Company Address: Address 197 Lenana Place, Off Lenana Road next to Cedars Restaurant Nairobi, Kenya

Financial Accountant Senior Human Resource Officer

Job Purpose:

Statutory reporting ,budgeting, managing tax matters, coordinating internal and external audits, , preparation of board reports and liaising with tax authorities on all tax issues and coordinating tax reviews
The Financial accountant will also coordinate the accounting of Fixed Assets.
Ensuring all accounting transactions comply with International Financial Reporting Standards (IFRS) as well as compliance with donor and Joint Venture owner requirements.

Reporting Lines:

Reports to Chief Finance Officer/Head of Finance.
Supervise Finance staff – Accountants and Assistant Accountants.

Financial Accountant Job Key Responsibilities:

Prepare monthly, quarterly and annual financial statements (balance sheets and income statements, cashflows)
Organise internal audits
Monitor and report on monthly balance sheet reconciliations and identify and solve any accounting discrepancies
Analyse financial trends
Perform month-end and year-end close processes and coordinate processing of audit adjustments
Coordinate external audits, file income tax returns and coordinate with Company secretaries for filing of annual returns.
Supervise the management and accounting of the company’s assets
Preparation of the monthly and annual board packs
Preparation of the statutory financial statements and liaising with auditors to ensure the statutory accounts are correct
Liaising with and reporting to the Chief Finance Officer
Managing and developing other accountancy staff
Assembling data for tax filings where and when required
Keeping abreast of some tax related developments

Qualifications for the Financial Accountant Job:

Bachelor’s degree in Accounting, Finance and / or relevant field professional qualification (e.g. CPA (K), ACCA etc.
At least 5 years relevant experience in a similar role.
Proven work experience as a Financial Accountant or similar role
Experience in coordinating Internal and external audits
Knowledge of International Financial Reporting Standards and application thereon
Good understanding of month end procedures
Knowledge of tax laws and provisions of the Company’s Act 2015. Demonstrated knowledge of Tax filing and calculation of taxable income (if any)
Advanced knowledge of MS Excel
Strong IT skills

Competencies:

Ability to meet strict deadlines, multitask in a busy office and uphold and develop team spirit
Strong supervisory skills
Coaching and mentoring skills
Analytical and attentive to detail
Confidentiality and integrity
Good interpersonal and communication skills
Team working with the ability to work in a multicultural environment.

go to method of application »

October 25, 2024
Administrative Assistant

Key Responsibilities:

Support activities of the COO’s office by providing administrative support services and technical assistance to ensure timely service delivery.
Manage COO’s internal meetings calendar
Support all Operations local and international travel arrangements, including TAR filing, flight booking and other travel administration
Maintain Departmental Heads’ leave plans
Support Clinical Services Department with medical electives and medical licences as called for
Manage Professional Indemnity Insurance for doctors, clinical officers and nurses – ensuring insurance is up-to-date and that incoming staff are added to the cover
Support Operations Departments’ visitors – ensuring sitting space, proper documentation, appropriate access to internal services and itineraries
Assist in compiling of operations reports, annual budgets and plans for submission under the supervision of the Operations Manager and Compliance Officer
Proofread and draft routine correspondence
Support filing and retrieval of files and documents in order to ensure that they are secure and accessible.
Maintain an inventory of office equipment in COO’s office and raising requisitions for additional supplies
Any other duties that may be assigned from time to time

Qualifications:

A Diploma in Secretarial Studies, Business Administration. Office Management or equivalent
At least 3 years’ experience in providing support to top executives and senior management teams
Considerable knowledge of office procedures and secretarial practices including organization, planning, records management and general administrative skills
Computer literacy with proficiency in Microsoft applications

Competencies:

Strong planning, organisational and administrative skills
Strong problem-solving skills with keen attention to detail
Strong report writing, proofreading and editing skills
High level of confidentiality and discretion
Tact, poise and excellent communication and interpersonal skills
Ability to establish and maintain good working relationships
Effective time management skills with the ability to prioritise workloads and work within tight deadlines
Team worker, able to work in a multi-cultural environment.

