STANDARD MINIMUM QUALIFICATIONS
Successful completion of secondary school education (KCSE). Training and/or experience using MS Office is desirable
JOB PURPOSE
To tally commodities and assist in stacking and physical inventory activities to maximise accuracy and efficiency of commodity management.
KEY ACCOUNTABILITIES (not all-inclusive)
Supervise the loading, off-loading and stacking of the commodities and assist the Storekeeper to keep updated records on stack cards, and/or computer inventory lists
Make appropriate remarks on the consignor’s documents & on WFP tally sheets when differences are observed between consigned and received quantities;
Supervise cleaning exercise after loading and off-loading and reconstitution exercise when required;
Check and control incoming goods both food and non-food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc to ascertain that they meet the required specifications and to report anomalies, if any;
Prepare the delivery of goods upon request of the storekeeper and against official and approved documentation;
Participate in periodic physical inventory checks as assigned by the storekeeper;
Report and, in consultation with the storekeeper, undertake re-bagging/re-packing, reconstitution and segregation of damaged food;
Implement proper stacking according to commodity and Shipping Instruction (SI) numbers;
Prepare dispatch tally sheets for commodities issued from the warehouse;
Distribute tally sheets to the users as per WFP guidelines;
Record all commodity receipts, issues and disposals on stack cards;
Assist the storekeepers’ supervision and training of casual labour or contractor/Service Provider’s staff;
Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management
Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP’s operational warehouse procedures.
Technical Assistance and Coordination
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Experience in conducting basic logistics activities (tallying).
A minimum of one year of related experience in inventory keeping or warehousing in logistic/transport operations.
Ability to handle a large volume of food and non-food items in a well organised manner under time constraints;
Ability to maintain accurate and precise records and stores;
Ability to recognise data discrepancies and bring to the attention of the appropriate supervisor and/or officer;
Courteous and tactful and able to work effectively with people from diverse backgrounds.
Proficiency in written and oral English and good spoken Kiswahili.
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