Company Address: Address 197 Lenana Place, Off Lenana Road next to Cedars Restaurant Nairobi, Kenya

Study Coordinator

Job Group MR/9
Job Description: The Study Coordinator will be responsible for the coordination of a clinical trial titled “Antibiotics for Children with Severe Diarrhea (ABCD) Trial”.

She/he will work together with an Assistant Study Coordinator to manage the project on a day-to day basis from early stage initiation stage through study close-out.
She/he will work with Study Investigators to prepare and submit regulatory authority documents, design and edit appropriate logs to document study-related activities, conduct internal monitoring to ensure all protocols are being followed, conduct community outreach activities, and lead regular in-house trainings.
She/he will also manage staff members at five to six enrollment sites in western Kenya and ensure that all research processes strictly adhere to regulatory requirements.
She/he must communicate regularly on phone and email with Nairobi and Seattle based members of the study team and lead weekly study calls.

Qualifications

Degree in Nursing or Public Health or Degree or Higher Diploma in Clinical Medicine Nursing or Public Health with at least 5 years of experience in infectious diseases related research activities
At least 5 years experience coordinating research studies; clinical trial experience is preferred
Experience in coordination of multiple sites and teams
Experience in coordinating externally monitored studies
Be able to design, amend and implement research protocols
Ability to manage and supervise a large and diverse team of study personnel
Ability to communicate effectively and frequently to domestic and international supervisors in person, over the phone, on Skype, and over email.
Computer literate (Word, Excel, PowerPoint, email)
Excellent communication and organizational skills
Able to multi-task
Be a team player
Highly detail oriented
Willing and ready to travel within country on a regular basis
Must have Certificate of good conduct
Must have KRA Certificate of Tax compliance
Must have Clearance Certificate from HELB
Must have credit reference Bureau Certificate

Responsibilities
The clinical study coordinator will act as the primary point person for the study and will oversee all study activities including but not limited to:

Scheduling and managing all staff members at various study sites, training new staff members including giving briefings on all operational policies and procedures; ensuring each person understands his/her role and responsibilities
Set up and manage enrollment sites at various health facilities in Homa Bay and Migori Counties
Act as a liason between members of hospitals, Ministry of Health, and communities including conducting regular study sensitization sessions and discussion forums
Maintain strong relationship with study clinical sites and community groups involved
Review and provide input on standard operating procedures
Ensure compliance to standard operating procedures and best practices for the study
Develop and maintain quality control and assurance checks for study procedures and data
Attend and organize training of study procedures
Ensure all data and adverse event forms are filled out appropriately and in a timely fashion
Observation of study procedures to ensure adherence to protocol
Maintenance of Trial Master File and all quality control documentation
Responsible for all ethical and pharmacy review board applications
Coordinate staff evaluation procedures
Make weekly reports on the administration of the study
Fill-in for site staff members when necessary
Act as a liaison between site staff members and Nairobi and Seattle based study leadership through regular communication with both site staff and study leadership
Lead weekly study calls with the leadership team in Nairobi and Seattle
Perform other duties that may be given by the Study Investigators
Uphold the mission and vision of KEMRI/UW Organization

Terms Of Employment: One year renewable contract as per KEMRI scheme of service and a probation period for the first 3 months. The successful candidate shall be based in Nyanza.
Remuneration: Compensation is negotiable within a relevant grade, based on educational levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI salary scales. Health Insurance Cover is provided for the staff members only.