October 25, 2024
Programme Manager, KEMRI Wellcome Trust

We are now seeking to appoint a Programme Manager who can provide effective and efficient day-to-day administration and management of IDeAL.
DUTIES AND RESPONSIBILITIES

Supporting the Director, IDeAL / Head of Training in managing academic training at the Programme
Providing day-to-day management of all research training schemes under IDeAL – including organising and overseeing recruitment, registration of students, progress monitoring, final assessment
Managing IDeAL’s administrative team and acting as the main point of contact with KWTRP management, and researchers
Day -to-day management of IDeAL’s funding – including supporting training fellows with budget planning and approving expenditure.
Managing the annual bussiness plan for generic skills training for all students and postdocs supported by IDeAL and other funding.
Managing correspondence between IDeAL and institutions where IDeAL students are registered.
Managing the establishment of a strong Alumni network amongst those trained by IDeAL.
Ensuring proper keeping of training records for the purposes of M&E and reporting to funding agencies and other stakeholders.

QUALIFICATIONS:

A PhD in any discipline from a recognised university
At least five years post qualification experience, three years of which include working as a project manager in research or capacity building initiatives or experience in managing postgraduate training.
Computer literate; proficiency in Microsoft Applications including project management softwares
Demonstrable knowledge of the process of developing bussiness plans, budgeting, and reporting to funder,
A good understanding of the process of graduate training
Experience in developing or managing electronic students information system

COMPETENCIES:

Strong in management and administration
Good planning and organisational ability
Consultative approach with the ability to work under pressure and to prioritise
Ability to work independently with minimal supervision
Team working skills with the ability to work in a multi-cultural setting
Good oral presentation and writing skills
Good interpersonal and communication skills
Confidentiality

October 25, 2024
Community Liason Officer

This position’s main role is to plan, coordinate and implement internal Programme training for interface staff across our 3 hubs with the overall aim of strengthening the science and ethics of research conducted across the programme. The job holder will work closely with Principal Investigators and Study Coordinators to identify training gaps for Programme Field Workers (FWs), as well as other interface staff. He/She will also be responsible for supporting development of training and supervision materials. The job holder will also work closely with the Community Liaison Group to develop training materials, including conducting trainings for relevant community groups and community representatives.
Description:
REPORTING LINES

Line Manager: Head of Community Engagement
Overview Manager: Head of Surveillance.

BUDGET RESPONSIBILITY:

Manage a budget for the training activities

JOB DIMENSIONS:
This role involves considerable amounts of time spent in planning and implementing training; as such, the staff undertaking this role must have excellent organizational skills and be a good trainer and communicator (verbal and written) and must be able to interact with staff at all levels.
KEY RESPONSIBILITIES:

Coordinate and implement Training of Interface staff
In collaboration with other Programme trainers, lead the development/updating of Programme FWs training curricula for Basic and Refresher trainings, taking account of the underlying aim to strengthen the science and ethics of research conducted across the programme.
Coordinate and implement effective participatory training courses across the programme for these groups, including proactive communication with PIs/project managers/study coordinators
Identify and manage a Programme training team (drawn from Community Liaison Group – CLG and others), including ensuring the trainers are up-to-date with latest training skills.
Manage an annual budget for Programme FWs/Interface staff training activities
Continuously assess training needs of field staff and discuss these needs with the PIs/project managers or coordinators in consultation with the Head of Surveillance.
Organize training materials and all logistics related to trainings/ training meetings.
Participate in the CLG team’s strategic work planning and goal setting to include training activities.
Support in monitoring and evaluation of training activities
Together with the Head of Surveillance, support supervisors in development of supervision tools to ensure quality field work
Support the Community Liaison Manager in developing and implementing training activities for relevant community groups, including KEMRI Community Representatives
Support in the development/updating/amending of training guides and training curricula for community representatives.
In collaboration with relevant teams/research institutions, oversee implementation of the International FWs Networks activities, including continuation of Conferences
Undertake Research review and governance support activities including participating in activities of the Communications and Consent Committee (CCC), reviewing and translating information and consent forms and advising on language of the same.
Participate in Study specific engagement activities and planning meetings to identify study specific training needs, and support in bridging identified skills/knowledge gaps among study staff.
Support development of Standard Operating Procedures (SOPs) and information, education and communication (IEC) materials used to communicate study and research/KWTRP activities.
Support other community and public engagement activities as needed
Supervise other community/public engagement staff, and attachment students as may be needed.

