Job Description
We are looking for a Personal Assistant to the Managing Director to carry out all the Administrative duties.
Duties The general management of the Managing Director’s office.
Effectively and efficiently administrate the director’s activities including typing, receiving telephone calls, sending emails to clients , send reminder sms’s and emails regarding the Managing Director’s meetings for the following day as well as ensure he is not late for client meetings.
Assist the Managing Director in generating sales through e- marketing platforms and direct sales, follow up of customers , setting appointments , prepare proposals , and make follow up on the same.
Assist the Managing Director in raising Bill of Quantity, quotations and send reminder emails to follow up on the same.
In liaison with the design team, ensure that drawings for client projects are done in time and forwarded to the client for approval.
Meet, greet and ensure the Managing Director’s clients are well taken care of while within the premises.
Overview general upkeep of reception/Showroom and Admin block.
Work with MD to meet yearly corporate projects and yearly targets (do follow-ups)
Upkeep and maintain important data, Graphics and projects information.
Overview the duty of Host of overseas visitors to the company including pick /drop, food, accommodation and meet agendas.
Be in charge of all emails on info, forward them to the respective department and discuss with the Managing Director on requests appertaining his direct work
Be responsible for all inquiry files for the Managing Director’s clients as well as submit them to him upon request
In liaison with the refreshment lady and the receptionist, ensure that clients are served with welcome drinks as per their order.
Any other duty deemed necessary by management
Job Qualifications
Bachelor’s Degree in Business Administration or Diploma in a business related field.
3 to 4years of hands on administrative experience in a similar position.
Skills in sales will be an added advantage.
Proficiency in MS Word, MS Excel and MS Outlook is a must.
Good research skills and attention to detail.
Diploma in secretarial studies is an advantage.
Strong administrative skills
Can work in a fast paced environment.
Able to multitask and work for longer hours.
Very confident, well kempt and composed.

Applicants should send CV indicating their current gross salary latest 6th November 2017 to hr@sheffieldafrica.com.Only shortlisted candidates will be contacted. NB.Sheffield Steel Systems Limited is a professional organization and does not charge any fee during the shortlisting and hiring process.

Apply via :

hr@sheffieldafrica.com.Only