October 23, 2024
Project Manager – Interventional Trials

JOB DIMENSIONS
This post is based at the KWTRP, which is a partnership between the Kenya Medical Research Institute, the Wellcome Trust and the University of Oxford, and a world-renowned health research unit. The KWTRP works together with scientists, health services and local communities to achieve better health, while also developing local scientific leadership and infrastructure
KEY RESPONSIBILITIES

Ensure effective project plans are in place and operational for each trial and work proactively with the trial team to set priorities in accordance with applicable project plans, standard operational procedures (SOPs), ICH/GCP guidelines and regulatory requirements; and maintain a register of risks and implement strategies to mitigate risk in collaboration with the QA manager.
Establish systems to track trial progress, milestones and performance metrics.
Provide efficient updates on trial progress to the PI and/or Head of CTF, with respect to project plans, trial budget and timeline management, recruitment, inventory management, and trial conduct.
Oversee organizational structures, work schedules, task management and project milestones; be responsible for analysis, monitoring and evaluations of targets and strategic objectives; identify potential delays, bottlenecks and their effects on project deliverables; and implement strategies to ensure operational effectiveness.
Lead study planning and start-up process, including but not limited to conduct of the Trial Kick-off meeting, the set-up of trial master file (TMF) and study planning meetings.
Supervise clinical trial coordinators to develop, track and report work schedules, task management and milestones and to ensure the alignment of these activities with the overall project priorities.
Contribute to strategic planning and oversight of capital, operating budgets and expenditures for research grants and future grant applications in liaison with the finance and grants departments at KWTRP and the University of Oxford.
Responsibility for ethics and regulatory document preparation and submissions, timely report submissions and communication with ethics and regulatory bodies.
Develop or supervise development of Standard Operating Procedures (SOPs) for the projects together with the study team and conduct training/supervise training on SOPs/SIVs and ensure that clinical teams fulfil their roles and responsibilities.
Determine communications needs, and plan and assess communications strategies and media interaction in accordance with KWTRP policies.
Responsibility for the day-to-day running of the projects through the administrative team at KWTRP in Kilifi, and other trial sites where necessary; and liaise with KWTRP operations team for space planning and allocation of space for staff and visitors.
Oversight and planning of key trial meetings and arrangements for visitors in liaison with KWTRP operations and key administrative staff.
Responsibility for maintenance of study records and documents, their secure storage, and ensuring all data are filled out appropriately and documents are up to date.
Coordinate monitoring and audit visits and ensure that all requirements are met including availability of documentation and relevant staff.
Liaise with the KWTRP Community Liaison Group to develop and implement site and community engagement strategies.
Represent the research project to relevant internal committees, external organizations and, where appropriate, funding agencies.
Create high quality project reports for funding agencies and project partners.
Effectively provide support to the PI and/or Head of CTF in the conduct of the trials.
Participate in scientific and business meetings within the Clinical Trials Facility when required.

QUALIFICATIONS, SKILLS & COMPETENCIES:
Essential qualifications

A Masters in life sciences or equivalent from an accredited institution.
A degree in nursing or life sciences, diploma in clinical medicine, or a Registered Nurse.
At least 5 years’ experience in clinical trials, including 3 years’ experience that is directly related to the duties and responsibilities specified above.

Essential competencies

Exceptional project management skills, proficiency in using project management tools and the ability to manage multiple large projects simultaneously.
Significant skills in leadership, organization, prioritisation, problem solving and decision making.
Financially literate with sound knowledge of budgeting methodologies and resource management concepts including proven experience of preparing and monitoring budgets and financial reports
Demonstrable experience in writing high quality reports and presentations in English, with evidence of being attentive to detail.
Ability to network, communicate, be diplomatic and maintain strong local and international relationships within a multi-cultural environment and wide diversity of people, and have experience in resolving disputes.
Knowledge of regulatory requirements and best practices in clinical trials
Strong leadership, organisational and planning ability, with an ethical standpoint
Strong interpersonal and communication skills (oral and written)
Training in GCP and research ethics

Desirable competencies

Training in Project Management or equivalent from an accredited institution

October 23, 2024
Project Coordinator

KEMRI –CCR PHRD (Thika) clinical trials Project is currently looking for a motivated individual to fill in the following position:
Reports to: Country Director, Scale Up Project
Job Purpose: To coordinate project activities in coast region.
Responsibilities:

