language required.
    Must be computer literate.

    Apply via :

    al.secure.force.com

  • Sponsor Relation Internship

    Sponsor Relation Internship

    The Sponsor Relations Intern will sit in the ChildFund Kenya Country Office and work with the Sponsor Relations Manager. The candidate is expected to:

    Participate in timely processing of general correspondences.
    Ensure high quality and timely downloading of sponsor mail from the Donor Portal
    Ensure timely uploading of electronic children’s mail to the Letter Translation Exchange.
    Printing of the donor mail and submitting them to LPs.
    Processing of sponsor inquiries on SalesForce.
    Follow up on sponsor inquiry responses from LPs.
    Performing any other task as assigned by the supervisor.

    Qualifications and Competencies:

    Strong interpersonal communication skills; ability to work and communicate with employees of all levels.
    Good written and oral communication skills in English; fluency in Swahili required.
    Computer proficiency in general office software applications (i.e. Word, Excel, Outlook).

    Duration of service: 4 months
    Education

    · Bachelor’s Degree or equivalent in international development, child development, community development or a related field.

    Interested candidates who meet the above qualifications should send their Application letter, CV, National ID copy and relevant certificates to KenyaHR@childfund.org to reach us not later than Friday, 8th October 2021.*ChildFund Kenya is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. Only shortlisted candidates will be contacted.

    Apply via :

    KenyaHR@childfund.org

  • Specialist, Project Finance

    Specialist, Project Finance

    Summary

    To provide grant acquisition and administrative services for the CO
     

    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

                            DUTIES/RESPONSIBILITIES

    Grants Acquisition:

    Maintain an updated pricing list to support proposal development,

    Key team member in the CO resource acquisition efforts supporting the development of proposal budgets and budget narratives.

    Responsible for aligning proposal budgets into the format of the donor.

    Supporting pre-award Partner reviews and following up on identified areas for improvement.

    Grants Management:

    Provide joint review of the draft project agreement prior to Management approval ensuring that critical donor demands are highlighted and understood.

    Participate and provide project budget understanding, highlighting key donor rules & regulations to Project teams,

    Ensure that the budgets are appropriately coded to assure both Internal and External reporting,

    Support the internal registration of new grants and/or MPPs.

    Working with Project teams, calculate monthly cash requests and ensure that projects are funded in a timely manner.

    Track grant accountabilities and keep the Supervisor abreast of key developments.

    Prepare, post reviewed and approved grant entries for accounting purposes under the guidance of the Cluster Senior Accountant while observing proper controls and ensuring that all supporting documents are available.

    Performs balance sheet account reconciliations related to grant/MPPs accounts on a monthly.

    Support the Grants Management Team in trouble shooting grants implementation.

    Carry out variance analysis of actuals against the plan and outlooks and writes the necessary reports for internal clients.

    In conjunction with Programs department, participates in follow-up of the causal factors for the variances in performance and support the development of strategies to address the same.

    Responsible to donor financial reports.

    Support the project team in grant closeout including developing the project disposition plans.

    Supports grants audits and the resolution of issues raised by the auditors.

    Child Safeguarding.
    Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy

    Maintains and ensures compliance with ChildFund internal control procedures and donor requirements for Grants and cost-sharing. 

    Other duties as assigned.

    QUALIFICATIONS/EXPERIENCE        

    A bachelor’s degree in an accounting discipline as well as professional accounting qualification (CPA/ACCA).

    Extensive computer proficiency in MS Office applications with a good command of excel.

    Proficiency in a relevant accounting package.

    Experience:

    A minimum of five (5) years hands on experience in a similar job area in a child focused development organization.

    Previous demonstrated experience in proposal development is highly desirable and will be a distinct advantage.

    Personal Attributes

    Demonstrable attitude for teamwork

    High level of interpersonal skills.

    Demonstrable ability to meet deadlines.

    High level of communication skills both written and oral.

    ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.
    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

    Apply via :

    al.secure.force.com

  • Participatory Evaluation Consultancy

    Participatory Evaluation Consultancy

    Consultancy to Conduct Participatory Evaluation of Strengthened Partnership for Nurturing Care Project
    Background Information
    The current consultancy is to carry out a Participatory Evaluation using the Most Significant Change (MSC) methodology to evaluate the impact of the Early Childhood Development (ECD) Parenting Project implemented by ChildFund International and its implementing partner , Kisumu Development Programme in Siaya County, Kenya titled “A Strengthened Partnership for Nurturing Care” from August 2018 to October 2021.
    Rationale for the Participatory Evaluation:
    The evaluation will employ a participatory approach to facilitate an ongoing process of empowerment and capacity development of intended beneficiaries (both parents/ caregivers and ECD practitioners) beyond the life of the project. The approaches provide an opportunity for stakeholders and beneficiaries to reflect on project progress, generate lessons learned and plan future priorities for ECD their relevant programs.
    Early Childhood Development is an evolving field of practice, varying between individual, context, and type of programming. As such, standardized indicators of progress or success often carry significant limitations in reflecting full and effective programing with young children and families. Participatory approaches allow us to engage stakeholders and beneficiaries in the evaluation process as partners, not only in data collection and analysis of change, but also in determining what kind of change matters most. Participatory evaluation findings will therefore be more valid as they are contextually appropriate and verified or endorsed with key stakeholders.
    Objectives
    The purpose of this assignment is to work in close coordination and consultation with ChildFund Kenya and implementing partner Kisumu Development Program to undertake the project’s participatory evaluation from the design and conduct of the data collection, as well as the generation of a the final Most Significant Change stories.
    The national consultant’s main roles will be to:

    Draft a plan for the participatory evaluation including the overall methodology design, tools, MSC story templates.
    Lead the technical coordination and facilitate the in-person data collection for six focus group discussions and one stakeholder workshop.
    Conduct data analysis and subsequent drafting of the MSC stories (no more than 1.5-pages each)

    Expected Deliverables
    The following are the main activities of the consultant:

    Review key internal and external documents to inform finalizing of methodology from, ChildFund’s Responsive and Protective Parenting Program model’s past project reports and evaluations, and Hilton’s program strategy, etc. 2 days
    Finalize the evaluation’s methodology. 1 day
    Data tools development and translation 2 days
    Participant Selection and preparation (facilitated by ChildFund Kenya staff) 3 days
    Training of enumerators on data collection methodology, tools, tools pre-testing, and finalization 3 days
    Lead Data Collection & Focus Group Facilitation 3 days
    Analyze Focus Group data and produce draft Stories of Change (6 stories) 4 days
    Lead Stakeholder Workshop to present Focus Group Findings 1 day
    Analyze Stakeholder Workshop data and incorporate findings into draft Stories of Change (6 final stories) 1 day
    Finalize Stories of Change at a maximum of 1.5 pages per story. 4 days

    This is a deliverables-based consulting agreement. The estimated number of days for the consultancy is 24 full days (excluding two days of travel).
    Payment process
    The consultant shall be paid for the successful completion of the deliverables in accordance with the following payment schedule.
    Deliverable

    Finalized MSC Methodology & Data Collection Tools 25%
    Draft of 6 Stories of Change 25%
    Final 6 Stories of Change 50%

    The Consultant’s compensation shall be paid within 30 days from receipt of a proper invoice unless otherwise specified.
    Payment will be made by electronic transfer unless otherwise specified. The payment shall be subjected to 5% withholding tax as required by the Law at the time of payment. The full costs include consultancy/professional fees, enumerators professional fees, field logistical costs (enumerators training, field data collection, transport, accommodation, and meals) for the entire assignment.
    Proposed Time Frame
    The participatory evaluation should take place between July 15th and August 15th, 2021, with the final stories submitted no later than August 16th, 2021.
    Scope of Evaluation
    The participatory evaluation will be undertaken in the 3 wards (Ugunja, Sidindi and Sigomre wards) of Ugunja Sub- County located in Siaya County.
    Evaluation Approach
    The evaluation will be done in line with participatory evaluation plan that will be developed in consultation with ChildFund Kenya and ChildFund International.
    Management and Coordination
    The key people that the consultant will be working closely with at ChildFund include:
    ChildFund Kenya team namely Technical Advisor-ECD, Child Protection Advisor, Communications Specialist, Monitoring and Evaluation Manager, Project Monitoring and Evaluation Officer, Project Coordinator and Kisumu Development Project staff. ChildFund International team specifically the Senior ECD Advisor, Senior Advisor Child Protection and Partnership and Grants Manager. The day-to-day management of the consultants is the responsibility of the Project M&E Officer in consultation with the Project Coordinator.
    ChildFund Kenya will support in the following:

    Provide access to documents and information needed to undertake the survey,
    Mobilization of respondents
    Provide day to day coordination of activities and as need arise,
    Pay the agreed costs for the assignments and as per the deliverables completed.