QUALIFICATIONS:

Master’s Degree in public health, Social Science, Community Development, Project Planning, or other relevant areas of study.
Must have proven Training of Trainer skills, with at least 3 years of active training activities
Knowledge on Research Ethics and Good Clinical Practice, and proven ability to train on the same
Training on Communication and experience of seeking consents from potential participants an added advantage
Previous or current work experience within a health research setting an added advantage

SKILLS AND COMPETENCE:

Good planning and organizational skills
Excellent report writing skills
Experience in planning management and evaluation of training using participatory approaches
Experience in developing training guides and manuals
Excellent interpersonal communication skills
Ability to facilitate large and small meetings
Ability to work independently as well as supporting team activities
Ability to network with other stakeholders
Must be computer literate
Ability to work well with others and to develop and maintain relationships among project staff and the public
Experience of working in Kilifi is an added advantage
High levels of personal integrity, particularly in relation to confidentiality required in a health research context

October 25, 2024
Data / Qi Coordinator

Program Description: Family AIDS and Education Services (FACES) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW) – and other affiliated institutions.
Family AIDS Care and Education Services (FACES) program, is a comprehensive HIV prevention and Treatment program managing many sites within in Kisumu County.
FACES program is seeking for a self-motivated and proactive individual to fill the vacancy below:
Position: Data / QI Coordinator
Vacancy No. FN-005-01-2018
Reports to: Monitoring and Evaluation Data Manager
Duty Station: Kisumu
Duration: 1 year Renewable Contract as per KEMRI Scheme of Service.
The first 3 months is a probation period
Position Summary: In collaboration with the FACES monitoring and Evaluation Manager Conducts studies and analyzes data to evaluate the performance in quality improvement.
Analyzes, develops and implements improvement activities to increase compliance rates and Leads and participates in special projects, as directed.
Duties and Responsibilities

Provide program leadership in formulating techniques for quality data collection to ensure adequacy, accuracy and legitimacy of data
Devise and implement efficient and secure procedures for data handling and analysis with attention to all technical aspects (electronic and non- electronic health facilities) including weekly data backups
Support Data Quality Officers/MLE Officers in the daily use of data systems and ensure adherence to program standards
Responsible for IeDEA data management and reporting
Supervise sub county data quality officers and ensure they carry out facility data audits
Work closely with the MLE Department in auditing and validation of the DHIS/DATIM and FACES DHIS 2 database
Work closely with MOH counterparts, including health facilities site visits to ensure systems are in alignment with HMIS standards and to strengthen health facility systems capacity
Ensure OpenMRS/KenyaEMR, eFTCR, eMCHR, RedCAP databases and archives are protected from security breaches and data losses
Monitor and analyze information and data systems and evaluate their performance to discover ways of enhancing them (new technologies, upgrades etc.
Troubleshoot data-related problems and authorize maintenance or modifications in collaboration with regional data quality officers
Work closely with MLE Coordinator to support EMR sites reporting and registers e.g MOH 731, Green card, Bluecard, MOH 361A, MOH 361B and other supplemental forms
Participate in design and validate databases including designing or testing logic checks
Design systems for receiving, processing, or tracking data
develop work instruction manuals, data capture guidelines, or standard operating procedures
Plan and facilitate on technical procedures or program usage to FACES and MOH staff
Manage Sub county data quality Officers department while overseeing EMR data entry and accuracy at program level
Assist with reports and data extraction when needed
Create and enforce policies for effective data management
Represent FACES and participate in SI related regional and national meetings and forums as requested
Provide healthcare Quality Improvement and support in at county, sub-county and facility levels
Engage with the Ministry of Health sub county level health management teams and other stakeholders to support quality improvement work in line with the Kenya HIV Quality Improvement Framework (KHQIF) and Kenya Quality Model for Health (KQMH)
Develop and update materials for Quality Improvement trainings, learning sessions and coaching activities
Conduct Quality Improvement training to regional Trainers of Trainers (TOTs) in selected sub-counties
Train sub-county level health management teams to be quality improvement coaches.
Mentor quality and work improvement teams at healthcare facilities
Conduct routine healthcare facility audits on quality improvement
Prepare monthly QI reports and updates.