Ensure that project activities are carried out according to the laid down guidelines and providing on-going technical support to ensure continued implementation of the project;
Conduct and coordinate training sessions, including CMEs for staff in the public health facilities;
Provide technical assistance to clinics to enable them develop and implement strategies for identification of eligible PrEP users;
Provide updates and communicate regularly with senior project staff to inform them of the progress and any challenges encountered at the clinics;
Prepare and submit progress reports at required intervals;
Ensuring the effective preparation and delivery of project events and meetings and production of all necessary documentation;
Work with Country lead to oversee project staff orientation and performance;

Qualifications:

Bachelor’s degree in Clinical Medicine or Community Health Nursing;
Registered with the relevant professional body
At least 3 years’ experience working in comprehensive care centres in coast region;
A background in health research coordination is preferred;
A Trainer of Trainers (TOT) on PrEP delivery will be an added advantage;

Skills and Competencies

Excellent interpersonal skills to work effectively with project staff and other stakeholders;
Ability to work both independently and as a team player;
Excellent written and verbal communication skills;
Basic computing skills including Microsoft Word, Excel, PowerPoint, and Outlook;
Ability to operate effectively under difficult circumstances;
Ability to prioritize project activities quickly and appropriately;

Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

October 23, 2024
Chief Operating Officer

The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF), University of Washington (UW), and University of Alabama at Birmingham (UAB), University of Colorado Denver (UCD), Indiana University (IU), Duke University and other affiliated institutions.
RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program in Kisumu County and several other research programs including but not limited to SEARCH (Sustainable East African Research for Health), ECHO (Evidence for Contraceptive Options) , PSUP (Partners Scale up Pre exposure prophylaxis), POWER (Prevention Options for Women Evaluation Research ), MPYA (Monitoring Pre-exposure Prophylaxis for Young Adult women), CSSP (Evaluating a Community Driven Cervical Cancer Prevention Strategy in Western Kenya, (MOTIVATE ) Maximizing adherence and retention for women living with HIV and their infants in Kenya, and training programs including the GloCal Health Fellowship, etc.
Vacancy No. FN-09/067/2017
Duration: 1 year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period
Position Summary: The Chief Operating Officer will support the country program in grant management and work closely with program/project management staff in the development of project proposals and preparation of proposal budgets.
S/he will manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds. S/he will mentor the operations team in their assigned roles and carry out capacity building on donor rules and regulations
Duties and Responsibilities

Work closely with program/project management staff in the development of project proposals and preparation of proposal budgets as well as any budget revisions as necessary, ensuring all the necessary costs are included in grant budgets.
Develop/maintain all donor compliance checklists with key compliance regulations, requirements and specific time lines and assist in ensuring strict compliance with donor guidelines and requirements.
Mentoring the operations team in their assigned roles and carry out capacity building on donor rules and regulations
Manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds
Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.
Working closely with the Finance Team, regularly track expenditure and monitor variances on Program budget/expenditure reports, raising any issues that require attention by the Program Director in a timely manner.
Manages the grants support staff, ensuring staff have sufficient training to perform required compliance and reporting duties.
Coordinate management responses to institutional and project financial audits, and follow up on implementation of audit findings and determine what support is needed to ensure complete implementation of all audit findings.
Develop and implement efficient and effective internal control systems including, policies and procedures that provide appropriate levels of security and control over organizational assets, resources and operations.
Improve the operational systems, processes and policies, specifically, support better management reporting.
Play a significant role in long-term planning, including an initiative geared towards operational excellence.
Prepare annual detailed core office management support/administrative/overhead budget; ensuring that project budgets incorporate Shared services costs
Coordinate professional and personal development of operations staff through adequate orientation, on-the-job training, identification of learning, training needs and opportunities
Actively participate in the operations management team meetings.
Manages and supervises the operations team.
Undertake quarterly support supervision visits for the administration team working under her/him in other stations.

Qualifications

Internationally recognized professional accounting qualification (CPA, ACCA)
A degree in finance and/or accounting from a recognized university. An advanced degree in accounting / finance / business administration will be an added advantage.

