Job description
Job Purpose
The role holder will provide support to the overall reward strategy through efficient and timely administration of payroll and will be responsible for implementing efficient payroll related transactions for staff and financial advisors in the various countries of operations
Key Responsibilities
Receive, collate and process salary and benefits information into the oracle payroll system;
On time and in full remittance of cash remuneration due to staff on a month to month basis;
Correctly execute payouts on terminal dues for staff exiting the company;
Collect and verify all employee time sheet details by making sure that all employee’s hours are complete and accurate;
Work in liason with the Senior payroll supervisor to perform of month payroll closing processes;
Perform payroll accounts reconciliation analysis and the end of each month;
Filing of company income tax returns through the I-tax portal;
Support employees to file their individual tax returns at the end of the financial year;
Process of invoices for payment to different service providers;
Ensure best practice payroll process are observed throughout the process;
Participate and support in provision of information during internal as well as external audits; and
Deliver on performance requirements as defined in the departments’ strategy map, balanced scorecard and Personal Scorecard.
Key Performance Measures
Payroll integrity & confidentiality
Timeliness of payroll delivery
Accurate and timely submission of end month and end year reports
Excellent Service delivery
Working Relationships
Internal Relationships;
Accountable to the Reward managerBritam employees and financial advisors
External Relationships;
Pension administrators
Statutory bodies eg KRA, NSSF, NHIF, NITA
Commercial banks
Medical service providers
Knowledge, Experience And Qualification Required
Bachelor’s degree in a relevant field
CPA (K) or ACCA qualification
2-3 years’ experience in payroll administration through the use of Oracle system
Essential Competencies
Learning and Researching: Rapidly learns new tasks and commits information to memory quickly; demonstrates an immediate understanding of newly presented information; gathers comprehensive information to support decision making at management level; learns from successes and failures and seeks colleague and customer feedback.
Working with People: Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.
Applying Expertise and Technology: Applies specialist and technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions.
Delivering Results and Meeting Customer Expectations: Focuses on customer needs and satisfaction; exhibits high standards for quality and quantity; monitors and maintains own quality and productivity; works in a systematic, methodical and orderly way; consistently achieves projects goals.
Following Instructions and Procedures: Follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organisation; complies with legal obligations and safety requirements of the role.
Adhering to Principles and Values: Upholds ethics and values; demonstrates integrity; accepts diversity; display individual responsibility towards the community and the environment; models the organisational values during every day interactions.
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