Required Qualifications: Minimum of Bachelor’s Degree in Social science, Applied Mathematics, Computer Science, or Statistics.
Required Experience: Minimum of 3 year’s relevant work experience preferably in a clinical research setup
Other Required Skills

Must be competent in computer statistical packages i.e. SPSS, SAS or STATA
Ability to manage and prioritize multiple projects and timelines.
Ability to represent findings and conclusions effectively in appropriate tabular, graphic and written formats.
Ability to establish and maintain effective working relationships with professional colleagues, public and private sector officials and regional professionals

October 25, 2024
Head of Clinical Trials

JOB PURPOSE:
Responsible for providing leadership and coordination of all clinical trials activities in the Programme, and to oversee and coordinate monitoring, project management, data base support and sponsorship for investigator-led clinical trials on Phase I, II and III.
The post would best suit a doctor with clinical research experience with capacity to develop their own research interests as well as support clinical trials led by colleagues.
Description:
REPORTS TO:

Programme Executive Director
Departmental Chair Clinical Research

DIRECTLY SUPERVISES:

Monitoring staff in clinical trials facility.
Data managers, project managers.
Fieldworkers, nurses, clinical officers and medical officers on specific trials.

INDIRECTLY SUPERVISES:

None

BUDGET AND RESOURCE RESPONSIBILITY:

Departmental budget
Clinical research trials facilities including equipment and machinery

KEY RESPONSIBILITIES:

Responsibility for strategic direction of the clinical trials platform.
Planning the overall budget and setting targets for development of the platform on a yearly basis, and negotiating and agreeing the plans with the Scientific Departments Committee responsible for overall scientific strategy in the programme.
Negotiating with prospective funders and PIs regarding proposed trials, their budgets and conduct.
Line managing the team of Line managing the team of monitors, project managers and data managers based in CTF.
Reviewing progress of clinical trials against internally set and contractual milestones.
Communicating with trial sponsors to ensure compliance to applicable regulations, and applying corrective and preventive action.
Providing input on clinical trials aspects of developing proposals and funding applications.
Overseeing the management and governance of clinical trials conducted by the Programme including trial monitoring and study coordination.
Coordination with regulatory affairs, surveillance and clinical service departments.
Responsibility to ensure trials are run to a high standard and delivered on schedule.
Membership of a Data Governance Committee and a Centre Scientific Committee.

QUALIFICATIONS AND EXPERIENCE:
Essential Requirements:

Bachelor’s degree in medicine, science, public health or a related field.
A PhD or post-graduate medical qualification relevant to clinical research is required.
Experience in clinical trials or clinical research.
Leadership experience in clinical trials, clinical research or clinical practice.
Extensive experience in medical, business, the NGO sector, international, academic or research organizations (i.e. at minimum ten years of experience and ideally 15 to 20 years).
Demonstrated ability to manage complex projects of >6months in duration demonstrating leadership in these projects
Computer literacy with proficiency in hospital systems and Microsoft applications
Experience of line management and delivery of projects with multiple external partners

Desirable Requirements:

Medical qualification with registration to practice as a doctor in Kenya
Familiarity with biomedical sample collection and handling
Regulatory experience

COMPETENCIES:

Evidence of supervisory ability and negotiation skills
Evidence of an ability to operate in a federalized environment with decentralized authority.
Strong skills in budgeting, development and oversight of project proposals, leadership of meetings, and writing skills.
Ability to work across cultures and evidence of communications skills in that context.
Willingness to respond within tight timelines and to cope with changing assignments.
Excellent diagnostic, analytical and investigative skills
Strong leadership skills and managerial ability
Strong planning, administrative and organisation ability
Confidentiality, integrity, patience and calm disposition
Team working and ability to work in a multi-cultural environment

October 25, 2024
Study Coordinator

Job Group MR/9
Job Description: The Study Coordinator will be responsible for the coordination of a clinical trial titled “Antibiotics for Children with Severe Diarrhea (ABCD) Trial”.