Required Experience

At least seven (7) years of experience working on cooperative agreements or grants from international agencies such as EDCTP, EU, CDC, other USG agencies as well as bilateral or multilateral donors including governments.

Other Required Skills

Good understanding of the full sub award management cycle and experience in evaluating and managing budgets and contracts.
Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.

Desirable Qualities

Excellent analytical and financial management skills and demonstrated ability to facilitate budget development.
Good communication skills and demonstrated ability to work with a participative style within teams.
Proactive and able to take initiative in addressing work related challenges.
Good organizational and planning skills
Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
Ability to manage a team and demonstrate leadership

October 23, 2024
Study Physician

A KEMRI-CCR, PHRD (Thika) Project. based in Thika is currently conducting clinical trials and is looking for motivated individuals to fill in the following positions:
Job Purpose: Provide leadership and support to the clinic team and ensure participants are managed good as per the study protocol and Standard Operating Procedures (SOPs)
Responsibilities

Promote Good Clinical Practice in the conduct of clinical studies by adhering to study protocol requirements, protecting the rights and welfare of participants, assuring the integrity of data generated and directing the conduct of the clinical investigation according to regulations, SOPs and guidance documents;
Oversee clinic personnel performing study specific tasks and procedure;
Provide medical input at all stages of the project lifecycle that includes development of study protocols, study submission documentation (informed consent form, study recruitment, review of eligibility to study entry, reporting of adverse events, study closure and end of study report review and writing;
Ensure that a signed consent form is secured from and signed by the subject prior to the initiation of any study specific procedures;
Provide leadership, training, mentoring and guidance to clinical staff in all aspects of trial conduct and project orientation so that staff perform their duties in compliance with SOPs and guidance documents
Provide input into the development of communication plans, training presentation, Case Report Forms (CRFs), source document worksheets, and other project-specific tools;
Ensure that clinic procedures relating to the safe-keeping and confidentiality of source documents and the tracking of sample use permissions are followed and maintained;
Assess study subjects and participate in medical decisions;
Development of SOPs to guide study personnel;
Any other duties assigned by supervisor;

Qualifications

At least a degree in medicine and surgery (MBCHB)
Must have valid retention certificate from KMPDB

Competencies

Good IT skills
Team player
Excellent communication skills
Highly organized

Experience

Must have successfully completed one (1) year of internship
Must have three (3) years’ experience in a clinic/ hospital set up
Must have experience as a study physician within a clinical research environment

Terms of Employment: Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

October 23, 2024
Research Assistants Laboratory Technologist

To assist in field data collection
Responsibilities

Timely abstraction of data from patients’ charts
Verify quality of data by comparing abstracted data to source documents
Ensure facilities have adequate data collection tools and request necessary supplies for the project
Liaise with the health facility staff to ensure project activities are conducted as scheduled
Providing project management team with regular feedback on field activities
Other duties and responsibilities as may be assigned

Requirements

College diploma in nursing, health records or any health related field
Experience working in a Comprehensive Care Centre will be an added advantage
Ability to work independently and as part of a team
Past experience in electronic data collection using Survey CTO/ ODK desirable
Excellent organizational skills
Good interpersonal skills

Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

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October 23, 2024
Laboratory Technician KEMRI-Wellcome Trust

JOB DIMENSIONS
To co-ordinate and manage laboratory activities for the project, order reagents and stationary, develop and maintain standard operating procedures. Manage and archive samples in the lab, perform the laboratory assays and present data for analysis
KEY RESPONSIBILITIES