    Selection of Consultant
    Interested individuals and/or institutions are requested to provide, at a minimum:

    Their CV and CVs of all team members (if institution or team) highlighting relevant experience in documenting Most Significant Change Stories,
    Highlighting 5 or more years’ experience evaluating projects (baseline, endline, mid-term, participatory research) on Early Childhood Development, Education, parenting education, infant and young child nutrition, responsive caregiving, child rights and protection,
    A past writing sample of Most Significant Change stories (may include methodology applied) or a final assessment report,
    A financial proposal showing a detailed breakdown of all the costs involved for the entire assignment including logistical costs that include enumerators professional fees and field costs (enumerators training, field data collection, transport, accommodation, and meals) for the entire assignment, and
    Reference contact information of at least 2 individuals or institutions that have conducted research with the individual or institution in the past.

    All interested Individuals/firms are requested to send their EOI by email to: KenyaProcurementCommittee@ChildFund.org by 29th July 2021 indicating the assignment title on the subject line.

    Apply via :

    KenyaProcurementCommittee@ChildFund.org

  • Coordinator, Office

    Coordinator, Office

    summary
    This position serves as a resource in providing programmatic and administrative support to the Regional Office. This includes organizing travel, scheduling meetings, preparing financial reports, and stewardship of the master confidential files. S/he will be also responsible to manage assigned projects, data collection and analysis for decision making, and plays designated roles as a member of the logistics and administrative support team of the Africa Regional Office. This position handles the most sensitive information and records and requires the highest level of confidentiality and professional demeanor.
    DUTIES/RESPONSIBILITIES

    Supports programmatic initiatives at RO level in key areas, corporate partnerships and engagement, advocacy, research and documentation.
    Responsible for the Regional Office’s administrative duties that includes:  responding to routine correspondence and requests on behalf of the Regional Director (RD); proof reading correspondence; and assisting in maintaining program and financial records
    Manage the travel arrangements of the RD and other designated staff. This includes liaison with the travel agent, preparing itineraries, ticketing, and documentation of travel authorizations, hotel and rental car reservations, and visas/ workpermits when required.
    Coordinate the annual RD’s travel and meeting commitments and prepare weekly/daily schedules. This requires routine communications with staff at the International Headquarters in Richmond and Washington DC; Regional Offices and partner organizations. 
    Responsible for the efficient daily workflow of the office; assists in maximizing use of time and resources of the office and in maintenance of permanent records and files.
    As directed, provides support to special internal and external committees, activities, and forums; works in close concert with all Divisions under the RD responsibility
    Responsible for the coordination, collation and preparation of divisional reports required for Global Leadership Team and Board meetings/reports; provides support to RD on consolidation and presentation of all division information.  
    Responsible for the development, tracking and reporting of RO budget ensuring follow up on all invoices for payment, issue resolution and filing.
    Responsible for the organization and preparations of background documents and filing of materials and meetings minutes.
    Manage the petty cash and perform any assigned support in the area of data entry and documentation.
    Supports the regional in new staff onboarding and orientation, filing of personnel files and records for leave, and other assigned duties.
    Supports the formation and creation of partnerships and alliances with different stakeholders.  This will include participation in meetings and provide analysis and write ups on potential partnerships.
    Supports special projects management, budgeting and reporting.
    Support the RO procurement function and provide occasional support to finance whenever there is need.
    RO Event Management/ Meetings such as Africa Leadership Team (ALT) meetings, Regional Visits
    Update the pre-arrival security document.
    Performs other duties as may be assigned.

    QUALIFICATIONS/EXPERIENCE/EDUCATION   

    College degree in Development, Business administration, human resource management (or equivalent) with 5 years of experience in management or administrative or office manager role.
    Training/Proficiency in software applications (operating systems, data analysis, graphics, and presentations, spreadsheet, database, accounting operations software, project management software, presentation software).
    Strong commitment to the missions and goals of the organization.
    Strong analytical and problem-solving skills required.
    Ability to manage projects, draw conclusions and report results to aid in decision making for the division.
    Ability to manage special projects, prepare written and financial reports, and present data in graphical forms, excellent editing and proofreading skills.
    Ability to work independently, handle confidential matters, prioritize multiple tasks and follow up and meet strict deadlines.
    Professional demeanor required with the proven ability to effectively communicate (verbal and written) at all levels of the organization internally and externally.      
    Consistently approaches work with energy and a positive and constructive attitude.
    Demonstrated openness to change and ability to manage complexities and remains calm, in control and good humored even under pressure.
    Demonstrated diplomacy in working with diverse cultures and audiences and sensitive situations and subject matter.

    Apply via :

    al.secure.force.com