She/he will work together with an Assistant Study Coordinator to manage the project on a day-to day basis from early stage initiation stage through study close-out.
She/he will work with Study Investigators to prepare and submit regulatory authority documents, design and edit appropriate logs to document study-related activities, conduct internal monitoring to ensure all protocols are being followed, conduct community outreach activities, and lead regular in-house trainings.
She/he will also manage staff members at five to six enrollment sites in western Kenya and ensure that all research processes strictly adhere to regulatory requirements.
She/he must communicate regularly on phone and email with Nairobi and Seattle based members of the study team and lead weekly study calls.

Qualifications

Degree in Nursing or Public Health or Degree or Higher Diploma in Clinical Medicine Nursing or Public Health with at least 5 years of experience in infectious diseases related research activities
At least 5 years experience coordinating research studies; clinical trial experience is preferred
Experience in coordination of multiple sites and teams
Experience in coordinating externally monitored studies
Be able to design, amend and implement research protocols
Ability to manage and supervise a large and diverse team of study personnel
Ability to communicate effectively and frequently to domestic and international supervisors in person, over the phone, on Skype, and over email.
Computer literate (Word, Excel, PowerPoint, email)
Excellent communication and organizational skills
Able to multi-task
Be a team player
Highly detail oriented
Willing and ready to travel within country on a regular basis
Must have Certificate of good conduct
Must have KRA Certificate of Tax compliance
Must have Clearance Certificate from HELB
Must have credit reference Bureau Certificate

Responsibilities
The clinical study coordinator will act as the primary point person for the study and will oversee all study activities including but not limited to:

Scheduling and managing all staff members at various study sites, training new staff members including giving briefings on all operational policies and procedures; ensuring each person understands his/her role and responsibilities
Set up and manage enrollment sites at various health facilities in Homa Bay and Migori Counties
Act as a liason between members of hospitals, Ministry of Health, and communities including conducting regular study sensitization sessions and discussion forums
Maintain strong relationship with study clinical sites and community groups involved
Review and provide input on standard operating procedures
Ensure compliance to standard operating procedures and best practices for the study
Develop and maintain quality control and assurance checks for study procedures and data
Attend and organize training of study procedures
Ensure all data and adverse event forms are filled out appropriately and in a timely fashion
Observation of study procedures to ensure adherence to protocol
Maintenance of Trial Master File and all quality control documentation
Responsible for all ethical and pharmacy review board applications
Coordinate staff evaluation procedures
Make weekly reports on the administration of the study
Fill-in for site staff members when necessary
Act as a liaison between site staff members and Nairobi and Seattle based study leadership through regular communication with both site staff and study leadership
Lead weekly study calls with the leadership team in Nairobi and Seattle
Perform other duties that may be given by the Study Investigators
Uphold the mission and vision of KEMRI/UW Organization

Terms Of Employment: One year renewable contract as per KEMRI scheme of service and a probation period for the first 3 months. The successful candidate shall be based in Nyanza.
Remuneration: Compensation is negotiable within a relevant grade, based on educational levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI salary scales. Health Insurance Cover is provided for the staff members only.

October 25, 2024
Project Manager – Interventional Trials

JOB DIMENSIONS
This post is based at the KWTRP, which is a partnership between the Kenya Medical Research Institute, the Wellcome Trust and the University of Oxford, and a world-renowned health research unit. The KWTRP works together with scientists, health services and local communities to achieve better health, while also developing local scientific leadership and infrastructure
KEY RESPONSIBILITIES