Conduct experiments, interpret and document results through the use of routine and basic laboratory procedures involving manual techniques or use of laboratory instruments.
Standardise, calibrate and carry out preventive maintenance and basic troubleshooting on laboratory equipment and instrument.
Receive samples and ensure that relevant support documentation is provided and process in line with relevant QC guidelines; document sample and process information.
Liaise with Nurses, clinicians, health care workers and public in order to ensure that relevant samples are taken/ provided, resolve discrepancies and to communicate results in line with laid down procedures.
Participate in various QAQC, EQA, IQC and regulatory agency activities within the assigned section, including developing and documenting QC monitors.
Provide technical advice to researchers in the design of experiments.
Set up laboratory equipment and experiments and guide researchers on use of laboratory equipment.
Prepare and collate results, update relevant databases and prepare reports as may be required.
Monitor lab resources and inform relevant staff on the replenishment.
Manage and dispose of waste in line with laid down guidelines including segregation and use of specified waste disposal facilities.
Continually comply with all laid down QMS guidelines/ standards/ SOPs and comply with all health and safety guidelines.
Supervise field teams as required including allocation of tasks and responsibilities to assigned field

QUALIFICATIONS

A Diploma in Medical Laboratory Sciences
Registered with the Kenya Medical Laboratory Technicians and Technologists Board
Knowledge and understanding of GCLPs and regulatory/ accreditation agency requirements
Knowledge of laboratory Health and Safety practices
Computer literacy with proficiency in Microsoft applications
Experience in peripheral blood mononuclear cell (PBMC) separation and cell culture techniques is an added advantage

SKILLS AND COMPETENCE

Strong analytical and follow through ability; attentive to detail
Ability to follow laid down processes and procedures
Confidentiality and integrity
Excellent interpersonal and communication skills
Team working and ability to work in a multi-cultural environment

October 23, 2024
Assistant Research Officer (Education Research) Assistant Research Officer (Health Research)

Reference Number: AROSCH271117

Grade: 6.01

Job Purpose
The KWTRP School Engagement Programme is currently establishing an appropriate approach to engage local primary schools with science and health research.

The selected candidate, supported by the SEP team, will work closely with primary school teachers and education partners to identify, implement and evaluate a primary school engagement activity with health research.

The candidate will contribute to all SEP research activities including proposal development, grants/ funds administration, data/sample analysis and management, training, reporting and preparation of publications.
Reports To: Principal Investigator
Directly Supervises: Any interns or fieldworkers as assigned by the Principal Investigator
Indirectly Supervises: None
Budget and Resource Responsibility:

Responsible for a laptop computer/desktop.
One or more digital voice recorders used in this work.
For petty cash budgets up to kes 10,000/- associated with fieldwork and meeting organisation.

Key Responsibilities:

Contribute in the development of research objectives and preparation of proposals and applications.
Carry out literature/education resource reviews and prepare draft write-ups as may be required to support proposals, presentations/seminars and publications.
Participate in execution of action research projects including identifying resource requirements, planning, implementing and evaluating activities. Research activities may also involve consenting and community engagement activities and initiating recruitment of study participants.
Under the supervision of senior researchers, develop data collection tools; collect different types of research data (qualitative and /or quantitative); oversee cleaning and transcribing of the data.
Liaise with relevant teams to ensure that all data is entered into relevant databases on time and carry out data verification activities as requested/required to ensure its accuracy, integrity and validity
Contribute to the analysis of data emerging from empirical field work and literature review.
Contribute to the dissemination of information from studies, including through the preparation of reports and manuscripts for publication, making presentations at scientific meetings and feeding back to participants in any consultation activities.
Provide training and support to fieldworkers and other research team members / working on related projects, including developing their skills in individual and group interviewing, transcription, translation, and summarising.
And any other duties that may be assigned from time to time.

Qualifications:

A bachelors’ degree in biological sciences, science education or social science or equivalent
Experience of working with school students, research engagement with students or early-career science teaching
At least one year’s experience of research
Experience of developing teaching aids e.g. textbooks, peer education activity plans etc.

