MAJOR DUTIES AND RESPONSIBILITIES:
· Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.
· Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
· Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
· Support recruitment and mobilization of field staff and consultants for field assignments.
· Maintain project records and documents, including consultant contracts, project files etc.
· Conduct basic research and provides general support in proposal development process.
· Assist with editing/writing quarterlies and other reports.
· Provide administrative functions in support of the department.
· Plans and expedites airline, hotel, and visa arrangements.
· Provide support during department meetings and special events, prepares and assembles briefing materials as directed.
· Provide assistance on special projects and assignments
· Other duties as assigned.
POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor
DECISION MAKING/PROBLEM SOLVING:** Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions and improvements on issues.
FISCAL RESPONSIBILITY:** Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.
RELATIONSHIPS:** Maintains collaborative working relationship with team members and other staff within the Division. Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.
SUPERVISION EXERCISED:** None
POSITION REQUIREMENTS:**
Education: Bachelor’s degree required
Experience: 0 – 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus
Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development support a plus. Familiarity with USAID regulations helpful. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual
LANGUAGE SKILLS: English required. Proficiency in Swahili a plus
TRAVEL: Travel may be required, up to 10%
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Apply via :

kenyarecruit@ifes.org