Ensure effective project plans are in place and operational for each trial and work proactively with the trial team to set priorities in accordance with applicable project plans, standard operational procedures (SOPs), ICH/GCP guidelines and regulatory requirements; and maintain a register of risks and implement strategies to mitigate risk in collaboration with the QA manager.
Establish systems to track trial progress, milestones and performance metrics.
Provide efficient updates on trial progress to the PI and/or Head of CTF, with respect to project plans, trial budget and timeline management, recruitment, inventory management, and trial conduct.
Oversee organizational structures, work schedules, task management and project milestones; be responsible for analysis, monitoring and evaluations of targets and strategic objectives; identify potential delays, bottlenecks and their effects on project deliverables; and implement strategies to ensure operational effectiveness.
Lead study planning and start-up process, including but not limited to conduct of the Trial Kick-off meeting, the set-up of trial master file (TMF) and study planning meetings.
Supervise clinical trial coordinators to develop, track and report work schedules, task management and milestones and to ensure the alignment of these activities with the overall project priorities.
Contribute to strategic planning and oversight of capital, operating budgets and expenditures for research grants and future grant applications in liaison with the finance and grants departments at KWTRP and the University of Oxford.
Responsibility for ethics and regulatory document preparation and submissions, timely report submissions and communication with ethics and regulatory bodies.
Develop or supervise development of Standard Operating Procedures (SOPs) for the projects together with the study team and conduct training/supervise training on SOPs/SIVs and ensure that clinical teams fulfil their roles and responsibilities.
Determine communications needs, and plan and assess communications strategies and media interaction in accordance with KWTRP policies.
Responsibility for the day-to-day running of the projects through the administrative team at KWTRP in Kilifi, and other trial sites where necessary; and liaise with KWTRP operations team for space planning and allocation of space for staff and visitors.
Oversight and planning of key trial meetings and arrangements for visitors in liaison with KWTRP operations and key administrative staff.
Responsibility for maintenance of study records and documents, their secure storage, and ensuring all data are filled out appropriately and documents are up to date.
Coordinate monitoring and audit visits and ensure that all requirements are met including availability of documentation and relevant staff.
Liaise with the KWTRP Community Liaison Group to develop and implement site and community engagement strategies.
Represent the research project to relevant internal committees, external organizations and, where appropriate, funding agencies.
Create high quality project reports for funding agencies and project partners.
Effectively provide support to the PI and/or Head of CTF in the conduct of the trials.
Participate in scientific and business meetings within the Clinical Trials Facility when required.

QUALIFICATIONS, SKILLS & COMPETENCIES:
Essential qualifications

A Masters in life sciences or equivalent from an accredited institution.
A degree in nursing or life sciences, diploma in clinical medicine, or a Registered Nurse.
At least 5 years’ experience in clinical trials, including 3 years’ experience that is directly related to the duties and responsibilities specified above.

Essential competencies

Exceptional project management skills, proficiency in using project management tools and the ability to manage multiple large projects simultaneously.
Significant skills in leadership, organization, prioritisation, problem solving and decision making.
Financially literate with sound knowledge of budgeting methodologies and resource management concepts including proven experience of preparing and monitoring budgets and financial reports
Demonstrable experience in writing high quality reports and presentations in English, with evidence of being attentive to detail.
Ability to network, communicate, be diplomatic and maintain strong local and international relationships within a multi-cultural environment and wide diversity of people, and have experience in resolving disputes.
Knowledge of regulatory requirements and best practices in clinical trials
Strong leadership, organisational and planning ability, with an ethical standpoint
Strong interpersonal and communication skills (oral and written)
Training in GCP and research ethics

Desirable competencies

Training in Project Management or equivalent from an accredited institution

October 25, 2024
Project Coordinator

KEMRI –CCR PHRD (Thika) clinical trials Project is currently looking for a motivated individual to fill in the following position:
Reports to: Country Director, Scale Up Project
Job Purpose: To coordinate project activities in coast region.
Responsibilities:

Ensure that project activities are carried out according to the laid down guidelines and providing on-going technical support to ensure continued implementation of the project;
Conduct and coordinate training sessions, including CMEs for staff in the public health facilities;
Provide technical assistance to clinics to enable them develop and implement strategies for identification of eligible PrEP users;
Provide updates and communicate regularly with senior project staff to inform them of the progress and any challenges encountered at the clinics;
Prepare and submit progress reports at required intervals;
Ensuring the effective preparation and delivery of project events and meetings and production of all necessary documentation;
Work with Country lead to oversee project staff orientation and performance;