Competencies:

Must be enthusiastic, with excellent interpersonal, communication and facilitation skills, both with stakeholders and students
Excellent writing skills
Good planning, organisation and co-ordination skills
Ability to take and follow instructions, initiative, keen to learn and proactive with the ability to work under minimal supervision
Flexibility, adaptability, multi-tasking and attention to detail
Confidentiality and integrity
Team working and ability to work in a multi-cultural environment

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October 23, 2024
Research Assistant

Ref: KEMRI/HWISE-K Vac/RA/1/2017
Background of the HWISE-K Project:
Kenya Medical Research Institute, Northwestern University, Evanston, will be implementing a research study in Kisumu, Homa Bay and Migori Counties in Kenya. The study is called “HWISE-K” and is nested within the ongoing “Shamba Maisha” studies.
This work will be contributing to a global initiative to develop a novel tool for cross cultural assessment of household water insecurity. We are looking for two research assistants with relevant training and experience in qualitative data collection to be employed for the project activities. The requirements are as listed below:
Location: Kisumu, Migori or Homa Bay Counties Reports to: Project Anthropologist Duration: 1 Year – contract renewable
Roles
They will be involved in conducting in depth interviews, facilitate focus group discussions, as well transcription and translation of the interviews. Details of the duties are as outlined below:

Conduct informed consent procedures and ensure process is conducted ethically and is properly recorded according to research protocol.
Conduct in-depth interviews while minimizing bias.
Facilitate focus groups with study participants.
Ensure interviews and focus groups are conducted in safe and confidential manner.
Record interviews and focus groups using digital recording devices provided by research project.
Write brief reports and expand notes following each interview/focus group.
Transcribe and translate interviews into English, as needed

Job Requirements

Degree holder in Anthropology, Public Health, or Sociology
Experience in qualitative interviewing and/or focus group moderation is required
Excellent communication skills in English, Swahili and Dholuo is required
Ability to travel within Migori, Kisumu, and Homa Bay counties
Computer software skills (MS word, excel, power Point) is required
Must have Certificate of good conduct
Must have KRA Certificate of Tax compliance
Must have Clearance Certificate from HELB
Must have credit reference Bureau Certificate

Additional Desirable Skills and Abilities

Flexibility to work in different settings, travel to the field, and work to high standard in multiple settings.
Ability to reflect on own work, and support self and team members in adhering to work systems and defined work practices.
Attention to detail
Ability to ride motor bike is an added advantage.
Keen and ability to work well within a team and independently with minimal supervision and develop on the job
Excellent organizational skills and ability to determine priorities and meet multiple deadlines

Terms of Employment
One (1) year renewable contract as per KEMRI scheme of service. The first 3 months is a probation period.
Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

October 23, 2024
Clinical Officer

This program is collaboration between the Kenya Medical Research Institute and the US Centers for Disease Control and Prevention. It involves conducting research and program support for activities related to malaria, HIV and other diseases. It is within this remit that the program has a vacancy in Vaccine Impact Diarrhea Assessment in Africa (VIDA) under DGPH
CLINICAL OFFICER– MR7/1
Location: Siaya County
Reports to: Study Coordinator /Clinical supervisors
The study Clinical officer will enroll study participants and complete study Case Report Forms and be the team lead in the facility for VIDA related activities.
Job Requirements:

Must have a Diploma in Clinical Medicine, registered with the Clinical Officers Council (COC) and must possess a valid practicing license.
Training in Good Clinical Practice (preferably from CITI) and IMCI will be added advantage.
At least 1 year experience working in research set up or program.

Duties

With guidance from the study coordinator/ clinical supervisor in VIDA Study.
The clinical officer will enroll VIDA study participants.
Act as team leader at facility level and offer technical support to other non-medical staff in the clinic protocol and Referrals as needed.
Reports and present reports relevant to the study management es across departments within the Sentinel
Health Facilities sample collection and processing and attend study meetings duties as assigned by immediate supervisor

Terms of Employment: One (1) year renewable contract as per KEMRI scheme of service and a Probation period for the first three 3 months.
Remuneration: Compensation is negotiable within the relevant grade, based on educational, relevant experience and demonstrated competency.

October 23, 2024