Job Description
Habitat for Humanity International is currently seeking a talented professional for the role of a Regional Grants Manager (EMEA). The manager will be in compliance with donor and HFHI requirements, provide support to the Area Office and National Organizations (NO) in project cost-structure design, grant application process, implementation, monitoring and evaluation, and donor reporting. The Regional Grant Manage will also be point of liaison with HQ, Global Fundraising Network and National Offices for all EMEA grants and for the selected region – Europe, Central Asia, Southern Africa, Middle East/East Africa and West Africa. This position will be based in Nairobi, Kenya.
Key Responsibilities:
Support the RD and Program Team with the Project Proposal preparations:
Lead the capacity assessment of National Organizations and Area Office to manage future grants as required.
Provide technical support in the preparation and review of project proposal budgets for National Office and Area Office implemented grants.
Support the National Offices and Area Office to ensure that project proposals for Government and bi-lateral grants are in compliance with the rules and regulations as stipulated in the Request for Assistance (RFA).
Grant Agreement Support:
Working and serving as a resource to the Area Office / National Office to support grants and Grant Agreements management and reporting systems, Review and provide input into grant agreements to ensure compliance in grant tracking and reporting requirements.
Establish financial controls and systems for new grants and grant agreements.
Ensure changes in the grant agreement are communicated to relevant stakeholders.
Coordinate with to Area Office, National Office, and HQ relevant stakeholders the Close-Out activities on both program and financial matters.
Coordinate with the Area Office and National Office Stakeholders ensuring they all understand:
Their expected roles and responsibilities on the grants management team.
The terms and conditions of the grant.
Reporting requirements.
Program Implementation Support:
Ensure Area Office and National Office Stakeholders involved in the grant are aware of all information created during proposal development and donor negotiation.
Ensure Appropriate tools are available and used to manage programmatic implementation and compliance such as:
Developing and monitoring annual project implementation work plans/gantt charts (everything from procurement / award to evaluation).
Reporting calendar and required report templates.
MOU templates and partner agreements are reviewed by appropriate team members.
Support National Offices in the recruitment and performance reviews for grant management staff.
Grant Financial Management
Monitor and coordinate Grant Financial Management and compliance including:
Creating and reviewing of financial compliance checklist.
Conducting initial assessment of financial management systems and provide extra training around fund accounting and reporting set up, compliance briefings, briefings on the importance of maintaining support documentation etc and report findings to relevant Area Office and National Office Stakeholders.
In conjunction with the National Office Chief Finance Officer ensure reconciliation of:
Grant actual expenditure vs. grant budget, grant receipts vs actual expenditure and budget variance analysis.
Review the Donor Financial and Program (narrative) reports and provide feedback relevant Area Office and National Office Stakeholders staff prior to submission, ensuring these are timely, accurate and reliable.
Ensure timely request for no-cost extension or budget realignment.
Grant Monitoring:
Conduct Periodic National Office visits to check on progress, consistency and level of compliance.
Arrange, and or conduct training and capacity building to address grant management competency gaps at National Office and Area Office level.
Proactively identify problem areas or potential problems making recommendations to address issues before they impact the project, develop action plans and follow up with the Area Office and National Office Stakeholders to ensure the problems have been addressed.
Support Area Office and National Office relevant stakeholders in scheduling of evaluation activities, selection of evaluation team (internal or external). In conjunction with the Area Office and National Office relevant stakeholders review Terms of Reference (TOR) and budget for external audits and evaluations.
Coordinate the donor’s post-closing audit (Evaluation and financial audit).
Work with the Area Office and National Office relevant stakeholders to respond to the audit findings and highlighted risks and project evaluation concerns.
In the event of a project fraud, work with the Area Office and National Office relevant stakeholders to develop an Action plan and monitor the execution of the plan or work with the Internal Controls, FMs and National Offices to strengthen the internal controls.
AO and NO for Grant Management Capacity Building:
Provide formal and informal training to Area Office and National Office relevant stakeholders on how to identify potential risks, impact of the risks and putting into place measures to manage and/or mitigate the risks for a successful grant implementation.
Key Requirements:
Bachelor’s degree or equivalent combination of education and work experience in Finance, Accounting, Business Administration or similar.
5+ years’ experience in grants management.
Experience in financial management.
Knowledge of donor requirements (especially USAID, Irish Aid, DFID, CIDA, EU, etc.).
Ability to understand financial reports and analyze financial variances.
Detail oriented, particularly with regard to donor agreements, contracts and other related legal documents.
Negotiation skills.
Ability to coordinate both financial and programmatic functions of grant management.
Good management skills (planning, organizing and monitoring).
Ability to manage horizontally and vertically (professional / superiors/subordinates, peers, donors).
Good communication and inter-personal relation skills.
Strong writing skills (clear, concise and compelling).
Comfort and efficiency in IT systems including MS Office Suite.
Ability to travel.
Fluency in English.
International experience managing multi-cultural partners and stakeholders.
Preferred:
Advanced degree in relevant field.
Development and designing training modules; and facilitating training workshops.
Experience in development sector organizations.
Experience in project management.
Experience in financial management.
Working knowledge of accounting principles, systems, and analysis of financial reports.
Fluency in French, or Arabic an advantage.
Understanding HFH’s core business of shelter and human settlement.
Knowledge of legal issues particularly related to grant agreements and/or contracts in general.

Apply via :

www.habitat.org