Qualifications:

Bachelor’s degree in Clinical Medicine or Community Health Nursing;
Registered with the relevant professional body
At least 3 years’ experience working in comprehensive care centres in coast region;
A background in health research coordination is preferred;
A Trainer of Trainers (TOT) on PrEP delivery will be an added advantage;

Skills and Competencies

Excellent interpersonal skills to work effectively with project staff and other stakeholders;
Ability to work both independently and as a team player;
Excellent written and verbal communication skills;
Basic computing skills including Microsoft Word, Excel, PowerPoint, and Outlook;
Ability to operate effectively under difficult circumstances;
Ability to prioritize project activities quickly and appropriately;

Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

October 25, 2024
Chief Operating Officer

The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF), University of Washington (UW), and University of Alabama at Birmingham (UAB), University of Colorado Denver (UCD), Indiana University (IU), Duke University and other affiliated institutions.
RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program in Kisumu County and several other research programs including but not limited to SEARCH (Sustainable East African Research for Health), ECHO (Evidence for Contraceptive Options) , PSUP (Partners Scale up Pre exposure prophylaxis), POWER (Prevention Options for Women Evaluation Research ), MPYA (Monitoring Pre-exposure Prophylaxis for Young Adult women), CSSP (Evaluating a Community Driven Cervical Cancer Prevention Strategy in Western Kenya, (MOTIVATE ) Maximizing adherence and retention for women living with HIV and their infants in Kenya, and training programs including the GloCal Health Fellowship, etc.
Vacancy No. FN-09/067/2017
Duration: 1 year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period
Position Summary: The Chief Operating Officer will support the country program in grant management and work closely with program/project management staff in the development of project proposals and preparation of proposal budgets.
S/he will manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds. S/he will mentor the operations team in their assigned roles and carry out capacity building on donor rules and regulations
Duties and Responsibilities

Work closely with program/project management staff in the development of project proposals and preparation of proposal budgets as well as any budget revisions as necessary, ensuring all the necessary costs are included in grant budgets.
Develop/maintain all donor compliance checklists with key compliance regulations, requirements and specific time lines and assist in ensuring strict compliance with donor guidelines and requirements.
Mentoring the operations team in their assigned roles and carry out capacity building on donor rules and regulations
Manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds
Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.
Working closely with the Finance Team, regularly track expenditure and monitor variances on Program budget/expenditure reports, raising any issues that require attention by the Program Director in a timely manner.
Manages the grants support staff, ensuring staff have sufficient training to perform required compliance and reporting duties.
Coordinate management responses to institutional and project financial audits, and follow up on implementation of audit findings and determine what support is needed to ensure complete implementation of all audit findings.
Develop and implement efficient and effective internal control systems including, policies and procedures that provide appropriate levels of security and control over organizational assets, resources and operations.
Improve the operational systems, processes and policies, specifically, support better management reporting.
Play a significant role in long-term planning, including an initiative geared towards operational excellence.
Prepare annual detailed core office management support/administrative/overhead budget; ensuring that project budgets incorporate Shared services costs
Coordinate professional and personal development of operations staff through adequate orientation, on-the-job training, identification of learning, training needs and opportunities
Actively participate in the operations management team meetings.
Manages and supervises the operations team.
Undertake quarterly support supervision visits for the administration team working under her/him in other stations.

Qualifications

Internationally recognized professional accounting qualification (CPA, ACCA)
A degree in finance and/or accounting from a recognized university. An advanced degree in accounting / finance / business administration will be an added advantage.

Required Experience

At least seven (7) years of experience working on cooperative agreements or grants from international agencies such as EDCTP, EU, CDC, other USG agencies as well as bilateral or multilateral donors including governments.

Other Required Skills

Good understanding of the full sub award management cycle and experience in evaluating and managing budgets and contracts.
Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.

Desirable Qualities

Excellent analytical and financial management skills and demonstrated ability to facilitate budget development.
Good communication skills and demonstrated ability to work with a participative style within teams.
Proactive and able to take initiative in addressing work related challenges.
Good organizational and planning skills
Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
Ability to manage a team and demonstrate leadership

October 25, 2024